ePDS Project Plan&Timeline
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Transcript of ePDS Project Plan&Timeline
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fc
Departm
entofFood&Civ
ilS
upplies,
BIHAR
2013
-20
14
ProjectPlan
fore-PDS
A Project Plan to implement e-PDS (ElectronicPublic Distribution System) POC in Patna.
Glodyne Technoserve LimitedFortune 2000, C-03 Ground
Floor, Bandra Kurla Complex,Bandra (E),Mumbai 51, India
Tel: 022-66963333, Fax:02266963344,
www.glodynetechnoserve.com
http://www.glodynetechnoserve.com/http://www.glodynetechnoserve.com/ -
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Table of Contents
1. Background .............................................................................................. 3
2. How Government operates the PDS...........................................................3
3. PDS System Today.....................................................................................4
4. Challenges and their impact in the present PDS........................................6
PDS Leakages................................................................................................... 7Quantity and Quality of disbursement..............................................................7System Transparency and Accountability.........................................................8Grievance Redressal Mechanisms.....................................................................8
5. Electronic Public Distribution System (e-PDS) ...........................................8
5.1 Process Flow of generic e-PDS solution................................................8
5.2 Sample Workflow of allocation, disbursement and monitoring...........10
5.3 General Features of the System..........................................................11
5.4 Scope and deliverables of e-PDS POC ................................................12
5.5 Methodology for the proposed e-PDS POC..........................................13
Selection of the fair price shops......................................................................13Creation of a Beneficiary Database using e-Shakti infrastructure...................14Disbursement tracking for individual beneficiary ..........................................14Information Communication Technology Infrastructure deployment..............14Disbursement Process workflow.....................................................................16
Automation of Point of Sale (PoS) ..................................................................17
Improved workflow for monitoring..................................................................176. Benefits of ICT intervention to PDS System..............................................18
7. Considerations for Commercials...............................................................18
8. Project timelines.......................................................................................19
9. The Future of Public Distribution System (PDS)........................................19
10. Summary................................................................................................19
Annexure I......................................................................................................20Annexure II..................................................................................................... 21Annexure III.................................................................................................... 23Annexure IV (ePDS Online Application Screenshot)........................................24
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1.Background
PDS means distribution of essential commodities to a large number of
people through a network of FPS on a recurring basis. The
commodities are Wheat, Rice, Sugar & Kerosene. PDS evolved as a
major instrument of the Governments economic policy for ensuring
availability of food grains to the public at affordable prices as well as
for enhancing the food security for the poor. It is an important
constituent of the strategy for poverty eradication and is intended to
serve as a safety net for the poor whose number is more than 330
million and are nutritionally at risk. PDS with a network of about 4.78
lakh Fair Price Shops (FPS) is perhaps the largest distribution network
of its type in the world.
Indias Public Distribution System (PDS) has been into effect since
1951 and it is one of the largest retail distribution systems of its type.
The Objectives of the PDS are:
i. Providing food grains and other essential items to vulnerable
sections of the society at reasonable (subsidized) prices
ii. To put an indirect check on the open market prices of various
items
The policy of setting up of FPS's owes its initiation to national food
policy, its implementation remains the direct responsibility of the
state governments. In order to operate the PDS effectively, the
Central Government issues guidelines from time to time to the states
regarding the operational details of the PDS.
2.How Government operates the PDSThe Public Distribution System (PDS) is the key element of the
Government's food security system in most of the developing
countries.
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PDS is operated under the joint responsibility of the Central and the
State Governments. The Central Government has taken the
responsibility for procurement, storage, transportation and bulk
allocation of food grains, etc. The responsibility for distributing the
same to the consumers through the network of Fair Price Shops
(FPSs) rests with the State Governments. The operational
responsibilities including allocation within the State, identification of
families below poverty line, issue of ration cards, supervision and
monitoring the functioning of FPSs rest with the State Governments.
Food Subsidy is provided in the budget of the Department of Food
and Public Distribution to meet the difference between the economiccost of food grains and their sales realization at the Central Issue
Prices for TPDS (Targeted PDS) and other welfare schemes. In
addition, the Central Government also procures food grains for
meeting the requirements of buffer stock. Hence, part of the food
subsidy also goes towards meeting the carrying cost of the buffer
stock. The subsidy is provided to FCI under TPDS and other welfare
schemes and for maintaining the buffer stock of food grains as
measure of food security.
