Europa 45001 System Based Audit
Transcript of Europa 45001 System Based Audit
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Europa 45001 System Based AuditEuropa: Minworth / Warren Byrne/John Shaw / 15 Jan 2021 Complete
Score Failed items Actions
Site Europa: Minworth, Europa House, Prologis Park, Midpoint Way,�
Minworth, Birmingham., B76 9BJ
Site Manager Sally Watson/Daniel Beasley
Auditor Warren Byrne/John Shaw
Audit Date 15th Jan, 2021
Audit Criteria:1. ISO 45001:2018 standard-System based audit
Introduction:This was a planned audit to verify the effectiveness of the H&S management system to comply with the company H&S policy, ISO45001:2018 standard, company risk assessments and safety procedures.
Opening Meeting With
Nonconformities/Observations from previous audit?
Closing Meeting With
Matt Wood.15th Jan, 2021 12:11 PM GMT
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Failed Items 12 failed
Failed Items
Documentation-H&S Manual, Safety Procedures. / Consultation and participation of workers ISO 45001:2018 requirement 5.4
1. The site meeting minutes were checked and included H&S informationCompliance
The nonconformity is that the planned site meetings are not up to date or are not
carried out.
The site has not had a H&S meeting since September 2019 due to operational reasons and changing of staff, prior to today's meeting at the time of the audit the minutes are not avilable.
Competence ISO45001 : 2018 requirement 7.2 / 2. First Aiders
First aid cover compliance? The observation is that First aid certificates are dated within the last 3
years but there is insufficient cover for all shifts.
Records may need sanitising to remove out of date records or leavers.
Photo 11 Photo 12 Photo 13
Competence ISO45001 : 2018 requirement 7.2 / 6. Contractor Control Training
Contractor control training compliance? The observation is that staff require Contractor Control training.
Competence ISO45001 : 2018 requirement 7.2 / 8. Manual Handling Training
Manual handling training compliance? The observation is that a number of staff require Manual Handling training.
Photo 20 Photo 21
(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Control of Substances Hazardous to Health (COSHH)
COSHH compliance? The observation is that Safety Data Sheets/COSHH assessments are not
available.
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(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Electrical Safety / Portable Appliance Testing (PAT)
PAT Compliance? The observation is that the Portable Appliance Testing was out of date on all
items inspected.
PAT testing now due.
Photo 25
(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Fire Safety
Is the fire drill up to date? The observation is that fire drills have been completed however, these drills may
not have covered all shifts.
Covid-19
(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / First Aid
Defibrillator on site? The observation is that the defibrillator is not subject to documented regular
checks.
No documented evidence available at time of audit.
Photo 65
(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Housekeeping
Are aisles clear and open for material transfers? No. See comments.
Photo 66 Photo 67
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(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Storage and Racking
Storage and racking compliance? The storage and racking was in good order with SWL present.
The non-conformance is that there was no evidence of the racking being
inspected.
Sema approved racking inspection overdue records indicate last inspection December 2019.
Photo 68
(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Storage and Racking
Are aisles clear and open for material transfers? No. See comments.
Photo 74 Photo 75 Photo 76 Photo 77 Photo 78 Photo 79
Photo 80 Photo 81
(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 / Storage and Racking
Are loose/unboxed materials stacked properly and in a safe manner? No. See comments.
Wrap as been cut, contents may become unstable.
Photo 84 Photo 85
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OH&S Policy ISO45001 requirement 5.2 100%
OH&S Policy ISO45001 requirement 5.2 - 100%
Reference Documents: 100%
Reference Documents: - 100%H&S PolicyH&S Law posterEmployer’s liability insuranceH&S notice board
1. H&S Policy 100%
1. H&S Policy - 100%The current H&S Policy was on display and dated? The H&S Policy was on display and in-date
Company May wish to consider updating health and safety manual.Confirmation of key account manager, Brendan Burt no longer with Inspire.
Photo 1
Start date of policy displayed? 1st Jan, 2020
2. H&S Law Poster 100%
2. H&S Law Poster - 100%Is the Health and Safety Law poster on display and displaying correct details?
The Health and Safety Law poster was on display and the details were correct.
Photo 2
3. Employers Liability Insurance 100%
3. Employers Liability Insurance - 100%Employers liability insurance was on display and dated Compliant. The employers liability
insurance was on display and in date.
