ENVIRONMENTAL GUIDANCE MANUAL MAINTENANCE & OPERATIONS

ENVIRONMENTAL GUIDANCE MANUALfor

MAINTENANCE & OPERATIONS

Office of Environmental Health & SafetyLos Angeles Unified School District

Presented by thePresented by theEnvironmental Compliance GroupEnvironmental Compliance Group

Permit-by-Rule and Transportation Training

Definitions

• PBR: Permit-by-Rule• SHWCCAF: School Hazardous Waste

Collection Consolidation Accumulation Facility

• DOT: Department Of Transportation

Waste Streams Generated by M&O

1. Water based paint ( Non RCRA)2. Antifreeze( Non RCRA)3. Waste oil ( Non RCRA)4. Roofing tar (Non RCRA. RCRA)5. Caulking compounds (Non RCRA. RCRA. Non

Hazardous waste)6. Patching compounds (Non RCRA. RCRA. Non

Hazardous waste)7. Adhesives without VOC ( Non-RCRA, Non Hazardous)

Waste Streams Generated by M&O

8. Debris containing lead ( RCRA, Non Hazardous, Non-RCRA) TCLP > 5 mg/l = RCRA

9. Debris containing asbestos (Non RCRA) – Friable> 1% CA hazardous waste, Non Friable- CA non hazardous waste

10. Solvent based paint ( RCRA)11. Fluorescent light tubes (Universal)12. PCB Ballast (Non RCRA, 50mg/kg)13. Mercury Thermostat ( Universal, broken=RCRA) 14. Alkaline batteries, light tubes, e-waste

( Universal)15. Refrigerant oil ( RCRA)

Permit By Rule

M&O

School

School School

School

Permit-by-Rule Applicability-M&O.

Purpose:• To bring hazardous wastes from school sites back to

the M&O facility

• To store & accumulate school sites’ hazardous wastes at M&O facilities

Permit-by-Rule Applicability-M&O.

Procedures• The total weight of waste in the SHWCCAF is not

to exceed 8,800 pounds or 1,080 gallons at any one time

• Storage time for SHWCCAF is 1 Year

Transportation Requirements under PBR

• 5 gallons or 50 lbs. of Hazardous waste can be transported in your own vehicle; however, shipping papers are required

• > 50 lbs. ( 5 gallons) but < 1,000 lbs. or 135 gallons must be transported in a district vehicle, with a shipping paper


• The hazardous waste must not be held at any interim location for longer than 8 hours

• Hazardous waste must be transported in a securely closed DOT container.


• Different hazardous waste materials may not be placed in the same container

Transportation

• Procedures for Hazardous waste transportation

• Proper labeling• Labeling exercise• Shipping papers exercise

Procedures for Waste Transportation under PBR

1. Receive a work order from a school to perform a maintenance job

2. Decide if the job will generate hazardous waste.

3. If the job generates hazardous waste then shipping papers, hazardous waste labels, DOT labels, and DOT approved containers must be taken to the school site.


4. Decide if the job will generate greater than 50 lbs or 5 gallons of hazardous waste; if > 50 lbs then transportation must be done in a district vehicle.

5. Complete the job.

6. Place the generated hazardous waste in a DOT approved container (i.e., 6mm plastic sheeting, 5-gallon bucket, 55- gallon drum, 30-gallon drum)


7. Completely fill out the hazardous waste label.

8. Place the appropriate DOT label and the hazardous waste label adjacent to one another on the DOT- approved container.

9. Tightly close or secure the lid.


10. Completely fill out the shipping papers and obtain appropriate signatures.

11. Place waste containers in the district vehicle and proceed to the SHWCCAF or the next job. ( Waste must not remain at an interim location for greater than 8 hours.)

