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Template for preparation by EURES beneficiaries of the

Evaluation Report on EURES activities 2010-2013

(Report in accordance with the EURES charter (2003/106/03) and objectives set by

Regulation (EEC) 1612/68 (now codified EU No 492/2011, part II Commission Decision No

2003/8//EC of 23 December 2002 implementing Regulation (EU) No 492/2011 as regards the

clearance of vacancies and applications for employment).

Please fill in the enclosed template

(preferably in English)

and submit it to Commission by 15 December 2013

TEMPLATE FOR EURES CROSS BORDER PARTNERSHIPS (CBP)

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

CBP-A. CONTEXT

CBP-A 1. Geographic Mobility trends

CBP-A 1.1 Geographic Mobility trends in your country at national level (only for EURES

member action at national level)1

CBP-A 1.2 Geographic Mobility trends at border level:

CBP-A 1.2.1 Cross-border partnership: Define the cross-border area listing all involved cross-border

1 Section A.1 is not for cross border partnership evaluation reports. It is kept here only for memory and in order

to keep consistent with the template for EURES member evaluation report.

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regions on NUTS-III level and describe the mobility flows. Please describe the mobility patterns of workers going abroad or coming in. Please elaborate with reference to sectoral or skill-level or regional differences, etc. where appropriate. Please cite your source of information.

CBP-A 1.2.2 Cross-borderpartnership: Define the mission and scope of the cross border partnership and list the partner organisations active in the partnership, committed to the objectives of the partnership and how they contribute (proportionally) to (the financing of) its activities.

CBP-A 1.2.3 Cross-border partnership: If available, please provide number of cross-border commuters 2010-2013 in relation to the overall population of the cross-border region providing:

-figures for overall size of inflow and outflow per year;

-figures in relation to the 2-3 main countries from which come most commuters and/or to which most commuters go, where appropriate;

- Any other figures showing the trends and the mobility challenges in your country.

Please cite your sources of information.

CBP-A 2. EURES operating environment

CBP-A 2.1 Briefly describe historical and administrative set-up of your EURES cross border partnership in your cross border region.

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CBP-A 2.2 Briefly describe how EURES activities at regional Cross-border level are organised

- describe the delivery process and supporting tools for services to employers and services to

jobseekers/commuters

CBP-A 2.3 Describe if and how your EURES Cross-border Partnership works in collaboration with

private employment services or other organisations formally outside the partnership such as, local

and regional authorities, chambers of commerce, local social partners, NGOs, training

organisations, etc.

- describe the development and delivery process for services to employers, services to

jobseekers/commuters and supporting tools in relation to other organisations hosting infrastructures

- describe where applicable evolutions and/or changes and/or reorganisations.

CBP-A 2.4 Estimate of EURES staff directly working on EURES workplan tasks.

Please fill in the table below, providing an estimation of the numbers. If they cannot be known

precisely, please explain your mode of approximation.

- CBP-A 2.4.1 Total FTE (full time equivalent) employees specifically allocated to EURES activities at

regional cross-border level (do not include: assistants, line managers, and others staff who are not

directly in charge or responsible for a EURES task specified in the EURES annual workplans.)

- CBP-A 2.4.2 Number of non-EURES-advisers directly in charge or responsible for a EURES task

specified in the EURES annual cross border partnership workplans. This includes the members of the

cross border steering committee, coordinators, etc.

- CBP-A 2.4.3 Number of EURES advisers

CBP-A 2.4.3 CBP-A 2.4.2 CBP-A 2.4.1

Year Number FTE of

EURES advisers

Number FTE non

advisers EURES staff

Total number FTE

EURES staff

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06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

– Comments on any other indicator at national level/cross-border regional level in relation to EURES staff:

CBP-A 2.5 Estimate of human resources directly working on EURES cross border partnership tasks specified in annual work plans but not supported by any EU grant:

- estimate the total wage costs corresponding to the persons covered by the preceding point A.2.4.1

but who are not funded by any EU grant. Please fill in the table below, providing an estimation of the

numbers. If they cannot be known exactly, please explain your mode of approximation e.g. (average

salary) x (A.2.4.1 total FTE) – (total staff budgeted for funding under EURES grants).

Year Estimated amount

(EURO)

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

CBP-A 2.6 Estimate of non EU granted non-staff related financial resources

- estimate other financial resources allocated to EURES cross border partnership activities per year

not including any EU grants to cover costs such as information provision, equipment, organisation of

events, IT infrastructure, maintenance and development etc. Please fill in the table below, providing

an estimation of the numbers. If these cannot be known exactly, please explain your mode of

approximation.

