European GDE Meeting – Oxford, October 25th 2005 1/13

European GDE Communication:European GDE Communication:Future PlansFuture Plans

Perrine Royole-Degieuxroyole@lal.in2p3.fr

European GDE Meeting – Oxford, October 25th 2005 2/13

Global Communication Effort

ILC Brochure•short (<10 pages)•general audience

the “Perfect Talk”, the “Perfect Poster”, ILC logo

upcoming materials :

European GDE Meeting – Oxford, October 25th 2005 3/13

Global Communication Effort

increase number of subscribers

Survey about website and NewsLine

Feature stories on ILC Science and Technology aspects

Plans :Plans :

comments, suggestions :newsline@ilcgde.org

preprints :preprints@ilcgde.org

European GDE Meeting – Oxford, October 25th 2005 4/13

Global Communication Effort

Communication collaboration toolsCommunication collaboration tools

betweencommunicators:

• weekly meetings are now scheduled

• ad-hoc solutions (wiki + phone)

• existing solutions to be tested. They need to:

• be reliable and efficient

• run on ≠ platforms

• still work while on the road, or at least when not at home institutes

• be user-friendly applications…

we will choose the best for us

European GDE Meeting – Oxford, October 25th 2005 5/13

Global Communication Effort

Communication collaboration toolsCommunication collaboration tools

ILCcommunication: • Simplify endless meetings ?

• Easy document exchange and storage ?

• Easy slide remote display ?

• Single interface for each user, linking to multiple tools (chat, audio-, Web- and video-conferencing, agenda…) ?

• …

Open questions :

Some ideas need to be tested & developed. Communicators could be test subjects !

GANCOMM document : http://ilc.desy.de/e518/e689/e943/e944/SpecificationsCollaborationToolv4.pdfttp://ilc.desy.de/e518/e689/e943/e944/SpecificationsCollaborationToolv4.pdf Expertise available at LAL

European GDE Meeting – Oxford, October 25th 2005 6/13

European Communication Effort

Inform about European scientific process (inside and outside our region (inside and outside our region))

European funding agencies & research programs ?

Attend and report on interesting meetings and conferences

Several Languages…

Most of communication material in English. Some will be translated (NEED translators!!) :

• Perfect talk, Perfect Poster YES• Brochure first English (cost) then translated & adapted

European GDE Meeting – Oxford, October 25th 2005 7/13

European Communication Effort

Dedicated messages

Special fields of interest. (suggestions welcome!) e.g.:

• Connection ILC/LHC• Connection ILC/CLIC

Report on activities in the different countries

Evaluate the most appropriate messages (European governments, EU, press, funding agencies)

Asia or Americas ?

European GDE Meeting – Oxford, October 25th 2005 8/13

European Communication Effort

Specificity of European team(internal process)

special care to coordinate the 2 communicators(not exclusive of other communication efforts)

how ? wait for position to be filled

some ideas: share work thematically, or weekly … ?work together in same lab for a while?

European GDE Meeting – Oxford, October 25th 2005 9/13

Future Meetings and Conferences

European communication conferences :

CER 2005 14-15 November 2005, Brussels ESOF 2006 15-19 July 2006, Munich

Meetings :Meetings :

1st SCRF European Forum 27 October, DESY ECFA ILC Meeting 14-16 November, Vienna ILC Spanish Meeting 1-3 December, Gandίa Open Symposium of the CERN Council's Strategy Group Jan 30 - Febr 1 2006, Orsay

European GDE Meeting – Oxford, October 25th 2005 10/13

Communicating European Research CER 2005

Future Conferences

Brussels 14-15 November 2005

3000 participants expected (journalists, communicators, politicians, project coordinators)

Share experience (Forums, workshops)

Define Strategies for European public

Exhibitions

Impact on FP7 ?

more information: http://europa.eu.int/comm/research/cer2005.html

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Euroscience Open Forum ESOF2006

Future Conferences

Munich 15-22 July 2006

Researchers, policy-makers, journalists, industrials, public

Scientific sessions

Outreach :jointly held with the German National Science Week 2006

DESY proposal approved !

more information: http://www.esof2006.org

European GDE Meeting – Oxford, October 25th 2005 12/13

ESOF2006 proposal

Future Conferences

Exhibition: “How Europe Joins Forces to Understand Nature”

7 days ILC, XFEL, LHC posters

Podium Discussion “Galaxies, Quarks and the Shareholder Value” (discussion on benefits of basic research with large facilities)

Talks + discussion ~3 hours public: science, politics, media

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to conclude…

Communication is a global process

Each region has its special fields of application

a lot of work to achieve! promising conferences to come close collaboration between European communicators

We work for you : your feedback is always welcome

newsline@ilcgde.org