The quantum of food subsidy depends on the level of procurement of
food grains and offtake under TPDS and other welfare schemes. The
budgetary estimate for food subsidy during 2009-2010 was about Rs.
46,000 Crores. (Reference- http://indiacurrentaffairs.org/what-is-the-
extent-of-food-subsidy-in-india/)
3.PDS System TodayFollowing the distribution process for all the commodities
except kerosene
http://indiacurrentaffairs.org/what-is-the-extent-of-food-subsidy-in-india/http://indiacurrentaffairs.org/what-is-the-extent-of-food-subsidy-in-india/http://indiacurrentaffairs.org/what-is-the-extent-of-food-subsidy-in-india/http://indiacurrentaffairs.org/what-is-the-extent-of-food-subsidy-in-india/ -
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It is an instrument for ensuring availability of certain essential
commodities at easily affordable prices especially for the poor who
form almost 40% of the entire population. The Government, via
their own agencies, procures and stocks essential commodities like
food grains, sugar, edible oil, domestic fuel, cloth etc., which are
released every month for distribution through the PDS network
across the nation. These commodities are distributed to the public
through a network of Government Nominated Shops (FPS).
Following is the process followed for kerosene Distribution:
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In the eighties, given the
increases in the food grains
production and the resilience
in the agricultural production
scenario, the Government of
India decided to operate a
system whereby certain norms
were fixed regarding the
quantities to be held by the
Food Corporation of India at
different points of time during
the year, thus merging the
stocks meant for normal
distribution and buffer stocks.
The TPDS system today supports over 40 Crore Indians below the
poverty line with monthly supply of subsidized food grains. The
system also provides gainful employment for 4.78 Lakh Fair Price
Shops Owners, their employees and hired labour who work at the FCI
and state warehousing warehouse.
PDS also has become a cornerstone of government development
policy and is tied to implementation of most rural development
programs. PDS is also a key driver of public sentiment and is an
important and very visible metric of government performance.
4.Challenges and their impact in the present
PDSThere are many systematic challenges that plague the PDS system
today and the key ones are described below:
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PDS Leakages
The TPDS currently suffers from a number of issues. Due to
these issues allotted quota of specified food articles does not
reach the intended underprivileged/needy segments of society:
A large number of families living below the poverty line have
not been enrolled and have no ration cards
A number of bogus ration cards which do not correspond to
real families, exist in the BPL & AAY categories. Food drawn
on the basis of these bogus cards is a significant leakage
from the system. Additionally, these extra cards inflate the
number of BPL & AAY cards reducing the amount of food
available to every rightful beneficiary family.
A number of instances where benefits are being availed in
the names of rightfully entitled families without their
knowledge.
Errors in categorization of families that lead to BPL families
getting APL cards and vice versa
A significant portion of benefits provided to the APL category
under the TPDS, are not availed by the intended
beneficiaries and are instead diverted out of the system
Quantity and Quality of disbursement
The quantity and quality of food grains delivered to the
beneficiary is rarely in conformity with the policy. Many FPS are
open only for a few days in a month and beneficiaries who do
not visit the FPS in those days are denied their right. The FPS
also uses multiple excuses to charge higher rates and deliver
reduced quantity of food grains.
There are also significant differences in the manner in which the
Center and States arrive at the number of BPL families. This
mismatch usually means lower allotments for each family.
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System Transparency and Accountability
The most serious flaw plaguing the system at present is the lack
of transparency and accountability in its functioning. The
system lacks transparency and accountability at all levels
making monitoring of the system extremely difficult.
Grievance Redressal Mechanisms
There are numerous entities like Vigilance committee, Anti-
Hoarding Cells constituted to ensure smooth functioning of the
PDS system. Their impact is virtually non-existent on the ground
and as a result, malpractices abound to the great discomfiture
of the common man.
Apart from the challenges described, transportation of food
grains and appointment of dealer of Fair Price Shops have also
become difficult issues. Viability of the FPS is already a major
concern and this would get amplified once PDS leakages are
brought under control.
5.Electronic Public Distribution System (e-PDS)Earlier attempts for addressing the challenges have focused on
identifying the Physical Theft and used tools like additional Human
monitoring, Global Positioning Systems (GPS) on trucks to track the
movement of trucks and Electronic Weigh bridges. However these
tools cannot address the PDS leakages that predominantly stem from
the bogus and shadow ration cards in the system.
