Designing Your SharePoint Extranet to Work for You

Presented by Peter Carson President, Envision IT

April 19, 2012

Peter Carson

• President, Envision IT • SharePoint MVP • Virtual Technical Specialist,

Microsoft Canada • peter@envisionit.com • http://blog.petercarson.ca • www.envisionit.com • Twitter @carsonpeter • VP Toronto SharePoint User

Group • Iron SharePoint Chairman

Agenda

• Envision IT Overview

• Microsoft SharePoint

• Extranet Scenarios

• Supporting Products

• Case Studies

• Wrap-Up and Q&A

Focused on complex SharePoint solutions, Envision IT is the “go-to” partner for Microsoft SharePoint, building integrated public web sites, Intranets, Extranets, and web applications that leverage your existing systems anywhere over the Internet.

Envision IT Services Overview

Public Web Sites

We create interactive, content-rich customer-facing web sites that are able to grow and transform with changing needs

Collaboration Portals

Our Collaboration Portals provide a secure space for teams to share knowledge and resources

Extranets

Envision IT has a wealth of experience building Corporate Extranets that allow you to securely connect with customers and partners

Intranets

Our Intranet Sites connect people to information, expertise and key business applications, and SharePoint provides a broad set of Enterprise Content Management features

Envision IT Products Overview

• Easy delegation of user management to business

• Self-registration, approvals, forgotten password reset

• Single URL and sign-on for AD

• Web part to support rotating banners

• Supported on iPad and mobile devices

• Easy for content authors to update

• Rich display of photographs on a web page

• Easy for content authors to update

• Eliminate ugly page not found errors

• Make sure external links still work on your new site

Microsoft SharePoint

Extranet technology solutions with SharePoint for Internet Sites

Core Technologies

Extranet Technologies

Enabling Technologies

Enterprise Content Management

Web Publishing

Out-of-the-box Workflows

Social Networking (for authenticated users)

Search

InfoPath Services

SharePoint Business Intelligence

(Excel Services and PerformancePoint)

Access Services

Visio Services

Rights for FAST Search for SharePoint

(for use outside the firewall)***

Blogs

Business Data Connectivity Service

Claims-Based Authentication

Discussions

Mobile Connectivity

Multilingual User Interface

Permissions Management

Ribbon and Dialog Framework

SharePoint Workspace

Streamlined Central Administration

Wikis

Workflow

Virus protection

Block inappropriate content

Multiple Antivirus engines – keyword filtering

Configurable alerts

Single point security controls for access policies

Access control based on user identity, role and device

Inactivity timeouts and re-authentication

Clean up cache\temp files at session termination

Enterprise Content Management

Web Publishing

Out-of-the-box Workflows

Social Networking (for authenticated

users)

Search

The ideal solution for small to medium-

sized businesses to reach their customers

on the internet with easy-to-use Web

Content Management and compliance for

single domains*.

Product Details

Features

SharePoint Standard CAL Features

Single Domain License for Internet or

Extranet Use

A license is required for every server

(WFE, SSA, Index) providing standard

capabilities

Step-up SKU to Enterprise is available to

customers with active SA**

Licensing

+ Enterprise CAL Features

Enterprise Content Management

Web Publishing

Out-of-the-box Workflows

Social Networking (for authenticated

users)

Search

InfoPath Services

SharePoint Business Intelligence (Excel

Services and PerformancePoint)

Access Services

Visio Services

Rights for FAST Search for SharePoint (for

use outside the firewall)***

The ideal solution for enterprise customers

with multiple domains, across many

geographies who want to provide high

availability to their site visitors combined with a

powerful search experience.

Product Details

Features

SharePoint Standard CAL Features

Multiple Domain License for Internet or

Extranet Use

A license is required for every server (WFE,

SSA, Index) providing enterprise

capabilities

Customers will require a completely new

license of FIS Enterprise if a customer only

purchased the license to FIS Standard

Licensing

FAST ESP 5.3

FAST Search Designer

Interaction Management Services (IMS)

Content Transformation Services (CTS)

Languages (all)

Connectors (all)

FAST provides the platform for driving

high-volume commerce and content

experiences uniquely personalized to the

individual. For highly tailored search

solutions or highly personalized

experiences for ‘top tier’ websites, FAST

Search for Internet Sites provides the

industry leading solution.

