Environmental Management Plan - adb.org · Environmental Management Plan November 2019 Myanmar:...

Environmental Management Plan

November 2019

Myanmar: Mandalay Urban Services Improvement

Project

Prepared by Project Management Office Mandalay City Development Committee for the Asian Development Bank. This is an updated version of the draft originally posted in April 2015 available on https://www.adb.org/projects/documents/mandalay-urban-services-improvement-project-iee.

CURRENCY EQUIVALENTS (as of 7 January 2020)

Currency unit – kyats (MMK)

MMK1.00 = $0.0006802 $1.00 = MMK1470

ABBREVIATIONS

ADB – Asian Development Bank AFD – Agence Française de Développement BOD5 – Biochemical Oxygen Demand (5 days) DB – Design and Build DBO – Design, Build and Operate DD – Due Diligence DED – Detailed Engineering Design ECD – Environmental Conservation Department EIA – Environmental Impact Assessment EMP – Environmental Management Plan ESHS – Environment, Social, Health and Safety GESIAP – Gender Equality and Social Inclusion Action Plan GIS – Geographic Information System ICB – International Competitive Bidding MONREC – Ministry of Natural Resources and Environmental

Conservation NCB – National Competitive Bidding O&M – operation and maintenance PIB – Public Information Booklet PISC – Project Implementation Support Consultant PMO – Project Management Office (MCDC) PMS – Project Monitoring System PPMS – Project Performance Management System RP – Resettlement Plan SI – Site Inspector USD – United States Dollar WTP – Water Treatment Plant WWTP – Wastewater Treatment Plant

NOTE

In this report, "$" refers to United States dollars unless otherwise stated. This environmental management plan is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

http://www.adb.org/terms-use

MUSIP1 Updated Environmental

Management Plan

November 2019

Mandalay Urban Services Improvement Project,

MUSIP 1 - ADB

Improvement of Wastewater & Drainage

Contract MYWW 40.0 - Consulting Services

CONSULTING

SHWE GE PUMPING STATION UP-DATED ENVIRONMENTAL MANAGEMENT PLAN ADB – MUSIP 1 – MYWW3.0

16 IAS 005 Page i

Project number: 16IAS005 (ADB)

Project name: Mandalay Urban Services Improvement Project, Consulting Services for Project

Implementation Support, Contract No. MYWW/40.0

Document name: Safeguards Issues along STC proposed Construction Pilot Section

Issue No Prepared By Checked By Approved by Date Issued COMMENTS

1.0 Bernard Yon Colin Legg Barbara Becht 10/11/2019


16 IAS 005 Page ii

TABLE OF CONTENTS

1 ...... Preamble ...................................................................................... 1

2 ...... Summary of Key impacts and Mitigation Measures ...................... 2

3 ...... EMP Organization ........................................................................ 7

3.1 Overall Organization ..................................................................................................... 7

3.2 Stakeholder’s Organization ......................................................................................... 7

3.3 Stakeholder Roles and Responsibilities .................................................................... 8

3.3.1 Role of PMO-ESHS (Implementing Agency) ........................................................... 8

3.3.2 Role of the Project Implementation & Supervision Consultant (PISC) .................... 9

3.3.3 Role of the Construction Contractor ESHS Manager (CC-ESHS) ........................10

4 ...... Key Environmental Management Procedures............................. 10

4.1 Communication Procedures ......................................................................................10

4.1.1 Internal Communication.........................................................................................10

4.1.2 External Communication .......................................................................................11

4.2 Procedure for Handling Environmental Events .......................................................11

4.3 Recruitment Procedure ..............................................................................................12

5 ...... Action Plan prior to Construction Works (PPA) ........................... 13

5.1 PPA-01: Appointment of PMO-ESHS Manager ........................................................13

5.2 PPA-02: Capacity Building of PMO-ESHS ................................................................13

5.3 PPA-03: PMO Capacity Building on Health and Safety ...........................................14

5.4 PPA-04: Preparation of Communication Instruments .............................................14

5.5 PPA-05: Preparation of the Contractor E&S Specifications ...................................14

5.6 PPA-06: Additional Study of Ayeyarwady Water Quality........................................16

5.7 PPA-07: Survey of Dredged Sediment Quality ........................................................16

6 ...... Action Plan during Construction Stage (PAC) ............................. 16

6.1 Activities under Contractor Responsibility ..............................................................17

6.1.1 PAC-01: Contractor ESHS Management Plan ......................................................17

6.1.2 PAC-02: Sediment Management Plan ..................................................................17

6.1.3 PAC-03: Spoil Disposal Management Plan ...........................................................18


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6.1.4 PAC-04: Solid Waste Management .......................................................................18

6.1.5 PAC-05: Hazardous Substances Management ....................................................19

6.1.6 PAC-06: Air Emission and Dust Control Plan .......................................................20

6.1.7 PAC-07: Noise and Vibration Management Plan ..................................................20

6.1.8 PAC-08: Wastewater Management Plan...............................................................20

6.1.9 PAC-9: Contractor Water Quality Monitoring Plan ................................................21

6.1.10 PAC-10: Protection of Cultural Resources ............................................................21

6.1.11 PAC-11: ESHS Training and Awareness Plan ......................................................22

6.1.12 PAC-12: Road Traffic and Access Management ..................................................22

6.1.13 PAC-13: Occupational Health and Safety Plan .....................................................23

6.1.14 PAC-14: Workers Camps Management Plan ........................................................24

6.1.15 PAC-15: Recruitment and Labour Management ...................................................25

6.1.16 PAC-16: Site Decommissioning and Rehabilitation plan ......................................25

6.2 ESHS Supervision during Construction ...................................................................27

6.2.1 PAC-17: ESHS Supervision of Construction Activities ..........................................27

6.2.2 PAC-18: Air Quality and Noise Monitoring (PMO) ................................................27

6.2.3 PAC-19: Water Quality Monitoring (by PMU) ........................................................28

6.3 Action Plan for Operation Stage (PAE) .....................................................................29

6.3.1 PAE-01: Water Quality Monitoring of Ayeyarwady river ........................................29

6.3.2 PAE-02: Water Quality Monitoring of Improved Drainage System .......................30

6.3.3 PAE-03: Monitoring of Facilities ............................................................................30

6.4 Budget for MUSIP 1 EMP Activities Implementation ...............................................30

APPENDICES

Appendix 1. Employer’s Requirements ESHS Specifications ...........................................................32

Appendix 2. ESHS Supervision Templates .......................................................................................55


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Abbreviations

ADB Asian Development Bank

ADB SPS ADB Safeguards Policy Statement (2009)

AFD Agence Française de Développement

CLS Core Labour Standards

DBO Design, Build and Operate

DED Detailed Engineering Design

EIA Environmental Impact Assessment

EMP Environmental Management Plan

ESHS Environmental, Social and Health and Safety

ESSMR Environment & Social Safeguards Monitoring Report

EU European Union

GESIAP Gender Equality and Social Inclusion Action Plan

GIS Geographic Information System

HIA Health Impact Assessment

IEE Initial Environmental Examination

MUSIP Mandalay Urban Services Improvement Project

MRG Mandalay Regional Government

O&M Operation and Maintenance

PICC Project Implementation Coordination Committee

PISC Project Implementation Support Consultant

PMO Project Management Office

RP Resettlement Plan

STC Shwe Ta Chaung canal

TA Technical Assistance

TL Team Leader

TOR Terms of Reference

USD United States Dollar

WTP Water Treatment Plant

WWTP Wastewater Treatment Plant


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1 PREAMBLE The Mandalay Urban Services Improvement Project (MUSIP) is supported in its first phase (MUSIP1)

by a range of loans and grants managed by the two co-financiers, ADB and AFD. The project has three

outputs: (i) improved water supply systems, (ii) improved wastewater and drainage management, and

(iii) strengthened capacity for urban services management.

In compliance with ADB SPS (2009), an Initial Environmental Examination (IEE) was prepared within

the context of the TA-8472 MYA: Preparing Mandalay Urban Services Improvement Project. This TA

was carried out from late 2014 to mid-2015. The final IEE was issued in April 2015. Based on this

document, an EIA report, compliant with Myanmar EIA procedure (dated 28 December 2015) was

prepared and submitted to MONREC/ECD mid-2016 for its review and approval, a prerequisite for the

implementation of the Project. The EIA approval of MONREC was issued on 27 December 2016.

The role of the EIA process is to identify the impacts which may be caused by the project and to develop

applicable attenuating or mitigating measures which are identified in the EIA documentation. The role of

the EMP is to complement this analysis by defining the operational context in which these measures will

be implemented. The EMP therefore sets out the principles, the approach, the procedures and methods

which will be applied to monitor and reduce the environmental and social impacts resulting from the

construction works and subsequent operation of the project. The EMP establishes and describes the

context in which all the proposed corrective measures shall be implemented, under the following

headings:

the organization to be established to ensure effective implementation of the corrective measures

and the associated environmental monitoring;

the role and responsibilities of the various parties to be involved in the project;

the principal tasks to be undertaken during the phases of preparation, construction and operation

of the project;

the complementary studies deemed to be necessary;

the financial resources to be mobilized and their origin.

The ADB Report and Recommendation of the President to the Board of Directors concerning the

“Proposed Loan and Administration of Grant – Republic of the Union of Myanmar: Mandalay Urban

Services Improvement Project” (Project Number 47127 002) dated October 2015, requests in its section

E (Safeguards) para. 24: “At the detailed engineering design stage, the EMP will be up-dated and

finalized”.

The present EMP up-dates and complement the information provided in the original EMP, taking into

consideration the changes bring to project organization and implementation, and to the technical content

of its sub-projects.


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2 SUMMARY OF KEY IMPACTS AND MITIGATION MEASURES The MUSIP Project eventual objective is to improve the urban environment of Mandalay and the quality

of life of the residents. This objective is satisfied through activities which improve the water supply

system, the wastewater collection and treatment and the stormwater drainage. The main environmental

impacts of the Project is obviously widely beneficial, even if some side impacts with detrimental effects

may result from project implementation, particularly linked to construction activities in a dense urbanized

area. The following table summarizes potential impacts which may occur as well as the corrective

measures considered to cancel, reduce or mitigate the impacts.

Table [1] SUMMARY OF IMPACTS AND MITIGATION

ACTIVITY IDENTIFIED IMPACTS PROPOSED MITIGATION MEASURES COMMENTS

ISSUES ASSOCIATED WITH PROJECT PREPARATION AND CONSTRUCTION

Land Occupation

WW- Land acquisition is required for the construction of Nankad WWTP and Shwe Ge PS. No solid building demolition required. Only one light construction (wood and bamboo) illegally settled along the road dike to be displaced. Two concrete electric poles also to be displaced.

As Shwe Ge is located next to the proposed Nankad Lake WWTP, land acquisition process to cover both project components.

Compensations to be finalized before construction activities start.

As a general strategy, project preparation has optimized site selection in order to minimize private land acquisition, building demolition and resettlement. All compensations required have been identified and detailed in the Resettlement Plan.

Land acquisition required for Nankad WWTP is 12ha, including agriculture land and non-permanent pond. For Shwe Ge it is about 1ha, most being public land and lake.

Optimize design and location of facility to reduce as much as possible the area of cultivated land affected. Provide fair compensation and economic resettlement if required.

A dozen of trees located on both sides and in the middle of the road in front of the worksite will require cutting.

Re-plantation of trees at the end of the construction activities in the areas where trees were cut

WW- Interceptors Thingazar Creek: Short term land occupation required during works along creek shore and roads; but open land available and no major impact anticipated

Ensure selected locations do not hamper road traffic and access to houses and temples.

Public safety issue in relation to traffic congestion resulting from works will require high vigilance and cooperation from traffic police.

WW- Interceptors Canals: Short term land occupation required during works. Limited impact on traffic and access for pedestrians most of the time as access roads wide enough.

Ensure selected locations do not hamper traffic and access to houses and temples.

WW- Temporary land occupation and light structures (shops and stalls) along Shwe Ta Chaung to be temporary displaced. Depending on the design of the works, heavy demolition may take place along Shwe Ta Chaung particularly between 24th and 25th (buildings on both sides of canal), south of 34th (canal totally underground) and possible demolition along most of the east bank where buildings are only few meters from canal.

Electrical lines following the Shwe Ta Chaung may require removal

Contractor to propose the most appropriate and less destructive option to limit demolitions and risks for buildings foundations.

Work to be planned in order to minimize interference with business activities and nuisances for these high density population areas. p

Option initially proposed in the PPTA is the less destructive and minimize side impacts.

Option of reconstruction of the whole canal will be difficult to implement.

WS-Regeneration of Tube Wells: No land occupation or building demolition required

No specific measure required


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WS-Upgrading WTP8: Temporary land occupation around site during works. May affect access/business of informal sector observed around

Minimize land occupation, coordinate with informal stall keepers and assist them for minimizing impact

WS-Improved Disinfection: No land occupation required. Disinfection facilities to be installed within tube wells pumping stations and inside WTP8

No specific measure required

WS-Network Rehabilitation: Short term land occupation required during works which may locally impact road traffic and access to house or business

See impacts related to Project Construction

Worker Camps Except Nankad and WTP8 up-grading, for which the Contractor may develop a worker camp, other projects as Shwe Ge or Shwe Ta Chaung interceptor, may not develop worker camps considering the limited number of workers required and the location of project in urban area.

Only office facilities should be required on site with appropriate sanitary facilities.

No particular measure anticipated. However, should a worker camp installed on site, all specifications related to this subject provided in the bidding documents will apply.

Detailed specifications for workers accommodation, canteens and health care measures are provided in the Bidding Documentation

In case of worker camp development, potential impacts may concern:

Detailed ESHS specifications are developed on these aspects in the Bidding Documents

• Water Pollution: Wastewater from camps discharged without treatment into the environment

Wastewater receives treatment before being released outside premises (septic tanks)

Contractor to monitor the quality of effluents released outside the bounds of the camps

• Insufficient drainage of camp areas with stagnant water: Proliferation of water-borne disease vectors (mainly dengue fever and malaria)

Create and maintain ditches to ensure efficient drainage and drain all stagnant water zones in camp

Regular treatment of living areas with pesticide

• Health risks resulting from insufficient hygiene in camps and inadequate medical follow-up of workers

Systematic awareness sessions for all new arrivals at the camp: meetings, posters in circulation areas, monitored by the camp chief

Prevention by systematic employment medical check-up

Monitoring of hygiene conditions at the camps

Anti-malarial prophylaxis, including mosquito netting

• Impact on worker conditions: inappropriate accommodation and subsistence for the workers

Bidding documents to include detailed specifications on camp equipment and management. Enforcement of contractor obligations by regular site inspections (PMO and PISC)

• Inappropriate drinking water supplied to workers: high risk of public health issues

Tender documents to define obligations of contractors regarding supply of potable water on project sites

Supply packaged water (20 litre tubs) on construction sites


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Operation of workshops and garages

Water pollution by stormwater drainage of hazardous products (hydrocarbons, oils and grease, paints, etc.).

Risk seems limited for Shwe Ge and Shwe Ta Chaung interceptors due to the probable limited number of engines and the availability of garages all over the city for vehicle maintenance.

Avoid maintenance of vehicles on site and rely on several garages located along main road in the vicinity for maintenance.

Drainage of workshops and garages will be equipped with oil separators.

Storage of hazardous materials and diesel will comply with obligations detailed in activity “Use and storage of hazardous products;

PMO and PISC to monitor and control used oil: Monitoring registers/logs and dedicated storage areas.

Detailed specifications related to this subject are provided in the Bidding Documentation

Dredging activities along canals

Risk of pollution by contaminated sediments from drainage canals, but eventual impact considered limited because of the poor quality of water in these water bodies (septic water)

Risks of nuisance (smells, mud) for the surrounding residents

No specific action required for dredging techniques with regard to water pollution.

Strict organization of sites to limit nuisances. Contractor to present a dredging plan prior to start works, focusing on site safety, temporary disposal and evacuation of sediment

Detailed specifications provided in the Bidding Documents

In case of heavily contaminated sediments (not anticipated), risk of pollution if disposal area not secured and appropriate

Contractor requested to carry out sediment survey and to describe disposal procedure and conditions.

Detailed specifications provided in the Bidding Documents

Hazardous products and hazardous waste management

Potential risk of accidental spillage: Leak in a storage tank, accidental spillage when handling or refuelling engines, road accident when transporting hydrocarbons Risk of soil and water pollution if management not appropriate.

Contractor to prepare hazardous products management plan addressing: Storage using containment trays, measures for preventing and detecting leaks and accidental spills, register/log of hazardous products and their use, antipollution equipment, management of used oils;

Use of dedicated storage with retention capacity.

Contractor identifies existing used oil recycling facilities in Mandalay;

Contractor to maintain a log of production/disposal of used oil

Special safety measures for refuelling engines onsite.

Plan to comply with all specifications related to this subject and provided in the Bidding Documentation

Risk of accidental fire in relation to the storage of flammable products: hydrocarbons, paints, solvents. Potential risk on most sites involving heavy machinery

Contractor prepares an Emergency response procedure in the case of accidental spillage;

Contractor provides fire equipment at each site (extinguishers, fine sand). Safety posters and list of emergency contacts displayed at each concerned site.

Plan to be non-objected by PMO at the start of construction

Risk of occupational accident as skin/eyes burning if inappropriate handling activities

Contractor provides training for personnel plus personal protective equipment and makes safety data sheets available on-site for the products concerned

-

Production of non-hazardous solid waste

Risk of soil and water pollution if domestic waste on camps/construction site note correctly managed.

Production of inert waste (plastic, metal, concrete etc) inappropriately manages creating pollution (visual)

Contractor to submit a Solid Waste Management Plan including methods and procedures for (i) Awareness training of workers, (ii) collection and storage of waste on project sites, (iii) selective collection and recycling of waste (iv) eventual collection and disposal of waste, (v) coordination with MCDC cleaning Dept.



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Contractor ensures recycling of metals, plastics and glass

Construction waste to be integrated to the fill for the WWTP

Production of concrete

Risk of water pollution by the alkaline wastewater from batching plant and concrete trucks cleaning.

Due to the small size of the Shwe Ge project, batching activity on site is not anticipated.

Should batching carried out on site the contractor will install a sedimentation pond receiving batching waters and concrete truck cleaning water for sedimentation and pH buffering before releasing water in the drainage system

Contractor (and PMO) to monitor regularly the quality (SS, pH) of effluent discharged

-

Sediment and Spoil Management

Risk is an excessive use of productive land for the disposal of spoil material.

Temporary disposal of reusable sediment before it is used may impact land use and agriculture

No particular measure if sediment used as fill for WWTP land.

Fencing of worksite

Contractor to detail sediment management in the Dredging and Sediment Management Plan including temporary disposal methods and sites


Construction activities in public roads/streets

Public safety issues related to road traffic in relation to truck traffic increase in urban zones particularly related to interceptors works (sediment evacuation) and possible spoil and fill transport to/from Nankad WWTP.

Risks related to Shwe Ge mainly concerned by the trenching of Sagaing road

Selected hauling routes and preventive/monitoring measures to be presented by the Contractor in the Road Traffic and Access Management Plan.

Specific public safety measures regarding traffic deviation when trenching Sagaing road will be detailed and be reviewed and approved by local Traffic Police.

Specifications in Bidding Documents

Risk of nuisance from air emissions from trucks and heavy engines ( excessive exhaust gas emissions or production of dust)

Contractor keeps engines regularly serviced. For dust control, Contractor implements effective speed control, regular sprinkling of sensitive urban areas and on sites, cleaning of truck wheels before leaving sites

All construction activities

Occupational health and safety (OHS) risks on sites if appropriate safety measures are not implemented.

At present, OHS consideration on construction sites in Myanmar is extremely low

Contractor prepares and enforce a Health and Safety Plan to describe organisation, preventive measures and emergency measures in case of accident;

Contractor to designate a ESHS Coordinator to ensure safety measures are enforced on sites;

Strict obligation of Personal Protective Equipment (PPE) for all workers on project sites, minimum being helmet and safety shoes, to be permanently monitored and enforced by Contractor ESHS Coordinator

Enforcement of safety measures by regular site inspections by PMO

Measures detailed in Bidding Documentation ESHS Specifications

Respect of international good practices and Myanmar labour regulations

Modification of drainage capacity of Nankad Lake during works may raise the water level of the lake involving flooding of its shores or late regression of water at the end of the rainy season or delay traditional recession agriculture on its shores

Contractor to anticipate the issue and ensure water levels observed in Nankad during and at the end of the rainy season are the same than those generally observed.