Photo 3
Start Date of Employers Liability Insurance. 31st Mar, 2020
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4. H&S Notice Board 100%
4. H&S Notice Board - 100%Is the health and safety notice board completed to company standards? The Health and Safety notice board is up
to date and contains all required items.
Some information now required to be updated due to the last site manager leaving in November 2020.
Photo 4 Photo 5 Photo 6 Photo 7 Photo 8 Photo 9
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Organisational roles, responsibilities and authorities ISO45001 requirement 5.3
100%
Organisational roles, responsibilities and authorities ISO45001 requirement 5.3 - 100%
Reference Documents.1. H&S organisation chart-Group2. H&S organisation chart-Site3. H&S manual section-Roles, responsibilities and authorities4. Appointed person id Harvinder Virdee MSc(Eng) PgD C.Eng. CMIOSH CMIQA CQP CMIET, Registered OHSCR
Depot Organisation Structure. 100%
Depot Organisation Structure. - 100%1. Site organisation structure is established and an organisation chart is defined.
Site organisation structure is established, and an organisation chart is defined and
on display.
Structure is outlined in Sect. 2 of the Health and Safety policy. Dated Jan. 2020.
Photo 10
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Documentation-H&S Manual, Safety Procedures. 1 failed, 0%
Documentation-H&S Manual, Safety Procedures. - 0%
1. H&S Manual2. Safety procedures3. Risk assessment procedures4. Legal and other requirements register
1. H&S documentation is developed, documented and issued centrally by the head office.
2. Harvinder writes the necessary H&S documents which are then reviewed and commented on by the health and safety team. The necessary changes are made to the H&S document which is then approved and issued to all depot managers.
3. The depot manager is responsible for implementing the H&S document at his/her depot.
Consultation and participation of workers ISO 45001:2018 requirement 5.4
1 failed, 0%
Consultation and participation of workers ISO 45001:2018 requirement 5.4 - 0%Reference Documents.1. H&S Management Report-Monthly2. H&S Depot Minutes-Monthly
1. The site meeting minutes were checked and included H&S informationCompliance
The nonconformity is that the planned site meetings are not up to date or are not
carried out.
The site has not had a H&S meeting since September 2019 due to operational reasons and changing of staff, prior to today's meeting at the time of the audit the minutes are not avilable.
Date of last meeting held? 14th Jan, 2021
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Competence ISO45001 : 2018 requirement 7.2 3 failed, 50%
Competence ISO45001 : 2018 requirement 7.2 - 50%
Reference Documents.1. Training Records
1. IOSH Managing/Working Safely 50%
1. IOSH Managing/Working Safely - 50%Have any members of staff received the IOSH Managing Safely course?
Have any members of staff received formal Health and Safety training? Yes - Supervisors and/or other Team Members.
10 team members received IOSH Working Safely in September 2019.
Date of course (s)?
Sept 2019.
2. First Aiders 1 failed, 0%
2. First Aiders - 0%First aid cover compliance? The observation is that First aid
certificates are dated within the last 3 years but there is insufficient cover for all
shifts.
Records may need sanitising to remove out of date records or leavers.
Photo 11 Photo 12 Photo 13
Number of First Aiders? 3.
Certificate expiry date(s)?
1xMarch22, 1xApril22, 1xNov21.
3. Fire Wardens 100%
3. Fire Wardens - 100%Fire Wardens? Fire Warden certificates are up to date
and there is sufficient cover for all shifts.
Photo 14 Photo 15 Photo 16 Photo 17
Number of Fire Wardens? 7
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Certificate expiry dates? 7 x May 2021.
4. Trained FLT Operators 100%
4. Trained FLT Operators - 100%FLT Operators Certified within the last 3 years? There are sufficient FLT operators on site
and the certificates are dated within the last 3 years.
Records may need sanitising to remove out of date records or leavers.
Number of FLT operators? 15
Certificate expiry dates?
Sample checks, 31/05/21 x 2
5. Risk Assessment and Safety Procedures Training
100%
5. Risk Assessment and Safety Procedures Training - 100%Have all recent SSOW been issued to staff? Recent Safe Systems of Work have been
issued to relevant staff and sign-off sheets have been completed.
Date of most recent issue?
6. Contractor Control Training 1 failed, 0%
6. Contractor Control Training - 0%Contractor control training compliance? The observation is that staff require
Contractor Control training.
