Episcopal Diocese of Southwestern Virginia Ninety-Fourth...

Episcopal Diocese of Southwestern Virginia Ninety-Fourth Annual Council

January 25--27, 2013Hotel Roanoke and Conference Center

The Rt. Rev. Neff Powell, Presiding

The Rt. Rev. Clifton Daniel, Keynote Speaker

• Remember to bring printed materials provided at the convocation meeting with you to Council.

• Attendance of Clergy and Lay Delegates and Alternates is canonically required at convocation meetings and at Annual Council.

• Please share with your parish that everyone is welcome to attend!

Original artwork by Elizabeth Foster, Christ Episcopal Church, Blacksburg

Cover Letter ................................................................................................................................ 03Preliminary Council Agenda .................................................................................................... 04 Election Results of Convocation Meetings .............................................................................. 08Nominees' Biographical Data ................................................................................................... 102013 Proposed Budget ............................................................................................................... 14Report of the Constitution & Canons Committee .................................................................. 23Report of the Executive Board to Annual Council 2013 on Annual Council 2012 Resolution #4 …………………………………………………………………….……… 28Resolutions .................................................................................................................................. 36January Convocation Meeting Agenda .................................................................................... 43Notes ............................................................................................................................................ 44

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Council 2012 photos by The Rev. Richard Fife

St. Elizabeth's Episcopal Church, Roanoke

TABLE OF CONTENTS

CONGREGATIONS Abingdon, St. Thomas Altavista, St. Peter’s Amherst, Ascension Amherst, St. Paul’s Arrington, Trinity Bedford, St. John’s Bedford Co., St. Thomas Big Stone Gap, Christ Blacksburg, Christ Bluefield, St. Mary’s Blue Grass, Good Shepherd Bristol, Emmanuel Buchanan, Trinity Buena Vista, Christ Callaway, St. Peter’s Christiansburg, St. Thomas Clifford, St. Mark’s Clifton Forge, St. Andrew’s Covington, Emmanuel Fincastle, St. Mark’s Folly Mills, Good Shepherd Forest, St. Stephen’s Galax, Good Shepherd Glasgow, St. John’s Hot Springs, St. Luke’s Lexington, R.E. Lee Memorial Lynchburg, Grace Memorial Lynchburg, St. John’s Lynchburg, St. Paul’s Lynchburg, Trinity Marion, Christ Martinsville, Christ Martinsville, St. Paul’s Massies Mill, Grace Moneta, Trinity Nellysford, Peace in the Valley Norton, All Saints Pearisburg, Christ Pedlar Mills, St. Luke’s Pocahontas, Christ Pulaski, Christ Radford, Grace Richlands, Trinity Roanoke, Christ Roanoke, St. Elizabeth’s Roanoke, St. James Roanoke, St. John’s Rocky Mount, Trinity St. Paul, St. Mark’s Salem, St. Paul’s Saltville, St. Paul’s Staunton, Emmanuel Staunton, Trinity Tazewell, Stras Memorial Waynesboro, St. John’s Wytheville, St. John’s DIOCESAN MINISTRIES Bishop Marmion Resource Center Connections Epiphany Grace House Learning and Training Center Phoebe Needles Center, Inc. Boy’s Home, Covington Virginia Episcopal School, Lynchburg Westminster–Canterbury of Lynchburg, Inc.

January 9, 2013 Memo to: Council Clergy and Lay Delegates/AlternatesFrom: Alan Boyce, Secretary

Subject: Ninety-Fourth Annual Council January 25--27, 2013 Hotel Roanoke & Conference Center Dear Friends:

Happy New Year!!

Here it is—your Council mailing, arriving by email this year. Everything available thus far is in one handy PDF file. Remember to pick up a printed copy at your January convocation meeting and bring it with you to Council.

You will also find it helpful to bring your Spring and Fall Convocation booklets. Program descriptions and budget requests, as well as information relating to the canonical duties of positions being elected at Council, will be found in those booklets and will not be reprinted.

Resolutions submitted after the printing deadline (12/31/12), any changes to the agenda, etc., will be printed as a separate supplement and given to you as you check in at Council.

• The Hotel Roanoke & Conference Center is fully accessible for the physically challenged. If you have any special needs or requirements, please let the Hotel know as soon as possible.

• The polls for various diocesan elections will be located in the Roanoke Foyer. Polls open Friday evening at 5:30 PM. Further ballot times will be announced during the meeting.

• During sessions of the Council and at meals, there are no seat assignments. You may sit with whom you choose.

• Bishop Powell requests that parishes bring banners and stands for display at Council. Please have someone designated to bring your banner, set it up, and make sure it reaches home safely. You are welcome to set up a parish display in the Exhibition Hall if you have registered to do so in advance online.

• Shelley Miller and Jane Cook, of Sacred Garden Bookstore, Greensboro, North Carolina, will bring an array of books and other materials to our Exhibit Hall, so bring money for these valuable resources!

• If you registered online and paid in advance, you can pick up your nametag and check in on Friday. Check-in for clergy and spouses who have registered to meet with our keynoter on Friday morning begins at 9:30 AM. Check-in for all other participants begins at noon.

• Those who did not register online or who have not yet paid may pay with check, cash, or credit card when they reach the hotel. The full fee of $155 will be charged.

• There will be orientation for new and/or interested delegates at 1:30 PM on Friday, and Council proceedings will begin at 2:00 PM.

• The Bishop's Pastoral Address to Council once again will be on Friday at 2:30 PM.

• The former late-night Open Forum meetings with the Budget, Resolutions, and Constitution and Canons committees will be held at 4:00 PM on Friday afternoon. Bring your questions and comments to that afternoon session!

If you have any questions, concerns, or comments, please let me know. I look forward to being with you January 25, 26, and 27, 2013!

The Right Reverend Frank Neff Powell, D.D., Bishop 1002 First Street * P.O. Box 2279 * Roanoke, Virginia 24009-2279

(540) 342-6797 * FAX (540) 343-9114 * TOLL FREE 1-800-DIO-SWVA (346-7982) [email protected] * www.dioswva.org

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94th Annual Council of the Episcopal Diocese of Southwestern VirginiaJanuary 25--27, 2013

Hotel Roanoke and Conference CenterPreliminary Council Agenda

THURSDAY, JANUARY 24, 2013

6 - 7 pm Legacy Society Reception Peacock Alley

7 - 9 pm Legacy Society Dinner Pocahontas B

FRIDAY, JANUARY 25, 2013

9:30 - 10 am Clergy and Spouses Check-In Crystal Foyer

10 am - noon Clergy and Spouses Meeting with Keynote Speaker Buck Mountain

Noon - 6 pm Delegates, Alternates, Visitors Check-In Crystal Foyer

1 - 3 pm Exhibitors may set up displays. Check in with Carey Crystal Ballroom

Harveycutter for table assignment and payment (if required).

1:30 - 4 pm Children@Council Check-In/Drop-Off Christ Episcopal Church

6 pm Youth@Council Check-In/Drop-Off (Youth arriving St. John's Episcopal Church

between noon and 6 pm will gather at St. John's.)

1:30 pm ORIENTATION TO COUNCIL PROCESS Open to all. Buck Mountain

Recommended for new lay delegates and new clergy.

Mark Loftis, Chancellor

Dennis Case, Dispatch of Business Chair

2 pm OPENING BUSINESS SESSION Roanoke Ballroom

Clergy, Lay Delegates/Alternates seated at tables. Visitor seating available

in chairs.

Opening Devotions: Leigh Mackintosh

Establishment of a Quorum: Alan Boyce, Secretary

Introduction of Head Table: Bishop Powell

Introduction of Visitors and Guests: Bishop Powell

Appointment of Council Committees: Bishop Powell

Elections, nominations to be moved by Bishop Powell as a block:

Secretary - Alan Boyce

Chancellor - Mark Loftis

Treasurer - John Hall

Canon for Administration - Alan Boyce

Historiographer - Katharine Brown

Registrar - Lynn Robertson

Commission on Ministry

Trustees of the Funds

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Southwestern Episcopal Fund DirectorsSouthwestern Episcopal Homes Trustees

Communications/Reports:Report on Council and Dispatch of Business: Dennis CaseReceive Late Reports/Recommendations for Disposition:

The Rev. Diane Vie, Standing Committee PresidentCommunications from the Secretary: Alan BoyceResolutions - Reference to the CommitteeVoting Procedures Resolution: Mark Loftis

Nominations: To be elected on Saturday and Sunday. Candidates are asked tostand and introduce themselves, answering 1 question from their nominee profile.