5.1 Process Flow of generic e-PDS solution
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5.2 Sample Workflow of allocation, disbursement and
monitoring
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5.3 General Features of the System Superb Identification and Verification Mechanism The system will
adapt dual, bio-metric cum beneficiary card based identification
mechanism for the identification of the consumers and FPS
operators. Integrating different component of the system like
registration, allocation of commodities to FPS using a single web
platform to provide control of management to the concerned
authorities.
Integration of different offices (Head office/ Administrative office/
Warehouses/ FPS) to eliminate the duplication of work and control
the cost of information transaction. Location wise consolidation of information - It will collect and
consolidate the data from all the locations and generate the
desired reports to present the real picture of the different regions,
activities, performance and efficiency.
On-line information exchange and processing It would be web
based system and the information will be automatically
exchanged across all the sites and Central Data Warehouse Serveron real time basis. This Restricts unauthorized usage The
biometric system access control and maintenance of high integrity
of data throughout the system restricts any unauthorized access,
duplicity and omission of data / information in the system,
however the system will allow authorized corrections in the
system.
Safer Information transaction - Specially written encryption and
routines will be integrated for the proper and safe transfer of
information over Internet related media and to avoid any hacking
and corruption.
All users of the application module will be divided into logical user
types; the access level for each type will be dependent on the
profile and duties/ power delegated to the user.
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Report Generation - The key to better and faster decision-making
today is the presentation of data in the form of relevant
information. Keeping this in view, the system would be designed to
allow the users to view different reports. Universal Access - The
MIS reports would be available to the concerned authorities 24 x 7,
in any corner of the world.
Availability of information - The system will give an additional
advantage that as and when the administration wants to provide
access to agents, associates, clients via Internet, the information
need not to be re-written. Every such information available with
the system can easily be made available to them.
5.4 Scope and deliverables of e-PDS POCBy leveraging e-Shakti project infrastructure, the solution can
be implemented swiftly and cost effectively. Scope of POC
phase will address the following challenges.
1.1.1 Scope at high level PDS leakage at FPS level due to fake disbursement and
black marketing of food grains by making disbursement
process based on biometric identification and
authentication
Weeding out of bogus ration card by using e-Shakti card
in place of ration card
Non transparency and accountability will be addressed by
daily reporting of stock position and the individual
beneficiary offtake
Overhead and error due to manual intervention can be
minimized by direct capturing of transaction to the
handheld device
For activity list please refer the Annexure I
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1.1.2 Deliverables at high level Awareness report for the awareness program carried out
as pre-data collection procedure for the remaining
beneficiary linked to identified shop
Data collection report for the remaining beneficiary linked
to identified shop. AFIS report to remove duplication for
the remaining beneficiary linked to identified shop
e-Shakti database modification and update report with
modified BPL status and linked shop details
e-Shakti card distribution report
Distribution report for Handheld deployed with e-PDS
software e-PDS portal deployment and its access through
internet for various MIS
Handheld usage and Web Portal training report for the
different stakeholders
FMS with Call based and Web based support for FPS
owner and Govt. official(9:00 AM-9:PM)
MIS report through Online e-PDS portal for the live
project. (See : Annexure IV)
5.5 Methodology for the proposed e-PDS POCThe draft of food security Act. implicitly requires a
computerization of various elements & transparency in the PDS
system. The key components of the proposed solution and how
they can be implemented in a rapid and cost effective manner
using e-Shakti infrastructure is briefly described in this section.
Selection of the fair price shops
While selecting the fair price shop following has been
considered
Total Population and remaining population for which e-
Shakti data is captured
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Total e-Shakti card distributed and remaining distribution
Infrastructure facility
Creation of a Beneficiary Database using e-Shakti
infrastructureThe state government should create a high quality beneficiary
database, preferably commencing from a house-to-house
survey.
Existing e-Shakti beneficiary database will be modified and
updated to suit the needs of PDS system..Data for the
remaining beneficiary linked to identified FPS will also be
collected in compliance to e-Shakti data collection procedure.
Disbursement tracking for individual beneficiary
Eligible Beneficiaries do not avail of their entire allotment due
to various reasons that include unavailability of funds, usage of
food grains grown by them and temporary migration, but most
FPS owners tend to report a complete offtake. A mechanism is
required to be put in place to accurately track the real offtake
by beneficiaries.The ideal option is the deployment of Point of Sale (PoS) system
that is equipped with a fingerprint reader to positively identify a
beneficiary before an issue is made. The PoS system can
generate the receipt and automate the bookkeeping reducing
the time required for a transaction. The data on eligible
beneficiaries for the next month is transferred to the PoS each
month with the offtake information collected for the previous
month.