-

ISSUES ASSOCIATED TO PROJECT OPERATION

Improved Wastewater

Thingazar interceptors will Long term follow-up of improvements and integration of the Thingazar

-


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and Drainage Management

• reduce daily pollution load to surface water system by 2.4 tons BOD, 7 tons COD, 340 kg Ammonia, 230 kg NO3-N and 110 kg PO4,

• Improve quality of life through restoration of water quality of the largest urban creek in Mandalay city and reduction of smells;

Offer additional potential for urban development through beautification of restored water bodies.

improvement in the medium term urban development for this part of the city

Shwe Ta Chaung interceptors will improve quality of life through:

• Reduction of surface water pollution load by 5,000 kg BOD/day or 1,800 tons BOD/year;

Restoration of water quality of 10 km of open urban channel, densely urbanized on both sides

Monitoring of water quality in the open channel to appreciate level of improvement

-

The new WWTP with gas co-generation system will:

• Reduces surface water pollution load by 5,000 kg BOD/day or 1,800 tons BOD/year

• Concentrate organic load of treated effluent released to one point in Ayeyarwady with probably a slight alteration of initial river water quality. This will be a temporary situation before second Phase upgrade of WWTP with secondary treatment

Design of outlet to maximize rapid dilution of treated effluent in the river flow;

Water quality monitoring of effluent and of dilution plume in the river at various distance from outfall to confirm assumptions or to modify rules of operation (increased dilution at WWTP level for example);

• Generate about 10 tons dry matter or 25 tons sludge produced every day, with potential impact on land use for disposal

Monitoring of sludge quality before leaving the WWTP. Appropriate monitoring of sludge treatment

Reuse sludge as fertilizer for appropriate agricultural production, tree plantations, urban green areas

Include digestion of sludge with methane gas production and electricity co-generation. Digested sludge can be used as agricultural fertilizer after stabilisation by lime or composting

Potential impacts from new WWTP also include:

• Accidental discharge of non-treated effluent if WWTP is in stand-by or overloaded.

• Primary sludge rather smelly and not compatible with residential areas around;

• Treatment process may be affected by illegal industrial discharge of toxic substance in the sewers

Spare power source and spare pumps to replace accidental failure of equipment.

Digestion and further composting (on the future landfill site) will solve this issue of smells.

Not an issue at this stage of treatment considered by MUSIP1

All these issues to be re-evaluated during EIA study for MUSIP2

Shwe Ge is not anticipated to generate any detrimental impacts during operation. It will improve flood management in Mandalay thanks to a higher pumping capacity than the capacity of existing MCDC PS. in the river. Nankad lake level will be maintained at a lower level than present during rainy season, facilitating drainage capacity in Mandalay.

No particular measure related to environmental management is anticipated.

-


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Pumping stations located within urban area may release smells and sometimes be noisy during nighttime, nuisances which may affect quality of life of nearby residents

Monitoring of water quality in the open channel to appreciate level of improvement

-

3 EMP ORGANIZATION

3.1 Overall Organization

The project will be developed under the following conventional conditions:

Mandalay Regional Government as the Executive Agency (EA) and MCDC as the Implementing

Agency (IA);

Creation of a Project Management Office (PMO) within MCDC and based in Mandalay. This PMO

will receive the support of a Project Implementation Supervision Consultant (PISC) in charge of

supervising project design and construction activities;

Construction Contractors appointed by MCDC.

The proposed organisation for the EMP complies with this general organisation. Three complementary

levels of levels of action for environmental management will be set-up:

MCDC-PMO, will have to provide for all aspects related to environment and social including (i)

general supervision of activities carried out prior, during and after construction of the project and (ii)

coordination with other stakeholders including other Government Agencies and IFIs involved (ADB,

AFD, any other lending institution);

The Project Implementation and Supervision Consultant (PISC) will assist PMO for all aspects

dealing with environmental management preparation, provide environmental training to PMO staff,

provide coordination and supervision for all environment-related activities during construction and

report regularly to MCDC.

The Construction Contractor ESHS staff (CC-ESHS), will provide resources for effective

implementation of all measures which are defined in the EMP and detailed in the Employer’s

Requirements ESHS Specifications.

ESHS staff in the PMO, PISC and CC is intended to be independent of construction staff. ESHS staff

will work alongside construction staff, however they will report through separate channels up to their

respective executive managements.

3.2 Stakeholder’s Organization

MCDC-PMO will have an integrating role at the top of the organisation. It will be responsible for (i)

informing the political and financial agencies of the correct implementation of the EMP and (ii) ensuring

effective compliance in terms of E&S obligations and procedures in the implementation of the Project.

To do this, MCDC will appoint a PMO ESHS Manager whose role will be (i) to supervise the Project’s

environmental and social activities and (ii) to ensure coordination with the international agencies

(funding agencies, investors, panel of experts) and national agencies (other Government Ministries,

NGOs). The ESHS Manager will in particular follow up and ensure operations relating to compensation

and resettlement of APs, resulting from the implementation of the project components, are progressing

satisfactorily. The ESHS Manager will be assisted in this supervisory role by two PMO ESHS Inspectors

and the PISC.


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The PISC will mobilise, when required, a PISC ESHS Monitoring specialist (International) and a PISC

ESHS Specialist (National) to carry out training of PMO ESHS staff and preparation of semi-annual

Environment and Social Safeguards Monitoring Report (ESSMR) as required by ADB SPS.

The CC in charge of Shwe Ge PS will set up its own ESHS staff responsible for providing the interface

with its construction team. The CC ESHS Officer will be assisted by one Environment Engineer and 2

ESHS Inspectors.

Proposed organization is detailed in following Figure [1] .

3.3 Stakeholder Roles and Responsibilities

3.3.1 Role of PMO-ESHS (Implementing Agency)

Project Preparation Phase

Participate in the evaluation of the tenders and negotiation with the contractors for all environmental

and social aspects;

ensure coordination with the financial institutions involved (ADB, AFD) for compliance with their

specific environmental and social safeguards requirements;

ensure, with those concerned, the monitoring and coordination of consultations carried out with the

local population prior to starting the construction works;

coordinate with the Government Authorities concerned, the issues of land acquisition and

compensation operations required to be completed before the start of construction works;

prepare timeline for compliance with various national applicable laws and requirements including

environmental obligations;

assist PISC ESHS specialist for the preparation of ESHS specifications to be included into the

Employer’s Requirements General Specifications of the bidding documentation.

Construction Phase

Ensure coordination of activities with the PISC;

participate in ESHS coordination meetings with the representatives concerned from the PISC and

the Contractor;

carry out weekly joint ESHS site inspection with the CC-ESHS and report non-compliances (NC)

detected to PISC for official notification to CC;

follow-up non-compliances corrective measures by CC and inform PISC when NC can be closed;

directly refer results and problems encountered to the PMO-Project Director;

contribute for E&S aspects to the monthly and/or quarterly Progress Reports prepared to the

attention of the IA, of the EA and of the lenders (ADB, AFD);

provide liaison with MONREC;

provide liaison with other authorities as required.

Operating Phase

At the end of the Project construction, the Shwe Ge PS will come under the responsibility of MCDC

Department of Drainage. The department will need to be clearly informed about the environmental

monitoring requirements and to organize accordingly. The PMO-ESHS Manager will:

Ensure coordination between MCDC Departments on environmental issues and monitoring needs;


16 IAS 005 Page 9

ensure required measures on site are efficiently implemented;

ensure effective completion of the rehabilitation of the sites temporarily used during construction;

Figure [1] PROPOSED ORGANISATION FOR EMP IMPLEMENTATION

Source: PMO PISC, 2019

3.3.2 Role of the Project Implementation & Supervision Consultant (PISC)

At the start of its Contract, the PISC-ESHS specialist will prepare detailed ESHS specifications to

be included in the Employer’s Requirements of the bidding documentation. These specifications

are attached as Appendix 1 to the up-dated EMP;

to provide assistance if required to bid evaluation for ESHS aspects;

to provide training to PMO-ESHS Manager and staff regarding content of EIA report, EMP

obligations, CC specifications, organization of PMO for environmental management;

to prepare baseline template documentation required for PMO-ESHS activities: weekly, monthly

report structure, template checklists for site inspection, for safety inspection, template for non-

compliance notification, etc.;

to ensure review and comments of the ESHS Management Plan to be submitted by the CC for non-

objection prior to the start of works;


16 IAS 005 Page 10

to prepare semi-annual Environmental and Social Safeguards Monitoring Report as requested by

ADB SPS (2009);

to provide when required assistance to PMO for all ESHS matters in relation to the Project.

3.3.3 Role of the Construction Contractor ESHS Manager (CC-ESHS)

The CC-EHSC activity must be devoted solely to the CC’s EHS management. He must be sufficiently

high-ranking in the organisation to be capable of imposing his decisions on the Works Supervisors and

Foremen. In particular, the power to stop construction activity, for reasons of environmental protection

or safety, is a fundamental prerogative to ensure efficient environmental management on construction

sites.

The CC-ESHS, with the support of his team, will have the following responsibilities:

to ensure construction activities comply with ESHS specifications defined in the Bidding Documents

and being part of the Contract;

to ensure all sub-contractors of the main contractor comply with the same ESHS obligations;

to prepare ESHSMP and programs as specified by the Bidding Documents, in particular the

monitoring programs;

to ensure ESHS good practices for construction activities are implemented on all construction sites

used by the Contractor or his sub-contractors, by calling on his inspectors to make regular

inspection visits;

to carry out weekly ESHS inspection visit with PMO-ESHS staff;

to treat non-compliances notified and instruct construction teams to apply the necessary remedial

measures immediately;

to prepare weekly and monthly activity reports for submission to PISC-ESHS;

to organize and perform ESHS training of CC staff (management & workers).

4 KEY ENVIRONMENTAL MANAGEMENT PROCEDURES

4.1 Communication Procedures

4.1.1 Internal Communication

The efficiency of ESHS management depends on a clear organisation of communication among the

stakeholders. Clearly defined channels are required for handling expeditiously all possible

environmental disorders and for implementing efficiently the necessary remedial actions, especially in

emergency situations.

The following table presents the key links with regard to internal communication among the stakeholders

during the construction period.

Table [2] MAIN STEPS OF INTERNAL COMMUNICATION

ORIGIN RECIPIENT FREQUENCY SUBJECT

PISC-PM PISC-ESHS Weekly Updating the construction programme; specific construction activities in the coming period and their location

PISC-PM PMO-ESHS, PISC-ESHS

Ad hoc Additional needs for land, or notification of a change in construction techniques

PMO-ESHS PISC-PM Weekly Submission of NC notifications (following weekly joint site visit with CC-ESHS) for official notification to CC by PISC-PM


16 IAS 005 Page 11

ORIGIN RECIPIENT FREQUENCY SUBJECT

CC-EHSC PISC-PM Monthly List of training modules organised in the past month and the personnel concerned (list of attendence)

PISC-PM PMO-ESHS Immediate (same day)

Memo to inform on any observed non-compliance of level III; proposal to suspend the works on the incriminated site if justified

PISC-ESHS PISC-PM PMO-ESHS, PMO-PM

Semi-Annual Preparation of semi-annual Environmental and Social Safeguards Monitoring Report (ESSMR) as requested by ADB SPS.

PMO-PM ADB Semi-Annual Submission of ESSMR to ADB.

Note: PMO-ESHS (ESHS Manager from MCDC PMO) – PISC-ESHS (Environmental Monitoring Specialists from PISC) – CC-EHSC (Contractor’s ESHS Coordinator)

4.1.2 External Communication

External communication for environmental and social subjects will be the prerogative of MCDC through the intermediary of his PMO-ESHS, assisted when required by MCDC’s Director of Communication. This communication will mainly concern exchanges of information with the media, with NGOs and with Government representatives at Central and Regional levels and with local residents and communities within the framework of the Grivance Redress Mechanism (GRM). The PISC and the CC may only intervene in these exchanges when expressly invited to do so by MCDC or PMO.

4.2 Procedure for Handling Environmental & Social Events

An important element of the process of communication among the parties is the ranking of events which

do not meet the obligations and ESHS objectives assigned to the project. These situations detected on

site by PMO-ESHS or by PISC staff must be notified to a higher level but following procedures that are

graduated according to the extent of the risk and the urgency of remedial action.

Environmental events correspond to non-conformities (Non-Compliances, NC) and are subdivided into

four levels. The communication and handling procedures depend on the level of non-conformity. Level

III represents the most serious incidents, while level 0 represents the incidents of least gravity.

Level 0 (Observation Notice): This level concerns day-to-day situations of low severity and risks which

are directly discussed between the observer (PISC, PMO) and the CC (site supervisor), as for example

some housekeeping on site, cleaning of a toilet, re-arranging waste disposal etc. No paper notification.

Level I (Minor Incident): Situations on Level I are addressed on a day-to-day basis at the time of site

visits and routine meetings; the recommended measures are generally discussed on the spot with the

construction teams concerned. Formal communication takes place through the Non-Compliance

Notification form filled by PMO-ESHS and submitted to PISC for official notification to CC. Examples of

NC1 include site inappropriately fenced or controlled at entrance, inappropriate storage of oil or fuel (but

in small quantities and without immediate threat for environment), minor leakages from oil container or

garage areas, inappropriate maintenance of sedimentation and drainage facilities, safety obligations

(PPE, scaffolding, safety training, permit to work, etc.) inappropriately implemented, lack of road signs,

excessive noise or speed at site boundary, employees misconduct within worksite facilities, etc.

Level II (Moderate Incident): NC of Level II is notified by PMO-ESHS to PMO Manager and PISC

Project Manager for notification to CC Site Supervisor within 48 hours. Proposed corrective measures

must be implemented as rapidly as possible, not later than one week after NC notification received by

CC. Examples of NC2 include any NC1 left uncorrected after several notifications or within acceptable

deadline, inappropriate storage of hazardous materials as oil and fuel with potential threat for the

environment or public health and safety, accidental spill of petroleum products less than 100 litres

volume with no serious threat for the environment, significant leakages from hazardous material


16 IAS 005 Page 12

containers, activities performed outside the worksite boundaries (and without agreement from the PMO),

inappropriate management of solid waste with potential health issues (vectors), serious breach in the

respect of safety obligations with potential risks for workers or communities, serious misconduct of

workers within worksite (fighting, drugs, alcohol) or outside with communities (without violence), etc.

Level III (Major Incident): The PISC Project Manager and the PMO Project Director must be informed

on the day an event is observed. The corrective measures must be applied within three days. Should

more time be required to implement a corrective measure, or if the risk is imminent, the PISC PM may

order suspension of the works concerned until the observed situation returns to normal. Examples of

NC3 include any NC2 left uncorrected after several notifications or within acceptable deadline, any

accidental spill over 100 litres, any accidental spill (even less than 100 litres) located within 30m from a

water body, deliberate discharge of hazardous waste in the environment, dangerous behaviour on public

road, any breach in the safety which may result in an immediate and serious trhreat for the employees

or the communities, major misconduct within and outside the worksite, non-respect of core labor

standards (CLS related to freedom of association and collective bargaining, abolition of

forced/compulsory labour, abolition of child labour and elimination of discrimination in respect of

employment/occupation).

It is worth to mention that this Project internal procedure does not prevail over the national applicable

laws which apply particularly for most serious non-compliances related to public safety, CLS and

pollution.

Any NC left unattended by the CC for a duration considered excessive may be raised to the following

higher level.

PMO notification of incident is required within 1 hour in case of serious bodily injury and within 24 hours

for any near-missed incident which could have led to serious injury or damage to private property or the

environment (ESHS specifications 2.5.2.6.3).

4.3 Recruitment Procedure

Recruitment will be made preferentially in Mandalay to minimize the requirement of worker camps in

number and size and minimize related problems.

Recruitment will include a systematic medical check-up of each employee, covering the candidate’s

general condition and his or her hearing and visual capacities. Recruitment procedure of the Contractor

shall be compliant with the Core Labour Standards (CLS), particularly in relation to the abolition of child

labour and forced/compulsory labour. To avoid any recruitment discrimination, the tests relating to

infection risks (tuberculosis, malaria and other forms of parasites, STD) will be performed in Mandalay

hospital facilities after the candidate is recruited. The precise procedures to be put in place will be

compliant with the obligations of the Myanmar Labour Regulations regarding particularly work contract

conditions, working time and minimum wages.

4.4 Grievance Redress Mechanism (GRM)

A grievance redress mechanism (GRM) will be established by MCDC in compliance with ADB’s SPS

(2009) requirement to prevent and address workers and community concerns. The GRM will be

accessible to all workers involved on a worksite and members of the concerned community. Multiple

points of entry, including face-to-face meetings, written complaints, suggestion boxes, telephone hot-

line or e-mail, will be available. Public grievances addressed by the GRM will most likely relate to

environmental issues during the construction phase, as consultations with potentially affected people

conducted during project preparation confirmed their basic support to the project. Grievances will most

likely include damage to public roads due to heavy vehicle operation and transportation of heavy

equipment and materials; disturbance of traffic and increased traffic congestion; dust emissions;


16 IAS 005 Page 13

construction noise; inappropriate disposal of waste materials; damage to private houses; safety

measures for the protection of the general public and construction workers; water quality deterioration,

disruption of services (water supply, electricity), loss of access, etc.

MCDC wil implement a Grievance Redress Committee (GRC) integrated into the Department of Public

Relations and Information (DPRI) of MCDC. The GRC will basically address those complaints related to

construction activities when the grievance cannot be closed at the level of the contractor. The GRC, as

defined in the RAP, will be headed by the Senior Officer of DPRI and would include representatives from

townships, from civil society (Woman Association, Elder groups, Social Welfare groups) and Community

representatives from the complainant's ward.

When construction starts, a sign will be erected at each construction site providing the public with

updated project information and summarizing the grievance redress mechanism process including

details of the GRM entry points. The contact persons for different GRM entry points (such as PMO,

community leaders, contractors and operators of project facilities) will be identified prior to construction.

The contact details for the entry points (e.g. phone numbers, addresses, e-mail addresses, etc.) will be

publicly disseminated on information boards at construction sites and on MCDC website.

The Contractors shall follow the GRM procedure in case of community member complaint related to

construction activities or in case of worker complaint in relation with working conditions (accommodation,

occupational health and safety, worked hours, remuneration, etc. Any complaint will be first reviewed by

the Contractor who shall propose a redress solution and answer the complainant within a week. If no

appropriate solution can be found, the contractor shall forward the complaint to the GRC within five (5)

working days who will assess the eligibility of the complaint, identify a solution, reply to the affected

person, convey the agreed redress solution to the contractor for implementation of the solution within 7

working days.

5 ACTION PLAN PRIOR TO CONSTRUCTION WORKS (PPA) Necessary resources and references must be available and totally operational from the time the works

start. To this effect, a number of activities are to be undertaken before the start of construction works.

These actions cover mainly the aspects of recruitment, organisation and training for MCDC-PMO as

well as the preparation of bidding documentation. Some complementary investigations aimed at defining

the baseline situation more precisely will also be required either under PMO or a specific contractor

responsibility. The main recommended actions for this pre-construction period, resulting from the impact

analysis, are detailed in the following paragraphs in the form of a Preliminary Programme of Action

(PPA).

5.1 PPA-01: Appointment of PMO-ESHS Manager

The MCDC-PMO will appoint the PMO-ESHS Manager early enough to allow for its training before

construction works start. The PMO-ESHS will be assisted at the start of his mandate by the Project

Implementation Consultant (PISC) who will deliver training on ESHS management.

5.2 PPA-02: Capacity Building of PMO-ESHS

PISC-ESHS will carry out training of the PMO-ESHS and other PM0 staff at the early stage of its

recruitment. Purpose is to have PMO ESHS staff fully operational at the start of the project construction

activities. Training will be carried out in MCDC compound and will focus on:

• Detailed review of impact analysis and mitigation from the MUSIP1 IEE and national EIA;

• Detailed review of EMP Program of Action;

• Organization of MCDC PMO for EMP implementation;


16 IAS 005 Page 14

• Basics for site inspection practices: organization of visits, frequency, control checklist;

• Basics for non-compliance procedures: reporting procedure and form, organization of follow-up, procedure for resolution approval;

• Data management for PMO-ESHS: key information to be stored, data base organization, registers;

• Structure and content of weekly and monthly reports.

Main supervision templates are provided in Appendix 2 of this up-dated EMP.

