eSchoolPLUS District Data Coordinator October Training

October 30, 2015

eSchoolPLUS HelpLine 607-763-3591

eSchoolPLUS Email eschool@btboces.org

eSchoolPLUS DDC Training Agenda

• September Training Follow Up

• Entry Exit/Paired Codes

• LEP Eligible

• Ungraded Students

• Course Code Mappings

• Generating Downloads and Extracts

September eSchoolPLUS DDC Training Agenda

• Review of data elements and fields for NYS Reporting in eSchoolPLUS

• Setting up eSchoolPLUS to begin reporting for 2015-2016

• Entering and maintaining program data for summer school, PK, and free/reduced lunch

• August graduates

• 2016 Extract Chart

• Setup for Staff Snapshot and Staff Assignment

• Generating Student downloads and extracts (Student Lite, Entry/Exit, Program Fact)

• Generating Staff downloads and extracts ( Staff Snapshot, Staff Assignment, Staff Evaluation)

Entry Exit/Paired CodesENTER SCHOOL WITH… EXIT SCHOOL WITH…

4034 – Referred to CPSE 140 – CPSE Determined5905 – CSE Responsibility Only 8305 – End CSE Responsibility Only0055 – Instructional Responsibility Only 0066 – End Instructional Responsibility Only8294 – School Age and not in school 8316 – Re-enroll in same school5555 – Walk in test taker 8228 – Exit walk in test taker only0022 – Foreign Exchange Student 442 – Left US *

•If the foreign exchange student actually earns a diploma, then you could exit with the graduate code, however students entered with a 0022 are not included in accountability reports

EXIT SCHOOL WITH… ENTER SCHOOL WITH…

289 – Transferred to an approved AHSEP program 5654 – Enrollment in an AHSEP program153 – Transferred to another school in this district or 0011 – Enrollment in building or grade (different to an out of district placement location)782 – Entry into a different grade in the same school 0011 – Enrollment in building or grade (same building location)238 – Transferred to homebound instruction provided 0011 – Enrollment in building or grade (0777

by this district BEDS code location)

eSchoolPLUS Entry Withdrawal Criteria

Path: Admistration > System Setup > Building > Registration > Entry Withdrawal Criteria Tabs

Ungraded StudentsTwo ways to report Ungraded Students:

•Place student in ungraded grade level on entry/withdrawal screen.• Ungraded K-6 = grade 13 reported to the state/Ungraded 7-12 = grade 14 reported to state• Students are not on student lists for their social grades

•Place student in social grade on entry/withdrawal screen.• Use the Ungraded Program to report the student’s ungraded grade level to NYS• Advantage – Students will display with their social grade on class lists and other reports

•All ungraded students should be coded the same way in the district

•Ungraded students who turn ages 6-12 between Sept. 1, 2015 and Aug. 31 2016 are ungraded K-6 (Ungraded 13).

•Ungraded students who turn ages 13-18 between Sept. 1, 2015 and Aug. 31 2016 are ungraded 7-12 (Ungraded 14).

•Grade levels for these students have to be updated manually each year. They are not done at rollover due to the age rules.

NYS Identification Test for English Language Learners (NYSITELL)

•Students are determined to be ELL or LEP based on the results of the NYSITELL Assessment•In the Student Center > Testing > Test History, enter the test date. The student’s age on the day of the test will automatically be calculated.•Enter test scores and report to NYS using the Assessment Fact Download and Extract under the Student Downloads and Extracts

English Language Learners (ELL)Limited English Proficieny (LEP)

• Check ESL checkbox on Demographic > Personal Screen This is a program tracked field which links to the LEP Eligible Program Service

• Duration of LEP: Select the number of years the student has been an English Language Learner on the Personal Screen in the ELL Years Field. eSchoolPLUS can also calculate this for you based on the program service record. If the student came from another district this calculation may not be accurate as it will only calculate the years based on the start of the program service record in your district. Report one year for students with up to one year of ESL instruction, two years for students with up to two years of instruction, etc. Zero should only be used if the student has never received services. This value is in the Student Demographic Extract in the Duration of LEP field.

English Language Learners (ELL)Limited English Proficieny (LEP) Continued

•Under the Demographic > Programs add NY Limited English Proficiency as a program• Add LEP Eligible Program 0231

• Indicate the LEP Program :•Bilingual Program 5676•English as a Second Language 5709•LEP- Other Programs 5698•LEP Eligible but not in LEP 8239•Two Way Bilingual Education Program 5687

• Indicate the building of the program

• Reason for ending LEP Eligible Program•3011 - ELL eligibility ended because the student scored at the Commanding level on the NYSESLAT •3022 – In the same reporting year the student scored at the Expanding Level on the NYSESLAT and either Proficient(Level 3 or 4) on the NYSTP grades 3-8 ELA assessment or 65 or higher on the Regents in English•3033 – Exit due to determination by CSE•3045 – Student was misidentified as ELL

• See example on the next slide

English Language Learners (ELL and LEP)

English Language Learners (ELL and LEP)

Check if you want eSchoolPLUS to calculate Duration of LEP based on the LEP Eligible program start date. Otherwise it will come from ELL Years on the Personal Screen which has to be updated manually.

NYSESLAT Eligible•All ELL students who on April 1, 2016, will have been attending a school in the United States for less than one year must also be reported with a Program Service Code of 0242-Eligible to take the NYSESLAT for Grades 3-8 ELA Accountability•This Program is in the NY Other Programs – NYSESLAT Eligible

Course Code Mappings

• All courses, except for lunch and study hall, must be mapped to a state course code in the course catalog. Master schedule sections cannot be mapped to different state course codes than what is in the course catalog.

• Path: Scheduling Center > Building Course Setup > Course Catalog > Select Course

• The following link provides a comprehensive course catalog of state course codes.Prior to Secondary Course Codes: http://

www.p12.nysed.gov/irs/courseCatalog/documents/PriortoSecondarySCEDCourseCodes2015-2016.pdf

Secondary Course Codes: http://www.p12.nysed.gov/irs/courseCatalog/documents/SecondarySCEDCourseCodes2015-2016.pdf

• The next slide contains a list of course codes and descriptions for courses that lead to a state assessment.

Course Code Mappings

NYS Extract Chart

See the handout on the NYS State Extracts

NYS Extract Chart

See the handout on the NYS State Extracts

NYS Extract Chart

See the handout on the NYS State Extracts

Generating Student Downloads and ExtractsIn eSchoolPLUS you must run a download for each submission before running an extract.

Generating Teacher Course Downloads and Extracts

Generating Staff Assignment Downloads and Extracts

Questions?