Disciplinary Board (formerly Ecclesiastical Trial Court)Provincial Synod Deputies and AlternatesStanding Committee

2:30 pm The Bishop's Pastoral Address: Bishop Powell

3:00 pm Introduction and Moving of the Budget: John Hall, Treasurer and Executive Board Finance Committee Chair

3:30 pm Introduction and Moving of the Constitution and Canons Committee Report:Rick Sorenson, Chair

3:45 pm Transition Committee Report – Jenny Fife

4 pm Open Hearings withCouncil Finance Committee: John Levin, ChairResolutions Committee: Chris Little, ChairConstitution and Canons Committee: Rick Sorenson, Chair

Any motions to amend are to be received at the hearing on Friday, just prior toRecess of Council. Changes to the budget require one day layover. Committees will meet after Eucharist as needed.

5 pm Devotions: Weston MathewsRecess of Council

5:30 - 6 pm Polls Open for Elections: Only clergy and lay delegates Roanoke Foyermay vote. Be prepared to show your voting card.

6 pm Dinner: Cost included in full registration or purchased Roanoke Ballroom A/Bas a meal ticket.

Introductions:Postulants and Candidates: Bishop PowellClergy new in the diocese: Convocation DeansUnited Thank Offering Announcement: Dena Lee

8 pm Festival Holy Eucharist St. John's Episcopal ChurchCelebrant - The Rt. Rev. Neff Powell Buses depart thru thePreacher – The Rev. Dr. A. Katherine Grieb Roanoke BallroomDiocesan Council Choir courtyard.Clergy Vested - White or Best or Festival StolePlate Offering – United Thank Offering

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SATURDAY, JANUARY 26, 2013

6:15 am Breakfast available: on your own Shenandoah

7 am Holy Eucharist and Laying On of Hands PocahontasCelebrant - The Rev. Diane ViePreacher - The Rev. Jonathan Harris

7:30 - 8:00 am Polls Open for Elections: Only clergy and lay delegates Roanoke Foyermay vote. Be prepared to show your voting card.

8:00 - 8:30 am Check-In Open & Coffee Available Crystal Foyer

8:00 - 9:00 am Business Session Roanoke Ballroom C/H

Devotions: Emily Lukanich

Keynote Presentation:

The Rt. Rev. Clifton DanielBishop, Diocese of East Carolina

Episcopal Appalachian Ministries Announcement – The Rev. Gordon Brewer

9:00 - 9:30 am Executive Board Report: Roanoke Ballroom C/HMission, Vision and Guiding Principles

9:30 – 10:30 am Convocation Meetings

Abingdon: Tinker Mountain Room Augusta: Harrison/Tyler RoomLynchburg: Pocahontas Room New River: Mill Mountain Room

Roanoke: Washington Lecture Hall

10:30 am Coffee Break Crystal Ballroom

11 am - 12:15 pm Morning Workshops: See listing in Crystal Foyer and in Supplementary Booklet

12:30 pm Lunch: Cost included in full registrations or purchased in advance as a meal ticket.

Table Offering – Episcopal Appalachian MinistriesTables Reserved for: Roanoke Ballroom A/B

Higher Education Committee and Program DirectorsConvocation Presidents

Companions for Mission Lunch To Be AnnouncedSmall Church Lunch To Be AnnouncedCommission on Ministry Lunch with Postulants and Candidates To Be Announcedand Standing Committee

1:45 pm Afternoon Workshops See listing in Crystal Foyer

3 pm Coffee Break with Exhibitors Crystal Ballroom

3:30 - 5:30 pm Business Session Roanoke Ballroom C/H

Report of Committee on the Bishop's Pastoral Address

Report of the Constitution and Canons Committee - Rick Sorenson, ChairVote on the Report

Report of Council Finance Committee - John Levin, ChairVote on Adoption of the Budget

Report of the Resolutions Committee – Chris Little, ChairVote on the Report

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5:30 pm Devotions: Sharon Bryant

Interest groups may hold ad hoc meetings 15 minutes following Recess.

5:30 – 6 pm Polls Open for Elections: Only clergy and lay delegates Roanoke Foyermay vote. Be prepared to show your voting card.

Recess of Council

5:30 - 7 pm Exhibit Hall Open: Cash Bar Crystal Ballroom

7 - 8:30 pm Banquet: Cost included in full registration or purchased Roanoke Ballroom A/Bas a meal ticket

Presentation of the Annual St. Nicholas Day AppealEpiscopal Relief and Development Announcement – Nick MogaThe Bishop's Slideshow

8:30 pm Coffee House Crystal Ballroom

SUNDAY, JANUARY 27, 2013

6:15 am Breakfast available: on your own Shenandoah

7:30 - 8:45 am Coffee Break Roanoke Foyer

8:45 - 9 am (If necessary) Polls Open for Elections: Only clergy and Roanoke Foyerlay delegates may vote. Be prepared to show your voting card.

9 am Eucharist: Children@Council, Youth @ Council, join us for the Roanoke Ballroom C/Hservice.Celebrant and Preacher - The Rt. Rev. Neff PowellPlate Offering – Episcopal Relief and Development

Necrology

Installation of Standing Committee, Executive Board, Deans, Disciplinary Board,Provincial Synod Deputies and Alternates

10:30 am Business Session (if necessary) Roanoke Ballroom C/H

Unfinished Business

Closing Prayers

Adjournment

Standing Committee meeting immediately following adjournment

On-Line Registration for the Electing Council, March 9, 2013, now open

Ninety-Fifth Annual Council - January 24-26, 2014

RULES OF ORDER

The general rules of parliamentary procedure set forth in the latest edition of Robert's Rules of Order shall govern the conduct of the session of Council except wherein other procedure is provided.

Any motion or resolution within the scope of authority of any committee of Council may be presented directly to such committee by the proposer. Any such motion or resolution may be offered on the floor of Council in which event it shall, if seconded, be referred to the appropriate committee of Council for consideration without discussion or debate. The committee to which such a motion or resolution has been presented or referred shall report motion or resolution either favorably or unfavorably prior to the adjournment of Council.

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ABINGDON CONVOCATION

Elected

DeanNo election this year

PresidentNo election this year

Nominated

Standing Committee Lay MemberTeri Dunton, Big Stone Gap-Christ

Standing Committee Clergy MemberRobert Beauchamp, Norton-All Saints and St. Paul-St. Mark's

Disciplinary Board Lay MemberLinda Head, St. Paul-St. Mark's

Disciplinary Board Clergy MemberRuss Hatfield, Tazewell Cluster

Provincial Synod Lay DeputyJack Barrow, Abingdon-St. Thomas'

Provincial Synod Clergy DeputyEmily Edmondson, Marion-Christ

AUGUSTA CONVOCATION

Elected

DeanTom Crittenden, Lexington-RE Lee Memorial

PresidentDoug Desper, Folly Mills-Good Shepherd

Nominated

Standing Committee Lay MemberKevin Cole, Covington-Emmanuel

Standing Committee Clergy MemberBecky Crites, Glasgow-St. John's (and Bedford County-St. Thomas')

Disciplinary Board Lay MemberHarrison May, Staunton-Emmanuel Disciplinary Board Clergy MemberNo nominee

Provincial Synod Lay DeputyNo nominee

Provincial Synod Clergy DeputyPaul Nancarrow, Staunton-Trinity

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LYNCHBURG CONVOCATION

Elected

DeanCathy Montgomery, Lynchburg-Grace Memorial

PresidentRob Jarvis, Bedford-St. John's

Nominated Standing Committee Lay MemberMartin Tolhoek, Lynchburg-Grace Memorial

Standing Committee Clergy MemberNo nominee

Disciplinary Board Lay MemberNo nominee

Disciplinary Board Clergy MemberNo nominee

Provincial Synod Lay DeputyKathy Maddox, Lynchburg-Grace Memorial

Provincial Synod Clergy DeputyWilliam Bumgarner, Lynchburg-St. Paul's

NEW RIVER CONVOCATION

Elected


PresidentNo election this year

Nominated Standing Committee Lay MemberCharlie Herbert, Pearisburg-Christ

Standing Committee Clergy MemberHelen Beasley, Galax-Good Shepherd

Disciplinary Board Lay MemberJack Brockway, Radford-Grace

Disciplinary Board Clergy MemberVickie Houk, Pulaski-Christ

Provincial Synod Lay DeputyAmy Nordberg, Pearisburg-Christ

Provincial Synod Clergy DeputyPhyllis Spiegel, Christiansburg-St. Thomas'

ROANOKE CONVOCATION

Elected


PresidentJohn Jackson, Roanoke-St. John's

Nominated

Standing Committee Lay MemberCarey Harveycutter, Salem-St. Paul's

Standing Committee Clergy MemberNo nominee

Disciplinary Board Lay MemberJohn Eggleston, Roanoke-St. John's

Disciplinary Board Clergy MemberNo nominee

Provincial Synod Lay DeputyHelen Campbell, Roanoke-St. James'

Provincial Synod Clergy DeputyBrad Laycock (retired)

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Council delegates will elect new members to positions of diocesan leadership. All nominees were invited to provide a digital photo and to respond to the following questions:

1. To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement with ministry.

2. In 30 words or less: if elected, what gifts would you bring to office?

Nominees for Standing Committee

Lay

Abingdon Convocation

Teri Dunton

Big Stone Gap-Christ

To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. God touches and blesses my life each and every time that I attend church and share

that experience with my friends there. Whether I am discussing the business of the church in a Vestry meeting, chalicing in the Eucharist Service, singing hymns with the residents during our nursing home service, watching bedfast patients sing Christmas Carols with us or kneeling at the rail awaiting the Eucharist I can see and feel God's touch in all of it. That is why I attend my church and that is why I am an Episcopalian.

