eSign Services Presentation 2016-03-16 -...
Transcript of eSign Services Presentation 2016-03-16 -...
ETS eSign Services PER SONAL INFORMATION SY STEM REPORT COLLEC TION SOLUTION
FOR THE INFORMATION PR IVACY & SECURITY COUNCIL
Goal & Benefits Goal is to providea secure, easy-‐to-‐use electronicprocess for: ◦ Verification/Registrationof Agency Privacy Designees
◦ Collectionof Annual PI SystemReports
Benefits: ◦ Improved workflowà increased compliance
◦ No additional charge under ETS enterprise license agreement
Then and Nowwith eSign
How documents are signed by (2) signers today
How documents are signed by (2) eSigners today
What can eSign do?
Follow the Governor toless-‐paper dependentway of doing business
Manage documentapprovers and signers
al in one place
Expedite and digitizecurrent workflows
eSign Legality
HRS Chapter 489E-‐7(d) “If a law requires a signature,
an electronic signaturesatisfies the law”
Compliant with IndustrySecurity Standards
ü HIPAA ü IRS 1075
ü SSAE 16 Type II ServiceSOC 2
AES 256-‐bit Encryption Protection for Data
HTTPS TLS v1 TransitProtection
HoweSignWorks BetweenDepartments
Agency
PrivacyD
esigneeForm
Annu
alPISystem
Repo
rtForm
Applicable IPSC Forms
eSign-‐EnabledWorkflow After IPSC members vet their respective lists of Agency Privacy Designees (APDs) to the extentpossible
1. APD Registration (“annual verification”) — May 2016 ◦ Form emailed for completion and electronic signature
◦ Outlines responsibilities ◦ Provides link to 2016 Annual PI System Report form due September 31
◦ Verifies who will submit PI annual report (e.g., designated POC)
2. Submission of Annual PI System Reports — July 2016 ◦ Cover letter emailed to APD or designated POC
◦ Completed 2016 Annual PI System Report uploaded by APD or designated POC
3. IPSC Annual Report Cover eSigned by Chair — December 2016
ETS eSign Services PER SONAL INFORMATION SY STEM REPORT COLLEC TION SOLUTION
FOR THE INFORMATION PR IVACY & SECURITY COUNCIL