Information Communication Technology Infrastructuredeployment
Information Communication Technology (ICT) infrastructure will
be deployed at central data centre and FPS. Central data center
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will host the beneficiary database and web based MIS portal for
crucial MIS functionality needed by the Department.
Key offices of the Food Department including the Secretariat,
Commissioner cell, District Offices, Block offices and Whole Sale
Points can connect to the web based portal using internet.
Software will include beneficiary activation and their offtake
analysis system, an automated allotment system and MIS
system that will cater to basic needs of the Department.
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Disbursement Process workflow
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Automation of Point of Sale (PoS)
PoS will be loaded with card holder details
Pos will do Verification through biometric PoS will be programmed with required software
PoS can work on battery for 8 hours
PoS with built in GPRS for internet connectivity
Pos Handheld device will have USB port, Serial Port, Smart Card
Reader ,Printer, Ethernet port, Touch Screen and Finger print
verifier
Detail specification is attached in the Annexure II
Improved workflow for monitoring
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6.Benefits of ICT intervention to PDS SystemPresent e-Shakti infrastructure coupled with the proposed e-PDS POC
aims to bring the following benefit to PDS.
Better Identification Better identification of individuals andfamilies with reviewed BPL status and FPS shop association.
This will lead to better targeting, increased transparency and
better functioning of the system.
Biometric Authentication A mechanism of verifying the
biometric ID of the person at the time of delivery of grains will
help in improving the disbursement process.
Technology Support Powerful information network can be
leveraged by other department as well.
Duplicate and Ghost Detection AFIS process will weed out
such possibility for better targeting
Support for PDS reform The combined platform can
become an important identifier in banking services and day-to-
day needs of the resident.
7.Considerations for CommercialsThe following has been considered to arrive at the commercials for
implementation of e-PDS POC for the identified shop.
1. Awareness and Data Collection for the remaining beneficiary.
2. Data Authentication, mapping and modification for entire block.
3. Small Server room having connectivity with e-Shakti data centre.
4. e-PDS portal and handheld Software Application development for
the POC phase.
5. Internet Connectivity for server room and handheld devices.
6. Handheld terminals (to be owned by the FPS owner at PoS).
7. Training to all Stake holders(FPS shop owner, Marketing officer,
department employee).
8. Help Desk with one support staff.
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9. Grievance Management System.
10. Maintenance of all systems for Pilot Phase
8.Project timelinesThe live project duration would be for One month. Activity wisedetails are provided in Annexure I
9.The Future of Public Distribution System
(PDS)The systematic changes proposed provide the capability to implement
far-reaching reforms. Systematic efficiency improving changes that
can be explored include:
Roaming Ration Cards providing an opportunity to short-term
migrants to move their ration cards to their new area or work.
Direct Cash Transfer Program where the subsidy will be
transferred into the bank account of the beneficiary.
Choice of Fair Price Shops should improve quality of service and
this solution allows the incorporation of either limited or full
choice of FPS.
10. SummaryThe e-PDS POC has the specific objective of creating high-quality
beneficiary database without duplicate and ghost identity, improving
the targeting of benefits by using the existing e-Shakti infrastructure.
The efficiency improvements in the PDS system will make it one of
the best-run pro-poor schemes in the country. Together, it is a win-
win sitaution for residents and the Government.
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Annexure I
e-PDS II Phase Pilot expected timelines
S.No
Activities Start
Date
End
date
Deliverables
1 Awareness and Data collection
1. 1 Awareness and Sensitization (1Panchayat)
T T+3Awareness Report
1.2 Ration Card Data CollectionT+1 T+4
1) RC Data collection rep
1.3 eShakti Data Collection of left overbeneficiaries & Card Distribution T+4
T+12
1) Data collection Report2) Card Distribution Report
2 Development and MaintenanceCost
2.1 E-PDS Portal & Handheld softwareapplication(POC version) development &Testing
T T+4
1) WEB URL of the live sit2) Working Handheld dev3) Handheld distributionreport
2.2 IT Infrastructure at Server roomT T+3
Server Room Hardwaredeployment report
2.3 Digitization of BPL list(English) andbeneficiary to shop details T T+3
Completion report.