7. Emergency Preparedness and Response Training
100%
7. Emergency Preparedness and Response Training - 100%Emergency Preparedness and Response Training? All staff have completed Emergency
Preparedness and Response training.
Spill and hazardRecords may need sanitising to remove out of date records or leavers.
Photo 18 Photo 19
Training Date(s)? Feb 2018.
8. Manual Handling Training 1 failed, 0%
8. Manual Handling Training - 0%Manual handling training compliance? The observation is that a number of staff
require Manual Handling training.
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Photo 20 Photo 21
9. Accident Investigation Training9. Accident Investigation Training
Accident Investigation Compliance? Not checked during audit
10. Working at Height 0%
10. Working at Height - 0%Working at Height training compliance? Not checked during audit.
Training proceduresTraining procedures
Training is managed by Head Office.
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Hazard identification and assessment of risks and opportunities – ISO 45001 2018 requirement 6.1.2
Hazard identification and assessment of risks and opportunities – ISO 45001 2018 requirement 6.1.2
Reference Documents.1. Risk assessment procedure2. Risk assessments3. Safety procedures4. Contractors-Permit to work5. Legal register6. Fire risk assessment updated annually
Register of Safe System of Work checked? Not checked during audit.
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(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1
3 failed, 77.27%
(Facilities) Operational Planning and Control - ISO 45001 2018 requirement 8.1 - 77.27%
Operational planning and control - ISO 45001 2018 requirement 8.1Reference Documents.1. Safety procedures2. Evaluation of legal compliance audit
AsbestosAsbestos
Asbestos report completed? Not applicable. The building was built after 2000 and an asbestos report is not
required.
Contractor Control and Permits to Work 100%
Contractor Control and Permits to Work - 100%Contractor control and PTW compliance? Permits to Work were completed and on
the correct template for the work undertaken.
Photo 22 Photo 23 Photo 24
Give examples of Permits checked.
Logister 14/01/21.MJ Halton 14/01/21.TWC SERVICES 12/01/21.
Control of Substances Hazardous to Health (COSHH)
1 failed, 0%
Control of Substances Hazardous to Health (COSHH) - 0%COSHH compliance? The observation is that Safety Data
Sheets/COSHH assessments are not available.
Electrical Safety 1 failed, 50%
Electrical Safety - 50%
Portable Appliance Testing (PAT) 1 failed, 0%
Portable Appliance Testing (PAT) - 0%PAT Compliance? The observation is that the Portable
Appliance Testing was out of date on all items inspected.
PAT testing now due.
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Photo 25
Electrical Hardwiring (Electrical installation condition report)
100%
Electrical Hardwiring (Electrical installation condition report) - 100%Electrical hard wiring compliance? The building has had an electrical
installation conditioning report and any repairs, if required, have been completed..
Initial condition report Ref: EICR728Minor works cert ref:M00947 Dated:30/03/2017.No C1 defects highlighted.
Inspecting company name? (Or state Not Known) Voltamp Ltd
Date of inspection? 19th Jul, 2016
External Areas 0%
External Areas - 0%Are electronic barriers subject to regular service?
No documented evidence available at time of audit
Photo 26
Fire Safety 1 failed, 87.5%
Fire Safety - 87.5%Is the site's Fire Folder available? The fire folder was available.
Fire extinguisher servicing company? Spectrum Fire UK Ltd
Photo 27
Date of fire extinguisher service? 30th Jun, 2020
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Is the fire drill up to date? The observation is that fire drills have been completed however, these drills may
not have covered all shifts.
Covid-19
Date and time of last fire drill. 13th Nov, 2020 5:21 AM GMT
Details of last fire drill i.e. time taken to evacuate, number of staff/visitors/contractors involved?
2 minutes to evacuate.4 people.
Any fire drill issues reported?
None.
Fire Risk Assessment Compliant. A risk assessment has been completed in the last 12 months. There were no significant findings during the
assessment.
Photo 28 Photo 29
Fire risk assessment action plan completed? Most or some Action Points from the Fire Risk Assessment action plan have been
completed.
Photo 30
Weekly fire alarm checks completed and recorded? The weekly fire alarm checks have been completed and are up to date.
Photo 31
Date of last weekly check? 11th Jan, 2021
Six Monthly fire alarm service? The six-monthly fire alarm service has been completed.
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Photo 32
Name of alarm service company? Bryland Fire
Date of last six-monthly alarm service? 4th Sep, 2020
Monthly emergency lighting check? The monthly emergency lighting check is complete and up to date.