In thirty words or less: if elected, what gifts would you bring to the office? My gifts are: an enthusiasm to serve the diocese in a way that will be beneficial for all members, experience as a member and Sr. Warden of a small church with understanding of our strengths and weaknesses, blessings and needs.

Lynchburg Convocation

Martin Tolhoek

Lynchburg-Grace

Memorial

To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. Over the years I have been richly blessed on multiple

occasions and feel strongly that my continued contribution with personal involvement in ministry is imminent. Without God's provision and his continued blessings, I am convinced I would feel helpless and completely inadequate.

In thirty words or less: if elected, what gifts would you bring to the office?

My history includes serving in 2 parishes, over a period of 32 years. This includes, vestry activities, priest search committee, multiple vestry committees, eucharistic minister, lay reader and intercession minister,

New River Convocation:

Charlie Herbert

Pearisburg-Christ

Roanoke Convocation

Carey Harveycutter

Salem-St. Paul's

To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. I have been touched by God assisting at the funerals of my parish and serving as a

Eucharistic visitor. You can see God at work in both locations, especially at Eucharist.In thirty words or less: if elected, what gifts would you bring to the office? The gift of listening to all sides before making a decision.

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2013 COUNCIL NOMINEE PROFILES

Clergy

Abingdon Convocation Robert BeauchampNorton-All Saints and St. Paul-St. Mark's

Augusta ConvocationBecky CritesGlasgow-St. John's (and Bedford County-St. Thomas')

Lynchburg Convocation No nominee

New River ConvocationThe Rev. Helen Beasley, Galax-Church of the Good Shepherd, Episcopal/Lutheran, To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. God has

recently touched my life through the three healing prayer services undertaken by members of Good Shepherd as part of my doctoral work at Virginia Theological Seminary. As a result of these services, ten people were touched by God in various kinds of physical, emotional, and spiritual healing. This experience says to me that a living, healing Christ exists, available to us all through unconditional love for us. This Christ has been the growing focus of my life for over forty years.

In thirty words or less: if elected, what gifts would you bring to the office? Organizational ability, a gift for analysis, spiritual sensitivity, twenty years of leadership in two dioceses, insight into how the components of a diocese work together, deep belief in Christ's Church.

Roanoke ConvocationNo nominee

Nominees for Disciplinary Board

Lay

Abingdon ConvocationLinda HeadSt. Paul-St. Mark's

Augusta ConvocationHarrison MayStaunton-Emmanuel

Lynchburg Convocation No nominee

New River ConvocationJack BrockwayRadford-Grace

Roanoke ConvocationNo nominee

Clergy

Abingdon ConvocationRuss HatfieldTazewell Cluster

Augusta ConvocationNo nominee

Lynchburg ConvocationNo nominee

New River ConvocationVickie HoukPulaski-Christ

Roanoke ConvocationJohn EgglestonRoanoke-St. John’s

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Continued on page 12


Nominees for Provincial Synod

Lay

Abingdon ConvocationJack BarrowAbingdon-St. Thomas'To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry:God touches my life through the ministry of ushering. "You are my

witness, says the Lord, and my servants whom I have chosen. Give thanks to the Lord and call upon his Name and make known his deeds among the peoples."

In thirty words of less: If elected, what gifts would you bring to the office?I would bring to this office my time and experience as a lifelong member of St. Thomas', vestry, former Senior/Junior Warden, delegate to Council, successful completion of the Diocesan Anti-Racism Training, former Provincial Synod Deputy and General Convention Deputy.

Augusta ConvocationNo nominee

Lynchburg Convocation Kathy MaddoxLynchburg-Grace Memorial To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. I give thanks to God for allowing me to serve in many areas of the Church. As a Lay Eucharistic Minister, I feel God's touch and joy as I share the message and communion from the morning service. Being part of the Health Ministry Team gives me more opportunities to share my gifts as a Physical Therapist by visiting, taking blood pressures and teaching.

In thirty words or less: if elected, what gifts would you bring to the office? I would like to share my gifts of encouragement, hospitality and service.New River ConvocationAmy NordbergPearisburg-Christ

Roanoke ConvocationHelen CampbellRoanoke-St. James'To help us get to know you, briefly describe an example of God’s touch in your life through your personal involvement in ministry: Through my participation in the Order of the Daughters of the King, I have experienced a deeper understanding of the disciplines of spiritual growth and service. Having served as president of our local chapter, and as the current president of the Southwestern Virginia Diocesan Daughters of the King, I have been touched in many ways by women who are fully dedicated to Christian service and spiritual growth.

In thirty words or less: if elected, what gifts would you bring to the office? I would bring energy and enthusiasm; the ability and willingness to ask questions; a desire to learn more about all levels of church governance; an ability to build lasting relationships.

Clergy

Abingdon ConvocationEmily F. EdmondsonMarion-ChristTo help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry: God's "Aha"

moment recently came in a conversation with a parishioner who is a veteran and an active member of the VFW. He told me that when the VFW conducts military rites at a funeral for a veteran, they receive no pay, and they pay all of their own expenses. He went on to say that

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rarely does anyone thank them. What they do is a ministry and you can bet I will be there to shake their hands and to say "Thank you!" in the future.

In thirty words or less: if elected, what gifts would you bring to the office? I would, if elected, represent the diocese with prayerful thoughtfulness, leadership, and hospitality.

Augusta ConvocationPaul NancarrowStaunton-Trinity

Lynchburg ConvocationWilliam Bumgarner, Lynchburg-St. Paul'sTo help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. I am so very blessed by people who open part of

their lives to me as we share ministry and life together. The face of Christ is clear and powerful in them and brings strength to me in my walk. It reminds me that we are never alone.

In thirty words or less: if elected, what gifts would you bring to the office? I have the privilege of being on Executive Board at present and also attended Provincial Synod this past year as an alternate. I listen pretty well and God does the rest.

New River ConvocationPhyllis SpiegelChristiansburg-St. Thomas'To help us get to know you, briefly describe an example of God's touch in your life through your personal involvement in ministry. I attended

Provincial Synod in 2009 prior to General Convention and realized how energized local ministry becomes when one leaves home to join folks who love The Episcopal Church. I was richly blessed in my encounters of Provincial Synod which were greatly magnified at General Convention.

In thirty words or less: if elected, what gifts would you bring to the office? If elected I will take my love and enthusiasm for our diocese as a "blessing extended" and bring back the enthusiasm of others as a "blessing returned."

Roanoke ConvocationBrad Laycock(retired)

Continued on page 14


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2013 PROPOSED BUDGET

2013 PROPOSED SUMMARY BUDGET

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2013 PROPOSED DETAIL BUDGET

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2013 PROPOSED DETAIL BUDGET (cont.)

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REPORT OF THE CONSTITUTION AND CANONS COMMITTEE

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A. The Constitution and Canons Committee was asked to address the following issues

relating to the Canons:

1. To propose language that would amend Canon 5 in order to provide that

the Deputy or Canon for Administration reports directly to, and is accountable to, the Bishop

rather than to the Council.

2. To propose an amendment to Canon 8, Section 2 regarding audits of

diocesan organizations to accommodate the needs of smaller diocesan organizations.

3. To propose language that would amend Canon 9 in order to permit

amendments to the Council-adopted budget, for budget year 2013 only, to provide the next Bishop

with the ability to reorganize the budget to reflect his/her priorities.

4. To propose an amendment to Canon 24, Section 3(a) to provide that the

president of a convocation may be reelected and succeed himself or herself.

5. To propose an amendment to Canon 27 to allocate responsibility for the

payment of expenses in proceedings arising under Title IV of the Canons of the General

Convention.

B. In reviewing the Canons, the Constitution and Canons Committee determined that

Canon 27, Sections 14 and 15 were no longer applicable and should be deleted.

