Evelyn Wareham Programme Manager, Digital Sustainability
-
Upload
shelley-howell -
Category
Documents
-
view
22 -
download
0
description
Transcript of Evelyn Wareham Programme Manager, Digital Sustainability
![Page 1: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/1.jpg)
Digital continuity: current problems, ongoing trends and [Archives NZ’s] solutions
Presentation for Auckland Recordkeeping Forum
Evelyn Wareham
Programme Manager, Digital Sustainability
![Page 2: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/2.jpg)
The Wild Frontier?
Public records include:• Email• Text messages• Databases• GIS• Voice recordings• Audiovisual recordings• Websites • Wikis, blogs, etc.
![Page 3: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/3.jpg)
Volume
![Page 4: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/4.jpg)
Formats
![Page 5: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/5.jpg)
Software
• Application software• Operating System• Display
![Page 6: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/6.jpg)
Data corruption
Only one bit of a Byte is corrupted in this image!
![Page 7: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/7.jpg)
“Houston, we have a problem”
![Page 8: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/8.jpg)
• “The preservation of authentic digital records is a continuous process that begins with the process of records creation and whose purpose is to transmit authentic records across time and space”
Interpares Strategy Task Force Report, Principle Four
http://www.interpares.org/display_file.cfm?doc=ip1_stf_report.pdf
![Page 9: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/9.jpg)
A Brief History of Digital Continuity
1960s Early digital archive programmes
1990s Research (InterPARES I, Pittsburgh, Monash, etc.)
Post-custodialism and paradigm shifts
Awareness raising: “The lost decades”, “digital amnesia”
2000s Digital recordkeeping programmes
Collaborative, intensified research (ErpaNet, PLANETS, InterPARES II & III, DELOS)
Standards (OAIS, PREMIS, ADRI etc)
![Page 10: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/10.jpg)
Open Archival Information OAIS
![Page 11: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/11.jpg)
Popular Myths? (Chris Rusbridge)
1. Digital preservation is very expensive -- not compared to print preservation
2. File formats become obsolete very rapidly -- slower than thought
3. Interventions must occur frequently so costs stay high – less is more
4. Digital preservation repositories should have very long timescale aspirations -- adjust to funding, prepare succession• http://www.ariadne.ac.uk/issue46/rusbridge/ (2006)
![Page 12: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/12.jpg)
Where Are We Now?
• International Congress on Archives, Kuala Lumpur 2008
• Shift of focus to practice• Many examples of digital
archives systems:• Korea, Malaysia,
Switzerland, Netherlands, France, Australia, etc
• Useful experiences to share• Digital preservation =
community
![Page 13: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/13.jpg)
Collaborative Research and Practice
• Archives, libraries, science / research sectors, arts, academics
• Preservation planning services
• Methodologies, tools and services
• Preservation action tools• Testbeds and prototypes• Aim for dissemination and
take-up
![Page 14: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/14.jpg)
Shift to Practical - InterPARES III
![Page 15: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/15.jpg)
Interesting Trends
• Out of the box software• E.g. Safety Deposit Box (Tessella Support Services
and The National Archives UK)• Malaysia• Switzerland• Netherlands and others
• Further developments for each implementation
• Open source add-ons
![Page 16: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/16.jpg)
Obstacles?
• Transfer a problematic concept• Slow rates of transfer to established digital archives• Most common transfers from last resort context• Agencies keeping copies of records
• Mixed approaches to access• Still an afterthought, with focus on preservation? (e.g. Swiss
handling of databases)• Often access is through existing finding aids systems• Agency access interface for direct transfers (e.g. France)
![Page 17: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/17.jpg)
Shared Services for (Non-Archival) Information
![Page 18: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/18.jpg)
Integrated Digital RM and Archives - Korea
![Page 19: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/19.jpg)
What’s Archives New Zealand Doing?
• Digital Continuity is ensuring digital information remains available and useable for as long as it is needed
• New programme team• Digital Continuity Strategy development (Budget 07 support)• Trialling Interim Digital Archive for digital archives• Considering shared service possibilities
![Page 20: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/20.jpg)
What’s in a name?
• Digital sustainability• Digital continuity• Digital recordkeeping
futures• Digital archive• Digital repository• Digital library• Digital preservation• Digital curation
![Page 21: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/21.jpg)
Digital Continuity Strategy
![Page 22: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/22.jpg)
Digital Continuity Strategy
A whole of government approach to a whole of government issue
• Mandated under the Digital Strategy 2.0 and supports the Digital Content Strategy
• Need common vision, approach and understanding of roles
• Interdepartmental strategic advisory group• Consultative process
![Page 23: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/23.jpg)
Digital Continuity Strategy: Key Messages
• There when you need it. Information will be maintained as long as needed. Some is needed only for a few months, some forever.
• Authentic and reliable. Information is tamper-proof and free of technological rights restrictions. It can be trusted to be authentic and reliable.
• Trusted access. New Zealanders can be confident that can find and use information that is publicly available, and that their sensitive information will be protected from unauthorised access.
• Do nothing, lose everything. If no action is taken, public sector digital information will be lost. We need a proactive approach to maintain information for the future.
![Page 24: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/24.jpg)
Draft Digital Continuity Strategy Draft Digital Continuity Strategy
• Vision: Information is trusted and accessible when it is needed, now and in the future.
• Goals:1. Understanding
2. Well-managed from Day One
3. Infrastructure
4. Significant Information Preserved
5. Trusted Access
6. Good Governance
![Page 25: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/25.jpg)
![Page 26: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/26.jpg)
Next steps
• Wider consultation Sep-Nov 2008
• Review and make changes Dec 2008
• Final Strategy to Cabinet early 2009
![Page 27: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/27.jpg)
Archives NZ - Interim Digital Archive
![Page 28: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/28.jpg)
How the Interim Digital Archive Works
Refer PRONOM
format registry,TNA
Digital Record
Analyse & prepare
Manage &preserve inrepository
NomaliseIdentify &validate
IdentifyIngest
Assign archival
metadata
DROIDJHOVE
XENA
![Page 29: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/29.jpg)
Ingest and Normalisation
![Page 30: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/30.jpg)
Interim Digital Archive - Principles
• Enables some transfers of public archives• Opportunity to learn and build capability• Minimal solution• Automation wherever possible• Manual supporting process acceptable• Open source• No direct online public access• Also used for digitised content
![Page 31: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/31.jpg)
Don’t forget!
• It’s all about digital: The public records and archives of today and tomorrow will be in digital formats. Archives New Zealand is supporting digital continuity across the broader public sector.
• Do nothing, lose everything: if we don’t actively manage digital records and archives, we will have nothing in the future.
• We need to work together: Archives New Zealand is looking for partners to help trial new systems with real data – are you interested?
![Page 32: Evelyn Wareham Programme Manager, Digital Sustainability](https://reader035.fdocuments.net/reader035/viewer/2022070402/568137ed550346895d9fa7c5/html5/thumbnails/32.jpg)