Essential corporate governance 5 apr-17

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person or entity without the prior written permission of FELCRA Bhd.. 1

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r-17ESSENTIAL CORPORATE GOVERNANCE

Federal Land Consolidation and Rehabilitation Authority (FELCRA Berhad)

Established in 1966

Its objective is to develop rural sector by helping its community to participate in national economic activities, thus improving their standard of living Since September 1st,1997, FELCRA is known as FELCRA Berhad due to its corporatization. It is no longer a Statutory body but has becomes a fully Government owned co. With the change of its corporate entity, FELCRA now able explore new business opportunities, in line with national development aspiration

Armed with plantation management & core activities skills, FELCRA is now diversifying its activities into industrial & service sectors as well as other growing business areas

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TADBIR URUS KORPORAT

FELCRA BERHAD


person or entity without the prior written permission of FELCRA Bhd..

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Dihadkan dengan saham

Liabiliti ahli adalah terhad kepada amaun, jika ada, yang tidak dibayar pada saham yang dipegang oleh ahli.

Dihadkan dengan jaminan

Liabiliti ahli adalah terhad kepada amaun yang ahli-ahli berjanji untuk menyumbang dalam sekiranya digulung.

Tidak terhad

Tiada had ke atas liabiliti ahli-ahlinya.

Akta Syarikat 2016 dikuatkuasakan secara berperingkat bermula dengan fasa pertama pada

31 Januari 2017Beberapa peruntukan di dalam AS 2016 yang masih belum dikuatkuasakan adalah:(a) seksyen 241 – peruntukan berhubung keperluan pendaftaran setiausaha syarikat untuk

berdaftar dengan Pendaftar; dan(b) Penggal 8 Bahagian III – peruntukan berhubung mekanisme penyelamat korporat iaitu perkiraan

sukarela korporat (corporate voluntary arrangement) & pengurusan kehakiman (judicial management).

A company limited by shares shall either be a private company or a public company

A company limited by guarantee shall be a public company. An unlimited company shall either be a private company or a public company. No company shall be formed as, or become, a company limited by guarantee with a share capital. No association or partnership consisting of more than twenty persons shall be formed for the purpose of

carrying on any business for profit, unless it is incorporated as a company under CA2016, or is formed under any other written laws.

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Akta Syarikat 1965 vs 2016

Pemerbadanan syarikat dalam akta syarikat 2016

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Borang teras atau super form

Through “Superform” via MyCoID

ESSENTIAL CORPORATE GOVERNANCE

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Dokumen untuk serahsimpan Nama syarikat - s25

Bil Seksyen Borang

1 Users’ Registration

2 14 Application for Registration

3 27(1) & (4) Application for Availability of Names and Reservation

4 32 Lodgement of constitution

5 51 Notification of change in the Register of Members

6 78 Return for allotment of shares

7 58 & 236(2) Notification of Appointment of First secretary

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Nama

• Mesti diluluskan• Jika tidak ada, SSM mempunyai kuasa untuk memberikan ungkapan tertentu untuk syarikat

Boleh guna

•Bukan tidak diingini•Tidak serupa dengan yang sedia ada syarikat / terpelihara, perbadanan atau perniagaan

•Tidak diwartakan atau nama dilarang

Tempahan

•Dibenarkan apabila dibayar RM50 untuk tempahan 30 hari.

•Tempoh tempahan maksimum 180 hari


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Information required:

Proposed name of company Status as private or public co Nature of business Proposed registered address Name, identity, address of shareholder(s) Name, identity, address of director(s) Details of shares

Evolution of A Company

Essential requirements Formation and incorporation of a company Execution of documents No Par Value Reporting and Decision Making



Asas syarikat

Orang yang sama dibenarkan untuk memegang dua jawatan. Jika pengarah adalah pengarah tunggal dan pemegang

saham atau pengarah yang terakhir dan mati, maka Setiausaha Syarikat perlu mengadakan mesyuarat waris, (next of kin) atau wakil diri atau pemegang saham, mengikut mana-mana yang berkenaan.

Jika pengarah baru tidak dilantik dalam tempoh 6 bulan dari kematian pengarah tunggal atau yang terakhir, SSM boleh mengarahkan Syarikat dibatalkan.

Kontrak dengan anggota tunggal / Pengarah. Apabila sebuah syarikat ahli / pengarah tunggal mengikat

kontrak dengan pengarah itu dan kontrak itu bukan perniagaan biasa, syarikat hendaklah memastikan syarat-syarat kontrak (melainkan jika ia adalah secara bertulis) direkodkan dalam minit mesyuarat lembaga berikutan persetujuan kontrak.

Single member/ single director company

Single member can also be the sole

director

Public company must have at least 2

directors

Simplified incorporation process

Superform - no more multiple forms

M&A optional

Secretary at point of incorporation

optional

Notice of registration is

conclusive evidence

Effect of incorporation

Company is a body corporate with legal personality separate

from it’s members

Has full capacity to undertake any

business activity

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Syarikat milikan dan pengarah syarikat tunggal

Same person allowed to hold dual position

If the director is the sole director and shareholder or last remaining director and dies, then the Company Secretary is to convene a meeting of the next of kin or personal representative, or shareholder, as the case may be.

If a new director is not appointed within 6 months of the death of the sole or last remaining director, then SSM can direct the Company be struck off.

Contract with sole member/director

When a single member/director company enter into a contract with that director and the contract is not in the ordinary business, the company shall ensure the terms of the contract (unless it is in writing) are recorded in the minutes of the board meeting following the making of the contract.

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Jadual perbandingan Categories Previous

ProvisionsCompanies Act

2016

Formation of company At least 2 resident directors At least one resident director

Incorporation process Complex Simplified

Consolidation of forms Forms13A, 6, 48A and M&A SUPER Form

Period of confirmation of availability of company name

Period of 3 months Period of 30 days

Capacity of company Limited capacity Unlimited capacity

StructureMemorandum and Articles of Association

Constitution

Issuance of a certificate of incorporation

Required Optional

Conclusive evidence that company is duly registered

Certificate of Incorporation Notice of Registration

Common seal Required Optional 6

Table A applies except Reg 71 & 90

Companies Act 2016 (Pte Co.)

No shareholding qualification for directors No provision for shareholding qualification

Directors’ Resolution valid if signed by MAJORITY

Directors’ Resolution valid if signed by ALL

Co. can pay commission on issue of sharesCo. CANNOT pay commission on issue of shares unless Constitution allows

Pre-emptive rights issue unless shareholders provide direction to the contrary (S132D– general approval)

Subject to Constitution, pre-emptive rights issue on new shares

EGM can be convened by any Director, Board or shareholder

EGM can be convened by Board or shareholder (CA2016 will prevail)

An AGM shall be held in accordance with the Act No provision for AGM.

General Meeting Chairman has casting vote in an equality of votes

No provision for casting votes.

Where a company elects to adopt a constitution, the adoption must be by way of a special resolution and lodged with the Registrar within 30 days of its adoption

For existing companies, the M&A will be deemed to be the constitution of a company and the adopted provisions of Table A shall continue to have effect.

May contain provisions relating to—

the objects of the company; the capacity, rights, powers or privileges of the company if the provision restricts such capacity,

rights, powers or privileges; matters contemplated by this Act to be included in the constitution; and any other matters as the company wishes to include in its constitution.

If the constitution sets out the objects of a company—

the company shall be restricted from carrying on any business or activity that is not within those objects; and

the company shall have full capacity and powers to achieve such objects, unless the constitution provides otherwise.

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Notis pendaftaran Sijil pemerbadanan

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For existing companies, it can choose to remove the object clause by passing a special resolution

For JV companies, it is advisable to retain the objects clauses.

CA2016 does not require any change to be made to the Articles to reflect the abolition of authorised capital and nominal/ par value.