Transportation

• How to properly fill out hazardous waste labels

Hazardous Waste Label Worksheet

Reference: DOT descriptions on shipping papers

Department of Transportation (DOT) Shipping Names

Common Names Environmental Protection Agency (EPA) Waste Codes

California Waste Codes

DOT Labels

Waste Aerosols 2.1 UN1950

Aerosols D001 331

Waste Paint Related Material 3 UN1263 PGII

Paint thinner, solvents D001 331, 214

Waste Flammable Liquid, N.O.S. 3 UN1993 PGII

Contaminated gasoline D001 331

Waste Combustible Liquid, N.O.S. 3 UN1993 PGII

Contaminated diesel D001 331

Non-RCRA Hazardous Waste, Solid (Absorbent with Oil)

Debris / absorbent with oil None 223, 352

RQ, Hazardous Waste Solid, N.O.S. 9 NA3077 PGIII

Construction debris including doors and windows containing lead, lead contaminated debris

D008 181

Non-RCRA Hazardous Waste, Liquid (Clarifier Sludge)

Oil & water, clarifier sludge None 221, 135

Environmentally Hazardous Substances, Liquid, N.O.S. 9 UN3082 PGIII

Ethylene glycol, antifreeze coolant None 343

Non-RCRA Hazardous Waste, Liquid (Used oil)

Used oil None 221

Reference: DOT descriptions on shipping papers

Department of Transportation (DOT) Shipping Names

Common Names Environmental Protection Agency (EPA) Waste Codes

California Waste Codes

DOT Labels

Waste Batteries, Wet, Filled with Acid 8 UN2794 PGIII

Automobile lead acid batteries D002, D008 181,791

Waste Mercury 8 UN2809 PGIII

Broken mercury switches D009 725

Waste Paint 3 UN1263 PGII

Solvent based paint D001 331

Hazardous Waste, Liquid, N.O.S. 9 NA3082 PGIII

Refrigerant oil F002 341

Waste Polychlorinated Biphenyls, Solid 9 UN2315 PGII

PCBs ballasts None 261

RQ, Waste Asbestos 9 NA2212 PGIII

Friable asbestos containing materials and debris

None 151

Non-RCRA Hazardous Waste, Liquid (Latex paint)

Latex paint / water based paint None 291

Waste Flammable Solids, Organic, N.O.S. 4.1 UN1325 PGII

Paint booth filters with solvent based paint

D001 352

DOT Hazardous Material Classification

• Class 3 Flammable Liquids


• Class 6 Poisons


• Class 8 Corrosive


• Class 9 Misc.

Transportation of Hazardous Waste

• Hands on labeling activity

Scenario: You have generated refrigerant oil from an HVAC system that has been serviced.

Fill in the M&O name, address, phoneFill in the M&O name, address, phoneFill in the accumulation start dateFill in the accumulation start dateFill in the M&O EPA ID #Fill in the M&O EPA ID #Fill in the proper DOT shipping name Fill in the proper DOT shipping name for refrigerant oilfor refrigerant oilFill in the State and EPA waste codesFill in the State and EPA waste codes

Documents for Transportation of Hazardous Waste

• Example of shipping papers• Shipping paper exercise

LOS ANGELES UNIFIED SCHOOL DISTRICT (LAUSD) PBR SHIPPING PAPER Form OEHSPBR5- Page___ of ___

From: To: School/site____________________ Date:__________ M&O Location .Hazardous Waste Collection Consolidation & Accumulation Facility (SHWCCAF):________________________________________________ School EPA ID Number:______________ Address:_____________________________________________________ Address:_____________________________________ M&O EPA ID no: _____________________________________________ Contact Person:_________________ Title:__________ Name of M&O person receiving waste_____________ Title____________ Signature:______________________________

24 HOUR EMERGENCY CONTACT: CWI (800) 788-2167

Contributing School Representative Name:_________________________ Signature:____________________________ Date: ______________ District Transporter (i.e. M&O representative) Name: _______________________________Signature:_____________________________ Date:________________ Footnotes: (1) Project number is required and applicable only to M&Os (2) Hazardous waste physical state may be solid, powder, liquid, semi-solid, or gas. (3) Container type (container used for transporting): Container may be metal or poly or approved cardboard box (4) Container (container used for transporting) size: 5- gallon, 30 gallon, or 55 gallon or 30 gallon DOT approved cardboard box

Proper DOT shipping name, Hazard class, ID#, Packing group

Job Ticket No./ IFS Project No. (see foot-note # 1)

Waste code

Waste quantity (in pound recommended)

Waste physical state (see footnote # 2)

No of container

Type of container used for transporting (see footnote # 3)

Size of container used for transporting (see footnote # 4)

Manifest number (to be completed by the haz waste coordinator at M&O)

Transportation of Hazardous Waste

• Hands on shipping papers activity

Scenario: You have generated refrigerant oil from an HVAC systemthat has been serviced.