5.3 PPA-03: PMO Capacity Building on Health and Safety

MUSIP construction sites must be compliant with international good practices regarding health and

safety of workers on sites. This project may even be considered as a pilot project for introducing good

ESHS practices in MCDC and more widely as a demonstration window in Mandalay city.

The PISC will organise safety training courses for the staff of MCDC, not limited to PMO only but

extended to all technical departments of MCDC. The aim is to provide the basics of safety rules and

organization of constructions sites and for the PMU staff, to clearly understand what must be required

from the contractors on the sites.

Similarly, as described under following Action Plan during Construction, the Contractors will be

contractually requested to organise awareness training on health and safety for all their staff.

5.4 PPA-04: Preparation of Communication Instruments

In support and follow up to the public consultations carried out within this PPTA, it is important to prepare

appropriate communication material rapidly, allowing MCDC-PMO to present, before starting the works,

clear information on the design of the project, on the phasing of construction works, on the recruitment

procedures and on the environmental and social measures which will be implemented.

Preparation of a proactive communication is required to ensure the widest possible circulation of

information prior to the start of works. The communication tools to be developed include:

• Colour flyers and posters to be posted all along the various MUSIP1 sites;

• Articles in the press and radio or TV messages;

• The EIA documentation available for consultation by any person, at MCDC and Township levels.

These documents will be prepared under the PMO-ESHS authority with the assistance of MCDC

Communication Department and of the PISC.

5.5 PPA-05: Preparation of the Contractor E&S Specifications

Effective consideration of the EHS during construction activities pre-supposes the production of a clear,

complete and detailed contractual document at the time the contract is awarded. This means including

the specifications which will lay down all the ESHS obligations to be imposed on contractors by MCDC

in the Bidding Documentation. These requirements are presented in Section 6 (Employer’s

Requirements) Part 1 (General Technical Specifications for the Works). The PISC-ESHS will prepare

these ESHS specifications. These specifications will detail in a practical and operational way the ESHS

obligations presented in the present EMP.

The document will set out all the ESHS obligations imposed to the contractors and the principles and

measures required for complying with. These obligations will be articulated around the key fields of

environmental, social and safety management for all construction activities in relation to MUSIP1

components, including:


16 IAS 005 Page 15

• The compliance with all applicable obligations of Myanmar Labour Law;

• the compliance with Core Labour Standards related to freedom of association and collective bargaining, abolition of forced/compulsory labour, abolition of child labour and elimination of discrimination in respect of employment/occupation;

• the general specifications for good environmental management which will be applicable to the contractor at any place of the worksites and at all times, covering subjects as ESHS training/awareness of CC staff, management of hazardous substances and waste, protection of biodiversity, prevention of water and air pollution, preservation of soils, spoil management, site rehabilitation;

• the minimum conditions applicable to contractors’ camps and installations, covering aspects related to housing, catering, waste management, drinking water, sewerage and conditions of public hygiene;

• the minimum conditions applicable to the contractor for the management of employees’ health and safety;

• the minimum conditions applicable to the contractor for effective environmental protection of the worksites and of their adjacent areas, densely urbanized;

• the minimum conditions applicable to the contractor for the management of the social aspects of construction activities including procedures for temporary land occupation, compensation in case of damage, human resources management: recruitment, employment contract, health and accident insurances.

A specific monitoring program will be set up to ensure that the contractors fulfil their environmental and

social obligations, detailed in the following section relating to the Construction Phase. In practice, the

selected contractors will be asked to draw up a number of specific environmental plans, within a

specified period of time after the contract is notified, describing how these contractors (and their sub-

contractors) will be organised and how they will work together to meet their environmental and social

obligations. The list should cover the following key subjects:

1) Sediment management plan,

2) Spoil disposal management plan,

3) Solid waste management plan,

4) Hazardous materials management plan,

5) Air Emission and dust control plan,

6) Noise and vibration management plan,

7) Wastewater management plan,

8) Water quality monitoring plan

9) Physical cultural resources management plan,

10) ESHS training and awareness plan,

11) Road traffic and access management plan,

12) Occupational health and safety plan,

13) Construction worker camps management plan,

14) Recruitment and labour management plan,

15) Site decommissioning and rehabilitation plan,


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5.6 PPA-06: Additional Study of Ayeyarwady Water Quality

The situation regarding water quality issues around MUSIP1 sites is far from sensitive as most of the

surface water bodies potentially concerned by construction activities are already highly polluted,

receiving most of the urban effluents produced by the city of Mandalay. A water quality monitoring of

Thingazar and of the canals during the construction stage is not a priority. However, the project will

eventually discharge in the Ayeyarwady River the treated effluent from the proposed WWTP. Only one

spot sampling of river water was carried out during the PPTA study near the future WWTP outlet, which

needs to be complemented for establishing a solid baseline situation, required to eventually appreciate

the eventual impact of the discharge on the river water quality.

The study will involve sampling and analysis on a quarterly basis over a full year, in order to appreciate

possible changes in Ayeyarwady water quality in accordance with the hydrological period of the year.

Sampling will be carried out in 3 stations:

• Station 1 at the level of the anticipated discharge point

• Station 2 about 100 to 150 m upstream Station 1 and

• Station 3 about 100 to 150 m downstream Station 1

The following parameters will be measured during this first survey: pH, Total suspended solid (TSS),

Dissolved oxygen (DO), COD, BOD5, NH4+, Cl-, Nitrite (NO2), F-, Nitrate (NO3

-), Phosphate, Cyanide,

As, Cd, Pb, Cr3+, Cr6

+, Zn, Ni, Fe, Hg, Cu, oil & grease, Coliforms.

Exact location of sampling points will be defined when the detailed design of the facility will be

completed. The survey may be organized any time until 1 year before the end Nankad WWTP

construction. PMO will appoint a registered laboratory to carry out the study.

5.7 PPA-07: Survey of Dredged Sediment Quality

A sampling survey of sediments in the canals to be dredged (Shwe Ta Chaung, Mingalar, Ngwe Ta

Chaung) will be organized in order to identify more precisely (i) the level of sediment contamination by

heavy metals, (ii) the sections/areas where sediment could be seriously contaminated and (iii) special

measures to be considered for disposal.

Survey will be organized by the Contractor in charge of the related components (MYWW/1.0 and

MYWW/2.0) at the initiation of its contract, prior to the start of canal cleaning operations. The contractor

will appoint a registered laboratory for this purpose. Analysis will concern pH, texture (grain size), total

organic matter, total Nitrogen, total Phosphorus as well as heavy metals: Cd, Cr, Cu, Fe and Mn which

are the heavy metals detected during the survey carried out for the IEE preparation in 2014. Other

metals as As, Pb, Zn, Ni and Hg were analyzed but not detected in any of the 9 samples.

Results will be compared to most recent applicable guidelines, particularly those under the Oslo

Convention. The Contractor will have to propose specific management measures for handling and

disposal of sediment showing levels of contamination above applicable guidelines or standards.

6 ACTION PLAN DURING CONSTRUCTION STAGE (PAC) The following PAC provides baseline information for further preparation of ESHS Specifications to be

part of MUSIP1 bidding documentation. The PAC includes (i) activities to be implemented by the

Contractors on their worksites and (ii) supervision activities mainly under PMO responsibility.


16 IAS 005 Page 17

6.1 Activities under Contractor Responsibility

6.1.1 PAC-01: Contractor ESHS Management Plan

As soon as the Contract is notified the Contractor shall prepare a draft Construction Contractor

Environmental and Social Management Plan (CC-ESHSMP) to be submitted to PMO for comments and

eventual non-objection. The CC-ESHSMP represents the unique reference document in which the

Contractor details all organisational and technical provisions implemented to satisfy the obligations of

the ESHS specifications. No construction activity will be authorised by PMO before the CC-ESHSMP

has been submitted and approved by PMO.

The CC-ESHSMP shall be structured into 3 parts:

Part 1: Management Document, which defines the Contractor’s general environmental and social

commitments in terms of organization and production: personnel with roles and responsibilities,

mobilized resources, site procedures, communication, internal management of non-compliances,

documents and data management, auditing;

Part 2: Sectorial Technical Plans (STPs), which details ESHS best practices implemented by the

Contractor on the worksites to satisfy the present specifications. The list of technical plans follows

closely the list of plans provided in the ESHS Specifications and presented above in PPA-07;

Part 3: Site Specific Plans (SSPs) which defines, for each worksite under the Contractor

responsibility, the specific ESHS measures to be implemented by the Contractor and fully supported

by drawings and maps.

Parts 1 and 2 of the CC-ESHSMP must be finalized and non-objected by the PMO prior to the start of

any work on worksite. Part 3 will be prepared site by site, depending on the site opening program

established by the Contractor, but approved SSP will be a prerequisite for starting work on a specific

site.

6.1.2 PAC-02: Sediment Management Plan

The technical studies estimate that significant volumes of dredged materials will be produced, from the

works in Shwe Ta Chaung, Mingalar and Ngwe Ta Chaung canals. The Contractor(s) in charge of

dredging operations will be required to produce a Sediment Management Plan which will highlight the

risks of contamination, the possibility of sediment re-use and the minimization of the spoils to be

disposed in a dedicated site. The Plan will respect the objectives set out in the Bidding Document ESHS

Specifications, which will include:

Dredging methods and measures to control contamination of materials during collection, transport

and disposal;

Sediment volume anticipated including fraction re-usable for fill with anticipated schedule of

production;

Anticipated volume and location of contaminated sediment based on sediment quality survey (See

PPA-08);

Description of sites proposed for temporary or permanent disposal of materials.

Erosion and sedimentation shall be controlled during earthworks activities as those anticipated at

Nankad WWTP and at Shwe Ge PS. A principal effort at the worksites shall be the management of

erosion along excavated surfaces and spoil dumping areas especially during the wet season when the

volume of runoff is expected to be high.

The Contractor shall prepare an erosion and sediment control plan in accordance with relevant best

practice guidelines. It shall detail all site-specific measures the Contractor will implement during the


16 IAS 005 Page 18

construction phase to prevent an increase in sediment loads being exported from the site. It shall cover

site drainage in relation to storm water management.

6.1.3 PAC-03: Spoil Disposal Management Plan

Spoil will be produced from earthworks at Nankad WWTP and Shwe Ge but also from road excavations

along Thingazar for implementation of the interceptors. Disposal site under consideration will request

prior approval of PMO.

Before starting operation on the disposal area, a site drainage system shall be put in place. To increase

stability and resistance to stormwater erosion, materials deposition sites must not be more than 6 metres

high and must not have a slope greater than 1.5:1. The slope must be intercepted at a height of 3 metres

by a berm at least 2 metres wide which must include a drainage ditch. For permanent spoil deposition

zones, the following conditions shall apply: Maximum slope 1.5:1; berm 2 meters wide every 3 meters

of height carrying a peripheral drainage ditch; the spoil shall be regularly shaped and compacted to

ensure its long-term stability.

Unless indicated otherwise by the PMO, the top 20 cm of the soil shall be considered as topsoil. After

vegetation clearing, all topsoil from temporary or permanent worksite shall be removed and disposed

separately from other excavation spoil. Topsoil shall be stored in dedicated areas, separated from other

spoil disposal areas for eventual use in site rehabilitation operations, considering it value for

revegetation. Topsoil stockpiles shall be deep ripped to provide for moisture retention and re-growth.

Drainage and erosion from the stockpiles shall be controlled by locating them in areas away from

drainage lines.

6.1.4 PAC-04: Solid Waste Management

A waste management programme will be established and will be mandatory for contractors and their

sub-contractors. The programme will include two waste management plans which will be prepared and

implemented by the contractors following the common directives fixed by MCDC. The first relates to

domestic waste (mainly generated in worker camps) and other non-hazardous waste generated on the

construction sites, while the second is related to hazardous wastes. The objectives of the programme

are:

to minimize the generation of wastes by carefully considered use of raw materials;

to sort and treat the wastes in order to limit their environmental impact;

to raise awareness and train personnel in good waste management practices.

These plans will include procedures, in accordance with local regulations or with international best

practice, concerning the handling, transport, storage, treatment and elimination of wastes depending on

their category:

Non-hazardous wastes (Group A): putrescible wastes from the camps and canteens, paper,

cardboard, plastics, wood and vegetation, inert wastes from construction or demolition (concrete,

scrap iron, bricks, etc.);

Hazardous wastes (Group B): wastes that are corrosive, explosive, toxic, representing a degree of

danger for humans or for the ecosystem. In the context of the present project components

considered, this will mainly include engine oils and used hydraulic fluids, the residues of paints,

solvents and resins, first aid medical wastes, sludge from septic tanks and mobile toilets, various

concrete additives (but with a lesser degree of danger for the latter).


16 IAS 005 Page 19

6.1.4.1 Non-Hazardous Waste management

A system of waste segregation at source, ensuring separation of metal products (including drink cans

or food cans), plastic products (bottles, cartons, wrapping, etc.), glass bottles, paper and cardboard, will

be set up on the construction sites and in the camps. All these products will, as far as possible, be made

available for collection by outside contractors responsible for recycling.

The workers’ camp will be provided with two types of covered bins for selective collection of the various

products listed above: putrescible in one, for recycling in the other. The contractor will carry out

systematic awareness campaigns among residents of the camps to promote efficient use of these refuse

bins.

On the construction sites, metal wastes that have not been polluted by hazardous substances (oils,

acids, paints, etc.) will be collected in containers for recycling. The same applies to wood and cardboard

and plastic packaging. It will be forbidden to burn plastic or lubricants.

Concrete and plaster debris that is not reused will be collected and dumped with other materials mainly

from the dredging of Thingazar and Shwe Ta Chaung.

The Contractor will prepare a detailed Action Plan indicating the anticipated volumes of non-hazardous

waste to be produced, the procedures for management, collection and disposal, the technical means

implemented, the location and dimensions of the controlled landfill, the contact details of the companies

involved in waste recycling, as well as the training programs to raise awareness among workers on this

subject.

6.1.4.2 Hazardous Waste Management

Should maintenance of heavy equipment happen on site, used engine lubricants from maintenance

activities or floating oily residue from oil separators will be collected in 200 litre drums with a view to

recycling. The drums will be stored in a dry and covered area, surrounded by a bund the height of which

will ensure retention of a volume equal to at least 110% of that of the largest container stored in the

area, and equipped with an oil separation system at its outlet. The contractor will identify an acceptable

solution where the waste can be burned or recycled. A register will be maintained to record all handling

of used lubricants, for the purpose of monitoring wastes. Machine and plant maintenance operations will

be centralised in appropriate area allowing collection of the used oils and hydraulic liquids.

Should the use of chemical substances happens on sites, the following rules shall be followed: (i) give

preference to substances with low toxicity values and minimize quantities to use, (ii) used chemical

substances will be stored in containers or drums in the same storage areas as used oils, as long as

these substances are compatible; (iii) otherwise, they will be stored in a safe area protected from

inclement weather. The possibility of reuse in situ will be evaluated; failing this, the materials will be

returned to the supplier or to appropriate waste treatment installations.

Sludge from septic tanks from construction sites or worker camps will be collected by MCDC Cleaning

Department pumping trucks and transferred to the dedicated oxidation ponds.

6.1.5 PAC-05: Hazardous Substances Management

A plan for the management of chemical substances will be prepared by the Contractor, detailing the

measures planned for minimising pollution risks. The program will be applicable to all project activities

involving the handling, storage and use of substances catalogued as hazardous. The information set

out in this programme will cover the following aspects:

procedure for registering and monitoring any substance of a hazardous nature including in particular

the drafting of a safety data sheet per substance;

procedure for identification of alternative and less hazardous substances;


16 IAS 005 Page 20

handling and storage conditions, including details on compatibility of the substances;

emergency procedures in case of a spill;

conditions for final treatment of residues or recycling.

Chemical substances will be stored in a locked container located on a watertight floor surrounded by a

bund, capable of storing at least 110% of the volume of the largest receptacle placed there. Each storage

site will be provided with a substance collection pit, absorbent products and extinguishers. Standard

signs will warn of the presence of toxic substances.

The substances’ safety data sheets will be available on the site and from the CC-EHSC of the contractor

concerned. All chemical substances stores will be regularly inspected in order to detect any possible

leakage or damage to the containers.

The largest volume of chemical substances anticipated under a project of this type concerns

hydrocarbons (diesel, oil and grease). The programme will lay down the conditions to be respected for

storage and refuelling of machinery.

The programme will specify the pollution control equipment to be installed by contractors at the storage

sites: anti-pollution kits, extinguishers, substance description sheets, etc.

At each site, the employees in charge of handling chemical substances will be given special training

relative to best practice and emergency measures in case of an incident (see PAC-04 below).

6.1.6 PAC-06: Air Emission and Dust Control Plan

A program to limit atmospheric and noise emissions will be put in place in all areas likely to be affected

by construction of the Project. Emissions of exhaust gases and fumes will be limited by appropriate

measures including particularly the selection and good maintenance of trucks, heavy equipment engines

and others as generators or compressors. Dust caused by road traffic on unpaved surfaces (for example

west shore of Thingazar creek) will be subject to reduction measures in residential areas, by requiring

the contractor to water spray the ground at regular intervals, i.e. at least two to four times per day during

periods without daily rainfall. All loads of fine materials potentially causing dust to be spread during

transport will be covered by a tarpaulin. In storage areas, watering will be recommended for all materials

likely to generate dust. Wheels of trucks will be washed every time before leaving sites where dredging

or earthworks occur, to avoid deposition of sludge on public road and later production of dust.

6.1.7 PAC-07: Noise and Vibration Management Plan

Noise will be the subject of regular monitoring by the PIC-MES to ensure that the limits imposed for the

sites are respected or that the employees exposed to higher noise levels are appropriately equipped

with PPE. Measures will be taken to reduce noise levels and the corresponding disturbance on the site

and along the access roads: maintenance of plant and vehicles, use of soundproofed equipment,

reduction of the hours of use of certain noisy activities.

The Bidding Document Specifications will define the thresholds to be respected by the contractors in

terms of gas emissions, dust and noise.

6.1.8 PAC-08: Wastewater Management Plan

No wastewater shall be discharged into natural water bodies if any of the quality criteria considered is

above the permitted limit as per the applicable standards defined by the MONREC EQEG (2015). In

such case, a treatment to reduce the pollutant load within permissible limits shall be applied to the

wastewater prior to discharge into the natural environment.


16 IAS 005 Page 21

The Contractor shall prepare a Wastewater Management Plan which sets out the treatment principles

adopted for the various worksites and activities. The Contractor selected options shall be justified in

terms of (i) forecasted load, (ii) applicable quality standards for treated effluent and (iii) treatment

procedure considered. The Plan shall be submitted to the PMO for comments and non-objection prior

to the start of related wastewater treatment facility construction on worksite.

Grey and black waters from worker camps shall be directed to septic tanks appropriately sized according

to the population serviced. Grey water from canteens shall be directed through an oil separator before

being discharged into a septic tank. Stormwater from fuel /oil storages areas, workshops or garages

shall be transferred to an oil separator before discharge into the drainage network.

Wastewater from batching activities and cleaning of concrete trucks shall be collected in sedimentation

ponds and buffered by acid in order to reach pH in the range 6-8 prior to discharge into drainage system.

Sludge from cleaning maintenance can be mixed with spoil in a spoil disposal area.

Sludge resulting from septic tanks maintenance shall be discharged in the appropriate facility managed

by MCDC.

6.1.9 PAC-9: Contractor Water Quality Monitoring Plan

The contractor will prepare a water quality monitoring plan to appreciate the performance of the

environmental management implemented on the sites. This monitoring will control the quality of liquid

effluents (wastewater, drainage water) leaving the limits of the work site concerned and their compliance

with applicable norms or standards provided in the bidding documents specifications.

The contractor will be responsible for monitoring himself the quality of all discharges leaving its sites or

subcontracting a competent consultant or local agency to do so. The parameters to monitor will be

defined according to the type of discharge (grey water, stormwater) and detailed in the Bidding

Documents Specifications.

Sampling sites and parameters may change in the course of construction in order to adapt to the areas

of activity and the types of activity observed, particularly for linear components (interceptors, canal

dredging, water pipes). The monitoring will be carried out on a monthly basis.

This monitoring will be controlled by PMO-ESHS who may carry out control measurements at similar

location points within its own water quality monitoring program.