Product Details

Features

Extranet Scenarios

Extranets Defined

Extranets are Websites that connect organizations to employees, partners, vendors, and customers—providing a secure, engaging

and personalized interaction with people, information, applications and business

processes.

Extranet Business Goals

• Reduce supply chain inefficiencies

• Interact with your loyal customer base

• Extend customer self service strategies

• Share business resources with partners

• Enable mobile capabilities

• Extend remote employee access

Business Challenges – Extranet Benefits

Limited insights into partner

initiatives

Team Collaboration across

locations and time zones

Limited accessibility to

partner resources

Limited customer insights to

future marketing initiatives

Time to marketing latency

24/7 customer access to

personalized offerings

Real-time sharing of

business intelligence

Anytime partner site

collaboration strategies

Segregate and protect

sensitive shared business

resources

Inefficient partner\vendor

workflow processes

Support costs for customer

service teams

Attracting diverse remote

mobile employee talent pool

Enabled workflow

processing for streamlined

interactions

Customer self-service

opportunities

Comprehensive access to

shared resources and LOB

applications

Competitive Advantage

Challenge

Benefits

Cost Reduction

Challenge

Business Growth

Challenge

Benefits Benefits

Trusted customer feedback

on goods and services

offerings

Centralized content

publishing access

Mobile customer access to

targeted services

Extranet Scenarios

• Collaboration or Publishing Portal

• Internet Web Site Members Only Area

• Board of Directors’ Portal

• Complex

Collaboration or Publishing Portal

• Team sites for collaboration

• Publishing sites for private web content publishing

Internet Web Site Members Only Area

• Public web site with a private members area

• Forms-based authentication typically used to provide a rich login experience

• Self-registration with approvals typically provided

Board of Directors Portal

• Corporate or public sector board of directors portal

• Small set of users that are typically already part of the internal corporate domain

• SSL publishing of portal externally

Complex Collaboration

• SharePoint Enterprise Features

InfoPath Forms Services

SharePoint Business Intelligence (Excel Services and PerformancePoint)

PowerPivot

Access Services

Visio Services

FAST Search for SharePoint

Supporting Products

• Easy delegation of user management to business

• Self-registration, approvals, forgotten password reset

• Single URL and sign-on for AD

Internal Users

Managed AD Users

Managed SQL Users

Federated Users

Four Categories of Users

Main Components • Administration console

• Used by IT to configure EUM

• Used by the business to manage users and groups

• End User • Components that the Extranet users see

• Login, disclaimer, change password, forgotten password

• Registration • Allow users to self-register

• Support approval workflows

Forefront Protection 2010 for SharePoint

• Scans documents being uploaded or downloaded through SharePoint

• Prevents out-of-policy content with keyword filtering

Forefront Threat Management Gateway 2010

• URL filtering

• Network Inspection System

• Web Anti-Malware

• HTTPS Inspection

Forefront Unified Access Gateway 2010

• Endpoint management

• Direct Access

• Multi-factor authentication

Case Studies

Collaboration or Publishing Portal

Internet Web Site Members Only Area

Board of Directors Portal

Complex Collaboration

• SharePoint Enterprise Features

InfoPath Forms Services

SharePoint Business Intelligence (Excel Services and PerformancePoint)

PowerPivot

Access Services

Visio Services

FAST Search for SharePoint

Links

• www.envisionit.com

• blog.petercarson.ca

• www.envisionit.com/eum

• www.envisionit.com/CaseStudies/Pages/CaseStudies_Solution_Extranets.aspx

• Forefront Protection 2010 for SharePoint

• Forefront Threat Management Gateway 2010

• Forefront Unified Access Gateway 2010

Questions?