Environmental Management Systemthat are likely to interact with the environment. Environmental...

Environmental Management SystemBraswell Foods

Carolina Egg Co. Inc.Red Hill Egg, LLC

Braswell Food’sEnvironmental Management System

(EMS)

•Initial Planning for the EMS•The Process of Developing EMS for

Red Hill Eggs

Process Flow ChartRed Hill

LagonSprayField

Egg ProductionHi-Rise

Egg ProductionFlush System

Egg Processing

Feed

Supplies

Egg Distribution

LagoonSpray Field

InedibleEggs

Pullets

Litter:Field

Application

Outside EggsContract &Purchase

Spent Hens Mortality

Main Resources Used

• Appendix C of UEP/EPA Project XL Agreement

• EMS: An Implementation Guide for Small and Medium Sized Organizations (NSF International)

• DEPPA Workshop & Individual Assistance

Establish Environmental Policy

• Braswell Foods Policy• Management Champion

– Resources– Risk– Commitment to Environment

BRASWELL FOOD’S ENVIRONMENTAL POLICY

Principles of Conduct:________________________________________________________________

Environmental Management System: To implement an environmentalmanagement system (“EMS”) consistent with the guidelines developed by theindustry, EPA, States, and others, that will provide the mechanism for meetingthe commitments identified below, and to make the EMS available for verificationby a qualified independent third party to ensure effective ongoing operations.

Compliance: To meet or exceed all applicable federal, state, and localenvironmental requirements for egg production operations.

Quality Practices: To follow professional performance guidance to operate in anenvironmentally sound manner, and implement all applicable best managementpractices and good housekeeping practices for all operations and property.

Sustainable Manure Management Practices: To enhance the environment bycommitting to sustainable, environmentally acceptable manure and wastewatermanagement, transportation and land application practices.

Preventative Maintenance: To prepare and implement a plan for routineinspection and preventative maintenance of facilities and equipment, includingthat used to store, manage, transport and land-apply manure and wastewater toensure continuous effective operations.

Continual Improvement: To seek continual improvement of the operations toreduce negative impacts on the environment and on enjoyment of property.

Communications: To engage in regular, honest and effective communicationwith officials, neighbors and other stakeholders, employees, customers, andother interested citizens to respond to their concerns and the company progressto meeting the code of good practice.

2/2001

Braswell Foods Environmental Management System TeamL. to R. Bottom Row: Bob Clark , Organics; Sid Weber, Coordinator of Pullets; HowardChappell, Layer Flocks; Tom Edgerton, Operation Manager; Scott Akon, General Manager,Glenwood; Scott Braswell, President, Braswell Foods; Alton Greene, Pullets; L to RStanding: Jim Cobb, Comptroller; Vance Wiebley, General Manager of Carolina Eggs;Charles Kralick, Tatum CFO Partners, Braswell Foods, Bob Pike, Vice Pres., BraswellFoods; Russ Powell , Feed Mill Manager.

Management Support• Management Willing to Commit

Resources– Development, Implementation and

Continual Improvement• Management Willing to Accept Risk

– Delegation and External Communication• Management Willing to Demonstrate

Commitment to Environment Both Internally and Externally

Environmental Planning

• Evaluate Environmental Impacts– Internal – External

• Legal Requirements Discover– Current and Ongoing

• Set Objectives and Targets

Red Hill Environmental Impact Evaluation GroupLeft to Right: Ed Hurley, Vance Wiebley, Jesse Lewis, Joe Brake and Tom Edgerton

Getting Ready to Identify Environmental Aspects and Impacts

Definitions:

Environmental aspects: Segment of organization's activities, products and servicesthat are likely to interact with the environment.

Environmental Impacts: Any change to the environment, whether adverse orbeneficial, entirely or partially resulting from the activities, products and services ofthe organizations.