Year Estimated amount

(EURO)

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

CBP-A 2.7 Describe expenditure rate from EURES Grant Agreement funding:

Please provide percentage of actual EU grant after final payment over Amount granted in EURES

grant agreement:

Year % (actual EU grant after final

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payment/Amount granted in EURES grant) 06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

CBP-A 2.8 Assessment in relation to the expenditure rate.

Where appropriate, please provide information on why the EU grants were not fully executed.

Identify key reasons by each funding year and indicate how progress was made over the years in terms of either better planning and/or reduction of the share of non-execution.

Year Reasons for low

expenditure rate

Progress redressing factor

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

CBP-B. OUTPUTS

CBP-B.1.2 Implementation of guideline 6 specific to Cross border

partnerships - options 2-4

CBP-B.2 Breakdown of funding and costs per guideline during the 3-

Year Partnership Agreement 2010-2013 (including cross border

activities under option 1)

CBP-B.3 Estimated distribution of EURES funding according to 10

key EURES activities.

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

CBP-C. OUTCOMES of the Partnership Agreement over

the entire period 1/06/2010-31/05/2013

CBP-C 1. Outcome

CBP-C 1.1 List the original main goals and objectives of the action as set out in the Partnership

Agreement 2010-2013, and explain in a synthetic way how they were met during the period.

Please briefly describe the global results/outcome, including the main global changes, that your

action has brought about and explaining the lasting impact and/or multiplier effect that you can

perceive.

Please use the overview of OUTPUTS described in tables B.1, B.2, B.3 to illustrate with key examples

your assessment.

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CBP-C 1.2 Please briefly describe which activities were carried out which in your opinion

contributed to a "fair mobility"?

CBP-C 1.3 Describe in a synthetic manner and for the whole period 2010-2013 the key main achievements of the EURES action by considering the most important target group(s) for your action and the most significant effect(s) achieved on this target group. (see suggestions below) Possible target groups:

o people: as individuals, groups of beneficiaries, entire populations o employers organisations: as single companies, groups of companies, labour market actor,etc. o employment organisations: EURES offices, Public Employment Service offices, NGOs, private

companies, other employment service providers o territories: local area, sub-national region, country, supra-national 'region', EURES member countries,

international o systems: Employment services, social security, training, etc. o values within organisations involved: long-termism, evaluation culture

Possible effects:

1. What could be done thanks to the action in addition to normal PES activities? ("more of the existing actions")

2. Where there activities that could be broadened thanks to the action, addressing e.g. groups that would not otherwise be addressed? ("broader scope of existing actions")

3. Did the action allowed for the support of innovations and the transfer of ideas/services which could be "rolled out" in other different contexts? ("new actions")

4. Did your administration/organisation benefit from the EURES network overall administrative/organisational setting? ("new ways of doing things")

Target group 1: Choose one or more key effect from 1 to 4 and explain with a

short narrative:

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Comments/observation:

Target group 2

…………………..

CBP-C 1.4 Placement and recruitment

From quantitative outputs provided in table B. OUTPUTS, can you estimate results in term of commuting jobseeker/jobchanger placed in a job and employers' vacancies filled.

Year Estimated number of

persons placed in a job

(employed) in the cross border

region

Estimated number of filled

vacancies of local employers in the

cross border region

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Year

Number of CVs handled by the

partnership

Number of job vacancies handled

by the partnership

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

Please cite your sources of information.

CBP-C 1.5 Trans-nationality dimension of the EURES activities:

Besides cross border activities such as information and advice to commuters, the table below look for

information about specific recruitment projects.

"Bilateral project" in the table below is meant for a joint activity between a sending and a receiving

country of the cross border region e.g. the organisation of a specific recruitment project to support a

group of employers in a specific sector in border region of country A to hire from a group of

candidates having the right profile in border region of country B.

Year Estimated number of bilateral projects for cross

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border region employers

06/2010 – 05/2011

06/2011 – 05/2012

06/2012 – 05/2013

Comments/observation:

CBP-C 1.6 Collection of data: did the EU funding lead to improvements in terms of collection,

dissemination and monitoring of data on mobility in general and in relation to Reg. 492/2011?

