enterprise catalog procurement - Informatica · Heiler enterprise Catalog procurement 7.1 success...

Heiler enterprise Catalog proCurement | FaCt sHeet | version 7.1

Complete transparency, easy searching & cost-saving processes.

enterprise catalog procurement

Heiler enterprise Catalog proCurement | FaCt sHeet | version 7.1 | page 2 Heiler enterprise Catalog proCurement | FaCt sHeet | version 7.1 | page 3

table of contents.

Customers. 3

Heiler enterprise Catalog procurement 7.1 4

success factors of Catalog procurement. 5

Heiler Business Catalog. 6

Heiler mobile Business Catalog. 13

procurement-Benchmark. 13

Heiler Catalog intelligence. 14

Heiler Catalog manager. 18

Heiler smartform Builder. 19

Customers.

leading companies rely on Heiler software.

KNORR-BREMSE


Heiler enterprise Catalog procurement 7.1

success factors of Catalog procurement.

Cut costs in catalog procurement – across pro-cesses and international borders.

Heiler enterprise Catalog procurement 7, used in conjunction with erp

systems, covers the entire procurement process from end to end. most

companies use an sap erp system in combination with sap srm. Heiler’s

catalog procurement solution is closely integrated with these systems,

acting as a single point of search.

the supplier’s electronic catalogs are made available via Heiler Catalog

manager, the content management solution from Heiler. these catalogs

are provided by the suppliers themselves, by the purchasing organization,

or via Heiler Content services.

international companies with many suppliers and ever-increasing assort-

ment sizes need future-proof search functionality. Heiler Business Catalog

offers a search function that is scalable to the highest degree. our cus-

tomers use this function to search, find and order products and services.

Heiler Catalog intelligence offers transparency across all procurement

processes. this module reveals where exactly product and process costs

arise. equipped with this knowledge, you can make sure that your pur-

chasing department is pursuing the right course, for example, with a

view to future negotiations.

ERP SRM

All Analysis Supplier IntegrationSingle Point of Search

Customer Supplier

Order / Delivery

The benefiTs. › streamlined, cost-efficient

processes with the accep-tance of all users.

› Complete transparency for sound decision-making.

› optimized prices and dis-counts in purchasing.

› Close integration with your international system land-scape.

› seamless processing of all transaction processes.

Low proCess CosTs.We raise acceptance among your users by providing a very usable solution and ensuring that the benefits are quickly visible. this increases the number of active ordering users in the system. our faceted search offers a new and extremely intuitive search paradigm. sort and filter options enable easy refine-ment of large hit lists.

AuTomATion of finAnCiAL pro-Cesses.thanks to our exclusive strategic part-nership with supplyon, europe’s largest provider of supply chain management services, we can offer our customers comprehensive transaction solutions in the area of indirect procurement. large companies like Deutsche Bahn ag are already using saas and asp solutions from Heiler.

sound deCision-mAking & reduCed purChAse priCes.our innovative Heiler Catalog intel-ligence module enables comprehensive drill-down analyses with global spend maps, supplier negotiations, catalog comparisons, assortment analyses, price simulations and search result statistics relating to the procurement of indirect goods.

fewer CosTs.With a 100% self-service concept for all suppliers, you can significantly reduce the costs of content management. external catalogs can be integrated directly with ease. our new service integration layer allows us to integrate all company areas with a single user interface, even in large international enterprises.

Search Intelligence

Configuration SAP Certified

3. DATA PRESENTATIONDisplay, order and transfer products into multi channels.

E-ShopPrint XMLBackend

1. DATA INTEGRATIONIntegrate products from different sources.

PictureHotfoldersERP Video XLSX CSV

2. DATA PREPARATIONSearch, analyze and configure products fully backend integrated.

Mobile

4. CUSTOMER

80% Savings of Process Costs Easy to Use Full Transparency

powered by

Procurement Benchmark

request the study now:

procurement-benchmark.com


Heiler Business Catalog.

reduce process costs in procurement – through 100% user acceptance.

Heiler Business Catalog is the integrated electronic catalog solution for

finding, visualizing, comparing and ordering products and services in

purchasing. it is the central catalog solution in international companies.

a catalog that is integrated with sap srm, sap erp, and other erp

systems.

as a single point of search, Heiler Business Catalog optimizes process

costs in purchasing. With new functions for fast entry and collective

entry and for uploading shopping carts, it will help you achieve a shorter

ordering process in even less time.

shopping lists allow you to create shopping cart templates and speed up

the process of reordering products that are required on a regular basis.

special indicators in the item list facilitate easy identification, e.g. of

hazardous materials, information about item references, or tiered prices,

etc.

Heiler’s expertise: single point of search.

Based on our expert knowledge of purchasing and procurement pro-

cesses combined with apache solr technology, we’ve developed three

new search paradigms that optimize process efficiency for the procure-

ment of C items.

With a high degree of scalability, Heiler offers a powerful application for

the global procurement process of multinational corporations. We’ve

completely revised our search functionality with apache solr to bring

you a faster, more powerful search.

powerful full-text search.

a powerful full-text search with an auto complete feature enables fast

location of the products required. the search algorithm adapts to the

number of hits. the powerful full-text search is linked directly to the

faceted search and feature search.

Faceted search.

in addition to the full-text search, the faceted search allows you to

systematically restrict the number of results. in the latest version, you

can also filter the results by price. the price facets are displayed on the

basis of the highest to the lowest price.

Feature search.

The benefiTs. › reduce 80% of process

costs with the leading catalog software.*1

› reduce cost prices by 7%.*2

› gain total user acceptance thanks to a high degree of usability.

› enjoy full accessibility throughout the entire application.

