Call for Proposals 2012EACEA 42/11

1

How to complete your application

• Annual Calls for Proposals and selections are managed by the Education, Audiovisual and Culture Executive Agency (the Agency) on behalf of the European Commission

• Call 42/11 launched December 2011• Deadline for Proposals: 30 April 2012• Assessment by independent experts• Selection to be completed by July 2012This tutorial will help you compile your

Proposal

What is the Call for Proposals?

2

Actions and Applicants

3

Action 1Joint Masters and Doctoral Programmes

Consortium of EU higher education institutions (HEIs); may also include non-EU HEIs

Manages an integrated study programme with scholarships

Action 2Partnerships

Partnership of EU HEIs and HEIs from a specific region/country

Offers staff & student mobility to partner institutions with scholarships

Action 3Promotional projects

Consortium of organisations from higher education sector from EU and outside EU

Promotes European higher education and international cooperation

Contents

1. Key documents2. Action 1 Joint Programmes3. Action 2 Partnerships 4. Action 3 Promotion Projects 5. More information – further questions?

4

1 - Programme Guide• Lists programme objectives, activities,

eligibility criteria, conditions for support• For use with documents for each Call for

Proposals documents, Guidelines for Applicants (Action 2) and Application Forms and Instructions

• Latest edition December 2011 (valid for 2012 Call)

5

Key Documents for the Call:

Key Documents for the Call:

• Brief programme description• Budget and number of projects to be

selected in 2012• Summary of award criteria• Priorities under Action 3• Submission deadlines

6

2 - Call for Proposals in Official Journal

For Action 2 only:

• Lists geographical lots• Budget per lot minimum mobility flows• Thematic priorities (disciplines)• Specific criteria for partners/partnerships• Types of mobility funded and duration

7

Specific guidelines

The Call for Proposals on the Webhttp://eacea.ec.europa.eu/erasmus_mundus/funding/2012/call_eacea_42_11_en.php

8

Specific Information on the Call for Proposals

9

http://eacea.ec.europa.eu/erasmus_mundus/funding/2012/call_eacea_42_11_informations_guidance_en.php

Action 1 Joint Programmes: Submitting a Proposal

10

Action 1 Joint Programmes

An Erasmus Mundus Masters Course or Joint Doctorate…

• is developed and delivered by a consortium of higher education institutions (HEIs)

• must involve at least three European HEIs and may involve non-EU HEIs

• includes study in at least two European HEIs• awards full-study scholarships + scholar grants• receives EU funding for scholarships and

management• provides a joint degree/multiple degreesCurrent Call aims to select up to 38 Masters Courses

and 10 Joint Doctorates 11

Joint Programmes: the eForm

eForm (a fill-in pdf)• Part A: Identification of the

applicant and other partners• Part B: Organisation and

activities• Part C: Summary data and

description of the project• Part D: Technical capacity• Part E: Degree-awarding

summary

Final eForm available in March 2012: check Call for Proposals pagehttp://eacea.ec.europa.eu/erasmus_mundus/funding/2012/call_eacea_42_11_en.php

12

Other documents

Award criteria responses (.doc)

Declaration on Honour (signed & scanned)

Other annexesNot for additional information.

Only to provide evidence

! Maximum total size annexes: 5MB

OBLIGATORY

OBLIGATORY

OPTIONAL

Upload

Upload

Upload

Masters Courses: Award Criteria

• A1. Academic quality – course content (30%)• A2. Course integration (25%)• A3. Course management, visibility and

sustainability (20%)• A4. Students’ services and facilities (15%)• A5. Quality assurance and evaluation (10%)

13

Joint Doctorates: Award Criteria

• B1. Academic and research quality (25%)• B2. Partnership experience and composition

(25%)• B3. European integration and functioning of

the programme (20%)• B4. Provisions for candidates awarded a

fellowship (15%)• B5. Management, sustainability and quality

assurance (15%)

14

Joint Programmes: Submit your Proposal

• eForm must be submitted in the on-line system by 12:00 (midday) CET on 30 April 2012

• Paper copies not required• E-mailed version to Agency not required• Electronic version of eForm and annexes

must be e-mailed to relevant National Structures

• Summary sheet not required

15

Action 2 Partnerships: Submitting a Proposal

16

Action 2 Partnerships

• Partnerships between higher education institutions (HEIs) from EU + non-EU HEIs from a specific region

• Emphasise cooperation, transfer of know-how• Scholarships of varying lengths (3 months to 3

years) for academic disciplines offered by HEIs in the partnership

• Bachelor, Masters, Doctorate, Post-Doctorate students + HEI staff (training, teaching, research)