CBP-C 2. Assessment of the ouputs and outcomes of the Partnership Agreement over the period 1/06/2010-31/05/2013

CBP-C 2.1 Information on the your EURES action/cross border project achievements: monitoring

and evaluation approach:

Describe your approach to monitoring and evaluating the global achievement of your activities: staff

reports? EAs monthly reports? did you consider specific indicators to assess your activities? which

indicators did you collect with which frequency, how was the quality of data insured? If not self-

evident: please describe the link between objectives and indicators – Are there any evaluations or

reports beyond this document that you could provide?

CBP-C 2.2 Global relevance

At the end of the partnership agreement, looking back to the original objectives of the three-year

partnership work programme, how do you assess the extent to which the objectives set for your

activities allowed to respond to the needs identified at that time? Did needs/objectives evolve? Are

the outcomes coherent with these objectives?

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CBP-C 2.3 Global effectiveness

Compare what has been done with what was originally foreseen. Have the desired results and

objectives been attained?

CBP-C 2.4 Quality of EURES activities and services

Please provide input on your EURES customers' level of satisfaction. Please provide your sources of

information and attach any relevant report to support your conclusions.

CBP-C 2.5 Global efficiency

Provide an analysis of the coherence of the outcome with the spending: how much was achieved and

with what level of quality? Would it have been possible to achieve approximately the same result with

fewer resources or to achieve more with these resources?

CBP-C 2.6 Global sustainability

Are there any actions which will continue without European Union funding support? Please explain

next steps.

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

CBP-D. BEST PRACTICES, LESSONS LEARNT AND

RECOMMENDATIONS

CBP-D 1.1 In light of the implementation in your cross border region of the EURES guidelines, what are the most important lessons learned from the action?

Did any of the shortcomings identified at the outset of the implementation of the activities remained (partially) unaddressed? Please indicate which external factors (obstacles) contributed to such outcome. What are the implications for relevant stakeholders?

CBP-D 1.2 Best practices In light of the implementation in your cross border region of the EURES guidelines, please describe if

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you have developed practices that you think others could benefit from. Please attach any relevant supporting information or material or explain where others can access it (e.g., website).

CBP-D 1.3 Multi-annual plan In light of the implementation in your cross border region of the EURES guidelines, do you have lessons learnt from the planning exercise? Are there actions not to pursue? What is your opinion about the added value of a three-year multi-annual programme vs. the annual programming?

CBP-D 1.4 EURES training programme

In light of the implementation in your cross border region of the EURES guidelines, what was your opinion about the usefulness of the EURES training programme organised by EURESco? What training was missing?

CBP-D 1.5 EURES communication programme

In light of the implementation in your cross border region of the EURES guidelines, what were the

communication items or services that you found most useful? What was your opinion about the

usefulness of the EURES communication programme provided by EURESco? Please explain if and how

this supported your own communication activities. – Do you have suggestions for improvements?

CBP-D 1.6 The EURES portal

In light of the implementation in your cross border region of the EURES guidelines, what were the

portal features or function that you found most useful? What was your overall opinion about the

usefulness of the EURES portal extranet for the members of the network? Please explain if and how

this supported your own networking activities.

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

- Specific agreements numbers:

VS/2010/xxxx; VS/2011/xxxx; VS/2012/xxxx

CBP-E. POSSIBLE FUTURE NEEDS AND EU FUNDING

CBP-E.1 Limitation of financial resources Within the framework of the EURES guidelines 2010-2013, what would you have liked to see financed, which you couldn't in the light of limited resources?

CBP-E.2 Limitation of eligible costs Within the framework of the EURES guidelines 2010-2013, what would you have liked to see financed, which you couldn't in the light of the limitations regarding eligibility of costs?

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CBP-E.2 Future needs

To continue along the lines of the EURES guidelines 2010-2013, in the future what kind of resources

would you need? Why?

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EURES evaluation report 2010-2013

EURES cross border partnership:

[e.g.DANUBIUS (SK-HU)]

Strategic guidance:

[e.g. EURES SK]

- Partnership Agreement number: VS/2010/0xxx

CBP-F. ABOUT THIS EVALUATION

CBP-F 1. The EURES evaluation cycle

How do you evaluate the methodology used for this evaluation exercise? Based on your experience

what are the most important indicators for this exercise? What is your opinion about the added value

of the EURES evaluation exercise? Please explain who contributed to the report and to whom it will be

distributed in your organisation. Will this report be used for internal reporting? For promotion? For

annual budget plans? Please explain.