For administrative convenience, a company could tidy up its M&A, taking into account the new provisions, e.g. remove references to authorised capital and par value, optional AGM provisions, written shareholders’ resolution, ecommunication with members, etc

Notice of Registration

Information available: Date of registration Name of company Registration number Type of company


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Profil syarikat :pengesahan muktamad SSM berkenaan butiran maklumat

sesebuah syarikat

Penyata kewangan

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1. Proposed Name

Please provide at least three names to expedite search of name & choice. Also if it is similar to an existing name, please obtain consent letter / letter of no objection.Please provide name & I/C of 2 proposers

2. Principal Activity

Normal duration of search is 3 working days.Upon approval of name we will require the following details. (This may also be done

before the name is approved).i. Name of at least 2 subscribers – copies of Identification (I/C) to be provided.ii. Proposed authorised & paid up capital.iii. Name of first directors (including at least two directors resident in Malaysia – Copies of

identification (I/C) to be provided.iv. Main objects clause.v. Proposed Secretary – copies of I/C to be provided (Must be resident in Malaysiavi. Vocation of Directors, Shareholders & Secretary.vii. Any special instruction (example – address different from I/C, dating of documents)

Normal duration for incorporation is 10 working days. (Online registration would normally take 3 working days.)


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The above estimated duration does not include preparation & waiting time for signatures.


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Jadual perbandingan jenis maklumat AS1965 & AS2016

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Evidence of Incorporation


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Jadual perbandingan jenis maklumat AS1965 & AS2016

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Comparison table of information required from CA 1965 & CA 2016


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Attestation Of Company Good Standing

Digital CTC For Company And Business

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What is ACGS?

1. Confirmation that a company has met the criteria 2. Criteria for the issuance of ACGS • Incorporated for at least 18 months • Lodged latest annual return and

financial statement • Not dormant and not in the process of wound up or strike off or dissolved • No outstanding compound and no pending prosecution case for both the company and its directors • Has a registered address

3. Verification feature : QR Code • Scan the QR Code to compare the printed and original copy in the server

Digital CTC For Company And Business

1. Digital Signature Act 1997 Documents are digitally certified true copy by POS DIGICERT SDN BHD (457608-K), the company which has been granted a license as a "Certification Authority" under Digital Signature Act 1997

2. QR Code Verification Use “POSDigicert Secured QR Reader” downloadable from Google Play for Android or AppStore for iOS to compare the printed copy and the original copy from server

3. Documents available as digitally certified true copy Form 9, 24, 44, 49, and all prescribed forms under Companies Act.


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Korum Mesyuarat

Tiada urusan boleh dijalankan di mana-mana mesyuarat agung melainkan kuorum ahli hadir semasa mesyuarat bermula.

Dua orang ahli hadir sendiri menjadi kuorum, peruntukan Seksyen 328 (1) Akta hendaklah terpakai. Bagi maksud peraturan ini "anggota" termasuklah seseorang yang hadir sebagaimana proksi atau sebagai mewakili perbadanan yang merupakan ahli.

Table A applies except Reg 71 & 90

Companies Act 2016 (Pte Co.)

Quorum for Directors’ meeting shall be 2 unless so fixed by Board.

Quorum for Directors’ meeting shall be MAJORITY unless so fixed by Board.

Alteration of capital by ordinary resolutionAlteration of capital by SPECIAL resolution (CA2016 will prevail)

Minimum number of Director is two Single Director allowed

Retirement of Directors by rotation at AGM Members to determine retirement

Capitalisation of profits for bonus sharesNo specific provision for capitalisation of profits but Directors will have to act in the best interest of the company.

Common Seal to be used on official documents

Optional

Share Certificate to issued to every member

Optional

Alternate Directors No provision for alternate director

Klausa M&A bagi Pemilik Tunggal

Keperluan asas bagi memperbadankan syarikat tempatan

Meeting quorum

No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business.

Save as herein otherwise provided, two members present in person shall be a quorum and, if applicable, the provisions of Section 328 (1) of the Act shall apply. For the purposes of this regulation "member" includes a person attending as a proxy or as representing a corporation which is a member.

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(a) Pengenalan Syarikat Anggota/ Pengarah Tunggal (single member/ director company)

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Syarikat boleh ditubuhkan oleh atau mempunyai seorang anggota & anggota tunggal tersebut boleh juga menjadi pengarah tunggal

ABC Sdn. Bhd.ABC Sdn. Bhd.

Akta Syarikat 1965 Akta Syarikat 2016

Incorporation

The Notice of Incorporation dated (Date of Company incorporated) from the Suruhanjaya Syarikat Malaysia (“SSM”) confirming that the Company is incorporated under the Companies Act on (Date of Company incorporated) (Company Number) and a copy of the Constitution be noted.

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Namun, bagi syarikat-syarikat Berhad, AS 2016 masih mengekalkan keperluan minimum 2 orang pengarah

(b) Anggota tunggal tersebut boleh juga menjadi pengarah tunggal

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ABC Sdn. Bhd.ABC Sdn. Bhd.


Sole director

RESOLVED that (Name of Director), having consented to act, be and is hereby appointed as the Sole Director of the Company pursuant to the CONSTITUTION, be confirmed.

Registered office

RESOLVED that the registered office of the Company be situated at (Registered Office Address)

Common seal

RESOLVED that the seal, of which an impression appears in the margin hereof, be adopted as the Common Seal ofthe Company.

Bankers

RESOLVED that a RM current account be opened with (Name of Bank) (“the Bank”) in the name of the Company and all resolutions enumerated in the Bank’s standard form, be adopted and deemed as resolutions passed by the Board in connection with the opening of the account.

Financial year


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RESOLVED that the first financial period of the Company shall be from the date of incorporation, i.e. Jan to ____________________ and thereafter the financial year of the Company shall end on the_______ day of each succeeding ______________.


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Memorandum & Articles of Association (M & A) kini disifatkan sebagai Perlembagaan. Mungkin ada beberapa percanggahan atau ketidakpastian dalam peruntukan M & A dengan salah satu seksyen di bawah Akta Syarikat 2016. Syarikat-syarikat boleh membuat keputusan untuk mengkaji semula M & A masing-masing & membuat pindaan yang sesuai, menerima pakai Perlembagaan baru,

atau (untuk syarikat-syarikat berhad menurut syer) memilih untuk tidak mempunyai M & A / Perlembagaan.

(c) Syarikat tidak perlu mempunyai perlembagaan atau memorandum & artikel

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Syarikat mempunyai pilihan samada untuk mempunyai perlembagaan atau sebaliknya. Bagi syarikat yang diperbadankan sebelum AS 2016 dikuatkuasakan, perlembagaan sedia ada akan terus terpakai terhadap syarikat tersebut sehingga syarikat memutuskan sebaliknya. Walau bagaimanapun, syarikat berhad menurut jaminan masih diwajibkan untuk mempunyai perlembagaan.

For old company: Memorandum of Association is still applicable For new company: If does not adopt a Constitution, the provisions of the Act will be applicable. Non application of doctrine of constructive notice of constitutions or other documents lodged with the

Registrar except for documents relating to charges.

S.35 (1) – Subject the provisions of this Act, the constitution of a co. may contain provisions relating to –a) the objects of the co.b) the capacity, rights, power or privileges of the co. if the provision restricts such capacity, rights, powers or

privileges c) matters contemplated by this Act to be included in the constitution; &d) any other matters as the co. wishes to include in its constitution

S. 35(2) – For the purposes of paragraph (1) ((a), if the constitution sets out the objects of a co. –a) the co. shall be restricted from carrying on any business or activity that is not within those objects; &b) the co. shall have full capacity & powers to achieve such objects, unless the constitution provides

otherwise.

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Setiausaha boleh dilantik dalam tempoh 30 hari dari tarikh pemerbadanan

(d) Setiausaha boleh dilantik dalam tempoh 30 hari

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Syarikat diperbadan

kan

30 hari

Setiausahadilantikmasa ini

LantikSetiausaha

masa ini

Syarikat diperbadan

kan

No. 1 of First Directors’ Meeting (Continued)Allotment of subscribers’ shares

And issuance of share certificates

RESOLVED that the subscriber to the Memorandum of Association of the Company be registered as shareholders in respect of the shares for which they have subscribed in full in cash at (Amount for each share), namely:

Name of Allottee No. of Shares Allotted

Ordinary Shares Preference Shares(Name of Shareholder)(Number of shares) (Number of shares)

That share certificates in respect thereof be issued accordingly to the above allottee and that the Common Seal of the Company be affixed thereto in accordance with the Constitution of the Company.

Appointment of Secretary

It was resolved that (Name of new Director) be appointed Secretary of the Company with effect from (Date), be and is hereby approved.