* * *

THE CANONS

I. AMENDMENT TO CANON 5 TO PROVIDE THAT THE DEPUTY OR CANON FOR ADMINISTRATION SHALL REPORT TO AND BE ACCOUNTABLE TO THE BISHOP

The Standing Committee asked the Committee to propose language to amend the Canons

to provide that the Deputy or Canon for Administration reports directly to, and is accountable to,

the Bishop rather than to the Council. The Canons currently provide that Deputy or Canon for

Administration, who is nominated by the Bishop and elected by Council, serves at the pleasure of

Council. The Canon for Administration is the only member of the Diocesan staff that does not

serve at the pleasure of the Bishop.

The Diocese is in the process of electing a new Bishop. The Committee’s research,

conducted at the request of the Standing Committee, indicates that it is highly unusual to have a

Diocesan staff member who does not serve at the pleasure of the Bishop. The Committee takes no

position on the policy question of whether it is a good or bad idea to have the Deputy or Canon

for Administration serve at the pleasure of Council, rather than at the pleasure of the Bishop, but

does recommend the following language that would implement the request of the Standing

Committee.

The following amendment, which would be effective January 1, 2014, would make clear

that the Deputy or Canon for Administration is directly accountable to the Bishop.

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REPORT OF THE CONSTITUTION AND CANONS COMMITTEE (cont.)

Canon 5 – Amend, effective January 1, 2014, as follows:

There shall be elected by the Council, upon nomination by the Bishop, a deputy or canon for administration to the Bishop who shall be a communicant of this church and who shall report to and be accountable to serve at the pleasure of the CouncilBishop. In the event of a vacancy in such office occurring between meetings of Council, the executive board shall have power, upon nomination by the Bishop to fill such office until the next meeting of Council. The deputy or canon for administration shall have such powers and duties as may be assigned or delegated by the Bishop or Council.

Although the Committee takes no position on the merits of the proposed amendment, it does recommend that the amendment, if adopted, not take effect until January 1, 2014. The Committee believes that delaying the effective date of the amendment will clearly indicate that the amendment does not reflect any desire or judgment on the part of the current Bishop or the new Bishop.

II. AMENDMENT TO AMEND CANON 8, SECTION 2 REGARDING AUDITS OF DIOCESAN ORGANIZATIONS.

The Committee was asked to review Canon 8, Section 2 to reduce the burden on both smaller diocesan organizations and the Standing Committee with regard to the audit of accounts. In proposing changes, the Committee sought to provide flexibility for smaller diocesan organizations and the Standing Committee while recognizing the need for the accurate accounting of funds held by all diocesan organizations.

After deliberations, the Committee agreed to recommend the following amendment which it believes is consistent with the Constitution of the Diocese of Southwestern Virginia and with the existing Canons.

Canon 8, Sec. 2 – Amend as follows:

Sec. 2 All accounts having to do with receipts and expenditures of money of all diocesan organizations, including parishes, missions, and other institutions, shall be audited at the close of each year by a certified public accountant, provided, however, that if the amount of income for the year as shown by the account shall be less than three thousand dollars, or if a certified public accountant be not available, the audit may be made by an accountant bookkeeper in no way connected with the subject matter of the account. Notwithstanding the above, accounts of parishes, missions, and other institutions having income for the year of three thousand dollars or more may, in lieu of such audit, either a) with the previous written consent of the Bishop of the diocese acting with the advice and consent of the Standing Committee, be audited by an audit or other appropriate committee of such parish, or mission or other institution or b) be audited by an audit or other appropriate committee of such parish, mission or other institution if such committee: i) is composed of not less than three (3) persons, all of

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whom are unrelated; ii) has no members who have the authority to sign checks or otherwise access funds of the diocesan organization; and iii) has no members involved in the counting or deposit of the receipts of the diocesan organization. However, each account subject to this Canon shall be audited by a certified public accountant at least once every three calendar years unless the Bishop of the Diocese, acting with the advice and consent of the Standing Committee, grants written consent to dispense with this requirement.

III. AMENDMENT TO CANONS TO ALLOW THE EXECUTIVE BOARD TO AMEND THE COUNCIL-ADOPTED BUDGET DURING BUDGET YEAR 2013 ONLY.

The Executive Board requested that the Committee propose language temporarily amending the Canons so that the Executive Board would have the authority to revise the Council-adopted budget in order to reflect the new Bishop’s priorities. Currently, the Diocesan Canons permit the Executive Board to “authorize, consolidate, amend or rescind line item expenditures in the annual budgets within categories set by Council.” (Canon 7, Sec. 8.) The Committee determined that the Executive Board’s request can be addressed by providing the Executive Board with the authority, during budget year 2013 only, to reallocate expenses from one budget category to another. The Executive Board, however, will not be able to increase the total amount of the 2013 budget.


Canon 7, Sec. 9 – Amend to insert the following new Section 9:

Sec. 9. [In effect for 2013 only] Notwithstanding the provisions of Section 8 of this Canon 7, the Executive Board is empowered to amend and revise the 2013 budget from time to time, including without limitation, by reallocating expenses from one budget category to another, so long as the amount of total expenses is not increased, provided, however, that all such actions be reported to the 2014 annual Council in such detail as Council may require. This Section 9 will be repealed and of no further force and effect at 11:59 p.m. local time on December 31, 2013.

IV. AMENDMENT TO THE CANONS TO PROVIDE THAT THE PRESIDENT OF A CONVOCATION MAY BE REELECTED AND SUCCEED HIMSELF OR HERSELF

The Committee was asked to consider whether to amend the Canon 24, Section 3(a) to provide that the president of a convocation may be reelected and succeed himself or herself.

In reviewing the issue, the Committee recognized that a convocation may desire that its president continue in office and should be allowed to do so.

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Canon 24, Section 3(a) - Amend as follows:

In each convocation there shall be a president, who shall then serve as a lay member of the executive board from that convocation. The term of office of the president shall begin at the conclusion of the annual Council following his or her election at the fall meeting of the convocation and extend three years. No person who has served as president for a full three-year term shall be eligible for reelection until the fall meeting next succeeding the expiration of such full term The president of a convocation may be

reelected and succeed himself or herself once and may be reelected (and

succeed himself or herself once again) after a hiatus of at least one (1)

year. It shall be the duty of the president within the convocation to assist in the promotion of all the common tasks of the diocese, preside over convocation meetings and perform other such duties as may be assigned by the Bishop or the executive board.

V. AMENDMENT TO THE CANONS TO ALLOCATE EXPENSES UNDER CANON 27

The Committee was asked to consider whether to amend Canon 27 to clarify who is responsible for payment of expenses incurred in a proceeding under Title IV of the Canons of the General Convention.

After deliberations, the Committee agreed to recommend the following amendments which it believes are consistent with the Constitution of the Diocese of Southwestern Virginia and with the existing Canons.

Canon 27, Sec. 11 – Amend as follows:

Sec. 11 Except as expressly provided in Title IV of the Canons of

the General Convention, these Canons, or in any Accord or Order, all

costs, expenses and fees, if any, shall be the obligation of the party, person

or entity incurring them.

(a) The reasonable costs and expenses of the Investigator, the

Church Attorney, the Conference Panel, the Hearing Panel, Disciplinary Board, the Intake Officer, the Investigator, the Church Attorney, the Disciplinary Board Clerk and the Pastoral Response Coordinator shall be the obligation of the Diocese of Southwestern Virginia, subject to budgetary constraints as may be established by the Executive Board.

(b) Nothing in this Canon precludes the voluntary payment of a

Respondent's costs, expenses and fees by any other party or person,

including the Diocese.

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VI. CLEAN-UP AMENDMENTS

In reviewing the Canons, the Committee noted several provisions that were adopted as transition provisions in previous years. Because these provisions have expired by their terms, the Committee recommends that they be removed from the Canons.


Canon 27 – Amend to delete Sections 14 and 15

Respectfully submitted,

Eric J. Sorenson, Jr.Chair, Constitution and Canons Committee

REPORT OF THE EXECUTIVE BOARD TO ANNUAL COUNCIL 2013 ON ANNUAL COUNCIL 2012 RESOLUTION #4

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SECTION V: RECOMMENDED INITIATIVES

1. DIOCESAN HUMAN AND PARISH RESOURCE DATABASE

Part V of the Sustainability report recommends the creation of a Human and Parish Resource Database compiling people and parishes willing to offer their assistance as gifts of ministry to congregations in need.

After researching options for developing a Human and Parish Resources database, it is clear that the current Bishop Marmion Resource Center on-line catalog can be modified to store and document “subject matter experts” in the diocese who would be willing to share their talents with local parishes. The catalog is available at www.bmrc-online.org/. Changes to the current database structure to make it “searchable” for diocesan experts will take minimal effort and no additional cost. The Executive Board recommends - and has already implemented - a plan to solicit and make available, on-line, experts who would be willing to be added to the catalog. A letter was sent to clergy and lay leadership on January 4, 2013, requesting resource information.