Compliance monitoring will concern at least the following water quality indicators:

organic pollution: BOD5, nitrates, phosphates, (particularly related to the camps areas);

oils and grease, relating to drainage water from the areas used for mechanical activities, storage of

hazardous substances (hydrocarbons) and wastewater from canteens;

suspended solids in drainage water and used also as performance criteria for the dredging activities

and for sedimentation basins;

groundwater quality in the vicinity of the Nankad lake WWTP

6.1.10 PAC-10: Protection of Cultural Resources

The IEE confirms that the project components are not affecting any cultural site or building. However,

as some components involve significant excavation or dredging works (Water storage, Thingazar creek),

the chance to find any physical cultural resource does exist, particularly in Mandalay.

The Contractor will be requested to define an emergency intervention procedure (chance to find

procedure) in case a discovery is made or an interaction is observed during the works. This procedure

will address:


16 IAS 005 Page 22

immediate measures to stop work at the site concerned and mark out the area to be protected;

information procedure involving the CC-ESHS, the PISC and PMO-ESHS;

approval of the measures decided by PMO;

organization for the removal of the resource;

closure of the incident and resumption of work.

6.1.11 PAC-11: ESHS Training and Awareness Plan

The objective of this plan is to ensure effective implementation of the measures proposed under the

EMP on the construction sites. This Plan will define the general training programs (awareness training)

for the attention of all personnel and the specialized training programs intended for the employees

involved in particularly sensitive activities from the environmental standpoint (management and

distribution of hydrocarbons, hazardous waste management, etc.). Each new recruit must participate in

the awareness-raising program within 15 days following his recruitment. Each employee in charge of

sensitive activities will follow a catch-up session every 6 months.

This training will be delivered by the CC-ESHS of the main Contractors or by a specialized consultant

appointed by the contractors. All personnel shall be trained. The sessions shall be recorded in a register

with the names and attendance signatures of all participants.

The ESHS training and awareness raising program on the sites will cover the following priority subjects:

worker’s rights and obligations;

grievance redress mechanism (GRM) procedures;

rules for waste management within the sites;

rules for management of hazardous substances and wastes, particularly their storage authorized

exclusively in specially adapted areas;

pollution control, in particular the response required in case of an accidental pollutant spill;

protection of sites against fire;

protection of sites against erosion and sedimentation;

procedure to follow in case of discovery of a physical cultural resource;

rules for traffic safety on public roads and within the sites;

principles for saving energy and other resources;

applicable penalties in case of infringement against the established rules.

Complementary provisions will be made relating to hygiene, health and safety under all aspects that are

not covered by the Health and Safety Program and the corresponding training programs.

6.1.12 PAC-12: Road Traffic and Access Management

Road traffic is a prime cause of accidents during the construction phase of infrastructure projects. It is

therefore essential to regulate traffic both on site and outside. This is particularly significant for the

present project as (i) several components are located in dense urban area and (ii) the project will involve

dredging of significant volume of sediment to be evacuated and which may generate heavy traffic of

trucks. Various measures will be considered and adopted by the contractors:

Awareness raising and training of drivers of trucks on elementary traffic safety rules and on the

legal risks: driving under the influence of alcohol or drugs, excess speed, monitoring of tyre

condition, load stability, etc.;


16 IAS 005 Page 23

visual acuity of all recruited drivers and their ability to drive;

provision for parking trucks not encroaching on the roadway;

respect of speed limitations;

Access to the construction sites will be indicated by appropriate road signals.

The Tender Documents will set out all these obligations as well as the penalties that will be applied to

contractors and their sub-contractors in case of infringement.

6.1.13 PAC-13: Occupational Health and Safety Plan

The Contractor shall prepare an OHS Plan which identifies and specifies:

6.1.13.1 Occupational Safety Measures

Occupational health and safety risks in relation to construction activities;

Prevention and protection measures to control OHS risks;

Dedicated resources: staff and facilities;

Works requiring work permits;

Medical emergency procedures including identification of, and agreement with a referral hospital;

Monitoring program for health and safety including selected indicators and methodology for follow-

up.

This plan shall apply to the Contractor and all of its sub-contractors. A hard copy of such OHS plan must

be available any time on site to be presented upon request to the PMO or the PISC, to an employee or

to a sub-contractor.

At least one OHS meeting per month will be organized with the attendance of the PMO-ESHS. The

Contractor will organise one weekly meeting per worksite, to identify risks related to new construction

activities and to brief staff on applicable safety procedures.

A Permit to Work (PTW) procedure will be implemented to manage safety for high risks activities through

the implementation of prevention and protection measures prior to the starting of work. Concerned high

risks activities include works at height, hot works, live working on electricity, etc. The procedure shall

define the approval process between the person qualified to issue the PTW and the personnel (or

subcontractor) carrying out the work.

All personnel, visitors or third parties entering a worksite will be equipped with PPE. The OHS Plan will

describe the PPE to be used per worksite and per activity. The following PPE will be used:

Clothing which covers arms and legs.

Reflective jacket.

Safety goggles.

Protective footwear (safety shoes or boots).

Safety helmets.

Ear and respiratory protection (when appropriate).

Leather gloves (when appropriate).

Fall-arrest devices (harness) when working at locations from which a free-fall hazard greater than

2 metres exists.


16 IAS 005 Page 24

Flotation work vests when working over water or in other locations where a fall into deep water is

possible.

Any other protective requirements associated with the work task required and as identified in Job

Hazard Analysis.

6.1.13.2 Health Control Measures

The Contractor will organise medical check-ups for all employees prior to their initial mobilisation on the

worksites to check aptitude for the work. Medical check-up will be carried out in any Mandalay

recognised hospital/clinic by a medical doctor. Subsequent to the check-up, a written medical certificate

is issued declaring the aptitude of the worker for the allocated tasks.

A medical examination will also be carried out on any employee returning to work after a period of leave

caused by a work-related accident. A written medical certificate is issued confirming the employee’s

aptitude to return to work at the designated workstation.

The contractor will ensure at least one first aid officer is present at all times during working hours, per

shift of 10 to 50 workers present, and one extra FAO for each additional 100 workers allocated to the

shift. Each worksite will be equipped with an adequate number of first aid kits to ensure that all workers

can access these kits in less than 5 minutes. Kits must be available at all times. Their content shall

comply with applicable OSHA standard. Each project vehicle will also be equipped with a first aid kit.

An Emergency Medical Evacuation Procedure which details measures and steps taken for the

evacuation of seriously wounded or sick personnel to a referral hospital will be prepared by the

contractor. The procedure is required to detail measures and means for patient emergency stabilization,

transfer to referral medical centre and follow-up during treatment.

The contractors will ensure access to general healthcare is provided to employees in case of accident

or illness during the execution of the works.

6.1.14 PAC-14: Workers Camps Management Plan

The following obligation will apply for any site sheltering workers on a 24 hrs. basis, including both

permanent camps only dedicated for the residence of the workers and the temporary camps

implemented on the construction sites where few workers may stay permanently (security of equipment

and material at night).

A permanent or temporary camp management program will be prepared by the contractor. The various

aspects covered by such a program will include:

choice of location for the camp, proposed organization, controlled access;

worker camp safety and security;

accommodation and leisure facilities provided (materials, size, comfort level);

installations proposed for water supply and sewerage, waste management and drainage of storm

water;

equipment chosen for the sanitary facilities, collective equipment, bedrooms and dormitories;

anticipated catering and food supply services, particularly canteens; means for monitoring the

quality of foodstuffs stored and distributed in the camp, drinking water supply;

the policies implemented with regard to prevention of drug and alcohol abuse.

The specifications in the Bidding Documents will lay down the requirements regarding water supply and

sewerage. In order to eliminate the risks of development of disease vectors, stormwater drainage will

be provided. The ratios to be respected in terms of sanitation (number of toilets, showers and wash-


16 IAS 005 Page 25

basins) will also be defined. The standards applicable to bedrooms and their furnishing and fittings will

also be detailed in the Bidding Documents. The minimum floor space per person, the supply of

impregnated mosquito nets and mattresses, will be stipulated.

The procedures to ensure hygiene in all common facilities and in particular food hygiene procedures for

storing, handling and monitoring fresh products used by the canteens will be detailed by the contractor

responsible.

In order to prevent possible abuse of drugs and alcohol, measures to raise the awareness of employees

and specific control measures will be set up by the contractor responsible. All procedures proposed shall

be compliant with CLS.

6.1.15 PAC-15: Recruitment and Labour Management

The Recruitment and Labour Management Plan will detail (i) the rules of recruitment to avoid

discrimination and (ii) rules of labour management to be applied during the construction period by the

Contractor. For unskilled labour, a national preference of at least 80% will be expected as well as a

target of 30% women when possible.

Each recruited worker will receive a pre-employment check-up in an appropriate medical facility in

Mandalay. No worker will be authorised on the worksite without an official medical certificate confirming

he already received the pre-employment medical check-up.

Each recruitment will be supported by a Work Contract. The work contract template will be non-objected

by PMO. Working conditions must be compliant with applicable labour laws in Myanmar and with

international good practices recommended by the ILO.

Hiring of workforce on a daily basis will be prohibited under MUSIP1 contracts. A minimum salary

compliant with prevailing regulations in Myanmar will be respected for any unskilled employment.

Allowances for daily lunch and transport will be provided if the contractor doesn’t provide such services.

Medical costs for the employees will be covered by the contractor during the duration of employment.

The contractor will subscribe an insurance covering each employee against accident (death or

disability).

All workers will receive awareness training on ESHS and on worksite rules upon arrival on site.

6.1.16 PAC-16: Site Decommissioning and Rehabilitation plan

By the end of the construction activities, each contractor has to decommission the sites where activities

have been performed, which includes:

The demolition of all temporary structures/buildings developed for the purpose of Project

construction.

The removal from the sites of all equipment and remaining material and waste, the safe disposal or

recycling of construction and demolition waste and of construction material;

The restoration of the land in order to return it as close as possible from its initial state

The official handover of the site to its owner, signed by parties.

The contractor will be required to prepare a site decommissioning and rehabilitation plan which will detail

all methods and measures considered to comply with ESHS specifications. The Plan will respect the

following:


16 IAS 005 Page 26

Cleaning Stage

All construction materials, equipment, buildings, facilities and residual waste will be removed from

all sites, except if a site-specific decision modifies this principle. This decision shall be commonly

agreed on by the CC and the PMO.

All waste collected on site will be treated in compliance with the requirements of the ESHS

Specifications and the Waste Management Plan prepared by the CC at the start of the construction.

Recycling of waste will be maximized.

The Plan will be submitted to PMO-ESHS and PISC-ESHS not later than 1 month before the start of

decommissioning and include the methods for carrying out the following activities:

Evaluation of quantities regarding each group of materials/waste identified;

Identification of registered companies for the recycling of materials and waste;

Procedures for treatment and disposal of non-recycled material and waste;

Schedule for cleaning operations;


16 IAS 005 Page 27

6.2 ESHS Supervision during Construction

The PMO-ESHS with the assistance of the PISC will supervise the contractor ESHS activities to ensure

all ESHS specifications are respected and appropriate mitigation measures enforced.

6.2.1 PAC-17: ESHS Supervision of Construction Activities

Contractors’ compliance with their environmental and social obligations will be the subject of a specific

monitoring process, coordinated by the PMO-ESHS. In order to ensure compliance with E&S

requirements and efficient implementation of corrective measures an ESHS monitoring program will be

set up, including:

ESHS supervision of contractors’ activities: Through regular site inspections the objective is to

ensure that all ESHS measures set out in the Bidding Documentation and in the Construction Action

Plan prepared by the Contractor are effectively and efficiently implemented;

Environmental quality monitoring: monitoring of changes in the quality of the environment in order

to evaluate the efficiency of the mitigation measures applied and, if necessary, to modify

acceptability thresholds or methods;

Environmental compliance control monitoring: ensuring that all discharges from all project sites are

compliant with environmental legislation or with related specifications in the Bidding Documents

(under the responsibility of the Contractor, see PAC-9 above). This monitoring will also confirm or

not the validity of information supplied by the CCs on a monthly basis. Analysis will be performed

on a limited number of parameters indicators of pollution from construction activities.

6.2.1.1 Weekly Inspections

Weekly inspection of the different work sites will be performed by PMO-ESHS and will be the subject of

a report using a standard inspection sheet. This information sheet will cover the ESHS specifications

imposed to the contractor, item by item, giving an immediate overview during each inspection, of

potential situations of non-conformity.

Each environmental event (EE) will be the subject of a standard record sheet to be filled in by the

observer (PMO-ESHS, PISC site supervision staff) and submitted to the PISC for registration and non-

compliance notification to the contractor. After the NC notification sheet signed by the PISC is handed

over to the CC-ESHS who then completes the document by explaining the proposed corrective measure.

If the solution is acceptable, the EE is closed after checking that the corrective measure has been

effectively and successfully implemented.

6.2.1.2 Coordination Meetings

Regular (weekly or semi-monthly) coordination meetings will be held between the CC-ESHS staff and

the PMO-ESHS staff, focussing on opened NCs, corrective measures taken or proposed or any other

subject of current concern. Minutes of Coordination meeting is prepared by CC-ESHS.

6.2.2 PAC-18: Air Quality and Noise Monitoring (PMO)

No major problem is anticipated with atmospheric emissions during MUSIP1 activities. Temporary and

localised issues related to exhaust gas and fumes will possibly be observed, particularly along canals

and interceptor works, as these cross high-density population areas. On larger sites (Nankad WWTP,

Shwe Ge PS) potential risk is more related to dust considering the earthworks anticipated.

Two types of sampling monitoring are under the responsibility of the PMU:

ad-hoc controls for dust at the boundaries of worksites near residential areas and along hauling

routes used for transportation of spoil or dredged sediment. Action will be engaged as soon as


16 IAS 005 Page 28

complaints from residents have been registered under the GRM or where visual inspection confirms

that excessive dust is being generated. The PMO-ESHS will also perform spot checks of noise

levels in the various worksites and in residential areas during daytime and nightime

occasional monitoring for air quality and noise carried out by an external registered laboratory in

sensitive areas during construction activities. Survey will be carried out over 24 hours periods.

Proposed Monitoring Plan is detailed in the table below.

Table [3] ENVIRONMENTAL MONITORING FOR AIR AND NOISE

REFERENCE PARAMETERS LOCATIONS FREQUENCY

Air quality (emissions) guidelines, MONREC

Nitrogen Dioxide (NO2), Particulate Matter (PM10 and PM2.5), Sulfur Dioxide (SO2)

No specific location. Will depend on project component and sensitivity of area. Anticipated a total of

Not systematic, only control measurements.

Budget for 60 controls of air and noise of 24hrs each, (10 controls/year in average)

Noise level guidelines (MONREC)

Day time and night time noise levels dB(A), 24 hrs

6.2.3 PAC-19: Water Quality Monitoring (by PMU)

The Contractor is required to carry out a monthly monitoring of all the effluents leaving its construction

and camps premises. In addition, the PM0-ESHS will appoint a registered professional laboratory to

carry out an independent monitoring of surface water and effluents quality. The main purpose of the

monitoring is to start following the evolution of water quality in those water bodies and to continue after

completion of works to appreciate the beneficial impacts of MUSIP on water quality improvement. This

monitoring is a long term one starting during MUSIP1 implementation and to continue after completion

of works (see PAE-03). Proposed monitoring criteria and locations are presented in following Table [4]

and Erreur ! Source du renvoi introuvable..

Table [4] WATER QUALITY LONG TERM MONITORING

PARAMETERS LOCATIONS FREQUENCY

pH, EC, TDS, TSS, BOD, COD, Oil & Grease, Total Nitrogen, total Phosphorus, Total and faecal Coliforms

Surface water quality monitoring: 9 Sites

See following Figure [2] .

Quarterly during 6 years

Worksites effluents controls: 30 controls/year No fixed frequency.


16 IAS 005 Page 29

Figure [2] PROPOSED SURFACE WATER MONITORING STATIONS

Source: PPTA Consultant

6.3 Action Plan for Operation Stage (PAE)

Environmental monitoring will be required from the time the works are completed and commissioned, in

order to ensure (i) impacts and mitigation measures proposed have been efficiently implemented during

construction stage and (ii) expected positive impacts from MUSIP1 implementation are confirmed.

The start of the operation stage will vary depending on the project components considered. The total

project construction is anticipated to last 5 years. The following activities are proposed in this EMP.

6.3.1 PAE-01: Water Quality Monitoring of Ayeyarwady river

Monitoring of Ayeyarwady River downstream the outlet discharge of the WWTP in order to ensure (i)

local organic pollution load is rapidly dispersed by the natural flow of the river (ii) discharged effluent is

compliant with applicable standards considered in the design (<50mgBOD5/l).

Sampling will be carried out on a quarterly basis in 3 locations: at treated effluent discharge point and

in Ayeyarwady River 50 m and 200 m downstream the discharge point. Main parameters to be checked

include pH, SS, BOD5, COD, coliforms. Monitoring responsibility remains under MCDC.

This monitoring continues the quarterly survey initiated under PPA-06.


16 IAS 005 Page 30

6.3.2 PAE-02: Water Quality Monitoring of Improved Drainage System

The long-term monitoring proposed during construction (PAC-19) will continue for at least 2 years after

commissioning of the improved drainage system. Objective will be to quantify the performance of

MUSIP1 on the improvement of water quality along the route of the concerned canals. Same sampling

location, frequency and parameters than those described in PAC-19 will be considered. Monitoring

responsibility will remain under MCDC.

6.3.3 PAE-03: Monitoring of Facilities

This monitoring concerns mainly the follow-up of the water supply quality and the quality of the treated

effluent released into the Ayeyarwady river. These monitoring are generally performed by the operators

of the facilities.

6.4 Budget for MUSIP 1 EMP Activities Implementation

The following table sets out the estimated budgets required for implementation of the corrective

measures and monitoring activities during the 3 phases of implementation of the MUSIP Phase 1. The

budget presented is exclusive of salaries and supporting facilities (transport, office equipment,

secretarial services) for ESHS staff from PMO and PISC as these costs are already included in other

budget lines.

Table [5] BUDGET FOR EMP IMPLEMENTATION

NO CORRECTIVE MEASURE / ACTION RESPONSIBILITY BUDGET PER

YEAR (US$)

DURATION (YEARS)

TOTAL

FUNDING IMPLEMENTATION

ACTION PLAN PRIOR TO CONSTRUCTION START (PPA)

PPA-01 Appointment of PMO-ESHS Manager

PMO PMO (1) 8 -

PPA-02 Capacity building of PMO-ESHS PMO PISC-ESHS (2) - -

PPA-03 Health & Safety Training of PMO-ESHS

PMO PISC-ESHS (2) - -

PPA-04 Preparation of Communication instruments

PMO PMO-ESHS PISC-ESHS

(2) - -

PPA-05 Preparation of Contractor E&S specifications for Bidding Documents

PMO PISC-ESHS (2) - -

PPA-06 Additional Study of Ayeyarwady Water Quality

PMO PMO

Laboratory 20,000 1 20,000

PPA-07 Detailed survey of dredged sediments quality

Contractor Contractor Laboratory

(3) - -

ACTION PLAN DURING CONSTRUCTION STAGE (PAC)

PAC-01 Contractor ESHS Management Pla Contractor Contractor (3) 1 -

PAC-02 Sediment Management Contractor Contractor (3) 6

PAC-03 Spoil Disposal Management Contractor Contractor (3) 6 -

PAC-04 Solid Waste Management Contractor Contractor (3) 6 -

PAC-05 Hazardous Substances Management

Contractor Contractor (3) 6 -

PAC-06 Air Emissions and Dust Control Contractor Contractor (3) 6 -


16 IAS 005 Page 31

NO CORRECTIVE MEASURE / ACTION RESPONSIBILITY BUDGET PER

YEAR (US$)

DURATION (YEARS)

TOTAL

FUNDING IMPLEMENTATION

PAC-07 Noise and Vibration Management Contractor Contractor (3) 6 -

PAC-08 Wastewater Management Contractor Contractor (3) 6 -

PAC-09 Water Quality Monitoring (CC) Contractor Contractor (3) 6 -

PAC-10 Cultural Resources Management Contractor Contractor (3) 6 -

PAC-11 ESHS Training & Awareness Contractor Contractor (3) 6 -

PAC-12 Road Traffic and Access Management


PAC-13 Occupational Health & Safety Plan Contractor Contractor (3) 6 -

PAC-14 Worker Camp Management Contractor Contractor (3) 6 -

PAC-15 Recruitment & Labour Management Contractor Contractor (3) 6 -

PAC-16 Site Decommissioning & Rehabilitation Management


PAC-17 ESHS Supervision of Construction activities

PMO PMO-ESHS PISC-ESHS

(1) (2) 6 -

PAC-18 Air Quality & Noise Monitoring PMO PMO-ESHS Laboratory

10,000 6 60,000

PAC-19 Water Quality Monitoring PMO PMO-ESHS Laboratory

12,000 6 72,000

OPERATIONAL PHASE ACTION PROGRAMME (PAE)

PAE-01 Monitoring of Water Quality in Ayeyarwady River (PPA-06 continues)

MCDC MCDC

Laboratory 20,000 2 40,000

PAE-02 Water Quality Monitoring of Improved Drainage (PAC-19 continues)

MCDC MCDC

Laboratory 12,000 2 24,000

PAE-03 Monitoring of facilities (WTP, WWTP)

MCDC MCDC

Operator (4) - -

TOTAL - - 216,000

Contingencies 20% - - 44,000

TOTAL - - 260,000

Notes: (1) Staff budget internal to PMO operation costs

(2) Staff budget is part of PIC Contract

(3) Related ESHS expenses are included into construction costs of the Contractors.