Hazardous Waste Storage Area Requirements (SHWCCAF)

• Storage requirements for SHWCCAF• Example of appropriate SHWCCAF

SHWCCAFSHWCCAF

Satellite AccumulationInitial Date:__________Full Date:___________

Accumulation AreasAccumulation Areas

SatelliteSatelliteAccumulationAccumulation

Examples of DOT Approved Containers

Example Master Inventory Sheet for Tracking of SHWCCAF Containers

SHWCCAF (Waste Storage Area) Master Container Inventory List – Form OEHSPBR6

M&O Location:

Date:_________ M&O HW Contact Person: _________________

Container tracking no. (ex: date/name initials/container numbers – 3/3/04/JS/01)

Container content (ex: debris w/ asbestos)

Project # (applicable to M&O)

Individual Container weight (ex: pounds)

Subtotal of HW weight on premise at M&O (ex: pounds)

Date received ** Please see foot note

Date shipped out of the SHWCCAF

** Containers of hazardous wastes are permitted to be stored up to 1 year per Permit-by-Rule regulations (PBR, Section 67450.44 of California Code of Regulations, Title 22). Arrangement must be to have containers removed before the 1 year storage limit.

Electronic Tracking

Container tracking no.

Container weight (lbs) Date received

Date shipped out of warehouse DOT Descriptions Comments

032503DSBE04 40 03/25/2003 04/08/2003 NONRCRAHAZ/WASTELIQUID HAND SOAP

032503DSBE03 50 03/25/2003 04/08/2003 NONRCRAHAZ/WASTELIQUID

5GL GEL MAINTONE/1GL PAINT


5GL GF-8CEMENT/4-1GL PAINT


5GL FLOOR WAX/3-1GL PAINT

032603DSBE10 40 03/26/2003 04/08/2003 NONRCRAHAZ/WASTELIQUID 5GL LIQUID SOAP

032603DSBE08 40 03/26/2003 04/08/2003 NONRCRAHAZ/WASTELIQUID 5GL GEL MAINTONE


5GL PAINT/ 1GL VANALSOLV

032603DSBE09 5 03/26/2003 04/08/2003 NONRCRAHAZ/WASTELIQUID 5GL PAINT

SHWCCAF Documents

• Manifest• Inspection items• Record keeping

Example of a Manifest

Example of an Inspection Checklist

HAZARDOUS WASTE INSPECTION CHECKLIST FOR SHWCCAF AREA (Form OEHSPBR7) M&O Address:: M&O Phone No.:

Owner/Operator: Los Angeles Unified School District Date: _____________________ Inspection Type: Weekly Responsible Individual:_____________________ REGULATORY REFERENCES

REQUIREMENTS Y N NOTES

22 CCR 66265.173 Is hazardous waste accumulated and stored in a D.O.T-approved container?

__________________________________________

22 CCR 66262.34 22 CCR 67450.44

Is the container used for specific waste consolidation labeled with a hazardous Waste Label with the following information?

a. Generator Name and Address; b. EPA ID Number; c. Phone Number; d. Contents or Composition; e. Physical State; f. EPA Waste Number; g. State Waste Code; h. Proper D.O.T. Shipping Name;

i. Hazardous Properties (except when properties are unknown and lab results are pending). j. Consolidation Start Date

__________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

CCR 22, Section 67450.42

Does the container have waste label specifying date when container was received?

_________________________________________

22 CCR 66265.17 22 CCR 66265.171 22 CCR 66265.172 22 CCR 66265.173 22 CCR 66265.174

Are containers a. In good condition with no signs of holes, large dents, corrosion, leaking, bulging, heat stress, etc.? b. Securely closed at all times, except when adding or removing waste, taking lab samples or inspecting waste?

c. Prevented from ruptures or spills? d. Compatible with waste?