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AND FURTHER RESOLVED that the Company’s secretarial agent, (Name of Company Secretary Company) be authorised to do the necessary notification and lodgement with the Suruhanjaya Syarikat Malaysia.


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SSM akan mengeluarkan notis pendaftaran untuk pemerbadanan syarikat baharu bagi menggantikan sijil pendaftaran bagi membuktikan bahawa peruntukan berhubung keperluan pendaftaran

syarikat tersebut telah dipenuhi selaras dengan peruntukan undang-undang.

(e) Perubahan “sijil pemerbadanan” kepada “notis pendaftaran”

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S. 21 – A co. shall be capable of exercising all the functions of a body corporate & have the full capacity to carry on or undertake any business or activity including to sue & be sued, to acquire, own, hold, develop or dispose of any property & to do any act which it may do or enter into transactions.

S. 31 – A co., other than a co. limited by guarantee, may or may not have a constitution.

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(f) Sijil saham tidak perlu (g) Daftar Anggota cukup sebagai bukti

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+

Sijil saham tidak perlu dicetak Daftar Anggota sebagai bukti Prima Facie

Allotment/issue of shares by directors

Resolved pursuant to the Companies Act that the Directors of the Company be empowered to allot and issue shares of the Company in such numbers and to such person, firm or corporation and at such consideration or price as the Directors in their absolute discretion shall deem fit until the conclusion of the Company’s next Annual General Meeting

Authority to allot and issue shares

IT WAS RESOLVED: -THAT, subject always to the Companies Act, Constitution of the Company, full authority be and is hereby given to the Directors of the Company, pursuant to Section 50 of the Companies Act, to allot and issue shares of the Company in such numbers and to such persons for such considerations as the Directors think fit, such authority to continue in force until the conclusion of the next Annual General Meeting of the Company.

RESOLVED:That pursuant to the authority given to the directors, under Section 50 of the Companies Act, the directors hereby approve the following:Allotment of new preference shares of (Number of shares) priced at (shares value) be issued to the following and that it be entered in the register of members as the holder of such shares:

(Name of shareholder) (Number of shares)

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Syarikat mempunyai pilihan untuk tidak mempunyai meterai rasmi. Pelaksanaan dokumen syarikat hendaklah mengikut tatacara yang digariskan di bawah Penggal 9 Bahagian II termasuk keadaan

sekiranya syarikat memilih untuk mempunyai meterai rasmi.

(h) Syarikat tidak perlu mempunyai meterai rasmi (common seal):

Kesan & akibat keatas kontrak syarikat

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Execution of documents

S. 64(1) – A contract may be made –a) by a co., in writing under a its common seal;b) on behalf of a co., by a person acting under it’s authority, express or implied; orc) on behalf of a co., orally, by any person acting under it’s authority, express or implied

Common Seal OPTIONAL: If companies decide to have a common seal, the provisions of the law must be observed.

By affixing common seals as provided in the Constitution; or By signature

• By at least 2 authorized officers, one of whom is a Director. • For sole directors, by that director and must be witnessed

Subsection 64(1)(b) & (c) does not seem to require any ratification process by the co. where it is made by implied authority.

HR’s Letter of Appointment preclude entering into contract by Sr Mgt.

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(i) Penghapusan keperluan mesyuarat agung tahunan bagi

syarikat Sdn. Bhd.

(j) Bagi Syarikat Berhad, AGM perlu mengambil kira perkara-perkara baru

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Salah satu perkara baru yang penting adalah di mana yuran kepada pengarah & manfaat yang dibayar kepada

pengarah

mesti diluluskan dalam mesyuarat agung pemegang saham.

Semua syarikat Sdn. Bhd. tidak lagi diperlukan untuk mengadakan

mesyuarat agung tahunan. Sebaliknya keputusan syarikat Sdn. Bhd. boleh dijalankan sepenuhnya

melalui resolusi edaran.

Annual General Meetings

Public companies: are required to hold AGM every calendar year. Private companies: no requirement to hold AGM in every calendar year.

• Meetings of private companies are known as meeting of members. • The main method for private companies to make decisions will be by way of written resolution.

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(k) Pengasingan penyerahsimpan Penyata Tahunan & Penyata Kewangan

Akaun beraudit kini boleh diedarkan kepada anggota syarikat Sdn. Bhd. kerana tidak ada lagi keperluan untuk AGM. Walau bagaimanapun, akaun yang telah diaudit masih perlu dibentangkan di AGM sebuah syarikat Berhad. Akan ada perubahan kepada kandungan akaun syarikat yang telah diaudit. Laporan pengarah yang terdapat di dalam akaun yang telah diaudit boleh memasukkan seksyen kajian perniagaan baru.

Perlu ada butir-butir apa-apa indemniti diberikan kepada, atau insuran yang diambil bagi, mana-mana pegawai atau juruaudit syarikat itu. Apabila pengarah mengisytiharkan dividen, mereka kini perlu sedar keperluan kesolvenan baru. Syarikat perlu dapat memenuhi hutangnya selama 12 bulan selepas bayaran dividen. Jika terdapat pelanggaran keperluan kesolvenan baru ini, para pengarah kemudian menghadapi risiko tanggungan sendiri, kedua-dua di bawah tindakan jenayah & tindakan sivil.

Sebelum ini, Penyata Tahunan akan difailkan selepas Mesyuarat Agung Tahunan (AGM). Oleh itu, manakala syarikat mungkin telah memfailkan penyata tahunan mereka baru-baru ini, adalah baik untuk mengesan tarikh ulang tahun penubuhan untuk melihat jika ada keperluan untuk memfailkan penyata tahunan lagi. Undang-undang baru ini juga akan membawa perubahan kepada akaun yang telah diaudit.

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Kaedah baru kini memerlukan penyerahsimpanan Penyata

Tahunan tidak lewat daripada 30 hari dari tarikh ulang tahun

pemerbadanan.

Manakala tarikh penyerahsimpanan Penyata Kewangan tidak lewat

dari 7 bulan daripada tarikh tahun kewangan berakhir sesebuah syarikat.


Duty to lodge financial statements and reports with the Registrar

Decoupling of submission of AR and financial statements Submission of AR: 30 days from the anniversary of date of incorporation Submission of FS:

• In the case of private company, financial statements are to be lodged within 30 days from the time the financial statements were circulated to members.

• In the case of public company, within 30 days from its AGM.

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(l) Penghapusan konsep modal dibenar (authorized capital)

1. Ini bermakna bahawa terbitan semua saham tidak lagi membawa nilai par. Itu juga bermakna bahawa tidak ada konsep yang melarang terbitan saham pada harga diskaun. Para pengarah kini mempunyai budi bicara & kewajipan untuk menentukan nilai yang sesuai bagi saham apabila dikeluarkan.

2. Akaun premium saham syarikat & akaun rizab penebusan modal kini akan bergabung dengan modal saham syarikat. Terdapat tempoh peralihan selama 24 bulan untuk menggunakan amaun dalam akaun premium saham & akaun rizab penebusan modal. Walau bagaimanapun, ia hanya akan menjadi pilihan yang sangat terhad untuk menggunakan jumlah ini, terutamanya bagi akaun premium saham.

Di bawah AS 2016 ini, syarikat tidak lagi perlu menyatakan jumlah modal dibenar. Sebaliknya, syarikat hanya perlu

memaklumkan jumlah modal yang dikeluarkan (issued share capital) serta jumlah modal berbayar (paid up capital) &

perubahan yang berkaitan melalui penyata pengumpukkan (return of allotments).

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Impact on Raising of Capital

S.85(1) – Subject to the constitution, where a co. issues share which rank equally to existing shares as to voting or distribution rights, those shares shall first be offered to the holders of existing shares in a manner which would, if the offer were accepted, maintain the relative voting & distribution rights of those shareholders.

S.85(2) – An offer shall be made in a notice specifying the number of shares offered & the timeframe within which the offer, if not accepted, is deemed to be declined.