2.4 Beneficiary Data mapping betweene-Shakti data, BPL list data, Shoplinkage data
T+1 T+41) Completion report.2) This will be online on ePDS portal
2.5 Procurement of HHD & InternetConnectivity for all Handheld at FPSshops
T+3 T+4
1) Handheld distributionreport with device healthstatus
2.6 Deployment of Application forproduction environment & InternetConnectivity for Server Room T+4 T+6
1) Completion report2) connectivity health stareport3) Application deploymenReport
2.7 E-PDS Portal & HandheldLive support T+6
T+21
1) URL for the live websit2) MIS report for allocatioand distribution
3 Training
3.1 Training to Department EmployeesMO/SI
T+2 T+3Training completion repo
3.2 Training to FPS owners T+2 T+3 Training completion repo
4 Manpower & telephonic
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support
4.1 FMS Support to the FPS OwnerT+5
T+21
Daily MIS Report
5 IT /Help Desk Support staffT+5
T+21
Daily MIS Report
Where T is mutually agreed date between Government and ServiceProvider.
Annexure II
Specifications for Amida 10K
The Amida 10K Simputer is an integrated device with the following mod-
ules/ components:-
Base Simputer Device: The main computing device with
a 240x320pixel TFT touchscreen running Linux kernel 2.6
on a Marvell Xscale processor. Provides a rich set of GUI
components for building power-ful applications.
Amida Mini Thermal printer: This is the in-house 2
thermal printer on the PIC16LF737 micro-controller. It is
possible to interface with a dot-matrix printer.
Biometric/FP scanner: A growing list of FingerPrint /
biometric scan-ner modules have been interfaced
Suprema SFM 3030 OD, Secugen SDA 03M, Sagem
MorphoSmart, Dermalog ZF1, Atmel AT77C104B Sweepy
Biometric Scanner and Digital Persona U.are.U 4000B.
Contact SmartCard Reader/Writer: Phillips TDA8008
Dual SmartcardReader/Writer
Contactless/RFID Reader/Writer: The reader/writer for
contactless smartcards is the Phillips CL RC632 multi-
standard single-chip reader IC.
GPRS/CDMA module (optional): The Triband GSM/GPRS
module is based on GPRS Type B Class 10 with an AT
command interface with capabilities for GSM Audio,
Telephony, etc.
Dual Contact SmartCard Reader/Writer: Two additional
Contact Smart-Card reader/writers are provided with the
same specifications as the one in the Amida Base Unit.
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[Optional] Impact Printer: The Epson M-190G dot matrix
printer mech-anism is an optional module that will be
integrated into the Amida 10K device.
[Optional] GPS: GPS receiver with SiRFstar III GSC3 running on
a ARM7o TDMI processor and SiRF GSW3 software.
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Annexure III
Amida 10K Base Device Specification
Processor CPU - Intel/Marvell Xscale
ProcessorPXA270 @520MHz
CoreComponents
RAMMobile SDRAM - 128 MB/256 MB @100 Mhz
Storage1MB NOR FLASH for System
512MB NAND FLASH for Application
andUser
DisplayColor TFT 3.5in LCD with320x240
QVGA pixel resolution
BatteriesRechargeable Lithium Ion Battery3.7V1800mAHrs
RTCProcessor based Real Time Clockpow-ered by mainbattery
USB Two USB 2.0 ports
InterfacesSerial Port Yes, with custom expansion port
Touchscreen YesAudio Yes
Contact Phillips TDA8008 DualSmartcard
SmartCard Reader/Writer
AccessoriesPower Adapter
Input 100-300V AC, 50-60Hz,Output 5V, 1A
Stylus Plastic Stylus
OperatingLinux Kernel 2.6.xx, device drivers,
cus-System
tomized bootloader
SoftwareGUI Environment
X Windows
LibrariesC Libraries,Alchemy
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Electronic Public Distribution System Glodyne Technoserve Limited Confidential
Applications
Launcher, productivity, multi-media,internet & systemsettings
Database SQLite, MySql
Usage
Battery Life
6 hours in normal usage mode.Actualbattery life may vary on operatingcon-Ditions
Package
Dimension TBD
Weight Less than 250gms
Annexure IV (ePDS Online Application Screenshot)
GLODYNE TECHNOSERVE LIMITED
(Formerly Paradyne Infotech Limited)www.glodynetechnoserve.in
Corporate : Fortune 2000, C/03, Ground Floor, Bandra Kurla Complex,
Mumbai 400051 Tel: 022-66963333, Fax: 022-66963344 Page 24 of 2
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Electronic Public Distribution System Glodyne Technoserve Limited Confidential
GLODYNE TECHNOSERVE LIMITED