Erasmus Mundus Joint Master Degrees Monitoring · •In principle, the Agency will visit each...
Transcript of Erasmus Mundus Joint Master Degrees Monitoring · •In principle, the Agency will visit each...
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Erasmus Mundus Joint Master Degrees
Monitoring
by Inmaculada Rodríguez, EACEA A3
Erasmus+ Erasmus Mundus Joint Master Degrees
Coordinators' Conference
Brussels, 12-13 November 2015
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Monitoring
WHAT ARE THE GENERAL OBJECTIVES? • Project in line with the objectives of
the EMJMD Action, the Grant Agreement, and consistent with EU policy and priorities
• Operational and financial implementation in accordance with the EU rules
WHAT IS MONITORING? Management instrument Quality Assurance instrument
BENEFITS CAN BE EXTENDED BEYOND THE PROJECT • Lessons learnt • Success stories can be
disseminated to maximise the impact of the EMJMD Action and the return on investment of EU funds
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Types of monitoring
PREVENTIVE (monitoring the project in the beginning of its life time)
ADVISORY/ CORRECTIVE (monitoring the project during its whole life time)
CONTROL (monitoring the project after its completion)
Linked and complementary
FIELD MONITORING (on the spot)
DESK MONITORING (Brussels HQ)
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Preventive
PREVENTIVE (monitoring the project in the beginning of its life time)
PURPOSES
• advice and guidance to prevent difficulties and obstacles
• information on rules & procedures
• reviewing with the beneficiaries objectives,
priorities, methodology, activities planned, cooperation with partners (role/rules/consortium agreement)
to ensure a sound implementation of the project
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Preventive
PREVENTIVE (monitoring the project in the beginning of its life time)
SOME EXAMPLES OF CONCRETE ACTIVITIES/ ACTIONS:
• Coordinators' conference and bilateral meetings
• Correspondence
• Technical report after the preliminary year (not applicable to Quality Review projects)
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Advisory
ADVISORY/ CORRECTIVE MONITORING
PURPOSE:
• To check the progress of the project towards its objectives
• To check that the EU financial and administrative rules and procedures are respected
• To apply corrective mechanisms in case of irregularities and/or unjustified deviations
• To identify good practices and potential success stories to be disseminated
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Advisory
ADVISORY/ CORRECTIVE MONITORING
SOME EXAMPLES OF CONCRETE ACTIVITIES/ ACTIONS:
DESK MONITORING CORRESPONDENCE, INTERIM REPORTS STUDENT VOICE/STUDENT COMPLAINTS-TESTIMONIALS
FIELD MONITORING MONITORING VISITS
VIDEO CONFERENCE,
AD-HOC VISITS OF
BENEFICIARIES TO THE AGENCY
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Timing and Location of the monitoring visits • In principle, the Agency will visit each project at least once during its lifetime
• The visit will take place normally during the project's mid-term phase (2nd/3rd year)
• Location: Any place concerned by the project. On the spot.
Advisory/corrective monitoring
Visit organised around a key project meeting or a key event for students
Please inform your contact person about this type of events
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Monitoring visits - Actors
Advisory/corrective monitoring
EU AND AGENCY ACTORS:
• Project Officer
• Financial Officer
• External expert
• Representatives of our parents DGs
• Erasmus+ National Agencies
PROJECT ACTORS:
• Coordinator's contact person
• Consortium partners
• Administrative/financial/international
offices
• Students and scholars
• Senior management in the University, etc.
ADVISORY/ CORRECTIVE MONITORING
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Monitoring visits – Specific objective • To hear the views of the partners, associated partners, students, scholars
and other relevant actors
Advisory/corrective monitoring
Monitoring visits – Follow-up •Feedback to the beneficiaries – to be followed up via desk monitoring
ADVISORY/ CORRECTIVE MONITORING
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Other Monitoring Visits
• Projects facing difficulties
• Audits
• Projects which are potential best practices
• Joint institutional visits involving other Erasmus+ units of the Agency
Advisory/corrective monitoring
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Control monitoring
CONTROL (monitoring the project after its completion)
PURPOSE:
• To check that the project objectives have been achieved
• To check the results, impact and sustainability
• To check that the EU rules and procedures have been respected
• To identify good practices to be disseminated as success stories
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Control monitoring SOME EXAMPLES OF CONCRETE ACTIVITIES/ ACTIONS:
DESK MONITORING FINAL REPORT
FIELD MONITORING SPECIAL MONITORING VISITS: BEST PRACTICES PROJECTS AUDIT VISITS
CONTROL (monitoring the project after its completion)
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Assessment criteria
Relevance
Achievement of the objectives of the EMJMD Action
• Academic content and structure • Elements of "jointness" • Involvement of scholars/guest
lecturers • Quality assurance mechanisms • Services for students • Comprehensive student agreement
Quality of the project design and implementation
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Assessment criteria
Quality of the project team and implementation
• Working mechanisms and management tools,
• Role and tasks of the partners, • Adequate level of resources
and experienced staff • The Consortium Agreement
• Promotion/dissemination mechanisms
• Sustainability strategy
• Impact of the project
• Employability
Impact and dissemination
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Contractual obligation (Grant Agreement and Project Handbook)
Tool for monitoring (preventive, advisory/corrective and control)
Future: e-report connected to Valor
Types: Technical Report, Pre-financing requests, Final Report
Reports
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Reports
OPERATIONAL PART
FINANCIAL PART
• Structured according to the assessment criteria
• Appendixes (EMT printouts, Consortium Agreement, Student Agreement, Diploma Template, others)
• Presentation on the use of the previous pre-financing instalments
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The Assessment will result in a numerical rating from 0-100 • Technical Report: means of providing feedback
• Final Report: • projects scoring higher than 75 points – best practices
• Projects scoring lower than 50 points – a reduction of the lump sum contribution
Reports
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Thank you for your attention!
Please contact us at: [email protected]
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