2. CANON MISSIONERS

Introduction to Canon for Mission Collaboration Position Description

The 93rd Diocesan Council received the Report of the Resolution 8 Sustainability Committee, adopted Sections I and II, and referred Sections III, IV, and V to the Executive Board for implementation. Section V included the recommendation to create two new staff positions, Canon Missioners, to assist congregations, leaders, and the bishop in carrying out the vision and mission of the diocese. This recommendation was referred to the Canon Missioner, Congregational Development, Networking, and Mission Strategies Working Group of the Board for specifics of implementation. The Working

Group has prepared a job description for the recommended positions.

As the Working Group set to work on the job description, two things became clear.

First, we realized that neither the Executive Board nor the Council itself have the authority to tell the bishop what staff the bishop must have. We cannot make our job description part of a resolution for a vote by Council, but only present it to Council as part of Executive Board’s update on its implementation of the Sustainability Report and pass it on as a recommendation to the bishop.

Secondly, as the Working Group met with clericus groups throughout the diocese, we heard repeatedly that it did not seem to make much sense to develop a job description for positions to carry out mission strategy without first developing that mission strategy. Elements of mission strategy had been written by implication into the original Canon Missioner recommendation of the Sustainability Report, but these elements need to be drawn out and organized into a strategy that the whole diocese can support together. Calling for the creation of staff positions at this time therefore seems premature.

For these reasons, the Executive Board has chosen to fulfill its charge from Council to implement this portion of Section V by preparing a job description to be given to the sixth bishop for use at her or his discretion. We intend to include this description in a dossier to be left on the sixth bishop’s desk as she or he begins the new episcopate. As the sixth bishop works with diocesan leaders and members to develop mission strategy, this description may be helpful in selecting staff and setting goals. The job description requires no action from the diocese at this Council.

Furthermore, based on responses from clericus discussions, we have included in this description a change of title for the positions. We found that “Canon Missioner” was too vague, and did not give a clear enough

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indication of how these staff persons would fit in the overall vision and mission of the diocese. We have therefore changed the title of the proposed positions to “Canon for Mission Collaboration.” Since collaboration between congregations, clergy, and bishop in bridge-building and networking is central to this vision of diocesan mission, we think designating these staff canons as working for mission collaboration helps to make their purpose and value more clear.

The Executive Board presents this position description to the 94th Diocesan Council in partial fulfillment of our charge to implement Section V of the Sustainability Report, and with anticipation of our growth in mission in the next episcopate.

Canon for Mission CollaborationDiocese of Southwestern Virginia

Position Description and Parameters

Overview

• The addition of two Canons for Mission is recommended: one geographically based in the Abingdon/New River Convocations and one geographically based in the Augusta/Lynchburg Convocations. Along with the Bishop (located centrally in Roanoke), the two Canons for Mission will ensure that every region of the Diocese receives mission support.

• The job description that follows intends to be exhaustive. If the Canons accrue further responsibilities (as has occurred in a number of other dioceses that have adopted similar positions), their ability to fulfill their crucial roles for mission will be compromised. The Canons for Mission should be “firewalled” from additional assignments.

• It is unlikely that any job candidate will emerge who already has all the skills needed to fulfill this job description.

Rather, the Diocese must seek candidates who have the aptitudes and passions necessary to do this work. The Diocese must then commit to train the Canons for Mission to equip them with the skills to fulfill their roles faithfully and successfully.

• The Canons for Mission serve the Bishop of Southwestern Virginia and report directly to the Bishop. The Canons are expected to travel to Roanoke twice monthly for in-person conference with the Bishop.

Position Description

1. Bridge-builder for resources (parish-to-parish, parish-to-Canterbury club, and parish-to-individual resource persons). The Canons for Mission will respond to context-specific parish needs in their respective regions and serve as the bridge-builder (pontifex) between the parish-in-need and the resource-needed. In this regard, the Canons will serve as the managers of the proposed Diocesan Human and Parish Resource Database.

2. Evangelism and stewardship direct consultative services to congregations (training required, perhaps in Russell Crabtree’s Portal and Church Assessment Tool). The Canons for Mission will respond to parish requests for evangelism and stewardship consultation. Such consultation will include an in-depth analysis of the parish’s context so that solutions are tailored to the parish’s specific circumstances. This will require specialized training, in Russell Crabtree’s or another methodology.

3. Conflict mediation in parishes (training required). Canons for Mission


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will respond to vestry requests for mediation of intra-parish conflict between rector and laity and in other instances of conflict when requested jointly by rector and vestry.

4. Diocesan transition officer. Each Canon for Mission will serve as the diocesan transition officer for ½ of the Diocese.

5. Safe church training coordinator. Each Canon for Mission will serve as an instructor of safe church training and as coordinator of other instructors in his/her region.

6. Retired clergy ministry team coordinator. Each Canon for Mission will coordinate the retired clergy in his/her region in order to best ensure that supply clergy are available for underserved congregations.

7. Sacramental leadership to congregations in region. The Canons for Mission will provide regular sacramental and homiletic leadership to a sub-set of congregations in their regions. Depending upon the number of congregations in need, the Canons could serve a cluster of up to four parishes, preaching and celebrating at each of the four, twice per month. The Canons will also be on-call for deaths and funerals at these parishes. Regular pastoral care and parish administration in yoked parishes will not be the responsibility of the Canons for Mission. These functions will be the responsibility of lay leaders. (**With regard to numbers 1-7 in this job description, no preference will be given by the Canons for Mission to the yoked congregations they serve sacramentally.)

Compensation

An appropriate gauge for the Canon for Mission compensation package is the national median salary for associate clergy. According to the 2011 Church Compensation Report published by the Church Pension Group, that salary is $60,000. A total compensation package would be:

$60,000 Salary & Housing 10,800 Pension 18,012 Full family coverage

health insurance (2012 rate) 1,848 Full family dental insurance

(2012 rate) 300 Life insurance 2,000 Continuing education allowance 5,000 Mileage/meals reimbursement

allowance________$97,960x 2 Canons for Mission_______$195,920 Approximate annual budgetary

expense

Potential Funding Sources

The Resolution 8 Sustainability Report identified $89,584 in potential funding. (See pages 28-29.) Further restructuring of Evans House staff could provide additional funding for the Canons for Mission.

Additionally, those yoked parishes served sacramentally by the Canons for Mission would be expected to contribute to the Canons’ compensation, and we recommend that such parishes be required to contract with the Diocese. Tentatively, we assume that each Canon for Mission will be yoked to four parishes as regular sacramental leader and that the Canon will preside and preach at each yoked parish twice monthly (two parishes per Sunday). Additionally, the Canon will be on-call for


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deaths and funerals. We recommend that the contract rate for each yoked congregation be $6,000 annually. (That figure is comprised of $150 for each Sunday service plus $200 per month as an on-call death and funeral retainer.) If each of the two Canons for Mission is yoked to four congregations, this will provide a total of $48,000 annually. (Obviously, some parishes have a greater ability to pay than others. This paragraph intends to offer a roadmap and may need to be adjusted as circumstances warrant.)

Finally, we hope that a parish in the Abingdon/New River Convocations and a parish in the Augusta Convocation can and will provide rent-free housing in a vacant rectory or vicarage. This would decrease the salary and housing expense by up to one third. (It would not be expected that parishes providing a house would cover utilities or maintenance. The Canons would pay for utilities from their salary, the Diocese would cover home maintenance as long as the Canon lives in the house.)

We also hope that parishes in the Abingdon/New River Convocations and Augusta/Lynchburg Convocations will provide office space for the Canons for Mission. (Ideally, this office space would be in parishes other than those to which the Canons are yoked sacramentally, so as to prevent the Canons from becoming de facto administrators and pastoral caregivers at their yoked parishes.)

SECTION IV: THE PRESENT DIOCESAN BUDGET

DIOCESAN BUDGET

Recommended for Removal from Operating BudgetPart IV of the Sustainability report developed recommended criteria for the Executive Board and Diocesan Council to utilize in making future budget decisions. Using our vision and guiding principles as a guide, we can ask:

• Can this ministry best be done at the diocesan level or best be done at a parish or convocational level?

• Are these services best provided at a diocesan level or best provided at a parish or convocational level?

• Does this ministry challenge and support Christian growth and global responsibility in our parishes?

Considering our vision and guiding principles, the Executive Board makes several recommendations related to the present diocesan budget. Recommendations for the 2013 diocesan budget are made in light of the budget research that occurred in the Resolution 8 Sustainability Committee’s process.

The Executive Board recommends the following actions:

Ecumenical Committee This line item primarily represents required dues and travel to ecumenical meetings. The Board recommends reducing the funding for the Ecumenical Committee to meet the $240 payment for participation in The Episcopal Church’s ecumenical network.