Photo 33 Photo 34
Date of last monthly emergency lighting check, if applicable? 5th Jan, 2021
Photo 35 Photo 36
Emergency lighting annual service completed? The emergency lighting annual check has been completed.
Photo 37
Emergency lighting annual service completed by? Bryland Fire
Date of last emergency lighting service? 27th Jul, 2020
Storage and Racking 100%
Storage and Racking - 100%Storage and racking compliance? The storage and racking was in good
order with SWL present.
RDS 20383 Europa.pdf
Date of most recent monthly racking inspection? 15th Dec, 2020
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Warehouse Equipment 85.71%
Warehouse Equipment - 85.71%Equipment inspections? Equipment insurance and maintenance
inspections are up to date and any defects have been rectified.
Equipment inspection undertaken by and date(s)?
Zurich - 14-16/01/2020, 24/07/2020. Due to the Covid situation, this is delayed until further notice.
Compressor? The equipment was visually checked and found to be satisfactory.
Serviced by? (If applicable)
Service date? (If applicable)
Written Scheme of Examination? Compliant. A thorough Examination has been completed and in date.
Written Scheme of Examination reference number? (If applicable) ZE / 349664 19/10/2020
Floor cleaning equipment? The equipment was visually checked and found to be satisfactory.
Photo 38
80785183.pdf
Inspecting/maintenance company name? KAKO UK Ltd
Date of inspection? 11th Aug, 2020
MHE 100%
MHE - 100%Fork Lift Truck (Inc. VNA/Bendi and electric pallet trucks.) The equipment was visually checked and
found to be satisfactory.
Photo 39 Photo 40 Photo 41 Photo 42 Photo 43
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Date of last LOLER inspection?If dates vary between MHE, please list accordingly.
Counter BalanceEqpt Ref: 22594 - 24/07/2020Eqpt Ref: 30650 - 24/07/2020Eqpt Ref: 27011 - 24/07/2020PPT28603 - 16/01/202030110 - 15/01/2020
Date of last service?If dates vary between MHE, please list accordingly.
Counter BalanceEqpt Ref: 22594 - 24/07/2020Eqpt Ref: 30650 - 24/07/2020Eqpt Ref: 27011 - 24/07/2020PPT28603 - 14/01/202130110 - 22/12/20
Fork lift truck extension? Not applicable. There is no lift truck extension on site.
Fork lift truck man-up cage? Not applicable. There is no man-up cage on site.
Manual Pallet Truck The pallet truck had been visually inspected and was satisfactory.
EU012, EU6, EU16
Photo 44 Photo 45 Photo 46
Inspecting company(s)?
Zurich
Date(s) of inspection? 17th Jan, 2020
Roller Shutter DoorsRoller Shutter Doors
Date of last service/inspection? 7th Aug, 2021
Name of inspecting company? Armo
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Photo 47 Photo 48 Photo 49
Other equipment that does not appear on this report? Yes
Equipment description, maintenance dates etc...?
Lightning protection tested by LPES Ltd on 22/07/2020. Ref - HCH/3870/MS.
Workstation and Display Screen Equipment (DSE) Assessment
100%
Workstation and Display Screen Equipment (DSE) Assessment - 100%Workstation and DSE Compliant? All staff had undertaken DSE
Assessments and some, or all, requirements are yet to be completed.
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(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1
5 failed, 78.95%
(Site) Operational Planning and Control - ISO 45001 2018 requirement 8.1 - 78.95%
External Areas 100%
External Areas - 100%Traffic Management? One access gate and one exit gate
The site requires more speed limit signage current signage is insufficient.
Photo 50 Photo 51 Photo 52 Photo 53
Site Signage? Site signage was clearly displayed.
Photo 54 Photo 55 Photo 56
Fire Safety 100%
Fire Safety - 100%Fire doors, walkways and extinguishers unobstructed? All fire doors, extinguishers and walkways
were free from obstruction.
Photo 57 Photo 58
Fire related signage checked and satisfactory? All fire related signage was checked and found to be satisfactory.
Fire assembly point location? The Fire Assembly point and its signage was unobstructed and free from hazards.
Photo 59 Photo 60 Photo 61
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First Aid 1 failed, 66.67%
First Aid - 66.67%First aid compliance? The first aid kits were checked were all in
date and complete.