The Link between Aspects and Impacts - Some Examples from a Real Company

Aspects Potential ImpactsEmissions of volatile organiccompounds

Increase in ground level ozone

Discharges to stream Degradation of aquatic habitat and drinking watersupply

Spills and leaks Soil and groundwater contaminationElectricity use Air pollution, global warmingUse of recycled paper Conservation of natural resources

Things to Consider in Evaluating Environmental Aspects:

Air Emissions Water Effluents

Solid and Hazardous Wastes Land Use

Contamination of Land Raw Material and Resource Use

Local Issues Normal and Abnormal Conditions(e.g. concerns raised by the community such as (e.g., start-up, shutdown, emergencies)noise, odor, dust, traffic, appearance)

Existing Permits

Environmental Aspects Evaluation

Degree of Impact4 = serious (likely to result in severe or widespread damage)3 = moderate2 = minor1 = no impact (unlikely to have an adverse impact or damage)

Frequency of Impact4 = continuous (impact occurs on an ongoing basis)3 = frequent (impact occurs more than once/month)2 = infrequent (impact occurs more than once a year, less than once/month)1 = improbable/ never (impact has never occurred or is highly unlikely)

Aspect Description of Potential Impact1 DegreeImpact

Freq.Impact

Inedible Eggs Degradation of soil, odor and flies 3 4Flies Nuisance 3 4Hen Mortality Degrade water, odor, flies 3 4

Solid Waste Takes up landfill 3 4

Cage -sprayfield Irrigation

Degradation of stream. well water and soil 3.5 3

Air from cagehouses

Ammonia, & dust 2 4

Pesticide Contamination of landfill soils and other material. 3 3Plant – sprayfield Irrigation

Degradation of stream , well water and soil 2 3.5

Egg WasherVentilation

Discharge to ambient Air with moisture including steam 1 4

Manure TruckAccident withspillage

Concentrated nutrients on road , flies, odor 4 1

Cage Lagoon Degradation of stream, well water and soil 4 1

High RiseLitter

Degradation of stream, well water and soil 4 1

Detergent andsimilar barrels

Soil contamination, water degradation 2 3

Electricity Contribution to global air degradation 1 4RecycleCardboard

Space in Landfill 1 3

Table 1. Local Stakeholders Groups EvaluationOf

Environmental Aspects Related toBraswell Food’s Pullet and Egg Production Activities

IdentifiedEnvironmental Aspect

AverageRanking

Range ofRanking

Storm Water 3.0 1 to 5Ground Water From Lagoon 3.4 1 to 7

Odor 3.8 1 to 9Water Quality 3.8 1 to 11

Land Application 4.1 2 to 8Site Location 5.3 2 to 10

Feathers on Road 5.8 1 to 9Insects (flies) 6.0 1 to 10

Plastic vs Pulp Cartons 6.6 4 to 9Property Values 7.2 5 to 10

Truck Routes 8.3 4 to 11

Questionnaire for

Adjacent Land Owners of Carolina Eggs Red Hill Egg, LLC

Please check the appropriate answer.

1. Fly control at (Red Hill Egg) is: Excellent ( ) Good ( ) Fair ( ) Poor ( )

Comments:_________________________________________________

2. Odor control at (Red Hill Egg) is: Excellent ( ) Good ( ) Fair ( ) Poor ( )

Comments:_________________________________________________

3. The traffic related to the (Egg Hill Egg )has: No impact ( ) Little impact ( ) Some impact ( ) Large impact ( ) Comments:_________________________________________________

4. The management of manure and other factors that could have an impact on surface or ground water has is:

Excellent ( ) Good ( ) Fair ( ) Poor ( )Comments:_________________________________________________

5. (Red Hill Egg’s) general environmental management of other factors are:Excellent ( ) Good ( ) Fair ( ) Poor ( )

Comments:_________________________________________________

Legal Requirements

• Current Regulations– Senate Bill 1217

• Wet System• Dry System

– Permit for Egg Wash Water• Keeping Current

– NCEA– Agencies– Farm Bureau

Setting Objectives and Targets• Selected Which Aspects Should be Included

– Regulator Considerations– UEP/EPA XL Program Considerations– Aspect Ranking

• Developed Objectives for Each Aspect to be Addressed– Measurable when Possible

• Developed Consensus

Factors Considerated when Developing Operational Controls

Operation Control

ObjectivesTargets

IdentifiedEnvironmental

Impacts

UEP/EPAXL

Policy

Regulations

Operational Control

• Establish Environmental Management Procedures

• Align the Facility’s Organizational Structure and Resources with EMS

• Train Key Personnel to Implement EMS• Implement BMP’s• Implement Emergency Preparedness Plan

Red HillInedible Eggs Environmental Management Program

Draft 8/13/01Aspect Objective Target

InedibleEggs

To recycle all inedibleeggs.