(4) Budget part of facility O&M. Operator responsibility.

oOo


16 IAS 005 Page 32

APPENDIX 1. EMPLOYER’S REQUIREMENTS ESHS

SPECIFICATIONS

Section 6 - Employer’s Requirements – Part 1: General Technical Specifications for the Works 6.P1-39

Updated on 11/10/17 Bidding Document for MYWW 3.0 Procurement of Works

prescribed in-house limits for data validity.

5. It is the Contractor’s responsibility to ensure that the nominated laboratory complies with the

above requirements.

6. Any areas of non-compliance must be logged and reported to the Engineer within 48 hours. In

such cases, it is the Contractor’s responsibility to rearrange the taking of the required number

of test samples within the specified time period.

7. Should the Contractor wish to engage the services of Employer Laboratory Services (MCDC),

he can do so at his own accord and as an independent agreement between him and MCDC,

and shall be subjected to the standard fees of the MCDC.

8. All results and analyses done by MCDC shall be considered sacrosanct and final at all times.

2.5. ENVIRONMENTAL, SOCIAL, HEALTH & SAFETY (ESHS)

2.5.1. INTRODUCTION

1. The Contractor shall be responsible for the construction, management, maintenance and

rehabilitation of all the sites related to the construction of the MUSIP ShweGe Stormwater

Pumping Station and Substation (MYWW/3.0) in Mandalay, in compliance with best applicable

ESHS practices, as set out in the present ESHS specifications.

2. The ESHS specifications reflect the joint requirements of the Project's Employer and of the

lending institution, the Asian Development Bank (ADB).

3. The ESHS specifications define all the obligations of the Contractor regarding (i) preparation

and content of ESHS supporting documentation, (ii) organization and resources mobilization,

(iii) management of non-compliances, (iv) respect of applicable laws and regulations, (v)

applicable ESHS principles and performance criteria.

4. The present ESHS specifications are divided into three parts:

a. Part 1 defines the Contractor obligations in terms of ESHS management system;

b. Part 2 defines the Contractor obligations for ESHS operational management on worksites;

c. Part 3 defines the Contractor obligations for the preparation of site specific ESHS

management plans.

2.5.2. SPECIFICATIONS FOR ESHS MANAGEMENT

2.5.2.1. RESPONSIBILITIES AND LIABILITIES

2.5.2.1.1. GENERAL

1. In pursuance to Section 7 – General Conditions of Contract (GCC), the Contractor shall be

liable, with respect to the Employer, for all damages to natural resources and properties caused

by the execution of the works or the methods used for execution, unless it is established that

the execution or methods were necessary, according to the provisions of the Contract or an

Employer’s instruction.

2.5.2.1.2. WORKSITE

1. In the context of the present ESHS specifications, the word “worksite(s)” means:

a. The land where work will be carried out, or

b. the land necessary for the implementation of worksite facilities (work camp, workshops,

offices, storage areas, etc.) and including special access, or

c. borrow areas for sand and other selected material, or

d. stockpiling areas for backfill material or other spoil material, or

e. any other location, specifically designated in the Contract as a worksite.

2. The term «worksite» encompasses any individual worksite or all worksites.

2.5.2.1.3. ESHS SPECIFICATIONS



1. Objectives of ESHS specifications are:

a. Protection of the natural environment (water, air, soil, vegetation, biological diversity) in

areas located within the worksites or adjacent to the worksites and potentially exposed to

environmental nuisances,

b. Preservation of health and safety conditions for the Contractor’s personnel and any other

person present on the worksites or in their immediate vicinity or along hauling routes,

c. Working practices and the protection of people and populations living near the worksite,

but potentially exposed to the general disturbance caused by works.

2.5.2.1.4. SUBCONTRACTORS

1. The present ESHS specifications apply to the Contractor and, unless explicitly agreed with the

Project Management Office (PMO) or the Project Implementation Support Consultant (PISC),

to all subcontractors used for the execution of the works.

2. The Contractor is fully liable for all actions, non-compliance and negligence by subcontractors,

their representatives, employees and workers, to the same degree as it would be held liable

for its own actions, non-compliance or negligence or that of its own representatives, employees

or workers.

2.5.2.1.5. APPLICABLE REGULATIONS

1. The Contractor shall identify all laws and regulations in relation to the protection of the natural

environment (water, air, soil, vegetation, fauna), the generation or discharge of pollutants

(noise, vibration, air emissions, liquid effluents and solid waste), the generation of nuisances

for the nearby residents the protection of people (labor laws, safety standards on occupational

or public exposure, other) that he shall comply with.

2. The Contractor shall list all texts, standards and other regulatory limitations in a register

attached to its ESHSMP as specified in Section 2.5.2.3.3 of the present ESHS Specifications

and specify the practical means taken for compliance.

3. The Contractor shall implement a regulation watch in order to update in real time during the

whole construction period, the register with any new relevant law or regulation.

2.5.2.2. ENVIRONMENTAL MANAGEMENT RESOURCES

2.5.2.2.1. ESHS MANAGER

1. The Contractor shall appoint an Environment, Social, Health and Safety (ESHS) Manager in

charge of implementing the present ESHS specifications.

2. The ESHS Manager shall speak fluently English. The ESHS Manager shall hold a relevant

University degree and an experience of at least 5 years in designing and monitoring the

implementation of Environment, Health and Safety measures on construction sites of

equivalent nature or size.

3. The ESHS Manager shall be permanently based on the worksite for the full duration of the

works as of the Contractor’s mobilization until the provisional acceptance of all works.

4. The ESHS Manager shall hold a position within the Contractor’s organization that provides him

with enough authority to suspend, when justified, the works in the event of a major and critical

non-conformity, and to allocate resources, personnel and equipment as needed for immediate

corrective action.

2.5.2.2.2. ESHS ENGINEER

1. The Contractor ESHS Manager shall be assisted by one engineer (or equivalent background)

to supervise implementation of ESHS measures.

2. The engineer shall have at least 5 years’ experience in ESHS on construction sites and shall



speak fluently English.

2.5.2.2.3. ESHS INSPECTORS

1. The Contractor shall appoint ESHS inspectors in sufficient numbers to ensure regular

inspections of all worksites during day and night shifts.

2. ESHS inspectors shall ensure that the works are carried out pursuant to the present ESHS

specifications and notify the ESHS Manager if any non-compliance is detected.

2.5.2.2.4. LABORATORY TECHNICIAN

1. The Contractor shall recruit a laboratory technician (or appoint a certified laboratory in

Mandalay) to carry out routine water and air sampling and analysis for monitoring purpose, as

well as noise and vibration measurements.

2. The laboratory technician will have at least 5 years experience in laboratory practice, including

good practices for sampling, analytical methods, equipment calibration, quality control and data

management.

2.5.2.2.5. SUPPORTING FACILITIES

1. The ESHS team shall be allocated all the necessary resources to perform its tasks

independently from construction teams:

a. Transportation

b. Computer facilities

c. Field equipment: GPS and digital camera in sufficient number

d. Mobile phones for communication

2.5.2.2.6. MONITORING EQUIPMENT AND LABORATORY

1. The Contractor shall mobilize resources for water, air and noise monitoring.

2. He will either acquire necessary field equipment or contract with a certified laboratory in

Mandalay.

3. Equipment or laboratory contract shall ensure full capacity to follow the parameters described

in following Clauses of the present specifications: Section 2.5.3.5 (Air Emissions and Dust

Control), Section 2.5.3.6 (Noise and Vibration) and Section 2.5.3.8 (Water Quality Monitoring).

2.5.2.3. CONSTRUCTION CONTRACTOR ESHS MANAGEMENT PLAN (ESHSMP)

2.5.2.3.1. GENERAL CONDITIONS FOR ESHSMP PREPARATION & CONTENT

1. The Contractor shall prepare, as soon as the Contract is notified, a draft ESHS Management

Plan (ESHSMP) to be submitted to the PMO for comments and eventual non-objection.

2. The ESHSMP represents the unique reference document in which the Contractor details all

organizational and technical provisions implemented to satisfy the obligations of the present

ESHS specifications.

3. Unless agreed otherwise by the PMO, the ESHSMP shall be written in English.

4. The draft ESHSMP shall be submitted to the PMO not less than 30 days before the start of any

construction works on any worksite.

5. Comments from the PMO shall be provided to the Contractor within 15 days after reception of

the draft version of the ESHSMP.

6. Final version shall be submitted to the PMO for non-objection not later than 10 days before the

effective start of the works.

7. The ESHSMP shall be structured into 3 parts:

a. Part 1: Management Document, which defines the Contractor’s general environmental and

social commitments in terms of organization and production: personnel with roles and



responsibilities, mobilized resources, site procedures, communication, internal

management of non-compliances, documents and data management, auditing;

b. Part 2: Sectorial Technical Plans (STPs), which details the ESHS best practices

implemented by the Contractor on the worksites to satisfy the present specifications;

c. Part 3: Site Specific Plans (SSPs) which defines, for each worksite, the specific ESHS

measures implemented by the Contractor.

8. Parts 1 and 2 of the ESHSMP shall be finalized and non-objected by the PMO prior to the start

of any work on worksite.

9. Part 3 shall be prepared site by site, depending on a general site opening program established

by the Contractor.

10. Start of works on a specific worksite shall be authorized by the PMO only after non-objection

of the related final SSP to be submitted by the Contractor not later than 5 days before the

scheduled start of works.

2.5.2.3.2. ESHSMP PART 1

1. The structure of the document shall be compliant with ISO14001 principles (Environmental

Management System) and as such, shall address the following topics:

a. Environmental Policy: Declaration of ESHS policy signed by the Managing Director of the

Contractor Company and clearly defining the commitment of the Contractor in terms of (i)

ESHS management on the construction sites and (ii) compliance with the ESHS

specifications of the Contract

b. Legal and reference framework: Applicable national laws and standards, international

standards/guidelines, internationally recognized good practices, contractual obligations,

regulation watch;

c. ESHSMP objectives, targets and compliance: certificate of skills of ESHSMP authors,

updating procedure for ESHSMP, QA/QC and validation procedure of ESHSMP;

d. Structure and responsibilities: Personnel (positions, roles and responsibilities for each

position) and supporting facilities (as detailed in ESHS specifications Sections 2.5.2.2.1 to

2.5.2.2.6 above);

e. Training and awareness programs;

f. Internal communication procedures;

g. Documentation and document control;

h. Emergency preparedness and response;

i. Compliance monitoring and site inspections: organization, performance criteria;

j. Environmental records management;

k. Internal and external environmental auditing;

l. Senior management environmental review.

2.5.2.3.3. ESHSMP PART 2: SECTORIAL TECHNICAL PLANS (STPS)

1. The Contractor shall prepare STPs detailing, for each of the topics considered, the

environmental best practices that it will implement to avoid or reduce potential impacts on the

natural or human environment resulting from construction activities. The Contractor’s

environmental and social performance will be evaluated based on its capacity to implement the

measures detailed in the STPs and the results obtained. The following STPs shall be prepared

by the Contractor for E&S management:

a. STP 1: Sediment & sludge management plan

b. STP 2: Spoil disposal management plan

c. STP 3: Waste management plan

d. STP 4: Hazardous materials (HazMat) management plan

e. STP 5: Air emissions and dust control plan

f. STP 6: Noise and Vibration control plan



g. STP 7: Wastewater management plan

h. STP 8: Water quality monitoring program

i. STP 9: Physical cultural resources plan

j. STP 10: ESHS Training & Awareness Plan

k. STP 11: Road traffic and access management plan

l. STP 12: Occupational health and safety plan

m. STP 13: Construction work camps

n. STP 14: Recruitment and labor management

o. STP 15: Site decommissioning and rehabilitation plan

2. Each Sectorial Technical Plan shall provide the following information:

a. Objectives of the STP;

b. Reminder of ESHS specifications in relation to the STP with related applicable regulations

or standards;

c. Links to other STPs;

d. Identification of construction activities with potential risks in the field of concern and

involving the implementation of all or selected measures proposed in the STP;

e. Description of best ESHS practices including (i) technical description or measurement

methods, (ii) implementation and monitoring conditions, (iii) technical reference

documentation.

3. Employer’s Requirements related to each STP are detailed in the following Part 2 (Section

2.5.3) of the ESHS specifications.

2.5.2.3.4. ESHSMP PART 3: SITE SPECIFIC PLANS (SSPS)

1. A Site Specific Plan shall be prepared by the Contractor for each identified worksite.

2. The draft SSP shall be submitted by the Contractor to the PMO not later than 15 days before

work starting date at the site.

3. The PMO will communicate its comments to the Contractor within 5 days.

4. The final Plan shall be submitted to the PMO after incorporating the comments made on the

draft version.

5. The final Plan must be submitted not later than 5 days before work starts on the concerned

site. Details on SSP expected content is provided in Part 3 (Section 2.5.4) of the ESHS

Specifications.

6. In its bid, the Contractor shall develop (i) its methodology for the preparation of these SSPs, (ii)

the detailed content of a plan and (iii) the anticipated schedule for SSPs preparation in line with

the general development program of project sites.

2.5.2.4. MANAGEMENT OF NON-CONFORMITIES (NC)

1. ESHS non-conformities detected during inspections carried out by the Contractor ESHS staff,

the PISC or the PMO staffs will be subject to a process adapted to the severity of the situation

and already implemented by the PMO: Non-conformities are divided into 4 categories

(Observation Notice, Non-conformity Level 1-low to Level 3-high) as briefly summarized below:

2. • Observation Notice (ON) for minor non-conformities. This level requires only oral

notification by the PMO to the Contractor’s site agent, with the ON being entered into the PMO

register. If there are many similar ONs at the site or if the Contractor does not take the ON into

account the ON can be raised to a level 1 (NC1).

a. Level NC1: NCs that do not represent a serious immediate risk for health and environment.

NC1 is subject to report and the Contractor shall correct the situation within 5 days. Any

NC1 left uncorrected after fifteen (15) days shall be raised to NC2 level.

b. Level NC2: NCs that have resulted in damages for health or environment or represent a

high potential risk for health or the environment. NC2 is subject to report and the Contractor

shall correct the situation within 3 days. Any NC2 left uncorrected after fifteen (15) days

shall be raised to NC3 level.



c. Level NC3: NCs that represent a risk with major consequences to health and the

environment. The highest levels of the Contractor’s and PMO hierarchies are informed

immediately and the Contractor has twenty-four (24) hours to bring the situation under

control. An opened NC3 may result in the suspension of interim payments until the non-

conformity has been resolved. If the situation requires, the PMO can request the

suspension of works on the concerned worksite until the closing of the NC.

3. The Contractor shall adapt its internal procedures to comply with this ESHS NC management

procedure.

4. In case of deliberate or repeated non-compliance of the Contractor with its ESHS obligations,

the Employer may retain up to 5 % of the Contractor monthly invoice until concerned non-

compliances are satisfactorily corrected.

2.5.2.5. SITE INSPECTION

1. The Contractor ESHS Manager will carry out an ESHS inspection of the worksites on a weekly

basis jointly with the PMO-ESHS representative.

2. A written report shall be drafted by the Contractor after each weekly inspection, in a format

approved by the PMO, addressing NCs detected on the worksites.

3. Each NC shall be documented by digital photographs with captions to provide a visual

illustration, explicitly indicating the location, date of inspection and the non-conformity under

consideration.

2.5.2.6. REPORTING

1. During the Project construction, the Contractor shall submit to the PMO the following

documents:

a. ESHSMP, at the start of the construction activities;

b. SSP prior to the start of any construction activity on a new project site;

c. Ad-hoc technical reports dealing with specific ESHS issue as may be requested by the

PMO;

d. Weekly, monthly and quarterly activity reports.

2.5.2.6.1. WEEKLY ESHS REPORT

1. The Contractor shall submit (not later than every Tuesday) a weekly progress report providing:

(i) the results of monitoring analysis (drinking water, wastewater, stormwater, discharge from

sedimentation ponds, air quality, noise) if any carried out during the last week, (ii) the status of

ESHS non-conformities opened or closed during the week and (iii) particular activities carried

out during the last week or scheduled for the coming week.

2.5.2.6.2. MONTHLY ESHS REPORT

1. As part of the Project Construction Progress Report, the Contractor shall submit a Monthly

ESHS Progress Report (MEPR) presenting all ESHS activities performed during the month.

Monthly ESHS Progress Report is complete and permanent document, with full page

numbering, established in a structured and concise manner to ensure accuracy and ease of

use. The document shall be written in English.

2. The monthly ESHS Progress Report shall be submitted not later than 7 working days after the

end of the concerned month. The report shall provide at least the following information:

a. List of ESHS staff on site at the end of the month, recruitment, departures

b. Status of worksites: sites opened or decommissioned during the month

c. Inspections carried out during the month (site and date)

d. Non-conformities still opened, newly opened or closed during the month

e. Up-date of the hazardous product register at the end of the month

f. Solid waste management monitoring: production of solid waste during the month including



non-hazardous (domestic, recyclable, construction) and hazardous (medical, oils and

grease, batteries, oil filters etc.) with up-date of registers at the end of the month

g. Results from monitoring activities of drinking water, wastewater, stormwater, air quality,

noise

h. Training activities on ESHS including type (formal session, tool-box meeting, on-site

induction), topics covered, date, duration, number of attendees

i. Status of Project workforce on site by the end of the month, distributed per skilled/unskilled

category and per origin (foreigners, nationals)

j. Number of hours worked during the month and number worked since the start of the project

k. Health and Safety performance on site, providing results by the end of the month for at

least the following HS indicators:

i. Number and type of incident/accident with lost-time

ii. Number and type of incident/accident without lost-time

iii. Statistical distribution of incident/accident per cause type (lack of procedure, lack

of supervision, neglect, dangerous behavior, lack of maintenance, etc.)

iv. Number of sanitary evacuations and cause

v. Status of indicators related to health and safety: dangerous situations, NC

registered, speed controls, truck tires condition, truck loads, car safety belt use,

alcohol test for drivers, number of H&S inspections, extinguisher tests, etc.

vi. Health situation of workforce on site: statistics of medical consultations, observed

pathologies, number of days of hospitalization, observed prevalence of infection

types

vii. Number of recruitment/annual medical check-ups performed

viii. Anti-vector control activities

l. HIV/AIDS, STDs prevention activities performed

m. Grievance/complaints received and resolved during the month

n. Provisional program of activities for the coming month.

2.5.2.6.3. INCIDENT NOTIFICATION

1. The PMO shall be informed within one hour of any incident involving serious bodily injury to a

member of personnel, site visitor or any other third party in relation to Project activities or to the

behavior of the Contractor's staff.

2. The PMO shall be informed of any near-missed accident relating to the execution of the works

which, in slightly different conditions, could have led to serious injury or damage to private

property or the environment, within 24 hours after the event.

2.5.2.7. RULES OF PROCEDURE

1. Rules of procedure shall be established by the Contractor for all worksites, addressing (i) safety

rules on site, (ii) zero tolerance for substance abuse, (iii) environmental protection around

worksites, (iv) prevention of STDs and HIV/AIDS, (v) relationship with surrounding residents

and (vi) any other subject deemed necessary.

2. The rules shall be clearly displayed at the different worksites and posted in worker camps, in

canteens and in the Contractor’s vehicles and machinery driving cabs.