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(m) Penalti-penalti bagi liabiliti Pengarah

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Akta Syarikat 2016Akta Syarikat 1965

= 3 - 7 tahun

= RM10k – RM250K

= 3 - 5 tahun

= RM25k – RM3m

Transfer of shares

RESOLVED:That the following transfers for ordinary shares of (total value of shares) fully paid in the capital of the company be and is hereby approved: -

TRANSFEROR TRANSFEREE NO. OF SHARES(Name of transferor) (Name of transferee) (Total no. of shares)

Execution of Documents

S. 61(1) – A document is executed by a co. a) the affixing of its common seal, subject to the conditions or limitations in the constitutionb) by signature in accordance with this section

S. 66(2) - A document is validly executed by a co. if it is signed on behalf of the co.a) by at least 2 authorised officers, one of whom shall be a directorb) in the case of a sole director, by that director in the presence of a witness who attests the signature

S. 66(3) – A document signed in accordance with subsection (2) shall have the same effect as if the document is executed under the common seal of the co.

S. 66(4) – A document or proceeding requiring authentication by a co. may be signed by an authorised officer &

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need not be made under the common seal


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MYCOID 2016 Pemaparan nama

24

Tiap-tiap tempat di

mana buku-buku yang disimpan

Premisperniagaaan

Pejabatberdaftar

BARU

Peny

ata

oleh

pen

yera

hsim

pan

• Nama Syarikat • Sendirian atau Berhad• Jenis perniagaan • Alamat Pejabat berdaftar • Butiran anggota, pengarah (s) & Setiausaha, jika ada • Kelas dan bilangan saham yang dilanggani oleh ahli / amaun jaminan

Ken

yata

an o

leh

Pen

ganj

ur m

enge

sahk

an• Persetujuan untuk bertindak sebagai promoter / pengarah• Bahawa dia tidak hilang kelayakan di bawah CA2016 MYCOID2016-PERMOHONAN PERBADANAN

Yuran pendaftaran• Syarikat berhad menurut syer RM1,000 • Syarikat terhad dengan jaminanRM3,000 • Syarikat tidak terhad RM1,000

Pem

beri

tahu

an P

enda

ftar

an

• No. Syarikat diberikan • Jika nama tidak boleh didapati, SSM akan memberikan ungkapan tertentu untuk nama • Sijil pemerbadanan dikeluarkan apabila dibayar RM20

Change of registered office address

RESOLVED:That the change of registered office address be hereby effected to:

(New Company address)


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Bil Seksyen BorangBorang di

bawah Akta Syarikat 1965

26 95 Notification of Variation of Class Rights Form 1127 113 Solvency Statement Nil28 117 Notice of proposed reduction of share capital Form 1129 119(1) Notice of to effect the reduction of share capital Form 29

30 119(2)Notice of to effect the reduction of share capital where objection was dismissed or received

Nil

31 127(16) Notice of Shares Buy Back by a Company Form 28A32 127 Notice of Sale or Cancellation of Treasury Shares Form 28A33 141 Notice of Interest of a Substantial Shareholder Form 29A34 154 Application for Registration of Prospectus Nil

35 161Application for Relief from Requirement as to Form and Contents of Prospectus

Nil

36 165(1) Information Memorandum deemed to be Prospectus Nil

37 166(1) Registration of Supplemental or Replacement Prospectus Nil

38 178(5) Notice of appointment of a successor to a trustee Nil39 189(1) Lodgement of Statement in lieu of Prospectus Schedule 6

40 190(3) & (4) Statutory Declaration on Entitlement to Commence Business Form 18

41 232(4) Notice of situation where contract of service of directors are kept Nil

42 237(2) Notice of Intention to Vacate the Office of Secretary Form 48E

43 241 Registration to Act as Secretary Nil

44 247(3)Application for Approval for Different Accounting Periods for Companies in the same group

Nil

45 255Application for Relief from the form and contents of the financial statements and directors’ report

Nil

46 259(2) Notice of Extension of time to lodge financial statements and reports Form 51A

47 260 Lodgement of certificate relating to exempt private company Nil

48 265(1) Registration of firms of auditor Form 549 265(4) Notification of changes in particulars of an audit firm Form 550 268 & 272 Application to request Registrar to appoint auditor Nil

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1 27(3) Appeal to Minister against decision of Registrar Nil

2 28 Application for change of name Form 13A & 11

3 36 Notification of Alteration or Amendment to Constitution Form 11

4 37 Notification of Alteration or Amendment to Constitution (Court copy) Form 11

5 40 Notice of conversion from an unlimited company to a limited company Form 11

6 41(1) Notice of conversion from a public company to a private company Form 11

7 41(2) Notice of conversion from a private company to a public company Form 11 & 18

8 45 Application by CLBG for Minister’s approval (appendix A) Form 10 & 15

9 45 Lodgement of Application by CLBG for Registrar’s approval (appendix B) Form 10 & 15

10 45 Application by CLBG for Minister’s approval (existing CLBG) Form 10 & 15

11 46 Notification for change in the registered address Form 44

12 47(2) Notification where registers or records are not kept at the registered address Nil

13 47(3) Notification of change in the address where registers or records are not kept Nil

14 50(2) Notification of conversion of shares into stock Nil

15 53(2) Notification where Branch Register is kept or change in the address Form 53

16 55(3) Notice to close Register of Members Form 53A

17 58 Notification of change in the Register of Directors, Managers and Secretaries Form 49

18 60(2) Notification of issuance of debentures Nil

19 68 Annual Return of company having share capital Schedule 8

20 68 Annual Return of company not having share capital Form 55

21 68(6) Annual Return (Unchanged in Particulars) Nil

22 72 Notice of redemption of preference shares Form 27

23 76 Notice of approval for allotment of shares or grant of rights Nil

24 84 Notification of alteration of share capital Form 11

25 94 Lodgement of Court Order to confirm or disallow variation of class rights Nil

Documents to be lodged with the registrar/ for execution by directors,officers or members of a company under the companies act 2016


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77 484(1), 360(2) Affidavit verifying statement of affairs Form 62

78 484, 388, 390 Statement of Affairs Form 61

79 491 Orders of release of Dissolution (release) Nil

80 491 Orders of release of Dissolution Nil

81 492 Stay of winding up Nil

82 493 Termination order Nil

83 513(1) Notice of Appointment and Address of Liquidator (Court Winding Up) Form 70

84 513(1) Notice of Appointment and Address of Liquidator (Creditors’ Winding Up) Form 72

85 513(1) Notice of Appointment and Address of Liquidator (Voluntary Winding Up) Form 71

86 513(1) Notice of Change of Liquidator’s Address Form 73

87 513(3) Notice by Liquidator of Resignation or Removal From Office Form 74

88 514(1) Liquidator’s account of receipts and payments and statements … Form 75

89 535 Void dissolution Nil

90 550 Application to strike of company Nil

91 552 Notice of intention to object the striking off of a company Nil

92 553 Notice to withdraw striking off application Nil

93 562(1) Application for Registration of Foreign Company Form 79 & 80

94 562(2) & (3) Change of Particulars of Foreign Company’s Agent Form 85 & 85A

95 567(1) Particulars of change or alteration relating to foreign companyForm 44, 79, 81, 82, 84, 86

96 567(3) Notice of Increase of Share Capital by Foreign Company Nil

97 575(1) Statutory Declaration Verifying Financial Statement of Foreign Company Form 87

98 575(7) Application for waiver by foreign company Nil

99 576 Annual Return of Foreign Company Form 80A

100 578(1) Notice by Foreign Company of Cessation of Business Form 90

101 578(3) Notice by Agent of Foreign Company of Liquidator or Dissolution of Company Form 91

102 602 Rectification of Register Nil

26

Bil Seksyen Borang

Borang di bawah Akta

Syarikat 1965

51 277 Notification of Special Notice to Remove Auditor Nil

52 278 Notification to Remove Auditor form Office Nil

53 282 Notice of resignation of auditor to the Registrar Nil

54 284 Cessation of Office by Audior Nil

55 340(1) Extension of Time for Holding of Annual General Meeting Nil

56 352 Statement of Particulars to be Lodged with Charge Form 34

57 355(1), (2) & (3) Statement containing particulars of a series of debentures Form 35

58 355(2) & (3) Particulars when more than one issue is made of debentures in a series Form 36

59 359(1) Notice of Assignment of Charge Form 40A

60 359(2) Notice of Variation in terms of charge Form 40B

61 360(1)Memorandum Where Property or Undertaking Is Released Form Registered Charge or Has Ceased To Form Part of Company's Property or Undertaking