Containerize inedible eggs and send product to be processed into a pet food ingredient.

Action Items Responsibility Comments

1. Containerize inedible eggs.2. Move inedible egg container to pick up

location.3. Pick up inedible container and

transport to renderer

1. Processing Manager2. Rendering Co. picks up container at

plant

Practice is currently being carried out.Potential Measurement

Annual Review of Arrangement

Red HillsFly Control Environmental Management Program


Flies To control flypopulation on thefarm at a level thatprevents on and offfarm nuisance.

1 Manage manure in high-rise type housing to be less than (30%) moisture to prevent flybreeding. Manage other fly breeding factors such as spilled feed and broken eggs toprevent fly breeding.

2 Maintain a fly population monitoring system to Determine changes in fly numbers.1. When monitoring system indicates, utilize acceptable insecticides and/or larvacide at

approved levels to maintain background levels of flies.

Fly Control Cont.Action Items Responsibility Comments

1. Inspect High-rise manure pits daily for water leaks and repaira. Read and record water meters daily.a. Adjust ventilation as needed for optimum ventilation and

manure drying.b. Both Flush and High-rise systems keep broken eggs and feed

spills cleaned up (particularly around feed bin).2. Monitoring

a. Maintain index card monitoring systemi. Read fly specs weekly and recordii. Change cards weekly

b. Sample manure in pits and analyze for moisture.3. Treatment

a. Utilize pesticide program when fly population reachesthreshold levels.

Farm Manager All action items are in place exceptmonitoring system.

Potential measurement categoriesinclude:

Water meter readings Spec card counts Manure moisture Complaint log

Red HillsNutrient Management Environmental Management Program

Draft 7/26/01Aspects Objective Target

SpreadingDry Litter onCrop Land

To apply dry litter atagronomic rates toavoid degradation ofground and surfacewaters

1. Comply with county, state and federal regulations related to animal manure nutrientmanagement.a. Complete nutrient management plans for all land application of lagoon effluent

and dry litter including:i. soil testii. dry litter nutrient analysisiii. records of quantity of dry litter removed from poultry housesiv. field application records including time and quantity of applicationv. third party use including documentation of nutrient management

responsibility and/or information suppliedb. Assure correct application rates as determined by nutrient management plans by:

i. calibration of irrigation and litter spreading equipmentii. maintaining field nutrient balance record

Red HillRed Hills Dry Litter Nutrient Management (Cont.)

Draft 8/13/01Action Items Responsibility Comments

1. Litter should be sampled and sent for analysis as close totransfer or field application as possible.2. If litter is applied on company land soil samples should betaken annually.3. Nutrient management plan will be developed and updated asappropriate (DPLMP, p 3.3). Litter removal dates and thequantity will be recorded (Dry 1; DPLMP, p3.11). If litter isapplied to crops on company land nutrient application recordsand nutrient balance records should be kept (Dry 2 & 3; DPLMP,3.12 & 3.13).1. If litter is transferred to third party either agreement of

nutrient management responsibility or record of informationon nutrient management will documented.

MaintenanceSupervisor

Most of dry litter is being transferred tothird party.