3. New recruited and members of personnel shall be made aware and acknowledge their

understanding of the rules of procedure and the associated provisions. Induction training on

the rules shall be carried out for all employees not later than 10 days after recruitment.

4. The rules of procedure shall include a list of acts considered as serious misconduct and which

may result in contract termination for the concerned employee and this without prejudice to any

legal action by the public authority if justified:

a. Drinking alcohol during working hours resulting in safety risks for other staff or surrounding

population,

b. Drug use,



c. Indecent statements or attitudes, in particular sexual harassment,

d. Violent behavior,

e. Intentional damage to assets and interests of others or the environment,

f. Repeated negligence or imprudence leading to damage or prejudice to the environment,

the population or properties, particularly breaching provisions intended to prevent the

spreading of STDs and HIV/AIDS,

g. Possession of fire arms within the boundaries of the worksites.

5. The Contractor shall establish a record for each case of serious misconduct detected with copy

to the employee concerned and to the PMO.

2.5.2.8. ESHS STANDARDS AND REGULATIONS

1. The Contractor shall comply with all norms and standards applicable to ESHS management in

compliance with the national regulations applicable to the worksite and pursuant to Section

2.5.2.1.5 of the present ESHS specifications.

2. In case of inexistent or insufficient ESHS norms or standards in the applicable national

regulations, the Contractor shall comply with reference guidelines listed in the Project

Environmental Management Plan (EMP).

3. These recommended references have been issued by specialized international institutions

affiliated to the United Nations, including ADB SPS (2009), IFC, World Health Organization

(WHO), International Labor Organization (ILO).

2.5.2.9. PRINCIPLES FOR PROTECTION OF ADJACENT AREAS

1. Unless instructed otherwise by the PMO, the Contractor shall use construction methods and

means of protection in order that no adverse effects are incurred on vegetation, soils,

groundwater, biodiversity, natural drainage and the water quality in areas adjacent to worksites

for the entire duration of the works.

2. Similarly, appropriate measures shall be implemented to minimize nuisances and risks for the

surrounding population.

3. With the exception of access roads, or unless instructed otherwise by the PMO, the perimeter

of each worksite (or the entire perimeter of land should the worksites being aggregated

together) shall be physically demarcated with a fence.

2.5.3. PART 2: SPECIFICATIONS FOR ENVIRONMENTAL, SOCIAL AND HEALTH AND

SAFETY (ESHS) OPERATIONAL MANAGEMENT ON WORKSITES

1. These Employer's Requirements for operational management of ESHS issues on worksites

impose the Contractor to prepare 15 Sectorial Technical Plans (STPs) which will constitute Part

2 of the ESHSMP.

2.5.3.1. STP 1: SEDIMENT & SLUDGE MANAGEMENT PLAN

1. Sedimentation shall be controlled during the construction of the works.

2. A principal effort at the worksites shall be management of sediment or sludge from excavations

along public roads especially during the wet season when the volume of runoff is expected to

be higher, to avoid clogging of storm drainage channels and sludge deposits on the public

roads/streets.

3. The Contractor shall prepare a sediment and sludge management plan in accordance with

relevant best practice guidelines.

4. It shall detail all site-specific measures the Contractor will implement during the construction

phase to prevent sediment/sludge loads being exported from the site.

5. It shall cover site drainage and sediment containment measures to be applied.



2.5.3.2. STP 2: SPOIL DISPOSAL MANAGEMENT PLAN

1. The Contractor shall prepare a Spoil Disposal Management Plan for the total works in

conjunction with the ESHSMP.

2.5.3.2.1. GENERAL SPOIL MANAGEMENT

1. The STP shall detail the disposal program, in order to phase site preparation to minimize any

unused disturbed surface area and limit, as much as feasible land occupation along public

roads.

2. The plan shall detail practical measures to protect temporary spoil from being affected by

stormwater during rainy season or to generate dust during dry season.

2.5.3.2.2. TOPSOIL MANAGEMENT

1. Unless indicated otherwise by the PMO, the top 20 cm of the soil shall be considered as topsoil.

2. If vegetation clearing is required, all topsoil from temporary or permanent worksite shall be

removed. Topsoil shall be stored in dedicated areas, separated from other spoil disposal areas

and shall be clearly indicated on site by appropriate signs.

3. Topsoil shall be eventually reused for site restoration at the end of the construction stage for

each worksite.

2.5.3.3. STP 3: SOLID WASTE MANAGEMENT PLAN

1. The Contractor shall be responsible for identifying, collecting, transporting and treating all

waste produced on the worksites by its personnel, subcontractors, representatives of the PMO

and visitors to the worksites.

2. The Contractor shall prepare a Waste Management Plan for the total worksite in conjunction

with the ESHSMP.

3. The Plan shall address the management of non-hazardous waste from domestic and

construction origin.

2.5.3.3.1. DOMESTIC WASTE

1. The Plan for domestic waste shall comply with the following specifications:

a. A sufficient number of garbage bins and containers shall be made available at any worksite

under the Contractor responsibility.

b. Garbage and other waste shall be regularly segregated, collected and transported to

Mandalay Municipal Landfill.

c. Burning of solid waste on worksite shall not be permitted

d. The Contractor shall promote waste segregation in order to favor waste recycling.

Dedicated temporary storage area shall be implemented on worksite for the storage of

recyclable waste as glass bottles, aluminium, plastics, used tires, etc.

e. The Contractor shall ensure regular removal of recyclable materials. The Contractor shall

keep updated a register providing date, type of waste, quantities removed and name of the

purchasing company.

2.5.3.3.2. CONSTRUCTION WASTE

1. Inert waste from construction activities (concrete, asphalt blocks, wood, metal, paper and

cardboard, plastic, PVC etc.) shall be collected, segregated and temporary stored on a

dedicated worksite until collection for recycling. Concrete, asphalt waste shall be transported

to permanent spoil disposal site or reused, if required, as fill for land reclamation.



2.5.3.4. STP 4: HAZARDOUS PRODUCTS (HAZMAT) MANAGEMENT PLAN

2.5.3.4.1. DEFINITION

1. The term “hazardous product” covers both hazardous materials to be used for the construction

activities (engine oil, diesel, paint, solvents etc.) and the hazardous waste resulting from

activities (used engine oil, used car batteries, contaminated soil, etc.).

2. The Contractor shall be responsible for the collection, transportation, storage and safe handling

of all hazardous products used or produced on the worksites by its personnel and

subcontractors.

3. Hazardous products include all substances which represent a threat to human health and

safety and to the environment and its biodiversity. This includes particularly substances which

are explosives, inflammable (with a flash point between 21 °C and 55 °C), harmful to health

(irritant, toxic, carcinogenic, mutagenic), corrosive, ecotoxic and more generally dangerous for

the environment.

2.5.3.4.2. HAZARDOUS PRODUCTS MANAGEMENT REQUIREMENTS

1. The Hazardous Products Management Plan shall present good practices the Contractor

commits to implement for the management of these products.

2. Hazardous Products management shall comply with the following requirements:

a. The Contractor shall identify in the Plan the hazardous products and anticipated quantities

required for the construction activities.

b. The Contractor shall obtain all necessary authorizations and/or licenses for the import,

transport, storage and use of dangerous substances from local authorities. A copy of the

authorizations shall be provided to the PMO.

c. For each substance categorized as hazardous, the Contractor shall implement the

recommendations described (i) in the Material Safety Data Sheets (MSDS), and (ii) in the

Globally Harmonized System of Classification and Labelling of Chemicals established by

the United Nations for hazardous chemicals.

d. Copies of MSDS shall be kept on the worksite, and made available particularly to the

personnel in charge of handling the products. The Contractor provides the PMO with copies

of all MSDS.

e. Hazardous waste including used engine oil, hydraulic liquids, oil filters, used paint

containers, solvent containers, car batteries, anti-pollution kits, medical and first aid waste,

contaminated soil, disused electronic equipment, sludge from septic tanks, oily water etc.

shall be separated from other waste and stored under special conditions in dedicated areas

to contain any leakages.

f. Refueling of machinery on worksite shall be performed using a dedicated equipment to

minimize risks of leakage and soil contamination. Portable retention equipment shall be

used systematically to collect any accidental spill. Maintenance including washing and

repairs of machines shall be done in a dedicated area with concrete slab, drainage skimmer

and oil separator.

g. The Plan for Hazardous waste shall identify solutions for the eventual treatment and

disposal of the waste. A particular attention shall be dedicated to the treatment of used

engine oil and oil filters which could be produced in significant quantities on construction

sites. The solution(s) selected by the Contractor shall be clearly developed including (i) the

anticipated production of used oil and oil filters according to the construction period

considered, (ii) type, name and address of the companies identified as potential users of

used oil, (iii) identification of the potential treatment capacity.

h. Medical waste shall be stored separately from other hazardous waste and transferred to

an hospital equipped with an incinerator. Medical waste shall never been burnt on site in

open air.



2.5.3.4.3. HAZARDOUS PRODUCTS STORAGE

1. Main hazardous product storage shall comply with the following specifications:

a. The products shall be stored in a closed building with a concrete platform on the ground

surrounded on all four sides by an impervious retention that is high enough to retain any

spill or leakage from any of the containers stored. This volume is defined as a minimum of

110 % of the volume of the largest container stored on the site taking into consideration

the volume occupied by the stored containers; the storage building is closed by a lock and

located at a safety distance of at least 20 meters from any residential or occupied building.

b. Access to the storage area is restricted to trained and authorized staff, equipped with

appropriate personal protective equipment (PPE);

c. A register takes traces of any in/out movement of hazardous substances;

d. Storage areas are clearly identified with warning signs at the entrance. The Contractor

shall display the storage plan (location of the different products, maximum capacity), a

summary of labelling system and information on chemical incompatibilities;

e. Chemicals which could react together (leading to explosions, fire, projections or the

emission of dangerous gases) are physically separated;

f. Suitable absorbents (neutralizing and non-combustible) shall be available in the storage

area to clean up in case of spills or leaks;

g. Extinguishers in sufficient number shall be available on each storage site.

2. On construction sites, the Contractor may temporary store any hazardous product in small

quantities and for short duration, but all products shall be located in a mobile storage ensuring

full retention of spill/leakage from the largest container, which shall not exceed 100 l if worksite

is located in dense urbanized area.

3. Hazardous waste produced on construction site shall not be stored on site more than 3 days

before delivery to the main HazMat storage.

4. The Contractor shall establish and maintain a hazardous waste register which is accessible to

PMO. This register shall record all hazardous waste management operations: production,

collection, transport, treatment. The following aspects are documented in this register:

a. Type of waste;

b. Waste quantity production;

c. Date, type and quantity of waste removed from site;

d. Name and address of the contractor in charge of waste transport;

e. Name and address of the contractor in charge of waste treatment and disposal (if different

from transport contractor).

2.5.3.5. STP 5: AIR EMISSIONS AND DUST CONTROL PLAN

1. Emissions refer to any discharge into the air of solid substances, aerosols, gases, radiation, or

energy, whether point sources (e.g. incineration stack) or diffuse (e.g. fugitive dust emissions

from road used by trucks).

2. The Contractor shall prepare an Air Emissions and Dust Control Plan in conjunction with the

ESHSMP.

3. The Plan shall set out the measures imposed on the worksite regarding the reduction of air

emission, particularly engine smoke, and dust nuisance for the nearby areas.

4. The Contractor shall use equipment and adopt construction and transport methods which

atmospheric emissions comply with the threshold emission values recommended by the

Myanmar National Environmental Quality (Emission) Guidelines from MONREC or by

international reference guidelines.

5. The Contractor shall document the maintenance records for its fleet of vehicles, machinery and

equipment. The records will be in English and will be at the disposal of the PMO.

6. The Contractor shall implement dust-reduction measures on the worksites and along hauling

roads used by project vehicles.



7. On non-surfaced roads the Contractor shall take actions to abate fugitive dust emissions

generated by vehicles or mobile equipment crossing residential areas or within the worksite

perimeter.

8. Dust abatement methods include:

a. Reduction of vehicle speed in any sensitive area;

b. Regular spray of water or other non-hazardous product to maintain humidity of the road

and the cohesion of fine particles;

c. Avoidance and cleaning of sludge deposited on public roads;

d. Reduction of potential dust-emitting zones.

9. When storage, transport or handling of bulk materials is exposed to the wind, the Contractor

shall implement necessary dust abatement measures as water spraying of the area, covering

truck loads, covering temporary spoil deposit or any other appropriate method.

10. Dust emission shall be monitored by the Contractor on a visual basis within worksite and along

sensitive sections of roads

2.5.3.6. STP 6: NOISE AND VIBRATION CONTROL PLAN

1. The Contractor shall prepare a Noise and Vibration Control Plan in conjunction with the

ESHSMP.

2. The Contractor shall use equipment and adopt construction and transport methods which noise

and vibration generated comply with the threshold values recommended in Myanmar. Worksite

noise levels shall comply with international health & safety norms and standards (OHSAS, EHS

Guidelines and SFI Guidelines) and must under no circumstances expose workers to intensities

higher than 80 dBA without certified ear protection.

3. On site equipment shall be high-quality machinery, fitted with the latest sound insulation

systems, particularly for worksites located in densely urbanized areas.

4. Project related vehicles shall be rigorously monitored and maintained to keep engines and

exhaust systems in a condition that minimizes noise.

5. All noise generating works as drilling, hammering, etc. shall be done preferably during daytime.

In densely populated areas, noisy works shall be stopped between 6PM and 6AM except

otherwise requested by the PMO under certain conditions.

2.5.3.7. STP 7: WASTEWATER MANAGEMENT PLAN

1. No wastewater shall be discharged into natural water bodies or urban open drainage if any of

the quality criteria considered is above the permitted limit as per the applicable standards

defined by the MONREC. In such case, a treatment to reduce the pollutant load within

permissible limits shall be applied to the wastewater prior to discharge into the natural

environment.

2. The Contractor shall prepare a Wastewater Management Plan in conjunction with the

ESHSMP. The Plan must set out the treatment principles adopted for the various worksites and

activities. The Contractor selected options shall be justified in terms of (i) forecasted load, (ii)

applicable quality standards for treated effluent and (iii) treatment procedure considered. The

Plan shall be submitted to the PMO for comments and non-objection prior to the start of related

wastewater treatment facilities construction on worksite.

3. Grey water from canteens shall be directed through an oil separator before being discharged

into a septic tank.

4. Storm water from fuel /oil storages areas, workshops or garages shall be transferred to an oil

separator before discharge into the open drainage network.

5. Wastewater from batching activities and cleaning of concrete trucks shall be collected in

sedimentation ponds and buffered by acid in order to reach pH in the range 6-8 prior to

discharge into drainage system. Sludge from cleaning maintenance can be mixed with spoil in

a spoil disposal area.

6. The Contractor shall perform regular maintenance of the wastewater treatment facilities in order



to ensure permanently the efficiency of the treatment and the compliance with applicable

effluent quality standards.

7. Sludge resulting from septic tanks maintenance shall be discharged in the appropriate facility

managed by MCDC.

8. The Contractor shall carry out or subcontract the monitoring of effluent quality pursuant to STP

8 (Water Quality Monitoring) of the present ESHS specifications.

2.5.3.8. STP 8: WATER QUALITY MONITORING PLAN

1. The Contractor shall prepare a Water Quality Monitoring Plan in conjunction with the ESHSMP.

2. The Plan shall provide information related to:

a. Location of sampling sites.

b. Frequency of analysis performed and parameters controlled.

c. Analytical methods used for the control of each parameter.

d. Proposed structure of the database for water monitoring results.

3. The effluent monitoring shall be carried out pursuant to and using an equipment that complies

with the relevant standards of the International Standards Organization (ISO)

4. The effluent monitoring shall be carried out in compliance with the recommendations regarding

sampling and parameters analysis from MONREC.

5. The Contractor shall regularly monitor water quality of:

a. Treated effluent from wastewater facilities;

b. Sedimentation ponds related to batching activities, (should batching be done on site);

c. Drainage water from workshop sites, hazardous products storage sites, and food

preparation/ consumption areas;

d. Drinking water storages and distribution points.

e. In accordance with the good practice, the following quality indicators shall be definitely

monitored (but the list not limited to):

f. Organic pollution: BOD5, nitrates, phosphates, particularly for effluents from living areas

and sanitation systems;

g. Oils and grease, particularly for drainage water from mechanical activities, hazardous

products storage (hydrocarbons), and wastewater from food preparation/consumption

areas;

h. Suspended matter and pH at the outlet of batching area sedimentation ponds;

i. Bacterial pollution: Presence of fecal and total coliform in drinking water storages and

distribution network;

j. Residual chlorine in drinking water storages and distribution network.

6. For all samples, the following parameters shall be measured in situ: temperature, pH, Electrical

conductivity, turbidity, and dissolved oxygen.

7. Monitoring shall be performed according to a variable frequency from weekly to monthly,

depending on sites, activities involved and sensitivity. Drinking water shall be controlled weekly

as well as effluents from sanitation systems.

8. The Contractor shall report in the weekly and in the monthly reports the results of water

monitoring obtained during the elapsed period. The report shall provide for each discharge

point: (i) average flow rates of discharged effluents, (ii) discharge frequencies and durations

over the month, and (iii) physical and chemical quality of the effluent discharged.

9. Information provided in the weekly report will be factual while information provided in the

monthly report shall provide more in-depth analysis of monitoring results and trends.

10. Each result shall be compared to the related applicable standard and provide a proposed

corrective measure in case of non-compliance.



2.5.3.9. STP 9: PHYSICAL CULTURAL RESOURCES PLAN

1. Chance to find physical cultural resource during excavation works within urban area is

significant in Mandalay. For this reason, the Contractor shall prepare a PCR Management Plan

in conjunction with the ESHSMP.

2. The PCR Plan shall describe the procedure to apply for preserving the discovery in case of

finding during works. The Plan shall provide the following information:

a. Process for internally notifying the Contractor’s senior management and the PMO Manager

of any PCR discovery made during works;

b. Process of decision for compulsory stop works on discovery site and process for resuming

works;

c. Installation of a protective perimeter and the measures for its erection and surveillance;

d. Communication procedure between the Contractor and the PMO;

e. The template of the form to be used to report a PCR discovery.

3. The Contractor shall incorporate the chance to find procedure into its awareness training

program.

2.5.3.10. STP 10: ESHS TRAINING & AWARENESS PLAN

1. The Contractor shall prepare an ESHS Training Plan for its workforce in conjunction with the

ESHSMP, and shall document related activities each month in the ESHS activity report.

2. The Plan shall define the general (induction) programs for all personnel as well as specialized

training programs dedicated to employees involved in environmentally sensitive activities

(hydrocarbon distribution management, hazardous waste management, etc.) or related to

health and safety.

3. Environmental induction training shall be carried out for any new employee within ten (10) days

of arrival on worksite.

4. The Contractor’s foremen or site managers shall also provide more specialized environmental

training for employees involved in sensitive jobs. Training shall address as a minimum, but not

limited to:

a. Content and role of the ESHSMP

b. Rules of procedures

c. Protection of sensitive adjacent areas

d. Spill prevention and response

e. Air pollution control

f. Solid Waste management (domestic, construction, hazardous)

g. Recycling

h. Chance to find procedure for Physical Cultural Resource

i. Penalties for violation of rules and regulations.

5. Health and safety induction training shall be carried out for any new employee within ten (10)

days of arriving on worksite. The Contractor’s foremen or site managers shall also provide

specialized H&S training for employees involved in sensitive jobs; the training shall identify

specific risks attached to each sensitive activity and define operational prevention and

emergency measures and procedures.

6. The training programs shall address the following topics:

a. General induction training on the content of the OHS Plan

b. Safety rules on worksites and on worker camp: Permit to work, hot works, confined space

work, manual lifting and material handling, electrical safety, compressed gas cylinders

management, excavation and trenching, work in height (fall protection, ladders, roof work,

scaffold safety, cranes and hoists, etc.), storage at job site, particulates and welding

emissions, noise protection;

c. Use of Personal Protective Equipment (PPE);

d. Safety rules on public roads: Driving rules, traffic diversion and road safety (signs, signals



and barricades), procedures for road traffic and pedestrians safety, coordination with traffic

police, procedures for parking, loading and unloading areas, procedures for nuisance

prevention;

e. Emergency response in case of accident, evacuation, fire etc.;

f. Procedures for medical assistance in emergency or non-emergency situations;

g. Hygiene and basic health issues: malaria, dengue, food control, water related diseases

etc.;

h. STD and HIV prevention;

i. Prohibited substances use on construction sites (drugs, alcohol);

j. Penalties for violation of ESHS rules and regulations.