Virginia Council of Churches This line item primarily represents a voluntary donation to this organization. The Board recommends reducing the payment to the Virginia Council of Churches to $250.

Fresh Start This line item refers to the work of the Fresh Start group. The Board recommends that this unfunded line item be removed from the budget.

River Adventure Program This line item assists in funding canoeing experiences for youth and adults, thus reducing costs for participants. The Board believes that support for this estimable ministry is


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more appropriate at the parish and convocation levels and recommends that this line item be removed from the budget.

Prison Chaplaincy This line item refers to financial support given to Chaplain Service Prison Ministry of Virginia, Inc., an organization whose goal is to have a full-time chaplain serving each of Virginia's thirty major adult state prisons and three state juvenile correctional centers. The Board recommends removing this line item from the budget in the belief that support for this important ministry is more appropriate at the parish and convocation level.

Small Church Ministry This line item refers to the work of the Small(er) Church Ministries Committee. The Board recommends that this unfunded line item be removed from the budget.

Parish Nurses This line item refers to funding for continuing education for the diocesan Liaison for Health Ministries as well as the purchase of books for parish use. The Board recommends that this line item be removed from the budget, believing that support for the worthwhile ministry is more appropriate at the parish and convocation level. The Board further recommends that resources on this topic may be made available through the BMRC.

SECTION III: FINANCIAL SUSTAINABILITY

DIOCESAN FINANCES

In the Sustainability Report, one of the recommendations was to consider alterations

to the current Diocesan Voluntary Proportionate Giving formula as set forth by the Canons. In the parish surveys conducted at that time, numerous parishes admitted to feeling burdened by their VPG or failed to see the value received for it. During the summer, members of the Executive Board met with clergy from several parishes across the Diocese to discuss possible alternatives to the current VPG system, as well as reasons why parishes were unable to meet their “asking”. This portion of the report presents the recommendations for modifying the VPG system that grew out of the analysis of VPG and those conversations.

• Current VPG model does not accurately reflect giving to the diocese.

2012 VPG Model Giving $1,060,953.95

2012 Actual Giving $855,750.00

Dollar Difference -$205,203.95

Percentage Difference 19%

• Executive Board Recommendation: Modify system to 10%/12% VPG model

ALTERNATIVE REVENUE STREAMS

Diocesan Property

The Diocesan properties were examined through the lens of the vision statement adopted by Annual Council:

In order to join in God’s mission in this time and place, the Diocese of Southwestern Virginia will be a household of congregations in which each parish will make known its blessings and challenges and desires of the heart, and diocesan leaders will respond tangibly through direct consultative services and building bridges between parishes and resources.

These were further analyzed with the conviction that church assets ought actively to be utilized in


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ministry. The Executive Board was tasked with making decisions about alternative revenue streams. Those decisions are presented below.

• Caperton House� Strategic issues:

� The property’s future needs or potential are unknown. � The annual cost of protecting the property is $8000/year.� The house does not fit into the new mission, vision, guiding principles of the Diocese.

Executive Board Recommendation: Sell the house, retain the property

� Remove the Caperton House from Diocesan ownership either through:

� Working with the Old Southwest Neighborhood Association (the historic district) and/or real estate agents about moving it as during the expansion of Evans House OR� Sell the house and property.

• Canterbury House, Radford� Strategic issues:

� The house is located on the edge of the Radford University campus; a highly desirable location for the university� The property does not fit into the new mission, vision, and guiding principles of the DioceseMore appropriately owned/operated at the parish-level

� Executive Board Recommendation: Transfer the property

� Transfer the property to Grace Church, Radford for the purpose of Episcopal campus ministry to be overseen by

Grace Church, Radford and the Commission on Ministry in Higher Education as all other higher education ministries receiving funding from the Diocese. Canterbury Club is now a subsidary ministry of Grace Church, Radford.If the property ever stops being used for Episcopal campus ministry, it will revert back to the Diocese

• Emmanuel, Eagle Rock� Strategic issues:

� The leaders of St. Mark’s – Fincastle have developed a plan for the study of possible uses of this property by the parish and community.� The property costs the Diocese nothing; the parish and community cover all expenses.

� Executive Board Recommendation: Accept the St. Mark’s proposal, which includes a discernment process for the ultimate disposition of the property.

� Include in this decision is a requirement that the Executive Board receive a progress report of the discernment process in 12 months with a full report at 18 months

• Evans House� Strategic issues:

� The Lettie Pate Evans Foundation (LPEF) provided funding for the purchase and development of this property and has a long-term interest in it.� The LPEF has also been involved with, and has a long-term interest in, funding for the Phoebe Needles Center and its programming.


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� The Diocese must be careful that any decisions made with regard to Evans House do not affect the relationship with the LPEF in the future.� It is imperative that the new Bishop should be involved any decisions regarding the future of this property.

� Executive Board Recommendation: Keep the property

� The Executive Board should develop plans for using the property more effectively and efficiently.� The plan should also include recommendation for new uses of the property� Rearrange the spaces within the building to fit current and future Diocesan needs (i.e. smaller office space, larger conference rooms).

• TAP Building (formerly St. Luke’s, Roanoke)� Strategic issues:

� The current occupant Total Action Against Property (TAP) pays $1/year rent.� TAP is selling other downtown property that it owns.� There is concern about the PR effects of selling the building� The property does not fit into new mission, vision, guiding principles of the Diocese.

� Executive Board Recommendation: Sell the property

� Begin this process by entering into discussions with TAP about lease/own/sell options.

• Grace House� Strategic issues:

� This property is owned by

Alpha Natural Resources; the Diocese owns the buildings.� The property fits into new mission, vision, guiding principles of the Diocese

� Executive Board Recommendation: Keep the ministry

� Require the Grace House Board of Directors to adopt a clear plan for operating independently as soon as possible.� Establish a specific timeline for the implementation of this plan, including reasonable benchmarks.� Immediately initiate conversations with Episcopal Appalachian Ministries about the role of Grace House, including possible funding assistance from EAM and/or its other supporting Dioceses.

• Phoebe Needles� Strategic issues:

� There is a critical need for an Adult Lodge; this is essential for increased use by Episcopal groups. � There is no money owed on the property.� The property is appropriately owned at the Diocesan-level

� Executive Board Recommendation: Keep the property

� Require the Phoebe Needles Board of Directors to adopt a clear plan for operating independently as soon as possible. � Establish a specific timeline for the implementation of this plan, including reasonable benchmarks� Work with the Phoebe Needles


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Board of Directors to plan, fund, and build the adult lodge.� Partner with the Phoebe Needles Board of Directors to develop and implement a more aggressive a Marketing Plan to Episcopal churches throughout the Diocese.� The Executive Board should embrace Phoebe Needles as an important part of Diocesan life and fully support the plans for the future of the Center.

Unrestricted Funds

The Diocese holds over $6 million in a combination of investment vehicles and bank accounts. A portion of those funds’ use is restricted by the terms of the original gift. A larger portion are either unrestricted or temporarily restricted, meaning the use of the gifts is either not designated or its current designation can be changed. The Executive Board examined only how the annual income from these funds might be redesignated and does not advocate using the principle for funding operational activities of the Diocese.

• Executive Board Recommendations:1. Change designation of annual

income from the Council Endowment Fund from outreach grants to use in the operating budget to help fund Episcopal Appalachian Ministries, Companions for Mission, and other programs and ministries. Leave these items in the operating budget.

2. Change designation of annual income from the Outreach Designated Fund from outreach grants to use in the operating budget to fund the Millennium Development Goals. Leave this item in the operating budget.

3. Invest proceeds from sale of St.


Barnabas in Consolidated Trust Funds in an identifiable line item for the short-term to generate income for new initiatives.

4. Identify costs of new initiatives for consideration of the 6th Bishop of Southwestern Virginia.

Capital Campaign

• Strategic Issues: o It has been 15 years since the end

of the last capital campaign.

• Executive Board Recommendation: o Determine what needs to be

funded: new initiatives, positions, Adult Lodge at Phoebe Needles, etc.

o Determine how much needs to be raised

o Decide when to begin new campaign

o Coordinate plans with the new Bishop

Alternative Funding Ideas• Sell wine for communion with

“Diocese of Southwestern Virginia “ label with proceeds accruing to the Diocese.