Form 42

62 360(1) Memorandum of Satisfaction of Registered Charge Form 41

63 360(2) Statutory Declaration Verifying Memorandum Form 43

64 360(2) Evidence of Satisfaction of Charge/Release or Property or Part of Property From Charge Form 42B

65 370(2)(d) Company dissolved without winding up Nil

66 377 Notice of Appointment of Receiver Form 59

67 379 Notice of Cessation of Office by Receiver or Manager Form 60

68 391(1) Accounts of Receipts and Payments by Receiver or Receiver and Manager Form 63

69 439(2)(a) Notice of Resolution (Creditors’ Winding up) Nil

70 439(2)(a) Notice of Resolution (Members’ Winding up) Nil

71 440(1)Statutory Declaration of inability of company to continue business and that meeting of the company and its creditors have been summoned

Nil

72 443 Declaration of Solvency Form 66

73 447(4) Notice of Holding of Meeting of Creditors Form 68

74 459(3) Return by Liquidator relating to final Meeting Form 69

75 459(6) Differing the date of dissolution (voluntary winding up) Nil

76 474(1) Notice of the winding up order and particulars of liquidator Form 65

Notice of registration is conclusive evidence of incorporation Certificate of incorporation will only be issued on request and payment of fees Company has full capacity as a body corporate and will have legal personality separate from that of its

members and continue in existence until it is removed from the register Constructive notice relating to objects clause will no longer be applicable, i.e. ultravires doctrine abolished. Companies are conferred with powers of a natural person and unlimited capacity unless restricted by its

constitution. A company is capable of exercising all the functions of an incorporated company and have the full

capacity to carry on or undertake any business activity, do any act which is lawful by law do or enter into transactions.


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Pasc

a pe

nubu

han

Sya

rika

t

Bukti keahlian

Kemasukan nama ahli-ahli di dalam Daftar

Ahli

Sijil saham adalah opsyenel

Pelaksanaan dokumen

Meterai syarikatopsyenel

Dokumen boleh dilaksanakan oleh

pegawai yang diberi kuasa

Keperluan lain

Melantik Setiausahadalam masa 30 hari

selepas pemerbadanan

Maintaining statutory registers/records

Register of directors, managers & secretaries Register of members Minute books Register of directors’ shareholding Register of charges Communication with shareholders Accounting records

If registers/records are not kept at registered office (other than minutes book of directors/committee meetings), the Company must notify SSM within 14 days of the place where these registers/records are kept(S47)

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Siapabertanggungjawab?

Segala daftar / rekodmaklumat selainnya

Segala akaun/ rekod perakaunan

Segala dokumen

PENGARAH DAN SETIAUSAHA

Termasuk

Setiap syarikat yang berdaftar dengan SSM perlu menyimpan & menjaga buku-buku berkanun

28

Responsible in ensuring that the requirements of Act in relation to the Statutory Books are complied

To prevent falsification of the books


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Daftar Anggota cukup sebagai bukti

SEKSYEN 50 - 60

Name and address

I/C No.

Nationality

Amount paid/agreed to be paid on the shares

Date entered in the Register

Date ceased to be a member

Date of allotment

Date of transfer

If keep elsewhere, must file FORM with registrar within 14 days to notify the place/change of place

Sesiapa ahli secarapercuma

Orang luar dengan bayaranyang di tetapkan

Paying dividends/making some other distributions to members

Notify the Registrar using FORM 53A – at least 14

days

Penutupan perludibenarkan melaluiresolusi lembaga

pengarah

4

Boleh ditutup tidaklebih dari 30 hari

setahun

Dibuka untuksemakan oleh

Disimpan di pejabat

berdaftar

2

3

1

29

Maklumat diperlukan/ Kandungan

Prima facie evidence of any matters stated therein as required or authorized


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Daftar Pengarah, Pengurus & Setiausaha

Pengarah

1. Nama penuh Warganegara / kaum2. Tarikh lahir 3. Alamat kediaman 4. Perniagaan Pekerjaan (jika ada) 5. Butir-butir Pengarah lain 6. Sifat pelantikan / perubahan dan tarikh berkaitan7. No. Kad Pengenalan /paspot.

Pengurus & Setiausaha

1. Nama penuh 2. Warganegara / kaum3. Alamat kediaman 4. Lain Pekerjaan (jika ada) 5. Sifat pelantikan / perubahan dan tarikh berkaitan 6. No. Kad Pengenalan /paspot.

30

The register shall contain with respect to each director his consent in writing to the appointment


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Pemerbadanan Syarikat

Seseorang yang menjadi/ tidak lagi pengarah

Seseorang menjadi / tidak lagi menjadi pengurus dan setiausaha

Apa-apa perubahan pada nama, alamat kediaman & butir-butirlain mana-mana pengarah, pengurus &

Setiausaha

Pemakluman SSM bagi setiap

perubahan dalammasa satu (1) bulanmenggunakan FORM

58

Peringatan

31

3

Semua ahli– tanpa bayaran

2

Lain-lain – bayaranyang ditetapkan

Dibuka untuksemakan oleh

Reminder


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Daftar Pemegang Debentur

Sesiapa pemegang debenturberdaftarDibuka untuk semakan

oleh2

Hanya nama-nama serta alamat pemeganga debenture yang di nyatakan

Permohonan dalam masa 1 bulan pada kadar RM1.00 bagisetiap 100 perkataan

Salinan daftar3

32

Jika disimpan ditempat lain, perluserahsimpan BORANG dengan

SSM dalam masa 7 hari

Disimpan dipejabat berdaftar1

Contents

Name of holder Address Amount held Date entered in the register Date ceased to be holder


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Daftar Pemegang Saham Utama

PEMILIK SAHAM UTAMA

Dia memiliki tidak kurang dari 5% dari jumlah agregat sahamboleh undi dalam syarikat

Terbitan saham modal = RM1 jutaUnit saham = 1 millionUnit sesaham = RM 1.00

Modal saham terbahagi kepada 2 / lebih banyak kelas saham & saham yang dipegang olehnya dalam satu / lebih dari kelas syer tersebut, agregat kesemua syer

boleh undi termasuk dalam kelas/ kelas-kelas tersebut

KENAPA??

33

Contents

Name Nationality Address Full Particular of voting shares in the co. in which he has interest Full particulars of such interest


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Orang Perseorangan

InstitusiKewangan

Bagi membiayai operasi melalui terbitan bentuk sekuriti hutang e.g debentur

Daftar gadaian

Syarikat meninggikan dana dengan meminjam

34

Companies raise funds by borrowing


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35


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MINUTES BOOK

Minit bertulis adalah rekod mesyuarat Minit mestilah sahih, lengkap dan bebas daripada

kekaburan

36

Minutes must be authentic, complete and free from ambiguity


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Buku akaun Peraturan berkaitan borang berkanun:

Not necessary to

strictly comply with

the statutory forms (

substantial compliance

is sufficient)-

regulation 3 of the

regulation

Must be completed

Must be prepared on --International sheet size A4

(good quality)

--Margin not less than 25mm

Documents must be

•Punched with 2 holes of 6mm in diameter

•Measuring 80mm apart on left-hand margin

Must be endorsed

•Name •Address•Telephone number

•Company number

Prescribed fees payable must be paid at the time

of lodgement.