Photo 62 Photo 63
Eye wash stations? All eye wash stations checked had sufficient signage and contents were all in
date.
Photo 64
Defibrillator on site? The observation is that the defibrillator is not subject to documented regular
checks.
No documented evidence available at time of audit.
Photo 65
Gas Bottle StorageGas Bottle Storage
Gas bottle storage compliance? Not checked during audit.
Housekeeping 1 failed, 0%
Housekeeping - 0%Are aisles clear and open for material transfers? No. See comments.
Photo 66 Photo 67
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Lighting 100%
Lighting - 100%Lighting compliance? The lighting was satisfactory.
PPE 100%
PPE - 100%PPE Compliance? All staff, visitors and contractors were
wearing the appropriate PPE.
Storage and Racking 3 failed, 75%
Storage and Racking - 75%Storage and racking compliance? The storage and racking was in good
order with SWL present.
The non-conformance is that there was no evidence of the racking being
inspected.
Sema approved racking inspection overdue records indicate last inspection December 2019.
Photo 68
Are rack uprights and beams in good condition? Yes
The ones inspected.
Photo 69 Photo 70 Photo 71
Are walkways clear of obstruction? Yes
Photo 72 Photo 73
Are aisles clear and open for material transfers? No. See comments.
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Photo 74 Photo 75 Photo 76 Photo 77 Photo 78 Photo 79
Photo 80 Photo 81
Are all pallets inspected, used for storage of product in the racking or on the floor, in good condition?
Yes
Those inspected.
Photo 82 Photo 83
Are loose/unboxed materials stacked properly and in a safe manner? No. See comments.
Wrap as been cut, contents may become unstable.
Photo 84 Photo 85
All hazardous materials' containers are properly labeled? Not applicable.
Are all chemicals stored according to the manufacturer’s recommendations and in line with regulations? (i.e. flammable cabinets, cans, etc.)?
Not applicable.
Were all employees observed using the proper lifting technique for the materials being handled?
Yes
Products and containers that are most frequently moved by hand are stored at rack heights that minimize bending / stooping or excess reach to pick up or place?
Yes
Welfare - Toilets and Canteen 100%
Welfare - Toilets and Canteen - 100%
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Toilets and Canteen compliance? The toilets and canteen were checked and were satisfactory.
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Warehouse EquipmentWarehouse Equipment
Is the Warehouse Equipment section required?
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Food storage facilitiesFood storage facilities
Sanitation InspectionSanitation Inspection
Does the warehouse store food? Not applicable. The warehouse does not have food storage.
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Vehicle Maintenance Unit (VMU)Vehicle Maintenance Unit (VMU)
Does the site have a VMU? Not Applicable. Site does not have a VMU.
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Emergency Preparedness and Response-Incident Management ISO 45001 2018 requirement 8.2
Emergency Preparedness and Response-Incident Management ISO 45001 2018 requirement 8.2
Reference Document:-1. Emergency preparedness and response plan2. Training
Emergency preparedness and response plan completed? Not checked during audit
Emergency preparedness and response training? Not checked during audit
Working at Height rescue plan completed? Not checked during audit
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Monitoring, measurement, analysis and performance evaluation ISO 45001 2018 requirement 9.1
100%
Monitoring, measurement, analysis and performance evaluation ISO 45001 2018 requirement 9.1 - 100%
Reference Documents: -1. Site H&S monthly checks2. Accident reports3. Incident reports4. Internal audit-follow of previous audit NCs and Observations5. Evaluation of compliance audits
On site monthly checks The on-site monthly checks have been completed and are up to date.
Europa site visit report.
Date of last monthly check? 5th Jan, 2021
On-site Inspire checks completed? The on-site Inspire checks have been completed and are up to date.
Date of last Inspire check? 14th Jan, 2021
Accident Reports? All accident reports have been uploaded to the central hub and have been closed
after investigation
Accident records incomplete on several reports, no names.
Number of accidents year to date? 36
Number of accidents yet to be investigated and closed? 3
Incident Reports? There have been no incidents reported in the last year to date
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Cultures and BehavioursCultures and Behaviours
Were staff members interviewed during the audit? Staff members were interviewed during this audit
Please give a brief outline of comments
Europa warehouse staff, management not really bothered about us, just about getting work out.
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Photo 85 Photo 82
Photo 84
RDS 20383 Europa.pdf
80785183.pdf
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