Potential measurement points:1. Litter analysis2. Soil sampling time and resultsCompletion of records documentation

a. Nutrient Management Planb. Dry 1c. Dry 2 & 3

3. Third Party transfer information4. Quantity of litter removed from eachhouse

a. Invoices used as basis of litterremoved

5. NRCS has completed Dry LitterNutrient Management Plan

Red HillsLayer Lagoon Management Environmental Management

ProgramDraft 8/13/01

Aspects Objectives TargetLayer lagoon management

1. To prevent lagoon effluent fromoverflowing or otherwise causeenvironmental impact

2. To determine effluent nutrient levels touse in determining agronomic levelsfor irrigation.

1. Prevent lagoon overflow2. Maintain structural integrity of lagoon

Dike3. Prevent insect and rodent problems4. Determine effluent nutrient levels

Action Items Responsibility Comments1. Free board inspection.2. Lagoon structure

inspection.3. Crusting and other

lagoon surfaceInspection.

4. Lagoon effluenttesting for effluentnutrients.

Maintenance Supervisor Potential measurements: Free board

measurementa. Date & Level

Lagoon structureinspectiona. Date, level &

status Lagoon Surface

Inspectiona. Date & status

Effluent samplinga. Date Sampledb. Within 60 days of

irrigation

Aspects Addressed During Operation Control Planning

• Nutrient Management• Lagoon Management• Normal &

Catastrophic Mortality• Egg Wash Water• Human Sewage• Solid Waste• Emergency

Preparedness

• Inedible Eggs• Fly Control• Odor Control• Rodent Control• Drinking Water

System• Pesticide Management• General Maintenance

Red HillsEmergency Environment Management Plan


EmergencyManagement

To develop an emergency managementplan to prevent environmental insultresulting from emergencies and naturaldisasters

Develop an Emergency Management EMP to cover truck accidents,electrical failure, and natural disasters.

Action Items Responsibility CommentsTruck Accident1. Develop Contact List

a. Emergency and medical assistanceb. Policec. Vehicle Removald. Braswell Internal Contacts

2. Develop Clean up Procedurea. Develop list of persons who have

equipment to clean upb. Assign person(s) responsible for

having debris cleaned upc. Have a program in place to dispose

of any spillage of organic matteri. eggsii. manureiii. pulletsiv. feedv. other material

3. Provide Information to Employee

General MangerThe key elementsof outline inregard to the EMSare the potentialfuel, mortality,manure, and eggissues. The rest isin support ofcontaining thesepotentialpollutants.

Potentialmeasurement:1. Annual reviewand update for allsections

Red Hills Emergency EMP Cont.Action Items Responsibility Comments

Natural Disaster (Fire, Tornado, Hurricane, Snow, Water etc.)1. Follow Current Braswell Foods Inc., Emergency ManagementPlan (written largely for employee safety)2. Communication with local authorities

a. Arrange for walk though and make plans with local fireofficialsi. Chemicals on siteii. Other

b. Develop communication with local policei. Share security needsii. Share employee list or contact to obtain listiii. other

1. Develop Security Plana. Securing area to avoid media, curious people etc. disrupting

recovery efforti. Rope off areas

b. Develop list of authorized personnelc. Develop radio receiver listd. Other

2. Develop SOP for immediate responsea. SOP for fuel oil turn offb. SOP for electric turn off

Natural DisasterComplex Manager

Measurement potential:1. Annual Review of Plan

Red Hills Emergency (Natural Disaster) EMP Cont.Action Items Responsibility Comments

1. Develop Plan for Material Disposala. Birds

i. Arrange for catastrophic dead bird burialii. Live birds arrangementsiii. List equipment needed

b. Manurei. Land application contingency planii. List potential equipment needed

c. Building Materiali. Equipment needed to move building structure partsii. 3Arrange for contingency plan for disposal of

damaged material and equipmentd. Other

2. Develop Pictures and Other Need Information for InsurancePurposes

3. Provide Information to Employees

Production Manager

Monitoring and Measurement

• Monitor Success of EMS– Objectives and Targets– BMP’s– Environmental Laws and Regulations– Handle Non Conformance

