ERSO Staff Meeting November 4, 2011

ERSOStaff Meeting

November 4, 2011

Engineering Research Support OrganizationUniversity of California, Berkeley


Agenda• Welcome and ERSO Updates• Snowball Toss• Silent Opera• Group Activity• Wrap Up


Welcome to ERSO02/09/2011 Brenton Haslam Shipping & Receiving02/22/2011 Claudia Martinez-Schwarz Research Administration03/28/2011 Alejandro Luna Research Administration05/18/2011 Denise Clogston Payroll Services06/01/2011 Derek Johnson Research Administration07/18/2011 Henry Wong Research Administration08/01/2011 Linda Hsu Research Administration10/03/2011 Noriko Katagiri Research Administration10/17/2011 Annie Ren Research Administration10/17/2011 Amber Sanchez Research Administration


ERSO Mission & PrioritiesHelp our Faculty initiate and pursue

world class Research.• Attract and retain staff that value professional excellence and

customer service• Create an infrastructure that promotes efficiency, provides

transparency and facilitates compliance• Encourage continuous improvement through feedback from

faculty, researchers and staff

ERSO Stats• $94M in research expenditure FY11 (12% increase from FY10)• 2.1 research proposals submitted per working day• ~$240M awarded in 2011 • ~15,000 business requests processed in FY11 (7% increase from

FY10)• ~794 GSRs hired per fall semester• ~1717 employees (academic & staff) served• 68 Central Administrative FTE delivering services



Federal (59%); $141.7

Industry (17%); $40.7

State of California (1%); $1.7

Foreign and Other Govt. (1%); $1.3

University of California (4%); $8.7

Not for Profit (15%); $10.1

Other Universities (15%); $35.4

ERSO FY 2011 Funding Dollars by Sponsor Category ($239.6 million total - dollars in millions)


Looking Ahead• Budget Outlook• OE Initiatives• BearBuy• CalTime• Cal Planning & Cal Answers• Shared Services

• Be informed, stay engaged & prepare for change


1. DROP: Drop to the floor. 2. COVER: Seek sturdy overhead protection such as a desk, work bench, or room corner away from the windows. 3. HOLD: Hold on to the protection you’ve chosen and be prepared to move with it until the shaking stops. 4. EVACUATION: - Take car keys and small personal items. - Evacuate immediately following shaking and proceed to designated Emergency Assembly Area's (EAA) found on the building's emergency procedures poster and in the Building Emergency Plan. - Follow Building Coordinator instructions. - DO NOT ATTEMPT TO RE-ENTER BUILDING!

Additional Information at UC Office Of Emergency Preparedness website: http://oep.berkeley.edu/emergencies/earthquakes/index.html

Earthquake Preparedness RefresherCampus Guidelines


Sirens / Public Address SystemThe four hazard warning sirens are strategically located across the campus to cover the main campus and adjacent campus facilities. The University of California Police Department activates these sirens. Depending on the incident, either or both sirens and public address announcements may be transmitted over this system. Upon hearing a siren, or in any campus-wide emergency, individuals should access one of the following sites to acquire information relating to the situation:

Earthquake Preparedness RefresherWarning Systems


WarnMeThe proactive notification system. Affiliated community members (faculty, staff, and students) must visit warnme.berkeley.edu and submit their contact information. In the event of an emergency, officials at UC Berkeley will use the system to broadcast a message to those registered users, reaching them directly at the phone numbers or email addresses they have specified. For more information about WarnMe, and to add your contact information to the system, visit warnme.berkeley.edu.

Out-of-Area 800 Service Emergency Information Line: 1-800–705-9998This toll-free number allows recorded messages to be accessed by any standard, cell or pay phone, free of toll charges. Public Affairs, working in conjunction with the Police Department, updates this message as the situation evolves.

Web site: emergency.berkeley.eduThe off-site alternate emergency Web presence is reachable anytime, from anywhere. Like the 800 service, this web-site would not impacted by local area power failures or other crisis conditions.

Radio Station: KALX 90.7 FMThe campus radio station, broadcasting at 500 watts, will be utilized to disseminate emergency information during critical incidents and disasters.

Warning Systems

http://warnme.berkeley.edu/

http://warnme.berkeley.edu/

http://emergency.berkeley.edu/


Earthquake Preparedness RefresherBuilding Guidelines

• Stay in the building unless the internal alarms go off to indicate that you should evacuate.• Follow campus earthquake guidelines• How does the building know when to evacuate?

• Building Coordinator is notified by emergency personnel• Building Coordinator and other building staff will do a visual inspection of the building

after an earthquake and will initiate evacuation if deemed necessary• All building safety committee members will do a visual inspection of their immediate

area and will notify building coordinator of minor damage and will pull alarm if major damage is found

• If you notice building damage notify your Building Coordinator or Department Safety Coordinator immediately


I feel grateful for…

SNOWBALL TOSS


SILENT OPERA

Silent Directors

These are the only people who know the objective. They can

only give nonverbal instructions.

Verbal InstructorsThese people and can only give

verbal instructions based on information received from the

silent directors. They cannot see the workers.

Blindfolded WorkersThese people must accomplish

the objective by the verbal instructions given to them.

X XX X

X X X X X X


SILENT OPERA

2 Verbal InstructorsRed Dots

2 Blindfolded WorkersBlue Dots

6 Silent DirectorsBlack, Orange and Green Dots

10 people

per team


SILENT OPERA

• Was it frustrating not knowing the objective?• How did it feel knowing the objective but not being able to

communicate it?• Was it difficult relying on other people to accomplish the

objective?• Was there anything that surprised you about how you

participated in this activity?• Anything that surprised you about your colleagues?• Did this experience resemble how we interact in the work place?• Reactions? Observations? Lessons?

DEBRIEF…

What changes can ERSO make to run more efficiently?


Instructions:1. Discuss for 20 minutes2. Write ideas on flip chart3. Select a presenter to report back

Ideas need to be:• Within ERSO control• Not have system

limitations• Provide value to the

organization

GROUP ACTIVITY


Group Report Back5 minutes each


• Review ideas at upcoming Sr. Staff meeting• Determine what follow up actions are necessary• Report back to all staff decisions made or next

steps to be taken• Continue communicating and providing updates

as we get them regarding OE initiatives• Thank you for your energetic participation today!

WRAP UP…

ERSO Staff Meeting November 4, 2011

Documents

Transcript of ERSO Staff Meeting November 4, 2011