ESY 2005-2006ESY 2005-2006

NUTS AND BOLTSNUTS AND BOLTS

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Extended School Year 2006Extended School Year 2006

5 weeks - June 12 - July 135 weeks - June 12 - July 13 Closed July 4 (July 3?)Closed July 4 (July 3?) Monday - Thursday Monday - Thursday 9:00 am -12:00 noon9:00 am -12:00 noon Location – Ask SupervisorLocation – Ask Supervisor

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The committee reviews data The committee reviews data of goals/objectives and of goals/objectives and

determines if ESY services determines if ESY services are required as part of the are required as part of the

student’s Free and student’s Free and Appropriate Public Appropriate Public

Education.Education.

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Are ESY services Are ESY services requiredrequired??

((notnot, will the student benefit?), will the student benefit?)

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The committee considers the individual The committee considers the individual needs of the student and a multiplicity of needs of the student and a multiplicity of

variables, including such factors as:variables, including such factors as:

Progress and/or regression which may limit Progress and/or regression which may limit the student’s ability to achieve the student’s ability to achieve goals/objectives. goals/objectives.

Relative importance of the IEP goals at issueRelative importance of the IEP goals at issue Emerging skillsEmerging skills The age and/or severity of the disabilityThe age and/or severity of the disability Delays or interruptions in services during the Delays or interruptions in services during the

school yearschool year Related servicesRelated services Contents of any applicable transition plansContents of any applicable transition plans

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The intent of ESY is to prevent The intent of ESY is to prevent significant regression which significant regression which compromises the student’s compromises the student’s ability to make meaningful ability to make meaningful

progress on the IEP, therefore, progress on the IEP, therefore, not providing the student with not providing the student with FAPE. ESY is not provided to FAPE. ESY is not provided to

guarantee mastery of guarantee mastery of goals/objectives.goals/objectives.

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The committee should The committee should notnot select select objectives that would be simply objectives that would be simply good for the child to continue good for the child to continue

to work on during the summer. to work on during the summer.

Data collection on old Data collection on old goals/objectives will determine goals/objectives will determine whether the student requires whether the student requires

ESY.ESY.

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Services are individualized Services are individualized within a framework.within a framework.

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If ESY services are If ESY services are required… required…

Determine the IEP objective(s) which Determine the IEP objective(s) which require ESYrequire ESY

Determine the type of ESY service(s) Determine the type of ESY service(s) required i.e. academic, required i.e. academic, speech/language, OTspeech/language, OT

Determine the amount/duration of Determine the amount/duration of service(s) for addressing ESY service(s) for addressing ESY objective(s)objective(s)

Determine dates, location, Determine dates, location, transportationtransportation

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Low incidence students (SID/PID, Low incidence students (SID/PID, MOID, VI/DHH) and/or students MOID, VI/DHH) and/or students who have difficulty transitioning who have difficulty transitioning (Autism, SDD, medically fragile)(Autism, SDD, medically fragile)

Suggested amount of service is 3 hours per Suggested amount of service is 3 hours per day. day.

Individualize services by adjusting the Individualize services by adjusting the number of days per week. Some students number of days per week. Some students may only attend one day per week.may only attend one day per week.

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Students Who Need Students Who Need Academic SupportAcademic Support

Consider options for servicesConsider options for services General education summer school General education summer school

programsprograms Work packets provided by the teacher to Work packets provided by the teacher to

be completed at homebe completed at home Computerized programs/software/web sitesComputerized programs/software/web sites Summer reading listsSummer reading lists

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ESY ObjectivesESY Objectives Should not be new objectivesShould not be new objectives Must be probed in March so the ESY Must be probed in March so the ESY

teacher knows the level of teacher knows the level of performanceperformance

Beware of objectives that are too Beware of objectives that are too vague or too broad and subject to vague or too broad and subject to misinterpretation. Include work misinterpretation. Include work samples and clear description of probe samples and clear description of probe process.process.

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Inappropriate ESY ScenariosInappropriate ESY Scenarios

Students who do not complete Students who do not complete homework assignments during the homework assignments during the school yearschool year

Students who need to organize their Students who need to organize their notebooksnotebooks

Students who do not complete long-Students who do not complete long-term projects term projects

Students who need to improve reading Students who need to improve reading fluency fluency

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Extended School Year is Extended School Year is NotNot

Summer School - Summer CampSummer School - Summer Camp A time to get a jump start on the A time to get a jump start on the

upcoming year by addressing new upcoming year by addressing new goals and objectivesgoals and objectives

Something “nice” that we do for our Something “nice” that we do for our studentsstudents

One-to-one tutoringOne-to-one tutoring

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Before the IEP meeting, the IEP Before the IEP meeting, the IEP coordinator should...coordinator should...

Gather and prepare the dataGather and prepare the data Talk to Related Support Personnel and SLPTalk to Related Support Personnel and SLP Discuss with Supervisor/Lead TeacherDiscuss with Supervisor/Lead Teacher Know whether the recommendation will be Know whether the recommendation will be

for/against ESY services and the rationalefor/against ESY services and the rationale Schedule the meeting prior to March 24 so Schedule the meeting prior to March 24 so

paperwork can be submitted by March 31.paperwork can be submitted by March 31.

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ESY is a part of the IEP ESY is a part of the IEP ProcessProcess

All teachers and related service All teachers and related service providers must participate in ESY providers must participate in ESY discussion.discussion.

(The meeting cannot be held with just (The meeting cannot be held with just the parent and Special Education the parent and Special Education teacher during conference week.)teacher during conference week.)

All ESY services must be reflected in the All ESY services must be reflected in the IEP. IEP.

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ESY should be addressed ESY should be addressed for all students prior to for all students prior to

March 24, 2006. If March 24, 2006. If necessary, hold an necessary, hold an

addendum.addendum.