37

Rules relating to the statutory forms

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Bil Seksyen Borang1 105 Instrument of Transfer of Shares

2 137 Notice of Interest of Substantial Shareholder

3 138 Change in Interest Substantial Shareholder

4 139 Notice of Person Ceasing to be a Substantial Shareholder

5 142Notice To Non-Residents As To Requirements Relating To The Disclosure Of Substantial Shareholdings

6 201 Declaration by Person before Appointment as Director

7 236(3) Declaration by Person before Appointment as Secretary

Dokumen untuk serahsimpan dengan pendaftar / dilaksanakan oleh pengarah, pegawai atau anggota

syarikat di bawah Akta Syarikat 2016

38

Documents lodged with SSM/ held by directors, officers or members of the company under the Companies Act 2016


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Pens

truk

tura

n Le

mba

ga

berp

rest

asi t

ingg

i

Amalan

11 ALP Memberi tumpuan kepada agenda

mesyuarat Lembaga Pengarah Dokumentasi yang mencukupi

tetapi tidak berlebihan dihantar lebih awal

Prasyarat untuk mesyuarat yang berkesan: semua ALP telah membaca semua dokumen

Akta Syarikat 2016

Min. 1 Ahli Lembaga Pengarah (ALP) Quorum, apabila lebih daripada 1/2

daripada ALP yang hadir Keputusan yang dibuat dengan majoriti

satu undi Semua ALP berpeluang untuk

menghadiri ALP hilang kelayakan, jika konflik

kepentingan

Ratification/ confirmatory powers

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Pelantikan/Pelantikan Semula Serta Penetapan Terma & Syarat

Perkhidmatan Pengerusi & ALP

a. mengetahui & memahami dengan jelas aktiviti teras syarikat; b. mengetahui, memahami & mempraktikkan care, skill & diligence dalam memberi nasihat, pendapat &

pandangan serta membuat keputusan; c. mengguna pakai Garis Panduan seperti di Lampiran 1, di samping perlu sentiasa membaca, memahami &

melengkapkan diri dengan maklumat terkini berkaitan perkembangan industri di mana syarikat beroperasi serta sebarang perubahan dalam garis panduan atau perundangan yang berkaitan;

40

d. menghadiri lebih daripada 50% (75% bagi Institusi Kewangan Pembangunan - DFI) mesyuarat Lembaga Pengarah, mesyuarat Jawatankuasa yang dianggotainya & mesyuarat penting lain bagi memastikan semua peranan, tugas & tanggungjawab Lembaga Pengarah dapat dilaksanakan dengan sempurna. Kegagalan menghadiri tiga mesyuarat Lembaga Pengarah secara berturut-turut boleh mengakibatkan keahlian digugurkan

Setiap ALP perlu memainkan peranan masing-masing secara berkesan dengan melaksanakan:

memerlukan Lembaga Pengarah mendapat kelulusan daripada MKD Pelantikan/pelantikan

semula Pengerusi & ALP

kepada MKD sekiranya terdapat calon berkelayakan untuk mengisi jawatan Pengerusi atau ALP syarikat Lembaga Pengarah boleh mengenal

pasti & mengesyorkan

a. penetapan & pindaan ke atas terma & syarat perkhidmatan bagi Pengerusi & ALP syarikat MKD semasa dalam tempoh perkhidmatan; &

b. pemberian sebarang bentuk insentif kewangan & bukan kewangan termasuk honorarium/sagu hati/ex-gratia/faedah percutian kepada mana-mana ALP dan/atau Lembaga Pengarah secara kolektif

Kelulusan MKD juga perlu dipohon ke atas perkara-perkara

bagi setiap Pengerusi & ALP adalah 6 tahun.Tempoh perkhidmatan

maksimum

Ratification of all acts of Management during Stakeholders representation


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41

Laporan Pengurusan & Laporan Kewangan Syarikat

a. perancangan perniagaan & bajet tahunan; b. unjuran kewangan berdasarkan perancangan perniagaan; &c. unjuran bayaran dividen.

Syarikat MKD hendaklah mengemukakan pada

akhir Januari setiap tahun

dikemukakan kepada MKD selewat-lewatnya pada 30 atau 31 hari bulan berikutnya selepas berakhir setiap suku tahun.

Lembaga Pengarah perlu memastikan sesalinan Laporan Pengurusan & Laporan Kewangan

Syarikat (Akaun Pengurusan) Suku Tahun

perkara ini perlu dibincangkan di Mesyuarat Lembaga Pengarah & penjelasan serta cara mengatasinya perlu diperoleh daripada pihak pengurusan & dilaporkan kepada MKD dari semasa ke semasa.

Mengalami kerugian atau kemerosotan dalam keuntungan/hasil,

Lembaga Pengarah perlu mengambil inisiatif supaya kajian mendalam & menyeluruh dilaksanakan melalui pengauditan khusus

Kedudukan kewangan syarikat berkenaan

terus merosot

Quarterly and annual review of corporate and financial performance through annual and interim financial statements of the company

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3.25 Lembaga Pengarah & pengurusan syarikat MKD adalah bertanggungjawab sepenuhnya keatas pengurusan perolehan syarikat. Manual Perolehan yang menggariskan SOP yang akan diguna pakai dalam pengendalian urusan berkaitan perolehan syarikat perlu disediakan & diluluskan oleh Lembaga Pengarah bagi memastikan pengurusan perolehan dibuat secara telus, adil & teratur.

3.26 Manual Perolehan ini perlu disemak & dikaji semula oleh Lembaga Pengarah dari semasa ke semasa atau sekurang-kurangnya setiap lima tahun. Rujukan kepada The Red Book: Procurement Guidelines & Best Practices yang telah dikeluarkan oleh Putrajaya Committee on GLC High Performance pada April 2006 boleh dijadikan sebagai garis panduan.

3.27 Sesalinan Manual Perolehan yang telah diluluskan oleh Lembaga Pengarah syarikat hendaklah dikemukakan kepada MKD sebagai rujukan.

Lembaga Pengarah perlu mengambil kira, antara lainnya perkara-perkara berikut dalam memperakukan cadangan pembayaranbonus:-

3.28 Walau bagaimanapun, syarikat yang MKD mempunyai pegangan ekuiti majoriti perlu mengemukakan permohonan perolehan kepada MOF bagi segala urusan perolehan yang melebihi RM300 juta.

Pertimbangan bayaran bonus adalah sebagai motivasi & mempertingkatkan semangat

bekerja untuk mencapai prestasi lebih tinggi

Prosedur Perolehan Syarikat MKD

3.20 Bagi syarikat MKD yang tidak menjana keuntungan, cadangan pembayaran insentif boleh diperakukan oleh Lembaga Pengarah sebelum dikemukakan kepada MKD untuk pertimbangan & kelulusan dengan mengambil kira pencapaian KPI tahunan syarikat.

42

a. syarikat MKD memperoleh keuntungan operasi yang munasabah sebelum cukai;

b. syarikat MKD telah mencapai KPI yang telah ditetapkan;

pembayaran bonus telah mengambil kira peruntukan bayaran balik baki pinjaman tertunggak dengan Kerajaan atau mana-mana institusi kewangan;

d. pembayaran bonus dibuat selepas pengisytiharan dividen; &

e. pertimbangan bonus dibuat selepas Laporan Kewangan Beraudit dikemukakan kepada MKD untuk Mesyuarat Agung Tahunan.

Procurement Procedures of MoF Inc. companies


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43

Dividen Interim

Lembaga Pengarah boleh mempertimbangkan pembayaran dividen interim tertakluk kepada

prestasi kewangan syarikat

Dividen Khas

Sekiranya lebihan keuntungan (excessive profit) diperoleh bagi

sesuatu tahun kewangan, peratusan dividen kepada pemegang saham perlu

ditingkatkan tanpa menjejaskan kedudukan kewangan syarikat

berkenaan

Dividen perlu dibayar kepada MKD sebagai pemegang saham daripada keuntungan iaitu Net Profit After Tax atau Net Profit

For The Year

Dividends payable to shareholders of MoF Inc. companies from Net Profit After Tax or Net Profit For The Year


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a. Ekuiti dalam usaha sama melebihi 25% daripada jumlah aset syarikat atau RM100 juta yang mana lebih tinggi; atau

b. Pembiayaan kos projek oleh syarikat MKD dalam usaha sama ini sama ada dalam bentuk penggunaan dana dalaman atau pinjaman menjejaskan dana pemegang saham & rizab syarikat.

Syarikat MKD yang mandat terasnya bukan melaksanakan pembangunan

perumahan & pembangunan tanah tetapi memiliki tanah & berhasrat untuk membangunkannya

secara usaha sama dengan rakan kongsi bagi meningkatkan pendapatan syarikat, diwajibkan

untuk mendapat kelulusan MKD sekiranya kos terlibat sama ada dalam

bentuk ekuiti, penggunaan dana dalaman atau pinjaman

44

Lembaga Pengarah perlu memastikan semua syarikat MKD menetapkan KPI masing-masing berdasarkan elemen yang sesuai dengan mandat & operasi syarikat

a. Petunjuk prestasi kewangan (contoh: sasaran pendapatan, inisiatif pengurangan kos operasi & sebagainya);

b. Petunjuk prestasi bukan kewangan (contoh: sasaran tahap perkhidmatan, pematuhan standard, kajian kepuasan pelanggan & sebagainya); &

c. Menetapkan wajaran yang bersesuaian bagi setiap petunjuk berdasarkan perniagaan teras syarikat.