• Effective Measurement Program– Simple, Flexible, Data Reliable and Used for

Continual Improvement

Feb. 3 Feb. 4 Feb. 5 Feb. 6 Feb. 7 Feb. 8 Feb. 9Inspect Pits- Water LeaksWater Meter Reading #1Water Meter Reading #2Water Meter Reading #3Water Meter Reading #102Water Meter Reading # 91-93Front Room CleanedWater Regulator Serviced

Report Number

Report Number

Check when completed

Check when completed

Report Number

Report Number

Report Number

Check when completed and report any significant event.Submit by March 6th

Feb. 2002- Daily EMS Production Records-Red Hill/Braswell Foods

Item Reported

Dates Comments

Week of Feb. 4

Week of Feb. 11

Week of Feb. 18

Week of Feb. 25

Lime BasementFeed Bin Pads Clean

Walls Cleaned

Lagoon Free Board Reading

Speck Card Reading #1



Speck Card Reading #91-93Feed Strainer Cleaned All HousesLime Dead Pits

Item Reported

Submit by March 6th

Comments

Dates

Feb. 2002- Weekly, Production EMS Records-Red Hills/Braswell Foods

Record date when completed.




Record Speck Number

Record Speck Number

Record Speck Number

Record Speck Number

Check When Completed

Check When Completed

Month of February

Water Filters Changed

Litter Shields CheckedLitter Removed from BeamsProduction House Rodent InspectionMortality Disposal Site InspectionEffluent IrrigationLagoon Dike Inspection

Complaint Log

Sample Manure for Moisture

Item Reporte

d

Fe b. 2002-Monthly and Quarte rly Produc tion EMS-Re d Hills /Bras we ll Foods

Monthly EMS Records

Comments

Indicate date filters changed.

Indicate date of inspection and comment on findings.

S ubmit by March 6th

Indicate date of changed.

Indicate date of inspection and comment on findings.

Indicate date of inspection.

Report approximately percent irrigation completed at end of month during month.

Indicate date sample is taken. Report moisture when analytical results is returned. Submit any results each month.

Indicate date of inspection.

If complaint(s) was made indicate number and briefly describe type of complaint(s).

Quarte rly EMS Re c o rds

Ite m Re porte d Date

Inspection of Pesticide Storage

9/17/01

Certified Pesticide Operator on Staff

9/17/01

List name of Certified Operator and other pertinent information. Jesse Lewis , Ce rt. # 920066147, Ce rt. Code -RE, Expira tion Da te 12/3

Verify Updated Nutrient Management Plan on File

9/17/01

2001 Irrigation Checkbook Balance T1954



Soil Samples Taken 11/26/01

Report nutrient checkbook balance for N and water.

Indicate date verification was made.

Annual 2001 Pro duc tio n EMS Re c o rds -Re d Hills /Bras we ll Fo o ds .

Comme nts (S ubmit Annually )

Indicate the date of inspection.

Indicate date samples were taken.



Evaluating Environmental Performance

• Management Review– Ongoing

• Outside Audit– Confidential

• America’s Clean Water Foundation

– EMS

ISO 14000 Mini-Gap-Analysis and Results

Your total score of 49 shows that you have completed 76% of the requirements for ISO 14001. Great job. Benefits being received should be publicized to provide positive reinforcement.

Suggestions for next steps; concentrate on finishing the requirements of these statements:

Statement 11: Emergency Preparedness and ResponseStatement 6: Structure and ResponsibilityStatement 7: Training, Awareness, and Competence

Statement 1: Environmental Policy = 4 Statement 2: EnvironmentalAspects = 4 Statement 3: Legal and Other Requirements = 4 Statement 4: Objectives and Targets = 4 Statement 5: Environmental Management Programs = 4 Statement 6: Structure and Responsibility = 3 Statement 7: Training, Awareness, and Competence = 3 Statement 8: Communication = 3 Statement 9: Documentation = 3 Statement 10: Docement Control = 2 Statement 11: Emergency Preparedness and Response = 2 Statement 12: Monitoring and Measurement = 3 Statement 13: Nonconformance, Corrective and Preventive Action = 3 Statement 14: Records = 3 Statement 15: EMS Audit = 1 Statement 16: Management Review = 3

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