Current Call aims to select 53 partnerships

17

18

Action 2 Application Form• Part A - Identification of applicant and other

organisations• Official name and address(es)• Structure, aims and activities of the organisation

• Part B - Description of the project• Title, partners and brief description of the proposal• Grant amount requested• Type and number of individual mobility• Thematic fields covered

• Part C - Technical capacity of applicant consortium• List of related projects/activities

• Part D - Declaration on Honour • Signed by the legal representative of the applicant

organisation

19

Action 2 Application Form Annex 1: Award Criteria and Timetable

• Proposals are assessed by experts in line with award criteria

• Explain how your project meets these criteria

• Provide an indicative timetable for activities

Action 2 Award Criteria: Strand 1

1. Relevance (25%)2. Quality (65% total)

– 2.1. Partnership composition and cooperation mechanisms (20%)

– 2.2. Organisation and implementation of mobility (25%)

– 2.3. Student/staff facilities and follow-up (20%)

3. Sustainability (10%)

20

Action 2 Award Criteria: Strand 2

1. Relevance (25%)2. Contribution to excellence (25%)3. Quality (50% total)

– 3.1. Partnership composition and cooperation mechanisms (15%)

– 3.2. Organisation and implementation of mobility (20%)

– 3.3. Student/staff facilities and follow-up (15%)

21

22

Action 2 Application Form:Other annexes

• Annex 2. Budget (Excel sheet)• Annex 3. Partnership statement signed by

all partners• Annex 4. Project summary sheet for

publication on EACEA website• Annex 5. Bank account form• Annex 6: Legal entity form

23

Action 2: Submit your Proposal

• On paper in triplicate – original with original signature plus two copies (date of postmark counts)

AND• By e-mail (by 30 April 2012, 23.59) to:

EACEA-EM-PARTNERSHIPS@ec.europa.eu

Action 3 Promotion Projects: Submitting a Proposal

24

Action 3 Promotion Projects

• Support transnational initiatives, events, studies, and other projects that: – promote European higher education– tackle issues of international higher education

cooperation: • in specific geographical areas• in particular academic disciplines• relating to higher education management

• EU funding for up to 75% of project costsCurrent Call aims to select 6 Promotion Projects

25

Action 3 Application Form (parts A-D)

• Part A. Identification of applicant and partners• Part B. Organisation and activities

Part A and B have to be filled in for the applicant and each partner

• Part C. Project identification– C1: Project title– C2: Priority area covered– C3: Duration– C4: Summary description of the project– C5: Detailed project description (award criteria

responses)

• Part D. Budget

26

Action 3 Award Criteria

1.Relevance to Erasmus Mundus Programme (25%)

2.Expected impact to enhance attractiveness of European higher education worldwide (25%)

3.Dissemination of results and experiences, quality assurance, sustainability and exploitation of results (15%)

4.Consortium composition and cooperation mechanisms (15%)

5.Work plan and budget (20%)

27

Action 3 Application Form: Budget• Indication of total budget and EU grant

requested (max 75% of total budget)

• Composition of the partnership contribution

• Staff costs• Travel and subsistence• Equipment• Subcontracting• Conferences-Seminars:

• Organisation costs• Travel and subsistence costs of

participants and speakers• Interpreters• Speaker fees

• Other direct costs• Indirect costs (max 7% of direct costs)

28

Action 3 Application Form (Parts E-M, Annexes)• Part E: Work Plan• Part F: CVs of persons responsible in each

partner• Part G: Letters of endorsement, Declarations on

Honour from partner organisations (see Annex 1)• Part H: Legal status documentation• Part I: Financial identification• Part J: Privacy statement and information• Part K: Checklist• Part L: Declaration on Honour by the legal

representative of the applicant organisation• Annex 1: Model Declaration on Honour by

partner organisation• Annex 2: Budget (Excel file)

29

Action 3: Submit your Proposal

• 3 paper copies to be posted to the Agency(1 original + 2 copies)AND

• An electronic copy to be e-mailed to:EACEA-EM2-A3@ec.europa.eu

30

More informationhttp://eacea.ec.europa.eu/erasmus_mundus/index_en.php

31

Programme Guide

Calls for Proposals

FAQs

Good practice

Selected projects

Partner search

Beneficiaries’ space

Questions on the Call?

32

Erasmus Mundus mailbox:

EACEA-Erasmus-Mundus@ec.europa.eu