7. The Contractor shall train a sufficient number of workers as first aid workers in order to comply

with requirements of section 2.5.3.12.6.

2.5.3.11. STP 11: ROAD TRAFFIC AND ACCESS MANAGEMENT PLAN

1. The Contractor shall prepare a Road Traffic and Site Access Plan in conjunction with the

ESHSMP.

2. The Plan shall address the following:

a. To provide procedures and plans for controlling site access, including both construction

areas and construction camp areas: security controls, use of badges, access registers etc.

b. To provide for each construction site the principles and measures to be applied for securing

traffic around the concerned site.

c. To include detailed plans for signage around the worksites to facilitate traffic movement, to

provide directions to various components of the works, to provide safety advice and

warnings. All signs shall be in Burmese and English, be constructed in compliance with

Myanmar applicable standards and receive approval from the traffic police.

d. For mobile worksites in public roads related to sewers lying, the Contractor shall detail the

principles to be used to ensure public safety during works: use of cones, lane tapering or

mobile fences or barriers along street-side works, lane widths, ground markings, safety

zones, signals, traffic control signs, use of flagmen (to slow down traffic) or trained stop-go

men (to halt traffic), information materials for residents, etc.

e. The Contractor shall detail principles for providing suitable safe routes to pedestrians.

Construction debris must be kept clear from such public areas. Dust, muck, objects likely

to fall, protruding puncture objects, trip hazards, etc. must be removed.

f. To identify measures to prevent public road damage by construction traffic, particularly by

heavy loads. This shall include wheel washing facility to be provided for trucks leaving site

or facilities located adjacent to paved public road.

3. The Contractor shall establish site access rules and implement and maintain these throughout

the construction and operation period. Access control procedure must consider that non-

employees shall at all times be provided with fulltime supervision while on site.

4. The plan shall provide details on the induction training on traffic/parking regulations for all

personnel authorized to the worksites.

5. Driver ability to drive and knowledge of applicable driving regulations shall be tested during

recruitment process.

6. Drivers shall receive a detailed eye vision check-up upon recruitment to ensure their vision is

good or appropriately corrected by glasses. Eye vision control of drivers shall be carried out

every year.

7. The Contractor shall prepare a specific training program for the drivers to ensure safety

prevention measures for on-site and off-site road traffic are enforced. This training shall apply

to all drivers recruited by the Contractor as well as to the drivers of its Sub-contractors.

8. Safety equipment (brakes, horn, lights, etc.) of the vehicle fleet shall be properly maintained

and kept operational all time.

9. Stickers reminding speed limitation conditions should be placed in any vehicle working for the



Project.

10. The Contractor shall apply a system of penalties for the drivers who do not respect safe driving

obligations, including driving under the influence of alcohol or drugs.

2.5.3.12. STP 12: OCCUPATIONAL HEALTH AND SAFETY (OHS) PLAN

2.5.3.12.1. OHS PLAN

1. The Contractor shall prepare an OHS Plan in conjunction with the ESHSMP which identifies

and specifies:

a. Occupational health and safety risks in relation to construction activities;

b. Prevention and protection measures to control OHS risks;

c. Dedicated resources: staff and facilities;

d. Works requiring work permits;

e. Medical emergency procedures including identification of, and agreement with a referral

hospital;

f. Monitoring program for health and safety including selected indicators and methodology

for follow-up.

2. The Contractor shall provide and demonstrate to the Employer a suitable and sufficiently

documented OHS plan based on this specification which shall be applied from the date of

commencement and for the duration of execution of the works.

3. This plan shall apply to all sub-contractors of the Contractor.

4. The Contractor shall ensure that a copy of his OHS plan is available any time on site and can

be presented upon request to the PMO or his PISC, to any employee or to a sub-contractor.

2.5.3.12.2. OHS MEETINGS

1. The Contractor shall organize at least one OHS meeting per month which shall be attended by

the PMO-ESHS representative.

2. The Contractor shall organize one weekly meeting per worksite, to identify risks related to new

construction activities and to brief staff on applicable safety procedures. This applies only to

worksites where work is on-going.

3. Minutes of all OHS meetings shall be maintained and included in a register. The PMO has at

any time access to the OHS meeting register.

2.5.3.12.3. PERMIT TO WORK

1. The Contractor shall establish a Permit to Work (PTW) procedure to manage safety for high

risks activities through the implementation of prevention and protection measures prior to the

starting of work.

2. Concerned high risks activities include works at height, hot works, live working on electricity,

etc.

3. The procedure shall define the approval process between the person qualified to issue the

PTW and the personnel (or subcontractor) carrying out the work.

4. PTW are issued in writing. Unless specified otherwise in the Contract, or instructed otherwise

by the PMO, works which require a PTW shall be defined in the OHS Management Plan. Any

other PTW requested by the PMO shall be implemented by the Contractor.

2.5.3.12.4. PERSONAL PROTECTIVE EQUIPMENT (PPE)

1. The Contractor shall ensure that all personnel, visitors or third parties entering a worksite are

equipped with PPE pursuant to the good practices and standards.

2. The Contractor shall describe in the OHS Plan the PPE to be used per activity. The following

PPE shall be considered:



a. Clothing which covers arms and legs.

b. Reflective jacket.

c. Safety goggles.

d. Protective footwear (safety shoes or boots).

e. Safety helmets.

f. Ear and respiratory protection (when appropriate).

g. Leather gloves (when appropriate).

h. Fall-arrest devices when working at locations from which a free-fall hazard greater than 2

meters exists.

i. Flotation work vests when working over water or in other locations where a fall into the

water is possible.

j. Any other protective requirements associated with the work task required and as identified

in Job Hazard Analysis.

3. Personnel and visitors to worksites shall be equipped at least with a safety helmet, safety shoes

and a reflective jacket. Adequate quantities of PPE shall be available any time on the worksites.

4. Contractor personnel shall be trained on how to use and to care for PPE and the PMO has

access to training register.

5. The Contractor shall ensure that ESHS inspectors carry out daily site inspections regarding

public or personal safety conditions on the worksite, including compliant wearing of the PPE.

2.5.3.12.5. MEDICAL CHECK-UP

1. The Contractor shall organize medical check-ups for all employees prior to their initial

mobilization on the worksites to check aptitude for the work.

2. Medical check-ups shall be carried out pursuant to the recommendations of the International

Labor Organization. Subsequent to the check-up, a written medical certificate is issued

declaring the aptitude of the worker for the allocated tasks.

3. Recruitment medical check-up shall systematically propose HIV/AIDS and STI diagnosis but

performed only upon acceptance by the worker. Any positive diagnosis shall involve the

transfer of the patient file to a specialized national organization which provides free treatment

to the patient.

4. Hearing tests shall be conducted for the Contractor’s personnel potentially exposed to noise

levels above 80 dB(A) in order to establish initial audiograms.

5. Annual tests shall be carried out to monitor any changes and detect any deterioration.

6. The PMO can request any additional medical examination for the Contractor’s personnel if

justified and necessary and all costs shall be supported by the Contractor.

7. A medical examination is carried out on any employee returning to work after a period of leave

caused by a work related accident.

8. A written medical certificate is issued confirming the employee’s aptitude to return to work at

the designated workstation.

9. The Contractor shall produce a copy of its personnel’s work aptitude certificates at the request

of the PMO or of any National competent authority.

2.5.3.12.6. FIRST AID

1. The Contractor shall ensure that at least one first aid officer is present at all times during

working hours, per shift of 10 to 50 workers present, and one extra first aid officer for each

additional 100 workers allocated to the shift.

2. The Contractor shall equip the worksite with a communication system dedicated to first aid

services. Information on how to communicate with the first aid services is clearly indicated near

the communication equipment.

3. The Contractor shall equip each worksite with an adequate number of first aid kits to ensure

that all workers can access these kits in approximately 5 minutes.



4. Kits must be available at all times.

5. Their content shall comply with OSHAS standard No.1910.266 App.A (Title: First-aid Kits

Mandatory).

6. Key personnel shall be trained as first-aiders and have a current training certificate.

7. Trained first-aiders shall be clearly identifiable on site.

8. First-aid stations shall be clearly marked and regularly checked by the Contractor.

9. Each vehicle is equipped with a vehicle first aid kit.

2.5.3.12.7. EMERGENCY MEDICAL EVACUATION

1. The Contractor shall prepare and provide the PMO within one month of the start of works, an

Emergency Medical Evacuation Procedure which details measures and steps taken for the

evacuation of seriously wounded or sick personnel to the referral hospital selected by the

Contractor.

2. The procedure shall detail measures and means for patient emergency stabilization, transfer

to referral medical center and follow-up during treatment.

3. The procedure shall provide the signed agreement between the Contractor and the referral

hospital/clinic.

2.5.3.12.8. SANITARY REPATRIATION

1. The Contractor shall be responsible for the sanitary repatriation of his foreign employees in the

event of a serious injury or illness.

2. The Contractor shall subscribe the necessary insurance to cover, if required, the cost of

sanitary repatriation of its employees to their country of residence.

2.5.3.12.9. ACCESS TO HEALTH CARE

1. The Contractor shall guarantee access to health care for all personnel in case of accident or

illness occurring during the execution of the works, including:

a. Compulsory registration of all recruited workers to the National Security System;

b. Medical check-ups: initial (recruitment), annual and upon returning to work after sick leave;

c. Screening, vaccinations and preventive healthcare as malaria for example;

d. Free general healthcare during the execution of the works including medical consultation

and prescribed medicines;

e. Medical assistance in the event of an accident and assistance for emergency evacuations.

2.5.3.12.10. PREVENTION AGAINST HIV AND STDS

1. The Contractor shall conduct an HIV-AIDS awareness programme via an approved service

provider (Government or NGO), and shall undertake such other measures as are specified in

this Contract to reduce the risk of the transfer of the HIV virus between and among the

Contractor’s Personnel and the local community, to promote early diagnosis and to assist

affected individuals.

2. The programme shall include:

a. Awareness training programme on HIV/AIDS and STIs prevention to the construction

Contractor’s staff based on the Nankad WWTP worksite and to the surrounding low income

dwellings located along the main road;

b. HIV/AIDS and STIs diagnosis to be proposed to any staff at the time of its recruitment

medical check-up. The diagnosis shall be carried out only upon prior acceptance by the

future employee. Results shall remain confidential and not be divulgated to the Contractor

to avoid any risk of employment discrimination;

c. For workers living in a worker camp, the Contractor shall provide access to condoms free

of charge;



d. Worksite rules shall clearly exclude families and non-employed persons from entering the

worker camp.

2.5.3.13. STP 13: WORKER CAMPS MANAGEMENT

1. Due to the nature and location of the Project, in a large urban area, it is not anticipated the

development of a large worker camp during the construction of the MUSIP ShweGe Stormwater

Pumping Station and Substation Project.

2. However, the following specifications shall be considered regardless of the size of the intended

camp(s).

3. The Contractor shall prepare a Worker Camps Management Plan in conjunction with the

ESHSMP which establishes (i) the accommodation conditions provided to the workers, (ii) the

measures for the preservation of hygiene and health, and (iii) the rules and regulations that

shall apply to the residents. This Plan shall comply with all the following specifications.

2.5.3.13.1. ACCOMMODATION AND LEISURE FACILITIES

1. The worker camps shall be constructed in order to avoid safety hazards and to protect workers

from diseases and/or illness resulting from humidity, bad/stagnant water (or lack of water), cold,

spread of fungus, proliferation of insects or rodents, as well as to maintain a good level of

morale.

2. Living facilities shall be located in areas (i) close to construction sites but unaffected by activities

(no smoke, dust, noise), (ii) avoiding flooding or other natural hazards, (iii) adequately drained

to avoid stagnant water, (iv) at a reasonable distance from main public roads (or well isolated

from if close location).

3. Living facilities shall be built with adequate materials, kept in good repair and kept clean and

free from rubbish and other refuse. Rooms/dormitories buildings for men and women shall be

separated.

4. Living facilities shall provide adequate ventilation of the rooms particularly during hot season.

Both natural and artificial lighting shall be provided and maintained in living facilities. It is best

practice that the window area represents not less than 5% to 10% of the floor area. Each

window or aeration opening shall be fitted with mosquito screens.

5. Rooms shall be kept in good condition and cleaned at regular interval.

6. Room shall not accommodate more than 4 workers. The dedicated area per worker shall not

be less than 4.5 m², and the ceiling shall not be lower than 2.20 m. Each worker shall be

allocated a cupboard or big locker volume not less than 0.5 m3 for the storage of personal

belongings. A separate storage shall be provided for work boots and other personal protection

equipment.

7. A separate bed for each worker shall be provided, at least 80 cm wide. Minimum space between

beds shall not be less than 1 m. Double deck bunks are prohibited.

8. Each worker is provided with a comfortable mattress, at least 8 cm thick of medium to high

density foam, pillow, cover, clean bedding (2 sets) and impregnated mosquito net.

9. Basic collective social/rest spaces shall be provided to workers. Standards range from

providing workers multi-purpose halls to providing designated areas for radio, TV. For TV, one

TV set shall be installed per 100 residents.

2.5.3.13.2. CAMP SANITARY FACILITIES

1. Sanitary and toilet facilities shall be constructed with materials that are easily cleanable. Wood

shall be prohibited. Sanitary and toilet facilities are cleaned daily and kept in good working

condition.

2. Sanitary and toilet facilities shall be designed to provide workers with adequate privacy,

including ceiling to floor (or at least 2 m high) partitions and lockable doors. Sanitary and toilet

facilities are not shared between men and women.



3. Toilet facilities shall not be at a distance of more than 30 m from the serviced room building

with a clean and all time practicable access. Toilet facilities shall be well lit and well ventilated.

4. At least 1 toilet for 15 persons shall be provided. Each toilet equipped with flush system shall

be connected to an individual or collective wastewater treatment. Dry pit latrines shall be

prohibited in the worker camps.

5. At least one hand wash for 15 persons shall be provided, equipped with water tap and soap.

2.5.3.13.3. CANTEENS

1. The development of canteens is uncertain in an urban area where workers may easily access

to small restaurants next to the worksites. If no canteen facility is developed by the Contractor

within the worksite, the Contractor shall include in addition to the daily wage for each worker a

daily meal allowance covering at least 2 meals. If the Contractor decides to implement a

canteen on site, the following requirements shall apply:

a. Canteen and cooking facilities shall provide sufficient space for preparing food and eating,

as well as shall conform to hygiene and safety best practices.

b. Canteens shall provide at least an area of 1.5 m² per worker and shall be adequately

furnished with tables, benches, individual drinking cups, plates and drinking water supply.

c. Floor and table surfaces shall consist of washable surfaces which can be easily cleaned

and disinfected.

d. Places for food preparation shall be designed to permit good food hygiene practices,

including protection against contamination between and during food preparation. Kitchens

shall be provided with facilities to maintain adequate personal hygiene including a sufficient

number of washbasins designated for cleaning hands.

e. All kitchen floors, ceiling and wall surfaces adjacent to or above food preparation and

cooking areas shall be built using durable, non-absorbent, easily cleanable, non-toxic

materials as tiles for example. Food preparation tables shall be equipped with a smooth,

durable, easily cleanable, non-corrosive surface made of non-toxic materials.

2. In case the Contractor does not develop a canteen facility on site, he will provide a shelter

facility for the workers to take their lunch (lunch-box) and to take some rest before resuming

work. The place shall provide tables and seats compliant with the requirements for canteens

as detailed above.

2.5.3.13.4. CONSTRUCTION SITES

1. On construction sites, the Contractor shall provide at least one toilet for each 25 workers present

on the same shift. If the toilets are built for a period of 6 months or more, they shall respect the

same design as those recommended for worker camp. For shorter periods, in mobile sites (for

example those mobile construction sites related to main sewers or interceptors installation) the

toilets shall be of mobile and chemical type with regular collection of septage and transfer to the

main MCDC facility used for the disposal of sludge from septic tanks.

2. Should the temporary worksite shelter one or two workers on a permanent basis to guard site and

equipment at night, a mobile shower shall also be installed, with adequate privacy.

2.5.3.13.5. DRINKING WATER

1. The Contractor shall supply potable water 24/7 to the workers on any worksite.

2. Drinking water supplied shall be monitored every week regarding residual chlorine and coliforms.

2.5.3.13.6. WORKER CAMP SAFETY AND CLEANLINESS

1. Construction and Worker camps shall be fully fenced with controlled access 24/7.

2. Every building shall be equipped with an appropriate number of fire extinguishers in points clearly

referenced.



3. Pests, including malaria vectors, shall be controlled appropriately in all buildings and their

peripheries by spreading pesticide duly approved by the PMO. This shall be carried out at least

on a monthly basis by a certified company appointed by the Contractor or by its own personnel

fully trained and wearing appropriate full protective equipment.

4. Garbage bins with covers shall be placed in sufficient number at the entrance of every building

whether residential or not. Waste shall be placed in large robust plastic bags before being

collected as often as needed but at least twice a week; near the entrance to the camp there shall

be a roofed shelter with a concrete floor surrounded by a small containment wall to serve as a

temporary garbage storage area while waiting to be picked up by the truck.

5. The Contractor shall promote segregation of waste at the source. Different types of garbage

containers shall be installed and induction training of the residents on this subject shall be carried

out regularly.

6. The Contractor shall appoint a team for the management of the worker camp(s).

7. The Team shall enforce the camp applicable rules and regulations as detailed in the Worker

Camps Management Plan.

8. This “code of conduct” shall cover the following rules but not limited to:

a. Enforcement of camp security measures against theft and violence;

b. Strict access conditions forbidding entrance in worker camp to non-employed persons

including families;

c. Camp facilities maintenance and cleaning;

d. Overall hygiene standards including cleaning of rooms, linen, clothes, garbage management;

e. Prohibition of arms and ammunitions in the camp;

f. Prohibited use of drugs;

g. Control of alcohol consumption;

h. Cooking outside the dedicated kitchen area shall be prohibited (hygiene and fire risks).

2.5.3.14. STP 14: RECRUITMENT AND LABOUR MANAGEMENT

1. The Contractor shall prepare a Recruitment and Labor Management Plan in conjunction with the

ESHSMP which establishes (i) the rules of recruitment to avoid discrimination and (ii) rules of

labor management to be applied during the construction and operation periods by the Contractor.

2. Skilled labor shall be recruited individually by the Contractor. CVs of selected engineers, with key

position in the construction process shall be submitted to the PMO for non-objection.

3. Unless instructed otherwise by the PMO, the Contractor shall ensure that recruited unskilled labor

is always given a national preference of at least 80%.

4. The employment of women shall be encouraged with minimum target of 30% of unskilled labor.

5. The Contractor shall sign an agreement with a medical hospital facility in Mandalay for organizing

immediate recruitment medical check-up of selected candidates. No worker shall be authorized

on the worksite without an official certificate confirming he already received the pre-employment

medical check-up.

6. Each recruitment shall be supported by a Work Contract established by the Contractor and signed

by the Contractor and the recruited person, under the following conditions:

a. A Work Contract template shall be prepared by the Contractor in compliance with applicable

labor regulations in Myanmar prior to the start of the recruitment process and submitted to the

PMO for non-objection.

b. During the construction period, any change to the Work Contract template requested by the

Contractor shall be non-objected beforehand by the PMO prior to enforcement.

c. Working conditions shall be compliant with applicable labor laws in Myanmar and with

international good practices as recommended by the ILO.

d. Hiring of workforce on a daily basis shall be prohibited. Minimum duration of a work contract

shall be 2 weeks. Pre-employment medical check-up and signed contract remain compulsory

for short-term employment.

e. A minimum salary shall be respected for any unskilled employment on the worksites in



compliance with prevailing regulations in Myanmar and the observed market.

f. A daily meal allowance covering 2 meals per day shall be provided to all workers if the

Contractor doesn’t provide a free canteen service on site.

g. A daily transport allowance shall be provided to all workers to cover transportation costs to

and from worksite, except if the Contractor organizes transportation of workers.

h. In addition to the paid wage, the Contractor shall support medical costs for employees during

the duration of their employment and comply with the applicable national obligations related

to medical care.

i. Recruited workers shall receive induction training on safety, environment, health and worker

camp rules and regulations within 10 days upon arriving on the worksite. Register of

attendance shall be maintained updated by the Contractor and made available to PMO upon

request.

j. The Contractor shall maintain one employment register providing for each employee (i)

personal information and date of recruitment, (ii) jobs/positions assigned, (iii) hours worked,

(iv) wages paid and (v) training attended. Records shall be available at the Contractor worksite

office and shall be provided to the PMO or any government representative upon request.