_____________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________

22 CCR 66265.32c Are the spill kits and communication system located at a reasonable distance from the SHWCCAF?

__________________________________________

FIRE CODE

Is the fire extinguisher located within 25 feet of the SHWCCAF (if fire extinguisher is located farther than 25 feet, contact Fire Dept. to determine if this is acceptable)?

__________________________________________

22 CCR 66265.14 Is the following sign posted in both English and Spanish? “Hazardous Waste Storage Area, Authorized Personnel Only”

__________________________________________

22 CCR 66265.14 Is the following sign posted in both English and Spanish? “No Smoking”?

__________________________________________

ANSI Z-358.1 Is there a working eye wash or shower located within 100 feet or 10 seconds from a potential hazard?

__________________________________________

Container ManagementContainer Management

What is wrong?What is wrong?


The ring is sealed


What is wrong?What is wrong?

Recordkeeping Procedures

• Signed manifests are to be sent to the Office of Environmental Health & Safety for record keeping

• Photocopies of the manifests are to be retained at each locationfor no less than three years from the date indicated on the manifests at each generation location

Recordkeeping Procedures

• Manifests: keep 3 years• Shipping papers: keep 3 years• Inspection checklist: keep 3 years

Universal Waste

Universal Waste Label

Conclusion

• You have successfully completed the Permit-by-Rule/Transportation training

• Thanks for your time, if you have any further questions contact the environmental compliance group of OEHS at 213-241-3199

Appendix I

Examples of Hazardous Waste Labels

Appendix II

Examples of Hazardous Waste Manifests

Appendix III

Shipping Paper

LOS ANGELES UNIFIED SCHOOL DISTRICT (LAUSD) PBR SHIPPING PAPER Form OEHSPBR5- Page___ of ___

From: To: School/site____________________ Date:__________ M&O Location .Hazardous Waste Collection Consolidation & Accumulation Facility (SHWCCAF):________________________________________________School EPA ID Number:______________ Address:_____________________________________________________ Address:_____________________________________ M&O EPA ID no: _____________________________________________ Contact Person:_________________ Title:__________ Name of M&O person receiving waste_____________ Title____________ Signature:______________________________

24 HOUR EMERGENCY CONTACT: CWI (800) 788-2167

Contributing School Representative Name:_________________________ Signature:____________________________ Date: ______________ District Transporter (i.e. M&O representative) Name: _______________________________Signature:_____________________________ Date:________________ Footnotes: (1) Project number is required and applicable only to M&Os (2) Hazardous waste physical state may be solid, powder, liquid, semi-solid, or gas. (3) Container type (container used for transporting): Container may be metal or poly or approved cardboard box (4) Container (container used for transporting) size: 5- gallon, 30 gallon, or 55 gallon or 30 gallon DOT approved cardboard box

Proper DOT shipping name, Hazard class, ID#, Packing group

Job Ticket No./ IFS Project No. (see foot-note # 1)

Waste code

Waste quantity (in pound recommended)

Waste physical state (see footnote # 2)

No of container

Type of container used for transporting (see footnote # 3)

Size of container used for transporting (see footnote # 4)

Manifest number (to be completed by the haz waste coordinator at M&O)

Appendix IV

Inspection Checklist for M & O

HAZARDOUS WASTE INSPECTION CHECKLIST FOR SHWCCAF AREA Form OEHSPBR7 Owner/Operator: Los Angeles Unified School District Office of Environmental Health and Safety 333 S. Beaudry Ave, 20th Floor, Los Angeles, CA 90017 (213) 241-3199

Hazardous Waste Inspection Checklist for the SHWCCAF Page 1 of 2

Date: _____________________ Inspection Type: Weekly Responsible Individual: _____________________ Facility: _____________________ Address: _____________________

REGULATORY REFERENCES


22 CCR 66265.173 Is waste accumulated in a D.O.T-approved container? __________________________________________

22 CCR 66262.34 Is the lab pack container labeled with a California Hazardous Waste Label with the following information?

a. Generator Name and Address; b. EPA ID Number; c. Phone Number; d. Contents or Composition; e. Physical State; f. EPA Waste Number; g. State Waste Code; h. Proper D.O.T. Shipping Name; i. Hazardous Properties (except when properties are unknown and lab results are pending).

