European SharePoint Conference Automated Tagging and Metadata Management with SharePoint 2010
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Transcript of European SharePoint Conference Automated Tagging and Metadata Management with SharePoint 2010
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Automated Tagging and Metadata Management
with SharePoint 2010Thomas Mueller
Business Development Manager B-S-S Business Solutions GmbH
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Who we are.• Independent software
and consulting company• Founded 1999• 32 employees• Headquarters Eisenach and offices in
Dresden and Mannheim
Die Wartburg in Eisenach …
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Our Portfolio.
Context Aware Information Management
Context Aware Information Management
Search Optimization
Online Channel
Optimization
Document ManagementOptimization
KnowledgeManagement &Collaboration
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Challenge Enterprise Search.
We need to find • The right information• In the appropriate Context.• With a high Relevance.• Very Fast.
It works on the Internet, there is a mass of technology – so it seems to be easy.
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Good Internet Search.
Want to buy a mobile phone in Dresden.
• Location aware• Search scenario
aware
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Good Internet Search.
Need help for doing something.
• Proper selection of document types.
• Search scenario aware.
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Internet Search – it works.
• The right information• In the appropriate Context.• With a high Relevance.• Very Fast.
And where do we stand with enterprise search?
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Situation in Enterprises.• 26% of working time
for searching of relevant Information
• 3,7h / week not finding• 2,5h / week recreating content
IDC – Hidden Cost of information work
Search is important!
There seems to be a problem.
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Enterprise Search - a closer look.• Relevant information are not found• Missing relation between information• Information not available where it is needed
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Why it works in the internet?
1. Content Quality
People do a lot of things to make content findable.
SEO
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Why it works in the internet?
2. Structured Data
1. Content Quality
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Why it works in the internet?
1. Content Quality
2. Structured Data
• Extracted Metadata• Facets• Related Searches• …
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Why it works in the internet?
• Enriched Documents• RDFa• Microformats• …
1. Content Quality
2. Structured Data
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Why it works in the internet?
3. Technology & Usability
1. Content Quality
2. Structured Data
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Why it works in the internet?
3. Technology & Usability
1. Content Quality
2. Structured Data
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Beside Search technology we need …
Metadata
Information about the documents
Understand user needs
Understand the content
Data Quality
Good Usability
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How metadata is generated.Classic content management approach:
metadata are tagged manually
» Takes much time» Will not even be used » Leads to inconsistent and
heterogeneous data
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How metadata is generated.
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Search engine approach:
extract metadata during indexing.
» Only available during search» No user control» Doesn‘t break the infomation
silos
Search Search Search
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Metadata break the silos.
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Therefore Metadata needs to be
» consistent and specific for the domain.
» Integrated in the process of
content creation.
» Balanced between automated
tagging and user refinement.
19
Search Search SearchContent Enrichment
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Integrated within content creation.
Enrich documents
automatically
Effective search and document
management
Create documents
Refine extracted metadata.
SharePoint 2010 document workflow.
beyCoo Content Enrichment
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Content Enrichment with beyCoo.• Service for automated Tagging and Metadata Management• Unlock unstructured Content and Data Silos
• Detect, extract and annotate Relevant Terms and Entities• Detect Topics• Cluster, link and rate Content
• Transaction based pricing modell• Plugin for SharePoint 2010
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Usage of beyCoo.
• Install SharePoint Plugin
• Or use the beyCoo SDK to develop custom integration
• Use the default 25 Entity Types and Functions
• Or integrate your custom vocabulary
• Use beyCoo on every kind of list in SharePoint
• Use it in custom scenarios like workflows or other CMS
Integrate Configure Use
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Configure – Manage custom vocabularies
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beyCoo example: Wiki sitesAutomatic extraction of persons, locations
and companies
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beyCoo example: upload of documentsAutomatic extraction of persons, locations and
companies
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Integrated in SharePoint Metadata Management
Terms can be integrated in the term store automatically.
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Folder-Less Filtering with beycoo
Metadaten are available as filter for Navigation
within Item Lists.
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beyCoo extends possibilities of search.Metadata can be used as Search
Refiner within search.
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Automated Metadata Management - Benefits.
• Increased quality by the use of consistently enriched content
• Contents and documents are better and easier to find and to manage.
• Save costs due to enhanced search and automated content optimizationen.
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Thank you!
B-S-S Business Software Solutions GmbHThomas MuellerWartburgstrasse 199817 Eisenach/Germany
Tel. +49 3691 709000Mail [email protected] www.b-s-s.de
www.beycoo.comwww.queport.com
Microsoft „Partner of the year 2010“ finalist