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Click on Auto TextAuto Text

1919

Click on all 9 factors when preparing draft

2020

This is what it will look

like and will guide you as

you begin the ESY

discussion.

The discussion must BEGIN with the factors.

2121

Then,

Don’t do any more to the draft GoalView IEP prior to the meeting.

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During the IEP meeting, the IEP During the IEP meeting, the IEP coordinator should...coordinator should...

Summarize the ESY factors - do not read the Summarize the ESY factors - do not read the paragraph or discuss each item individually.paragraph or discuss each item individually.

If data does not support the need for ESY, If data does not support the need for ESY, move to next topic - State Testingmove to next topic - State Testing

If documentation supports the need for ESY, If documentation supports the need for ESY, specify the applicable objective(s)specify the applicable objective(s) Based on those “flagged” objective(s), determine Based on those “flagged” objective(s), determine

the required ESY servicethe required ESY service Include secondary and related support servicesInclude secondary and related support services

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During the IEP meeting…During the IEP meeting…

Determine whether the child requires Determine whether the child requires transportation. If so, complete the transportation. If so, complete the transportation form at the meeting.transportation form at the meeting.

Secure a commitment from the Secure a commitment from the parentparent

Have parent complete Emergency Have parent complete Emergency Information formInformation form

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Get commitment from parent!Get commitment from parent!(ESY is an expensive program)(ESY is an expensive program)

For TransportationFor Transportation

If ESY is recommended but parent If ESY is recommended but parent declines,declines,-designate ESY objectives, services, etc. -designate ESY objectives, services, etc. as if child will be attendingas if child will be attending-indicate “Yes” in “ESY Required” check -indicate “Yes” in “ESY Required” check boxbox-indicate in minutes that parent declines-indicate in minutes that parent declines

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After the IEP, the IEP After the IEP, the IEP coordinator should...coordinator should...

Immediately notify the supervisor Immediately notify the supervisor that ESY has been agreed uponthat ESY has been agreed upon

Prepare and submit ESY paperwork Prepare and submit ESY paperwork by March 31by March 31stst

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Note how minutes are completed

Note how Program

Summary is completed

See next slide for continuation…

Select Yes/No

Attention! 12 seg./wk, not 3 seg./day

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Continuation of ESY Program Summary

This child also received

speech during ESY. Note: speech is not an automatic service for those who

attend ESY facility-based

program.

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This is what part of the ESY IEP section looks like once ESY objectives are flagged:

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ESY Services SummaryESY Services Summary

Complete student demographics – Complete student demographics – letters are sent to parents using this letters are sent to parents using this addressaddress

List required services List required services Does the child require any type of Does the child require any type of

specialized equipment? specialized equipment? Will staff require training in health care Will staff require training in health care

procedures or specialized equipment? procedures or specialized equipment?

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ESY Data Collection FormESY Data Collection Form

ESY objectives need to be an extension ESY objectives need to be an extension of IEP objectives from 2005-2006 IEP.of IEP objectives from 2005-2006 IEP.

ESY objectives are determined at the IEP ESY objectives are determined at the IEP meeting meeting

Include probe from March 16Include probe from March 16thth and and attach GoalView March Progress Reportattach GoalView March Progress Report

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More ESY PaperworkMore ESY Paperwork

Attach copy of Emergency InformationAttach copy of Emergency Information

Attach transportation form if transportation Attach transportation form if transportation is requiredis required

Do not send Transportation Form to the Do not send Transportation Form to the Transportation Dept. Transportation Dept.

Use designated ESY 2006 Transportation Use designated ESY 2006 Transportation FormForm

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Before submitting the paperworkBefore submitting the paperwork

Make sure that no information is missingMake sure that no information is missing Make sure the red-ink IEP matches the GV Make sure the red-ink IEP matches the GV

final copyfinal copy Make sure the information on the ESY Make sure the information on the ESY

Services Summary/Data Collection form Services Summary/Data Collection form matches the IEPmatches the IEP

Make sure ESY objective(s) matches those Make sure ESY objective(s) matches those designated at the IEP meetingdesignated at the IEP meeting

Make sure any applicable paperwork from Make sure any applicable paperwork from related service staff is attachedrelated service staff is attached

Make sure present level of performance is Make sure present level of performance is recordedrecorded

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After the IEP…After the IEP… Gather specialized instructional materials i.e. Gather specialized instructional materials i.e.

Wilson Reading, PECS, slant boards, laptop Wilson Reading, PECS, slant boards, laptop loaded with specialized programs, loaded with specialized programs, communication devices. The ESY teachers will communication devices. The ESY teachers will gather materials for Reading Mastery, gather materials for Reading Mastery, Corrective Reading, Academy of Reading, Corrective Reading, Academy of Reading, Touch Math as well as instructional materials Touch Math as well as instructional materials available to general education students. available to general education students.

Gather work samples, student work books, Gather work samples, student work books, etc., that clearly communicate how the etc., that clearly communicate how the objectives were addressed during the school objectives were addressed during the school year. ESY teachers need a starting point and year. ESY teachers need a starting point and need to know how the task was probed during need to know how the task was probed during the school year. the school year.

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ESY PitfallsESY Pitfalls The ESY section of the IEP needs to match The ESY section of the IEP needs to match

the ESY Services Summary .the ESY Services Summary . ESY may not be an appropriate avenue to ESY may not be an appropriate avenue to

address socialization because there is not address socialization because there is not a general education population of students a general education population of students attending ESY. attending ESY.

Too many objectives to be addressed for Too many objectives to be addressed for the amount of time allottedthe amount of time allotted

Objectives not appropriate for ESY settingObjectives not appropriate for ESY setting Late paperwork creates major logistical Late paperwork creates major logistical

problemsproblems