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EPSi Navigation and Overview

Presented by Finance Operations Support

June 2017

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Agenda

EPSi Dashboard and Applications Navigation»Hierarchies Sidebar»Dashboard Reports

• Summary Income Statements (GL 001 MTD/YTD, GL 002 12 Month Trend)• Utilization Reports (GL 040 MTD/YTD, GL 041 12Month Trend)

»Labor Distribution Report»Accounts Payable Report »Viewing Prior Period Reports»Reports/Drilldowns/Cubes Sidebar

Using Drilldown Links»Cost Centers/Sub Accounts»Breadcrumb Path»View Sub Ledger Transactions – Accounts Payable, Journal Entry, Materials

Management

Applications Button»Budget Manager

• Variance Analysis Tab and Notes

Q & A

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Logging In

Obtain EPSi by submitting anIT Security Access Request

» Provide role and list of cost centers

» Directors and above are granted GL and Payroll Access

» Access for all others is by special request and approval (Managers, Supervisors, Leads Coordinators, Business Analysts)

Click on the EPSI Link on MCHSnet Portal Applications column

Click on the star to make EPSi a favorite

Enter your network User ID and password

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EPSi Landing Page Dashboards

Default landing page dashboards show the Summary Income Statement and Utilization

reports

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EPSI Dashboard Reports

Four landing page dashboards

• GL 001 – Summary Income Statement (most recent month-end)

o Statement that reports financial performance for the month and year-to-date. Summary of Revenues, Deductions and Expenses through both operating and non-operating activities. Sometimes referred to as the Profit and Loss (P&L).

• GL 002 – 12-month Trend of Income Statement

• GL 040 – Utilization Reports (most recent month-end)

o Key Hospital volume statistics

• GL 041 – 12-month Trend of Utilization Report

Other Dashboard Reports

• Labor Distribution Report (most recent pay period)

• Accounts Payable Report

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Hierarchies – Facilities/Division/Cost Centers

Click on the left sidebar “Facilities/Division/Cost Center” to open and close the Division Hierarchies. The sidebar highlights orange with mouse-over.

Choose a Division View from the list, Facility or Management.

Click on a Facility or a Manager Name: SVP, VP, Admin Dir, Dir.-

Individual cost centers appear in the bottom half of the navigation pane.

Scroll and click to select a single cost center.

Vertical sidebar indicates level of selection.

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GL 001 Summary Income Statement - most recent MTD/YTD

Maximize/Restore

Print

Export to Excel

• Default is the current month closing period

• Month changes to the next closing period on day 15

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GL 002 Summary Income Statement – 12 Month Trend

Default Year is ACTUAL2017

Choose a different year from the Year list

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GL 040 Utilization Report

Hospital Key Statistics

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GL 041 Utilization Report – 12 Month Trend

Default Year is ACTUAL2017

Choose a different year from the Year list.

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Labor Distribution Report – Cube

Most Recent Pay Period

Work In Progress – validating to Lawson Payroll; confirming whether includes Float-Ins

Can filter and modify fields. Print/Export to Excel

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Accounts Payable Report

Default view is PDF. Can select Excel Spreadsheet to export. Open, Save, or Save As. Result is formatted, not tabular record layout.

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Viewing a prior month period report

Choose a prior month-Year

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Selecting a prior period report from the Reports sidebar

Open the Reports/Drilldowns/Cubes sidebar.

Distributed Reports is selected by default.

Select year, month, and report.

Mouse-over shows refresh date

If report name is blue, click to open

NOTE: no indication of division/cost center/month.

Write on print out, or include identifying information in Save As name,

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Drilldown LinksBlue line items

have the

capability of drill

down

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Drilldown Functionality

Drilldown to:

Further drill-down to transaction level:

1. Accounts Payable Sub ledger

2. GL Journal Entry

3. Material Management transactions (Purchase Orders, Inventory Control)

Note: Blue line items drill-down detail to cost centers or accounts

Cost Center Account Transaction LevelSub Account

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GL 001- Summary Income StatementDrilldown – Cost Center or Subaccount level

• Choose Cost Center or Sub Account.

• Bread crumb path to return one level or jump to Home report.

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GL 001- Summary Income StatementDrilldown – Sub Ledger Detail for AP, Journal Entry, Materials Management

• Select Sub Ledger Category, Year, Beginning/End Months

• Click Refresh

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Applications Button

Click on the Applications button to select various modules.

Click on My Portal tab to return to dashboards and Applications Button

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Budget Manager – Variance Analysis and Notes

Click on the Budget Manager button.

If security include 4 or more cost centers, select from the list.

Press the F3 key on the keyboard to open a search box

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Variance Analysis and Notes

Track Statistics, Expenses, and Revenue. Drill into Sub Ledger Detail.

Choose Month, Year, or Month and YTD from the Display In Grid list. Click Refresh.

Click on column heading to sort, one-click for A-Z, two-clicks for Z-A. Or select “Threshold Only.”

Hide graph by clicking on downward triangle.

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Variance Analysis and Notes

Investigate 70300000 Casual Labor

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Lawson GL90 Transaction Analysis

Obtain additional information from Lawson GL90 and GL95 Transaction Analysis

7030-0000 Casual Labor Hours – filter for units.

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Variance Analysis and Notes

Once the reasons for the variance are determined, enter a Note.

Quantify the variance – Hours, Dollars, Duration

Notes are date/time stamped with User ID

Can add additional text to an existing note

Address Year-to-Date Variances

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Q & A/ Contacts

Questions?

Contacts

» Finance & Accounting – list of contacts on Accounting Department site

» Finance Operations Support – portal site in development

»Karla Medina, Director Finance Operations Support x5790

»Astrid Weinkle, Budget/Financial Planning Analyst x5764

Thank you!

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Definitions

Budget – a future forecast of anticipated volumes, expenses, revenuesand deductions, based on historical trends and long-range and strategicfinancial plans.

Actual – the actual reported dollars and units for the volumes, expenses,revenues and deductions for the prior month period (MTD) and cumulativeyear-to-date (YTD).

Variance – the difference between actual compared to budget. A variancecan be favorable, for example if actual expenses are lower than budgeted,or if revenue is higher, or unfavorable if expenses are higher, or revenuelower.

Threshold – the percent of variance tolerance that triggers a need toinvestigate and explain why the variance occurred.

»Expenses - 5% or $5,000 over budget

»Revenue - 5% or $5,000 under budget

»Volume = 5% under