3.34 Penetapan KPI bagi tahun kewangan berikutnya perlu dimuktamadkan oleh Lembaga Pengarah selewat-lewatnya 2 minggu sebelum tahun kewangan semasa berakhir & dikemukakan untuk makluman MKD. 3.35 Laporan pencapaian KPI setiap suku tahun perlu diperakukan oleh Lembaga Pengarah & dikemukakan kepada MKD sebelum atau pada 30 atau 31 hari bulan berikutnya selepas berakhir setiap suku tahun.

The Board must ensure that all MoF Inc. companies set each KPI in accordance with the mandate and operations of the company


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perlu dikemukakan kepada MKD untuk pertimbangan & kelulusan. Sebarang cadangan penubuhan syarikat

subsidiari

a. Perkara dasar termasuk pelantikan ALP, dasar perolehan, dasar pelaburan, struktur gaji, terma & syarat perkhidmatan kakitangan, discretionary authority limit, hala tuju syarikat (business model, KPI, & sebagainya);

b. Sebarang cadangan pelaburan atau pelupusan aset perlulah selaras dengan peruntukan Seksyen 132c, Akta Syarikat 1965;

c. bayaran elaun kepada ALP dalam subsidiari syarikat MKD dengan pegangan saham 50% & ke atas. Kadar bayaran elaun di peringkat subsidiari perlulah dimaklumkan kepada MKD; &

d. pemberian sebarang bentuk insentif2 kewangan & bukan kewangan termasuk honorarium/sagu hati/ex-gratia/faedah percutian kepada mana-mana ALP dan/atau Lembaga Pengarah secara kolektif, dalam subsidiari syarikat MKD dengan pegangan saham 50% & ke atas, serta dimaklumkan kepada MKD.

Syarikat subsidiari perlu mendapatkan kelulusan Lembaga Pengarah syarikat induk bagi perkara-

perkara berikut:-

yang menduduki Lembaga Pengarah syarikat subsidiari tidak dibayar elaun bulanan ALP.Pegawai eksekutif syarikat induk

jika syarikat induk tersebut berstatus holding company & syarikat subsidiari menjalankan aktiviti utama (core business) syarikat induk. Had maksimum yang boleh dianggotai oleh

MD/CEO adalah sebanyak 5 sahaja.

MD/CEO syarikat MKD boleh menduduki Lembaga Pengarah dalam syarikat subsidiari

(100% pegangan ekuiti) sebagai Pengerusi atau ALP

dari semasa ke semasa dalam mesyuarat Lembaga Pengarah syarikat induk bagi tujuan pemantauan.

Lembaga Pengarah syarikat induk harus memastikan laporan prestasi syarikat subsidiari dibentangkan

KPI tadbir urus Syarikat Subsidiari KKLW mensasarkan nisbah mesyuarat

1 Pemegang saham/ 4 LP/ 4 Audit/ 4 Perolehan

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Supervision of the direction of the corporation

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Garis Panduan Pelantikan Pengerusi, ALP & MD/CEO Syarikat MKD

Semua perjalanan ke luar negara yang dibuat oleh pihak pengurusan syarikat MKD perlu mendapat kelulusan Lembaga Pengarah sebelum sesuatu perjalanan dibuat.

Lembaga Pengarah bertanggungjawab untuk memastikan lawatan atau urusan perjalanan ke luar negara benar-benar menyumbang kepada peningkatan hasil & produktiviti ke arah pencapaian sasaran aktiviti syarikat.

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The BOD is responsible for the strategic function of approving the vision, mission and goals of the organization, usually determined by the CEO and Senior Management.

Strategic plans and guidelines then goes down the hierarchical chain of command. At the lowest-level, the policies can take the form of specific rules of conduct.

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Lem

baga

Pen

gara

h be

rtan

ggun

gjaw

ab

Menubuhkan Jawatankuasa peringkat Lembaga Pengarah yang bersesuaian seperti berikut:-

i. Jawatankuasa Audit, Risiko & Integriti (JARI)

ii. Jawatankuasa Pencalonan & Ganjaran

iii. Jawatankuasa Perolehan

iv. Jawatankuasa Pelaburan

Accountability is ensured through cross communication & multiple surveillance channels & authorities

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KKLW Minister of Finance

Feedback

Advice

EPU Treasury

Monitoring, Information & Relationship Management

Board of Directors

CEO

MPT

Syor struktur delegasi tadbir urus korporat

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Jawatankuasa Audit,

Risiko & Integriti

Jawatankuasa Pencalonan & Ganjaran

Jawatankuasa Perolehan

Jawatankuasa

Pelaburan

1. Supporting board leadership & effectiveness;

2. Safeguarding the integrity of financial & corporate reporting;

3. Managing risks to preserve & create value; &

4. Strengthening relationship with shareholders

Legacy Investments

FELCRA Transformation

New Investments

Human Capital Management

4 Principles in MCCG 2012: Key Pillars Key Performance Indicators

Financial KPIsProfits & RoE

Stakeholder Engagement:1. MoF Inc2. Peserta

Internal Controls & Process

Composition of Board

Role & Power of

Committees

Required Disclosure

How to implement

the guidelines

Learning Institution Building

EPU Treasury

Presence of various ministries & watchdogs, discourages corruption & fraud

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Visi KorporatKekal sebagai plantation house yang terkemuka & berkembang sebagai sebuah konglomerat yang berjaya.

Misi Korporat Memegang falsafah Peserta Bersyukur No. 1 & terus berkembang bersama mereka dengan growth with equity; di samping mengurus, menjaga serta memegang kepentingan amanah kumpulan

sasar iaitu masyarakat peserta. Melaksanakan Corporate Social Responsibility (CSR ) melalui pembangunan ladang-ladang & aktiviti yang berkaitan dengan lebih efisyen & menguntungkan. Melaksanakan program diversifikasi yang menguntungkan & di dalam masa yang sama merancang & melaksanakan program berorientasikan eksport di samping berazam mencapai identiti konglomerat yang

berjaya.

Memastikan Unit Audit Dalam & Integriti ditubuhkan yang bertanggungjawab kepada JARI

Memastikan pengauditan berkala & perancangan pelan audit dilaksanakan oleh Unit Audit Dalam sebagai langkah kawalan & pemantauan terhadap aspek pengurusan kewangan & operasi syarikat

Menyusul isu audit yang dibangkitkan dalam Laporan Ketua Audit Negara (LKAN) atau kelemahan yang diketengahkan oleh Jabatan Audit Negara dengan memastikan pihak pengurusan melaksanakan tindakan pembetulan & penyelesaian segera ke atas isu berkenaan serta menetapkan & memantau pematuhan tarikh serta tempoh masa tindakan penyelesaian

Sekiranya isu audit yang dibangkitkan dibawa ke perhatian Putrajaya Inquisition atau Jawatankuasa Kira-kira Wang Awam (Public Accounts Committe), Pengerusi JARI bertanggungjawab untuk hadir bersama-sama pihak pengurusan untuk memberi penjelasan; dan

Memastikan pemantauan, penyeliaan, & penilaian keseluruhan pengurusan risiko syarikat & memastikan langkah-langkah pencegahan dilaksanakan.

Memastikan Manual Perolehan diwujudkan & dikemas kini serta diperakukan untuk pertimbangan & kelulusan Lembaga Pengarah; &

Menimbang & memutuskan tender mengikut had nilai kuasa perolehan yang diluluskan oleh Lembaga Pengarah.

Meneliti & menimbangkan cadangan pelaburan yang dikemukakan pihak pengurusan;

Memantau perancangan & aktiviti pelaburan agar mengikut bajet yang ditetapkan; & Memastikan penilaian risiko dibuat ke atas setiap cadangan pelaburan.