__________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

22 CCR 66262.34 22 CCR 67450.44

Is the container used for specific waste consolidation labeled with a California hazardous Waste Label with the following information?

a. Generator Name and Address; b. EPA ID Number; c. Phone Number; d. Contents or Composition; e. Physical State; f. EPA Waste Number; g. State Waste Code; h. Proper D.O.T. Shipping Name;

i. Hazardous Properties (except when properties are unknown and lab results are pending). j. Consolidation Start Date

__________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

22 CCR 66273.14 Is the container used for universal waste labeled with a Universal Waste Label with the following information:

a. Generator Name and Address; b. Contents; c. Accumulation Start Date.

______________________________________________________________________________________________________________________________

HAZARDOUS WASTE INSPECTION CHECKLIST FOR SHWCCAF AREA Form OEHSPBR7 Owner/Operator: Los Angeles Unified School District Office of Environmental Health and Safety 333 S. Beaudry Ave, 20th Floor, Los Angeles, CA 90017 (213) 241-3199

Hazardous Waste Inspection Checklist for the SHWCCAF Page 2 of 2

22 CCR 67450.42 Does the container have waste label specifying date when container was received?

__________________________________________ 22 CCR 66265.17 22 CCR 66265.171 22 CCR 66265.172 22 CCR 66265.173 22 CCR 66265.174

Are containers a. In good condition with no signs of holes, large dents, corrosion, leaking, bulging, heat stress, etc.? b. Securely closed at all times, except when adding or removing waste, taking lab samples or inspecting waste?


_____________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________

22 CCR 66265.32c Are spill kits and communication system located at a reasonable distance from the SHWCCAF

__________________________________________

FIRE CODE

Is the fire extinguisher located within 25 feet of the SHWCCAF (if fire extinguisher is located farther than 25 feet, contact Fire Dept. to determine if this is acceptable)

__________________________________________

22 CCR 66265.14 Is the following sign posted in both English and Spanish? “Hazardous Waste Storage Area, Authorized Personnel Only”

__________________________________________

22 CCR 66265.14 Is the following sign posted in both English and Spanish? “No Smoking”?

__________________________________________

ANSI Z-358.1 Is there a working eye wash or shower located within 100 feet or 10 seconds from a potential hazard?

__________________________________________

BMP Are containers and secondary containment in non-roof areas covered when there is a possibility of rain?

__________________________________________

FIRE Are grounding and bonding straps used from transferring flammables? __________________________________________

22 CCR 67450.42 Are there any prohibited wastes stored at the SHWCCAF? __________________________________________

22 CCR 66265.14 Is there security fence with lockable gate __________________________________________

22 CCR 67450.44 Have the containers exceed the one year storage time? __________________________________________

BMP Is the secondary containment in good condition? __________________________________________

BMP Is there adequate aisle space between containers (minimum :24 inches) __________________________________________

Appendix V

Satellite Accumulation Area Requirements for M & O

HAZARDOUS WASTE INSPECTION CHECKLIST FOR SATELLITE ACCUMULATION AREAS (MAINTENANCE & OPERATIONS) Los Angeles Unified School District Office of Environmental Health and Safety 333 S. Beaudry Ave, 20th Floor Los Angeles, CA 90017 (213) 241-3199

Hazardous Waste Inspection Checklist for Satellite Accumulation Areas Page 1 of 3

Date: _____________________ Facility Type: _____________________ Inspection Type: Hazardous Waste Responsible Individual: _____________________ Number of Staff: _____________________ Satellite Facility: _____________________ District: _____________________ Frequency: Weekly Address: _____________________ District Safety Officer: _____________________ _____________________



22 CCR 66265.173 Is waste accumulated in a D.O.T-approved container?

______________________________________________________________________________________________________________________________

22 CCR 66262.34 Is the container labeled with a California Hazardous Waste Label with the following information?

a. Generator Name and Address; b. EPA ID Number; c. Phone Number; d. Contents or Composition; e. Physical State; f. EPA Waste Number; g. State Waste Code; h. Proper D.O.T. Shipping Name; i. Hazardous Properties (except when properties are unknown and lab results are pending).