2.5.3.15. STP 15: SITE DECOMMISSIONING AND REHABILITATION PLAN

1. Unless instructed otherwise by the PMO, the Contractor shall rehabilitate all worksites disturbed

by the works, prior to the provisional acceptance of the works.

2. The Contractor shall prepare a Site Decommissioning and Rehabilitation Plan which complies

with the following obligations:

a. All temporary buildings and free standing and underground structures (e.g. piping,

underground tanks, sumps and basins) shall be removed. All waste and rubble shall be

removed in accordance to the provisions of Section 2.5.3.3 (STP 3: Solid Waste Management)

of the present ESHS specifications. After removal of buildings structures and rubble, the

Contractor shall return worksites to their original condition;

b. Where required, land shall be levelled to ensure that run-off water drains without eroding soil

or stagnating in pools;

c. Rehabilitated worksites shall not represent hazards for the population. Holes shall be refilled

and the material well compacted. All sites where works were carried out on public roads (sewer

lying) will be correctly compacted, levelled and asphalted. Sharp or unstable items shall be

rendered inoffensive;

d. Unless specified otherwise in the Contract, or instructed otherwise by the PMO, the Contractor

shall undertake revegetation of all worksites disturbed by the works and bears the cost of such

works, should these sites being vegetated at the start of the works.

3. The Contractor shall document changes in condition of all worksites from the start of works until

final acceptance of the works. Documentation consists of dated and geo-referenced color

photographs taken from constant angles and viewpoints, using the same focal characteristics

during the construction period.

4. The worksite condition shall be documented at least for the following stages:

a. at the start of works, before any disturbance on the worksite;

b. at completion of the works, but prior to starting site rehabilitation;

c. at completion of rehabilitation and revegetation works if applicable, but prior to provisional

acceptance of the works;

5. The Contractor shall indicate in each Site Specific Plan (SSP) the location of the selected

viewpoints and the areas covered from each viewpoint. Adjacent areas along the worksite

perimeter shall also be documented should they be used for residential purpose or agricultural

production.

2.5.4. PART 3: SITE SPECIFIC PLANS

1. Prior to the opening of any worksite, the Contractor shall prepare and submit to the PMO for



comments and non-objection a Site Specific Plan detailing the proposed organization of the

concerned site in terms of land use, activities, risks and ESHS control measures. The non-

objection of the SSP by the PMO shall be a prerequisite for the start of works on the concerned

site.

2. For each site, the SSP shall provide information on the precise location of future activities and

land use including any of the following elements which may be concerned on a topographical map

or on a high-resolution satellite photo:

a. Boundaries of the worksite(s), with GPS references;

b. Extent and type of fencing;

c. Vegetation to be cleared;

d. Vegetation (trees) to be preserved;

e. Main natural lines of drainage with proposed storm water drainage;

f. Drainage and effluent discharge points from the worksite;

g. Sampling points for water quality monitoring;

h. Location of construction activity areas per types of activity;

i. Location of potential major sources of vibration, noise, dust, fumes;

j. Location of any sensitive area/building in the immediate vicinity of the worksite;

k. Location of proposed permanent or temporary buildings: dormitory, canteen, sanitary facility,

offices, workshops, warehouses, security check-posts, storage areas, etc.

l. Location of spoil or materials storage (permanent or temporary);

m. Location of storage for hazardous products;

n. Location of solid waste temporary storage area;

o. Location of sport/recreational area;

p. Proposed road network with access posts and parking areas;

q. Information related to safety management: meeting points in case of emergency evacuation,

location of first aid station, location of firefighting equipment, etc.

r. For sites in the urban area involving a temporary deviation of road traffic, the CC shall

coordinate with the Police Traffic Department to identify the best deviation routes and signage

to be implemented.

s. The SSP shall detail, for each potential environmental or safety risk the best practices

anticipated by the Contractor for ESHS prevention or mitigation, by reference to the triggered

STPs. The measures proposed shall be technically described and quantified where and when

justified.

2.5.5. ADDITIONAL SAFETY PRECAUTIONS

2.5.5.1. POWER SUPPLY AND LIGHTING

9. General: All working sites in the open, transit areas, excavation sites, etc. shall be adequately

illuminated during night work, as specified above.

10. Safety Aspects: Electrical cables shall be well insulated, protected and firmly fixed by means of

adequate insulators. Lamps shall be well protected against damage. Use of electrical powered

equipment in wet area will not be allowed. Tools for works in wet conditions shall be pneumatically

driven.

11. Earthing: All equipment and appliances, which are exposed to lightning, shall be earthed

electrically, and the Contractor's specialised personnel shall periodically check the effectiveness

of such earthing.

2.5.5.2. FIRE PRECAUTIONS

12. The Contractor shall organize a fire brigade equipped for the fighting of any fires which may break

out on the construction sites, in temporary structures, stores, residential quarters, etc.

13. An adequate number of fire extinguishers shall at all times be available at each construction site

or camp and shall be maintained in satisfactory working order. Fire protection facilities shall be of

the gas, dry powder or other suitable chemical or pumped water type.



14. Their number, type and location will be subject to the approval of the Employer.

2.5.5.3. SAFEGUARDS

15. It shall be the Contractor's responsibility to safeguard by means of temporary or permanent

supports or otherwise all pipes, cables, land drains, structures and other things, which would be

liable to suffer damage if such precautionary measures were not taken.

16. Temporary and permanent safeguards shall be to the approval of the owner concerned and the

Employer.

2.5.5.4. GUARDING OF MOVING MACHINERY

17. All moving machinery shall be adequately guarded to prevent injury through accidental contact.

18. In particular exposed shafting and couplings shall be protected with suitable guards except where

they are in normally inaccessible positions.


16 IAS 005 Page 57

APPENDIX 2. ESHS SUPERVISION TEMPLATES

MANDALAY URBAN SERVICES IMPROVEMENT PROJECT (MUSIP1)

MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO. 01: ROUTINE SITE INSPECTION SHEET

PAGE 1

Document N°:

INSPECTOR NAME SITE TYPE/N°

DATE OF VISIT DATE OF LAST VISIT

TYPE OF SITE PERMANENT TEMPORARY PUBLIC ROAD

ACTIVITIES ON SITE

ACCOMMODATION OF WORKERS CONSTRUCTION ACTIVITY

WORKER CANTEENS SPOIL DISPOSAL

FIRST AID QUARRYING

SOLID WASTE TEMPORARY STORAGE CONCRETE PRODUCTION

HAZARDOUS MATERIALS STORAGE ROAD TRAFFIC

REFUELING OF ENGINES MEDICAL ASSISTANCE ACTIVITY

WORKSHOPS & GARAGES OTHER

CONCLUSIONS ON SITE VISIT

& RECOMMENDATIONS

REQUESTS FROM PREVIOUS

INSPECTIONS

COMMENTS & CONCLUSIONS FROM

THIS INSPECTION

SCORE

(1 TO 5)

1. General satisfaction level for implementation of previous recommendations

2. General Cleanliness of Site

3. Hazardous Products Management

4. Occupational Health & Safety

5. Solid Waste & Sanitation

6. Drainage and Water Quality Control

7. Erosion/Sedimentation Control

8. General Conclusions of Visit


MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO. 02: SOCIAL AND SAFETY INSPECTION FORM

PAGE 1

Document N°:



TYPE OF SITE PERMANENT TEMPORARY PUBLIC ROAD

ACTIVITIES ON SITE

ACCOMMODATION OF WORKERS CONSTRUCTION ACTIVITY

WORKER CANTEENS SPOIL DISPOSAL

FIRST AID QUARRYING

SOLID WASTE TEMPORARY STORAGE CONCRETE PRODUCTION

HAZARDOUS MATERIALS STORAGE ROAD TRAFFIC

REFUELING OF ENGINES MEDICAL ASSISTANCE ACTIVITY

WORKSHOPS & GARAGES OTHER

CONCLUSIONS ON SITE VISIT & RECOMMENDATIONS

REQUESTS FROM PREVIOUS

INSPECTIONS COMMENTS & CONCLUSIONS FROM

THIS INSPECTION SCORE (1 TO 5)

1. General satisfaction level for implementation of previous recommendations

2. Personal Protective Equipment

3. Scaffoldings

4. Ladders

5. Storage of equipment

6. Electrical hazard

7. Chemical hazard

8. General Conclusions of Visit



PAGE 2

ITEMS Y/N COMMENTS SCORE*

SOCIAL MEASURES

All workers have an approved work contract

Contract details working time & remuneration

All workers received recruitment medical check-up

All workers are ensured against accident/death

All workers are registered to social security system

All workers receive induction training on site rules and procedures

Free transport to and from work sites

PERSONAL PROTECTIVE EQUIPMENT

All workers with helmet & safety shoes/boots

All helmets/safety shoes/boots in good condition

All workers with reflective jacket

All elevation work (>2m) with harness use

All harness in good condition

All workers in noisy areas with ear plugs

Safety glasses available & used when and where required

Safety mask used for welding

Safety gloves available & used when and where required

Half-face respiratory masks available & used

All workers received induction training on PPE

COLLECTIVE PROTECTION

SCAFFOLDINGS

No bamboo scaffolds on site

Scaffold erected/dismantled by competent persons

All workers in charge of scaffold received training

Scaffold correctly labelled

Scaffold inspected once a week

Scaffold base on timber sole boards

Scaffold correctly secured along the constructed structure

All scaffold access protected by hand rails

Working platform >60 cm width

Handrails between 90 to 115 cm above platform

LADDERS

Ladder in good condition

Ladder secured at bottom (or top)

If not secured, presence of a worker at the bottom

Only one worker at the same time on ladder

ELECTRICAL HAZARD

Arc welding workplace earthed and screened

Electrical boxes in good condition and closed

Electrical cables in good condition and out of water

Electrical equipment insulated and earthed

Installations by competent electricians

All electrical hazard signs & posters posted



PAGE 3

ITEMS Y/N COMMENTS SCORE*

First aid officers trained for electrical shock

All workers receive induction training on electrical hazard

CHEMICAL HAZARD

All chemicals well registered and listed

Chemical Safety Data sheets available on site

Chemicals stored in well ventilated & secured store

Staff in charge fully trained on hazmat management

Staff in charge fully equipped with appropriate PPE

Hazard signs & posters posted on store

Emergency telephones/names posted on store

Extinguishers present on site

Spill response kits available on site

EXCAVATIONS

Excavations well fenced off and/or covered against fall at the end of the day

Hazard signs & posters posted outside fence for pedestrians

Stop blocks prevent vehicles falling in excavations

Excavation side stability controlled regularly

SECURITY

Fencing

Access control

Adequate artificial lighting where required

Score: 0: not implemented; 1: partially implemented; 2: implemented



PAGE 2

*Score: 0: not implemented (Bad); 1: partially implemented (Average); 2: implemented (Good). N/A: not applicable

ITEMS Y/N COMMENTS Score*

ACCESS TO SITE

Site fenced and fence is in good condition

Access locked or controlled by barrier

Guard 24/7

Site access with safety road signs & speed limitation

Control of access badges (persons and cars)

WORKER ACCOMMODATION AND CATERING

DORMITORIES

Rooms respect specifications (>4.5m²/p, storage, bed size, windows, light)

Bed, mattress and mosquito net for each worker

Fire extinguisher in sufficient quantity & controlled

Emergency call numbers/names posted on wall

Regular spraying of insecticide for vector control

No stagnant water in camps (good drainage)

Good cleanliness of dormitories

SANITATION OF CAMPS

1 toilet unit per maximum 15 workers

Flushing facility is operational

Toilet well maintained and clean

1 shower for maximum 15 workers

Showers well maintained and clean

Septic tanks without overflow

Septic tanks regularly maintained (Date last emptying) :

Oil separator available for grey water from kitchen

Oil separator regularly cleaned & oil collected for disposal

KITCHENS AND CANTEENS

Cold storage for food

Appropriate table cover material

Cleanliness of kitchen and canteen

Potable water supply

Hand wash facility at entrance with soap

Appropriate menu (worker satisfaction)

Posters on hygiene and health posted at entrance

FIRST AID

First aid emergency call numbers/names posted on site

First Aid Kit (FAK) available on site

FAK compliant with ESHS specifications

First Aid Officer present on site and identifiable

WORKSHOPS AND GARAGES

GENERAL CONDITIONS

Area well organized and clean

Safety Posters and signs posted within premises

Activities held on concrete slab

Stormwater drainage connected to oil separator

Compressed Gas bottles secured

HAZARDOUS PRODUCTS MANAGEMENT

Used oils collected and safely stored



PAGE 3


Regular transfer of used oils to main storage (register)

Availability of spill response kits

FUEL STORAGE

Storage located at more than 50 m from buildings

Containers in good condition

No leakage observed

Storage area fully bunded & complying standards

Refueling post over concrete slab

Safety signs and posters posted and visible

Staff trained for refueling & spill response

Presence of spill response kits

Extinguishers available & controlled

HAZARDOUS MATERIALS (HAZMAT) MANAGEMENT

MAIN STORAGE FACILITY

Fully bunded with capacity >110% biggest container

Closed/open storage protected from rainfall

Oil separator well maintained

Access restricted with fence and lock

Restricted access signs outside facility

Safety posters posted on site: PPE, risks, hazmat types

Emergency call numbers/names posted

Spill response kits available

Extinguishers available and controlled

TEMPORARY HAZARDOUS MATERIALS

Temporary storage is safe & compliant with specifications

Waste production systematically registered

Waste production regularly exported to main storage

CONTAINERS

Containers leak-proof and in good condition

Container chemically compatible with material stored

Container closed unless material added or used

Display of labels with words “Hazardous product/waste”

Label describes content

Label describes hazards for users

SOLID WASTE MANAGEMENT

GARBAGE

General cleanliness of site is good

Garbage bins in sufficient number

Garbage bins in good condition with cover

Garbage bins regularly emptied and cleaned

Segregation of waste (organic/recyclable/hazardous)

CONSTRUCTION WASTE

Temporary disposal on site is appropriate

Recyclable waste is segregated

Regularly collected from site for disposal

SEDIMENT & EROSION CONTROL

Erosion observed on site

Erosion control measures observed on site



PAGE 4


Sediment discharged in water bodies

Sediment control measures observed (pond, trap)

Natural drainage respected

Existing sediment pond for batching activities

If yes, pond well sized and maintained

If yes, effluent from pond buffered (pH 6.5 to 8.5)

Top soil on site was collected and stored

NUISANCES

Excessive noise observed at the boundary of site

Too noisy equipment within 100m from residence

Excessive vibrations to nearest residential building

Emission of smoke/fumes observed

Emission of dust observed

Release of mud on public road at site exit

POLLUTION HAZARDS

Untreated wastewater discharged outside site

Burning of waste on site

TRAFFIC SAFETY ON SITE

ISOLATED SITE (ACCESS/SITE PROPER)

Site/Access with appropriate road signs

Appropriate parking correctly used within premises

All vehicles registered and controlled at site entrance

SITE ON PUBLIC ROAD

Safety signs available before/after site

Traffic deviation/lane reduction well signaled

Traffic organization/signs approved by traffic police

If alternate traffic, traffic lights/personnel available

ALL SITES

Site well fenced, secured from public area

Clearly dedicated parking area for project vehicles

Systematic control of vehicles at entrance

Dust prone areas regularly watered

PERSONAL PROTECTIVE EQUIPMENT

All workers with helmet & safety shoes/boots

All workers with reflective jacket

All elevation work (>2m) with effective harness use

All workers in noisy areas/activities with ear plugs

All workers wearing safety gloves where required

All workers wearing safety glasses where required

Score: 0: not implemented (Bad); 1: partially implemented (Average); 2: implemented (Good). N/A: Not Applicable


MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO. 03: TRAFFIC SAFETY INSPECTION

PAGE 1

FORM 03: TRAFFIC SAFETY INSPECTION SHEET

This Form has to be filled on the basis of a survey of all vehicles crossing site check-point during at least 2 hours. To be carried out on a monthly basis. One form per truck inspected

INSPECTOR NAME CHECK POINT LOCATION (NO.)

DATE OF SURVEY FROM (HR) TO (HR)

TOTAL NUMBER VEHICLES OBSERVED RELATED TO PROJECT FULLY CHECKED

GENERAL INFORMATION

DRIVER NAME TRUCK TYPE

DRIVING LICENSE NO. TRUCK PLATE

PROJECT ID NO. LOAD TYPE

COMPANY OTHER


MAINTENANCE OF PROJECT RELATED TRUCKS & CARS

General appearance of vehicle is good

Front lights operating

Direction lights operating

Rear brake lights operating

Horn operating

Back-up beeper (reverse signal alarm) operating

Tires in good condition

Date of last maintenance for brakes

Smoke at exhaust

Exhaust noise compliant with standards

Engine oil leakages

LOAD SAFETY

Truck overloaded

Load well fixed and stabilized

If bulk product, load covered by net or sheet

Transport of peoples on top of load or in tipper

Transport of hazardous products (except registered)

Transport of more than 2 persons in the cabin

DRIVER

Valid driving license

Last eyes check less than 1 year old

Evidence of alcohol/drug absorption

Driver & passengers use safety belts

*Score: 0: Not Compliant (Bad); 1: Partially Compliant (Average); 2: Compliant (Good)


MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO 04: NON-COMPLIANCE NOTIFICATION

PAGE 1 OF 2

NON-COMPLIANCE NOTIFICATION

Recipient Contractor Name

NC Registration No.

Site concerned

Date of first observation / /

Observer Name/Position

1. BRIEF DESCRIPTION OF NC

(Attach additional documents if necessary: maps, drawings, photos, documents etc.)

We hereby notify a Non-Compliance of Severity Level ___ observed on a site under (Name of Contractor) responsibility.

The above Contractor is requested to provide sufficient personnel, equipment, supplies and incidentals to

implement within O 24 hours, O 72 hours, O 5 days, the necessary corrective action in accordance with

the attached Non-Compliance Report No. ______________

Submitted by PMO-ESHS Manager on (date, time) Received by Contractor on (date, time)

Signature Signature

2. CORRECTIVE ACTION TAKEN (to be filled in by the Contractor, attach additional sheets if necessary).

Completed by Contractor on (date, time) Approved by PMO-ESHS Manager on (date, time)

Signature Signature

NON-COMPLIANCE LEVEL


MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO 04: NON-COMPLIANCE NOTIFICATION

PAGE 2 OF 2

3. ADDITIONAL INFORMATION ON NC

3. PHOTOGRAPHS OF NC IDENTIFIED

1 : 2 :

3 : 4 :

5 : 6 :


MCDC-PROJECT MANAGEMENT OFFICE (PMO) ESHS STANDARD FORM NO. 05: SCAFFOLD SAFETY INSPECTION SHEET

PAGE 1

SCAFFOLD SAFETY INSPECTION SHEET

Document N°: __________________________



CONTRACTOR SITE MANAGER NAME

ITEMS Y/N COMMENTS

STABILITY & GENERAL SAFETY

Soil is leveled and well compacted

Risk of foot sinking or slipping

Foundations of scaffold resistant enough

Scaffold structure is stable

Scaffold designed by competent engineer

Scaffold calculation note is available on site

Scaffold built by trained workers

Distance between putlogs is <1.5m

Spacers & bracing are adapted

WORKING PLATFORMS

Platforms cover full width of metal structure

If prefabricated platforms, elements fixed on the structure

Wood platform is >40 mm thick

Wood boards width always >20 cm

Wood boards are in good condition

Minimum width of working platform is >90 cm

Length of board exceeding the transom is 10<L<20cm

Guard-rails between 90 and 110 cm above platform

Toa board >15 cm above platform

Maximum working load is indicated

Maximum working load is respected

ACCESS

Access to platform exists and is safe

If ladders used for access they are fully secured (fixed)

Ladder is less than 1 m longer than platform level

Maximum distance between accesses is <20 m

Access to platform has a slope <15%

Workers can move and work on access with safety

All levels of scaffold can be reached with full safety :

All accesses labeled (Red, Green)

SCAFFOLD CONSTRUCTION

Workers equipped with and use safety harnesses

All scaffold parts are strongly fixed together

All platforms and plinths well stabilized and immobilized

SCAFFOLD USE

Access authorization label available at each entry

Maximum loads indicated for each level

Users know name of referee to report an observed problem

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