Garis panduan Ahli Lembaga Pengarah lantikan menteri kewangan (diperbadankan)

Meneliti cadangan pelantikan/pelantikan semula serta tempoh perkhidmatan Pengerusi, ALP & pengurusan kanan syarikat termasuk Pengarah Urusan/Ketua Pegawai Eksekutif (MD/CEO). Kesemua cadangan ini perlu dibentangkan di peringkat Lembaga Pengarah untuk perakuan sebelum dikemukakan untuk kelulusan MKD kecuali bagi pelantikan pengurusan kanan; dan

Menimbang & memperakukan mengenai cadangan pelarasan struktur gaji, kenaikan gaji tahunan MD/CEO & staf, semakan Perjanjian Bersama Kesatuan Pekerja (Collective Agreement) & pembayaran bonus. Kesemua cadangan ini perlu dibentangkan di peringkat Lembaga Pengarah untuk perakuan sebelum dikemukakan untuk kelulusan MKD kecuali kenaikan gaji tahunan staf.

Jawatankuasa Audit,

Risiko & Integriti



Jawatankuasa

Pelaburan

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Regulators are looking at strengthening ethics & culture as the mean to enhance corporate governance The influence of public governance or the lack of it on corporate governance should not be under estimated Whether good governance is valued by our society? While enforcement actions would deter potential governance failures, the tone set in boardrooms in ensuring

performance would be more sustainable



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Lembaga Pengarah di tengah-tengah tadbir urus korporat

Lanskap Tadbir Urus Korporat

Jawatankuasa Audit,

Risiko & Integriti



Jawatankuasa

Pelaburan

Annual General Meeting

Agg

rega

tion

of re

sults

/ da

ta

Region

Sector

Corporate

Bottom-up information gathering

Board of Directors at the heart of corporate governance

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Standard AgendaStructure

• CEO to lead assessment

• Based on gaps identified, Board agrees on rectifying actions

• Clear milestones & accountabilities set

• Individual Directors/ members of management lead specific initiatives

On-going

• Every 6 months, plan time in Board meeting to review progress & make adjustments to programme as necessary

• Annually, conduct Company Board evaluation & incorporate inputs into programme 51

FELCRA melaksanakan penilaian kecekapan Lembaga Pengarah

Step 2Develop an actionable

improvement programme

Step 3Implement initiatives in

programme

Review progress against milestones

Step 1Fill in Company Board

Calendar Template

Jawatankuasa Audit,

Risiko & Integriti



Jawatankuasa

Pelaburan

Be ambitious in building a winning team. Pay attention to diversity and personal chemistry. Ensure that the Board composition is flexible and annually renewed. Actively lead the Board. And let the CEO lead the company. Carefully plan the agenda and targets for each meeting. Remember: 80 % of time for significant issues, 20 % for reporting. At a good meeting, the time never runs

out.

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Contoh yang disediakan berasaskan PKPA 2/1991, standard kualiti yang pernah diamalkan dan pengalaman personal.

Penting diikuti demi kelancaran mesyuarat.

Perlu disesuaikan dengan keperluan sebenar dan perkembangan semasa.

Dapat disusun semula berdasarkan tanggungjawab individu dalam urus setia.

Sen

arai

Sem

ak

Tatacara dan Pengendalian Mesyuarat

Procedure and Conduct of Meetings


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Tindakan pramesyuarat

Bil. Butiran

1.Menentukan agenda, tarikh, masa dan tempat mesyuarat bersama pengerusi.

2. Merancang peruntukan masa setiap agenda.

3. Menempah bilik mesyuarat.

4. Menempah minuman.

5. Menyediakan fail.

6.Mencetak bahan (sekurang-kurangnya agenda dan minit) dan memasukkannya ke dalam fail.

7. Menyediakan kemudahan peralatan seperti LCD.

Bil. Butiran

8.Memberitahu pihak yang akan menyediakan kertas kerja (jika ada).

9.Menentukan kertas kerja diterima dalam tempoh 1 hari sebelum mesyuarat.

10. Menyediakan salinan kertas kerja.

11.Menyediakan ringkasan eksekutif jika kertas kerja melebih 15 muka surat (tidak termasuk lampiran).

12.

Menyusun agenda mesyuarat: perutusan pengerusi, mengesahkan minit mesyuarat yang lalu, perkara berbangkit, pembentangan kertas kerja, hal-hal lain, dan penutup. 53

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*Sejam sebelum mesyuarat.


Bil. Butiran

13.

Menyediakan surat jemputan yang mengandungi maklumat asas seperti nama jawatankuasa, tarikh dan tempat mesyuarat, masa mula dan masa dijangka tamat, agenda mesyuarat, nama pengerusi, jenis pakaian.

14.Menyatakan sama ada ahli-ahli yang dijemput dibenarkan menghantar wakil. Sekiranya dibenarkan, jawatan wakil hendaklah dinyatakan.

15.Menghantar surat jemputan mesyuarat dan dokumen berkaitan sekurang-kurangnya 10 harisebelum mesyuarat.

16.Menentukan bilik mesyuarat dalam keadaan bersih dan kemas.*

Bil. Butiran

17.Menentukan tempat duduk yang mencukupi disediakan dan jika perlu.*

18.Menyediakan dan menyusun tanda nama ahli-ahli mesyuarat yang akan hadir mengikut kekananan. *

19.Memastikan alat pembesar suara disediakan dan berfungsi. *

20.Memastikan alat-alat tulis disediakan di atas meja, jika perlu. *

21.Memastikan overhead projector dan peralatannya disediakan, jika perlu. *

22.Memastikan semula tempahan minuman ringan telah dibuat. *

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Bil. Butiran

23. Berhubung dengan ahli-ahli mesyuarat untuk menentukan senarai ahli-ahli yang akan hadir.

24. Menyediakan senarai ahli yang akan hadir dua hari sebelum mesyuarat diadakan.

25.Meneliti maklum balas dan mengenal pasti tindakan bagi menyelesaikan masalah-masalah yang timbul, dua hari sebelum mesyuarat.

26.Menerangkan kepada ahli mesyuarat tentang cara memberi penghormatan (address) kepada pengerusi dalam mesyuarat, jika pengerusi baharu.

27.Mengingatkan ahli mesyuarat agar memberitahu pengerusi atau setiausaha sekiranya berhajat meninggalkan mesyuarat.

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Tindakan semasa mesyuarat

Bil. Butiran

1. Mengedarkan buku kehadiran.

2. Menyimpan buku kehadiran.

3. Mencatat minit mesyuarat.

4. Mengedarkan bahan-bahan yang baharu diterima.

5. Memastikan minuman diterima pada masanya.

6. Mengedarkan minuman kepada pengerusi dan ahli terpilih, jika perlu.

7.Melaksanakan tugas khas yang diarahkan oleh pengerusi semasa mesyuarat seperti mengambil sesuatu di pejabat.

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Activities during a meeting


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Tindakan selepas mesyuarat

Bil. Butiran

1.Memastikan peralatan dan sisa minuman dikemaskan.

2.Menentukan bilik mesyuarat kemas selepas mesyuarat.

3. Mendraf minit, sehari selepas mesyuarat.

4. Menaip draf minit.

5.Menyemak draf minit kali pertama, dua hari selepas mesyuarat.

6.Menyemak draf minit kali kedua, dua hari selepas mesyuarat.

Bil. Butiran

7.Meyemak draf minit bersama pengerusi untuk mendapat persetujuan tidak lewat daripada tiga hari selepas tarikh mesyuarat.

8.Mencetak minit yang sudah dipersetujui oleh pengerusi.

9. Menyediakan kertas lampiran untuk edaran minit.

10.Mengedarkan minit yang telah diluluskan dalam tempoh seminggu selepas tarikh mesyuarat.

11.

Menyediakan kertas lampiran untuk edaran borang tindakan susulan dengan menyatakan tempoh yang diberi untuk menyempurnakan borang itu ialah dua minggu.

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Bil. Butiran

12.Mengedarkan borang tindakan susulan kepada mereka yang berkaitan sahaja sehari selepas minit mesyuarat diedarkan.

13. Mengutip semula borang tindakan susulan.

14. Merumus tindakan susulan (menganalisis dan membuat ringkasan).

15. Menyemak tindakan susulan.

16. Membincangkan tindakan susulan dengan pengerusi.

17. Mengedarkan rumusan tindakan susulan kepada semua ahli mesyuarat.

Tindakan selepas mesyuarat

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Essential corporate governance 5 apr-17

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Transcript of Essential corporate governance 5 apr-17