Resolution Concerning Voting Procedures

From: The Chancellor of the Diocese

Whereas the 94th Council of the Diocese of Southwestern Virginia will have the privilege of electing:

A) One lay and one clergy member to the Standing Committee, each to serve for a term of three (3) years;

B) Two lay and two clergy (one of whom has, by tradition, been the Bishop) delegates, and two lay and two clergy alternate delegates to the Provincial Synod;

C) One lay and one clergy member to the Disciplinary Board, each for a term of three (3) years;

Whereas each of the five (5) Convocations may submit a nominee for each of the positions; and,

Whereas it has in the past proved unduly cumbersome to elect such persons by majority vote, as the election procedures have only allowed the elimination of that person receiving the lowest number of votes per ballot; and

Whereas in order to expedite the balloting procedures, the Council has expressed its wish to reduce the number of ballots for election to such positions to not more than three (3); Now therefore be it

Resolved by the 94th Council of the Diocese of Southwestern Virginia as to elections among multiple nominees for Standing Committee and Disciplinary Board; that on the first ballot there be eliminated all but the three (3) candidates for each office receiving the highest number of votes; and in the case of clergy and lay delegates to Provincial Synod, those clergy candidates receiving the most votes on the first ballot will be the three (3) clergy elected, i.e., one (1) clergy delegate and two (2) clergy alternates, and

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RESOLUTIONS BEFORE THE 94TH ANNUAL COUNCIL OF THE DIOCESE OF SOUTHWESTERN VIRGINIA

those lay candidates receiving the most votes on the first ballot will be the four (4) lay elected, i.e., two (2) lay delegates and two (2) lay alternates; and that the balloting for Standing Committee and Disciplinary Board proceed among the three (3) remaining candidates and that on the second ballot, the one (1) candidate for each office receiving the fewest votes shall be eliminated. And be it further

Resolved by the 94th Council of the Diocese of Southwestern Virginia that if, in any round of balloting for Standing Committee or Disciplinary Board as described above there should be a tie among one or more persons for the privilege of remaining on the ballot, then all of such persons receiving the same number of votes shall remain on the ballot and shall proceed to the next round of balloting, and in such next round of balloting the number of persons equal to the number receiving the same number of votes in the prior round of balloting shall be eliminated (i.e., if two persons should receive the same number of votes, then each shall remain on the ballot for the next round of balloting at which time the two candidates receiving the lowest number of votes shall be eliminated).

Resolution Concerning Fund for Mission and Outreach

From: Executive Board

Whereas by its resolution 8, the 73rd Annual Council established a Fund for Mission and Outreach (The “Council Endowment Fund”); and

Whereas in accordance with the establishment of this Fund, Council is responsible for the allocation of one half the annual earnings from this fund amounting this year to approximately $10,900; therefore be it

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Resolution Concerning the Sale of Guns

From: Vickie Houk, Ray Moore, David Cox, John Heck, Scott West, Anne Newlum, James Gilman, Catherine Montgomery, Vestry of Christ Episcopal Church (Big Stone Gap), Karen Joy Kelly, Jonathan Harris, Christine Payden-Travers, Vestry of Ascension Episcopal Church (Amherst), Vestry of Christ Episcopal Church (Pulaski). Marion Kanour, Kathy Chase, Kay Waff, Vince Carroll, R. Bradley Laycock, Mary Ellen and W.T. Wright, Susan E. Bentley

Whereas the people of the Episcopal Diocese of Southwestern Virginia join in the national sorrow over the terrible shootings in Connecticut, and

Whereas the Episcopal Diocese of Southwestern Virginia has intimately known and experienced the spiritual pain and suffering of gun violence in the mass murders on the campus of Virginia Tech in Blacksburg;

Whereas the people of the Episcopal Diocese of Southwestern Virginia recognize the complexity of issues surrounding such examples of violence in our nation; and

Whereas among the promises we affirm together in The Baptismal Covenant are these: "Will you persevere in resisting evil? Will you proclaim by word and example the Good News of God in Christ? Will you seek and serve Christ in all persons? Will you strive for justice and peace among all

Resolved that this 94th Annual Council of the Diocese of Southwestern Virginia meeting in Roanoke on January 25, 26, and 27, 2013, allocates its share of this Fund for use of the Executive Board for the Operating Budget.

people?" And we respond, "We will, with God's help." Therefore be it

Resolved that the 94th Council of the Episcopal Diocese of Southwestern Virginia, mindful of the rights provided under the Second Amendment, the compelling demands of public safety, and our baptismal vows, take a strong stand for the safety of guns and gun ownership, and through its staff do the following:

1. Contact every state and federal elected official representing any part of the diocese imploring them to do everything in their power to

a) Ban assault weapons and high capacity magazines from private use;

b) Require background checks for the sale or transfer of any gun.

2. Send a copy of this resolution to every state and federal elected official representing any part of the Diocese.

3. Send copies of this resolution to the Chairman and members of the Subcommittee on Crime of the Judiciary Committee of the U.S. House of Representatives, the Chair and members of the Judiciary Committee of the United States Senate; the Chair and members of the corresponding committees of the Commonwealth legislative bodies.

4. Send a copy of this resolution to each vestry and parish in the Episcopal Diocese of Southwestern Virginia in hopes that they will join in expressing their concerns to their state , federal, and community legislators and officials and work intentionally to reduce the presence of assault rifles and gun violence in their own communities and encourage them to contact their respective legislators directly to express their concerns.


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Resolution Concerning Availability of Mental Health Care

From: Vickie Houk, Ray Moore, David Cox, John Heck, Scott West, Anne Newlum, James Gilman, Catherine Montgomery, Vestry of Christ Episcopal Church (Big Stone Gap), Karen Joy Kelly, Jonathan Harris, Christine Payden-Travers, Vestry of Ascension Episcopal Church (Amherst), Vestry of Christ Episcopal Church (Pulaski), Marion Kanour, Kathy Chase, Vince Carroll, R. Bradley Laycock, Mary Ellen and W.T. Wright, Susan E. Bentley

Whereas the people of the Episcopal Diocese of Southwestern Virginia recognize the complexity of issues surrounding the issue of mental health care in our communities and nation; and

Whereas among the promises we affirm together in The Baptismal Covenant are these: "Will you seek and serve Christ in all persons? Will you strive for justice and peace among all people?" And we respond, "We will, with God's help." Therefore be it

Resolved that, acknowledging a relationship between mental health, the health of our communities, and public safety, the 94th Council of the Episcopal Diocese of Southwestern Virginia hereby request the Governor of Virginia and the General Assembly, and the President and the Congress of the United States:

1. to refrain from further reductions in funding for mental health institutions and programs and, instead,

2. to work toward restoring financial support for such efforts;

3. to increase the accessibility for people to reach these services; and

4. to prioritize the diagnosis, treatment, and awareness of mental health issues by recognizing that individuals with psychological and emotional disorders need our help instead of stigmatization; and be it further

Resolved that copies of this resolution be sent to every state and federal elected official representing any part of the Episcopal Diocese of Southwestern Virginia; and be it further

Resolved that a copy of this resolution is sent to each vestry and parish in the Episcopal Diocese of Southwestern Virginia in hopes that they will join in expressing their concerns to their federal, commonwealth and local elected officials and work intentionally to increase the availability of mental health care in their own communities and encourage them to contact their respective legislators directly to express their concerns; and be it further

Resolved that the Episcopal Diocese of Southwestern Virginia , being aware of the stigma most often attached to mental illness, provide educational opportunities for its people, clergy and laity, to better understand the spectrum of Mental Illness and make us aware of avenues by which we can intentionally and actively work to erase the stigma of mental Illness. These opportunities may include workshops at Annual Council and Clergy Days and presentations in parishes and convocations.


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A Resolution Estabishing Rules of Order for the Special Council to Elect the Sixth Bishop of the Episcopal Diocese of Southwestern Virginia

From: The Chancellor of the Diocese

Whereas there will be held, in accordance with Article 2 of the Constitution of the Diocese of Southwestern Virginia, on March 9, 2012, at 10:00 a.m. at St. John's Episcopal Church, Roanoke, a Special Council to Elect the Sixth Bishop of the Diocese of Southwestern Virginia; and

Whereas under the procedures adopted by the Standing Committee the Lay Delegates and Alternates to such Special Council will be those who have been duly elected as lay delegates and alternates to the 94th Annual Council of the Diocese; and

Whereas the Clerical membership of such Special Council will be those who at such date are canonically resident in the Diocese and who are not under ecclesiastical censure; and

Whereas under Canon III.11.2 of the Canons of The Episcopal Church, the election of a person to be a Bishop in a Diocese shall be held in accordance with the Rules prescribed by the Convention (Council) of the Diocese and pursuant to the provisions of the Constitution and Canons of this Church; Now therefore, be it

Resolved by the 94th Annual Council of the Diocese of Southwestern Virginia, that the following Special Council Rules of Order shall be adopted for the guidance of the Special Council:

1. A Committee on Elections and Credentials of the 94th Annual Council shall be appointed by the Bishop and shall be

responsible for checking the credentials of the clergy and delegates (including alternates serving as delegates) and shall be responsible for reporting their finding to the Special Council. Any challenge to the credentials shall be determined by such Committee.

