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ES2002 Business Communication

Report Writing Evaluation Criteria

STRUCTURE

organisation: how well the data is organised in a meaningful and logical manner to reflect the

purpose of the report; how clearly the relationships between and within sections are established;

whether the degree of subdi!isions is appropriate

headings: whether the headings pro!ide a concise" informati!e and accurate reflection of the

sections they head; whether the headings use parallel structure appropriately

numbering system# whether a standard numbering con!ention is used and whether it is used

consistently

C$%TE%T

introduction: whether the purpose of the report is clearly stated; how well the introduction

pro!ides bac&ground information for the reader to fully understand the report

findings: whether all rele!ant data is presented; how well charts and tables are used to present

the data; how well the commentary on the data pic&s out general trends and highlights

significant details without concluding and recommending

conclusions: whether the conclusions are logically deri!ed through sound reasoning from the

e!idence presented in the findings section; whether the conclusions pro!ide a thorough and

concise e!aluation of the data in terms of the purpose of the report

recommendations: whether the recommendations are con!incing" a logical outcome of the

findings and conclusions

'(%)U()E

clarity: whether ideas are e*pressed using short" simple" concrete words; whether there is a

good mi* of short and long sentences with a preference for the former; whether there is unity in

sentences and paragraphs

conciseness: whether redundancy and wordy e*pressions are used; whether strong !erbs and

the acti!e !oice are preferred

coherence: whether relationships between ideas at all le!els are clearly e*pressed through the

use of lin&ing words within sentences and paragraphs" as well as between paragraphs; whether

parallel structure is used when necessary; whether the right emphasis is pro!ided through the use

of short sentences and the subordinating of less important ideas; whether charts and tables are

integrated+referred to in the te*t

correctness: how accurately grammar is used; e,g, consistency in tenses; sub-ect!erb

agreement" use of articles .a. and .the.courtesy: whether the correct le!el of formality is e*pressed

/NB. refer to the Language of Business handout for examples of the above)

RESE%T(T1$%

completeness: whether the report has an appropriate title page" page numbering; whether charts

and tables are properly labelled and titled

neatness: whether the report uses whitespace appropriately; whether appropriate fonts and font

sies are used and whether they are used consistently

accuracy: how thoroughly the report is edited and proofread

3 Centre for English 'anguage Communication" %ational Uni!ersity of Singapore

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E4ECUT15E SU66(R7

Relevance# whether all information in the summary is important; that no insignificant content is

included,

Organization# whether information is presented in a logical" easy to understand se8uence;

whether related information is grouped together" thus ma&ing reading smooth5Cs# whether the summary conforms to the 9 C:s

Style# whether the writing style is appropriate

Note: High weightage is given to content and language.

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