__________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

22 CCR 66262.34 Is the container stenciled / marked with the following words?

“Accumulation Start Date” “Accumulation Full Date”

__________________________________________ ______________________________________________________________________________________________________________________________

Hazardous Waste Inspection Checklist for Satellite Accumulation Areas Page 2 of 3



22 CCR 66262.34

Is the “Accumulation Start and Full Date” stenciled / marked on the container and on the hazardous waste label when the container is full?

______________________________________________________________________________________________________________________________

22 CCR 66262.34 Is the total quantity of accumulated waste less than 55 gallons per satellite accumulation area and less than 270 days?

______________________________________________________________________________________________________________________________

22 CCR 66262.324 Is the accumulation area at or near the point of generation?

______________________________________________________________________________________________________________________________

22 CCR 66262.34 Is the accumulation area under the control of the operator of the process generating the waste?

______________________________________________________________________________________________________________________________

22 CCR 66262.34 Is the container moved to SHWCCAF storage area within 72 hours if

a. the container is full? or b. 55 gallon accumulation limit is met? Or c. 270 day accumulation time limit is met?

________________________________________________________________________________________________________________________________________________________________________

22 CCR 66265.17 22 CCR 66265.177

Are incompatible wastes placed in the same container?

______________________________________________________________________________________________________________________________

22 CCR 66265.17 22 CCR 66265.171 22 CCR 66265.172 22 CCR 66265.173 22 CCR 66265.174

Are containers

a. In good condition with no signs of holes, large dents, corrosion, leaking, bulging, heat stress, etc.? b. Securely closed at all times, except when adding or removing waste, taking lab samples or inspecting waste?


____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

NOTES

e Inspection Checklist for ation Areas


REQUIREMENTS Y N

22 CCR 66265.17 22 CCR 66265.176

Is the container with ignitable or reactive waste located at least 50 feet from the facility property line and protected from any heat source including radiant heat?

______________________________________________________________________________________________________________________________

Is the container with liquid provided with an approved secondary containment system?

______________________________________________________________________________________________________________________________

Are spill kits and communication system located at a reasonable distance from the satellite area?

______________________________________________________________________________________________________________________________

FIRE CODE Is the fire extinguisher located within 25 feet of the satellite area? (if fire extinguisher is located farther than 25 feet, contact Fire Dept. to determine if this is acceptable)

______________________________________________________________________________________________________________________________

ANSI Z-358.1 Is the eye wash or shower located within 100 feet or 10 seconds from a potential hazard?

______________________________________________________________________________________________________________________________

BMP Are containers and secondary containment in non-roof areas covered when there is a possibility of rain?

______________________________________________________________________________________________________________________________

FIRE Are grounding and bonding straps used from transferring flammables?

______________________________________________________________________________________________________________________________

Hazardous WastSatellite AccumulPage 3 of 3

Satellite Accumulation Area Procedures (Maintenance & Operations)

1. Obtain a clean container for the chemical waste • Maximum limit of 55 gallons per waste stream • Department of Transportation (D.O.T.) approved container must be used

2. Fill out the information on the Hazardous Waste label. 3. Fill out the start date on the Satellite Accumulation label.

4. Attach both labels to the container.

5. Waste must be removed from the area within 270 days (9 months) of the start date; either get waste

picked up or move it to the School Hazardous Waste Collection Consolidation Accumulation Facility (SHWCCAF) Area for the remaining time which should add up to 365 days (Note: Containers do not have to be full).

6. If the waste drum is full prior to the 270 days, fill in the full date on the Satellite Accumulation label.

Either get the waste picked up or move it to the SHWCCAF Area within 72 hours. The waste must then be picked up within 365 days of the Accumulation Start Date.

7. If you have any questions, call OEHS at (213) 241-3199.

Satellite Accumulation

Area

Satellite AccumulationInitial Date:__________Full Date:___________

Accumulation AreasAccumulation Areas

SatelliteSatelliteAccumulationAccumulation

Appendix VI

Universal Waste Label

ENVIRONMENTAL GUIDANCE MANUAL MAINTENANCE & OPERATIONS

Documents

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