2. In conformity with Article 7 of the Constitution of this Diocese: the vote shall be by ballot and by orders; a concurrent majority of the two orders being necessary to a choice, provided that one-half of all clergy entitled to vote and lay delegates from two-thirds of all the congregations entitled to representation be present; otherwise two-thirds of the votes of each order present shall be necessary to a choice.

3. The Order of Business of the Special Council will be:

(a) Holy Eucharist

(b) Call to order

(c) Announcement of Registration

(d) Report of the Committee on Election and Credentials

(e) Report of the Search and Nominating Committee

(f) Presentation of any Petition Nominees that have previously been certified by the Standing Committee

(g) Bishop's Address

(h) Balloting (with luncheon)

(i) Signature by Delegates of the Testimonial of Election

(j) Closing Prayers and Adjournment

4. The Rules of Order shall be as follows:

Rule I

Only (i) clerical Members of Council; (ii) duly elected Lay Delegates to


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Council (or Alternates acting in the place of a duly elected Lay Delegate); and (iii) those other persons granted the right to vote under the Canons of this Diocese; may cast a ballot, make any motion or raise any point of order. No absentee ballots are in order.

RULE II

Other persons may be authorized all privileges of Council, except vote, as set forth in Diocesan Canon.

RULE III

The President of the Council is the Diocesan Bishop. In the event the Bishop is absent or unable to preside, the President of the Standing Committee shall preside until Council elects a Clerical Member as President pursuant to Article 9 of the Constitution of the Diocese of Southwestern Virginia.

RULE IV

The Presiding Officer calls the Council to order. The President appoints a Chief Teller and one or more Assistant Tellers responsible for the balloting and the tabulation of votes. The then serving Secretary of the Council and the Chancellor of the Diocese serve in their respective offices.

RULE V

The Secretary determines and announces that a constitutional quorum in both orders is present.

RULE VI

The Committee on Elections and Credentials reports its findings and determinations to the Special Council.

Rule VII

The Standing Committee places in nomination the names of all persons whose names were submitted by the Search and Nominating Committee as set forth in its report, and the names of any Petition Nominees that have previously been certified by the Standing Committee.

Rule VIII

No nominations from the floor are in order.

Rule IX

No nominating speeches will be allowed. Candidates shall be placed in nomination by name only.p

Rule XI

The Secretary calls for a ballot by orders. The President of the Council shall clearly identify which ballot is being cast. The Chief Teller instructs the Convention how ballots are cast and collected. The President shall officially close the balloting after the tellers have collected the ballots and left the floor of Council. No votes will then be accepted until the next ballot is cast.

Rule XII

A delegate may cast only one vote during each balloting. Alternate


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delegates may cast ballots only after

being officially certified as a

replacement delegate.

Rule XIII

Ballots will be cast by orders. The lay

delegates will use one color of ballot

and the clergy another.

Rule XIV

Balloting shall be on machine

readable/optical mark recognition

ballots. Each ballot shall contain

numbered entries which shall

correspond to the names of the

candidates. A delegate shall vote for a

candidate by marking the appropriate

space on the ballot that corresponds

to that candidate’s name. If more than

one space is marked on a ballot, or a

ballot is otherwise improperly

completed, it shall be invalidated.

Rule XV

The Chief Teller reports the results of

each round of balloting to the

President, who announces the results.

Rule XVI

There shall be successive ballots until

the Bishop is elected. The time

permitted between ballots, as well as

the nature of activity between ballots,

shall be determined by the President

of the Council.

Rule XVII

A nominee may withdraw his or her

name at any time by communicating

this decision to the President of the

Council by means of oral

communication with a signed letter of

withdrawal to follow by telecopy or

other electronic means prior to the

next ballot; provided that if the

President is satisfied as to the

legitimacy of the withdrawal, the

President may post-pone or dispense

with the requirement of the

withdrawal letter.

Rule XVIII

At the request of the President of the

council, members of the Search and

Nominating Committee and members

of the Standing Committee shall be

admitted to the floor of Council to

respond to questions.

Rule XIX

The President declares an

election when a nominee has

received the requisite majority of the

ballots cast in each order on the

same ballot.

RULE XX

When there is an election, the

Standing Committee notifies the

Bishop-elect and the other nominees

of the results of the election.

RULE XXII

Immediately following the election,

the Secretary shall provide Council

with the canonical Testimonial of

election. The President shall direct

that Council remain in session until a

majority in each order of those

eligible to vote has signed the

canonical Testimonial as required by

Canon III.11.4(a) of the Canons of

The Episcopal Church.


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5. Promptly following the Special Council, the Standing Committee shall examine to its satisfaction the following documents with respect to the Bishop-elect:

(a) Evidence that the Bishop-elect was, prior to election, duly ordered Deacon and Priest at this Church and confirmation he or she is at least 30 years of age;

(b) Evidence that he or she has accepted the election to be Bishop of the Diocese of Southwestern Virginia

Certificates (using forms and procedures devised by the Presiding Bishop and the Church Pension Fund) from a licensed medical doctor and a licensed psychiatrist, both having been appointed by the Ecclesiastical Authority with the approval of the Presiding Bishop, attesting that such persons have thoroughly examined the Bishop-elect as to his or her medical, psychological and psychiatric condition and have discovered no reason why the Bishop-elect would not be fit to undertake the work for which he or she has been chosen.


Agenda for January Meeting• Opening Prayer (Convocation Dean) • Introductions of Parish Delegates, Alternates and Visitors (President) • Reference green-covered Council booklet. Although this material was e-mailed to participants on January 9, 2013, participants are reminded to pick up a printed copy of the booklet, to take advantage of any updates, and to bring the printed copy to Council.• Review Preliminary Council Agenda, including orientation for new delegates at 1:30 PM on Friday, starting time for all at 2:00 PM, and Bishop's Pastoral Address at 2:30 PM.• Review Proposed 2013 Budget. • Review resolutions submitted in advance of Council. • Review Constitution and Canons Committee Report.• Hear an update from the Transition Committee • Set location for Spring Convocation meetings. • Other Business (set by President) • Announcements —Participants who do not register online by January 15 are reminded to check in early at the hotel so that they can do so. The early bird discount ends on January 15; the full cost is $155. —Bishop Powell requests that parish banners and stands be brought to Council. —Saturday@Council is not just for delegates—all are welcome. Anyone who did not register online for workshops is requested to contact Kate Garcia ([email protected]). —Youth@Council and Children@Council will have concurrent programs taking place. —New members to Council are encouraged to attend the orientation meeting at 1:30 PM on Friday of Council and bring their questions! —Closing Prayer (Convocation Dean) • Hospitality

Information Regarding Convocation Meetings and Annual Council

The purpose of the January Convocation meeting, as defined by Canon 24, is to review and explore the matters and resolutions to come before Council.

Time and Place of January Meetings* All Convocations: Jan. 13, 2013

Snow date, if needed: Jan. 20

Lynchburg Convocation ~ 2:30 PMTrinity Episcopal Church

104 Walnut Hollow Road, Lynchburg 24503

Roanoke Convocation ~ 2:20 PMSt. Paul’s Episcopal Church

42 East Main Street; Salem 24513

New River Convocation ~ 3:00 PMChrist Episcopal Curch

144 N. Washington Avenue, Pulaski 24301

Augusta Convocation ~ 3:00R. E. Lee Memorial Episcopal Church

123 W. Washington Street, Lexington 24450

Abingdon Convocation ~2:30St. Thomas' Episcopal Church

124 E. Main Street, Abingdon 24210*At the discretion of the Convocation's President and Dean, January 22 will serve as a Snow Date.

Times and places will remain the same. Meetings are planned to last approximately two hours

but may be extended at the President's discretion.

Ninety-Fourth Annual Councilbegins at 2 PM on Friday, January 25,

and continues until business is concluded on Sunday, January 27, 2013.

Spring 2013 Convocation Meeting DatesAugusta Convocation~ April 14 ~ 3:00 PM

Roanoke Convocation ~ April 21 ~ 2:30 PMNew River Convocation ~ April 28 ~ 3:00 PMAbingdon Convocation ~ May 5 ~ 2:30 PM

Lynchburg Convocation ~ May 19 ~ 2:30 PM

January Convocation Meetings January 13, 2013

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“For a Church Convention or Meeting”

Almighty and everliving God, source of all wisdom and understanding, be present with those who take counsel

for the renewal and mission of your Church at the Ninety-Fourth Annual Diocesan Council.

Teach us in all things to seek first your honor and glory. Guide us to perceive what is right, and grant us both the courage to

pursue it and the grace to accomplish it; through Jesus Christ our Lord.

Amen.

Book of Common Prayer, page 818

1. ��

2.

Notes:

Episcopal Diocese of Southwestern Virginia Ninety-Fourth...

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