The newly designed interface of Heiler Business Catalog is indicative of the current trend of B2C features finding application in the B2B area.

fuLL inTegrATion of ApAChe soLr.this lightning-fast open source search platform is extremely scalable, which offers many benefits, including searches distributed across several servers. it is perfectly designed to handle mass data and is therefore ideally suited to use in international companies.

With each search result, all associated features are immediately retrieved, so that only the most relevant results are displayed. For example, specific colors or sizes can be selected here.

1 Heiler customer example2 Bme opinion barometer


simultaneous browsing of internal and external catalogs & websites.

the external Catalog punchout interface supports Heiler Business Catalog

as a central search engine, and can even search external shops and

catalogs.

When you search internal and external items simultaneously, the search

results are delivered in the form of a combined list, sorted by relevance,

in Heiler Business Catalog.

indexing allows you to browse external online shops within Heiler Busi-

ness Catalog. this allows users to remain in their familiar shopping

environment at all times.

the required item can also be accessed in the external online shop

directly and transferred immediately to the Heiler shopping cart. external

catalogs can also be accessed from the home page and from the shop-

ping cart. once items have been transferred, the central shopping cart

is put together directly in Heiler Business Catalog with internal and

external catalog items. the connection is implemented via oCi or using

the alternative formats of cXml and oracle Xml.

Fastest-ever procurement in the new release.

the intelligent enhancements in the new release of Heiler Business

Catalog enable further significant reductions in process times. the main

focus is on optimizing the entry of recurring products and services.

to further reduce the time it takes to complete the electronic procure-

ment process, the shopping cart can be filled in the blink of an eye

thanks to functions like fast entry and collective entry, as well as the

uploading of complete item lists.

Unannounced User

Homepage Search & Find

Shopping cart Login

PDF / Download Shopping

cart

Newly registered User

Administrator

Inquiry User

PDF / Download Shopping

cart

Order User

Shopping cart / Data Upload

Order

Search & find

Fast entry

Mobile Version

Mobile User

Search & find

Shopping cart

Registrate user & assign to organization

Shopping cart & user data assigned

AnonymityRegistration & user data


ease of use.

ease of use and clarity of application are at the heart of the new gui

design. important information must be clear and available at all times.

one simple example of this is the constant visibility of the shopping cart.

this allows users to check totals and budgets at any time.

trends from the B2C area are increasingly finding their way into the B2B

sphere. to ensure that you have all the information you could possibly

require at your fingertips, detailed product descriptions, item indicators

(e.g. for top sellers) and graphically highlighted favorites can be displayed

in the results list. this shortens any delays in the application, as a large

amount of relevant information is already available as a bundle at this

stage of the process. our goal is to make the application as accessible

as possible for all groups of users.

Your company’s processes are improved through compliance with and

safeguarding of standard processes. this is why standardized pDF docu-

ments can now be generated in the key areas of the new Heiler Business

Catalog release. these include the product detail view, item comparison

and the pDF shopping cart printout.

usability is further enhanced with the single sign-on function. auto-

matic authentication in an sap netWeaver portal eliminates the need

for manual login and is fully integrated into the company’s existing

landscape via sap portal ticket.

Fast entry.

the fast entry function speeds up the creation of the shopping cart with

required products. You simply enter the item number and the quantity

required. larger numbers of products and services can be transferred

directly using the collective entry function.

shopping cart upload.

in addition, the ordering process is made even shorter thanks to the

direct, file-based uploading of shopping carts. this function supports a

large number of file formats. Before the order is placed, a shopping cart

for recurring orders can also be downloaded.

late login.

the “amazonization of purchasing” is continuing to play a key role in

shaping e-procurement as a whole. this is evident in the new release

of Heiler Business Catalog, where you now have the option of waiting

until you’re placing an order before logging in, as is typical in large

marketplaces. this means that users can choose to browse all catalogs,

products and services, gathering information without logging in to the

system.

then, when they want to place an order, they can log in or authenticate

themselves using the new registration function.


sap integration.

many large companies use sap erp in combination with sap srm. Heiler

Business Catalog is integrated into the sap srm scenario, and acts as a

single point of search in the desktop purchasing system.

the “erp organizations” module offers the additional option of using

Heiler Business Catalog without an e-procurement system by linking

it directly to an erp system. pre-built interfaces with sap erp provide

support for an integrated catalog procurement process.

By saving the procurement processes directly in a separate database,

the “standalone organizations” module also enables the use of Heiler

Business Catalog without an e-procurement system. in addition, account

assignment master data, goods recipient master data, and approval

workflows can be mapped directly in the Heiler Business Catalog stand-

alone solution.

the sap Warehouse engine facilitates the integration of Heiler Business

Catalog with the mm module in the sap erp system and therefore

enables direct, real-time queries of warehouse stocks. Warehouse stocks

are displayed for products directly in the hit list and in the detail view.

the information content comprises all plants and storage locations for a

material, as well as the stock type (unrestricted-use stock, stock in quality

inspection) and moving average price.

The benefiTs. › login: user authentication

directly in sap erp.

› enhanced shopping cart: option for selecting account assignment data from sap erp and saving it at shopping cart header or item level.

› Display order history directly from sap erp.

› post goods receipts directly in sap erp via the Business Catalog user interface.

› Free text orders with the creation of a purchase requisition in sap erp.

› neW: single sign-on in an sap netWeaver portal

mobile Business Catalog.

use enterprise Catalog procurement anywhere.

the ability to search, find and order products from any location while “on

the go” is becoming increasingly appealing and important to companies.

the latest version of Heiler Business Catalog comes with a tablet- and

smartphone-optimized view, which allows you to order work-related

products while on the move.

the key functions of our procurement solution are also available in

simplified form in the mobile version. users can simply search for the

items they require, navigate through all available catalogs, or browse

their favorites lists in the usual way. Before the items are added to the

shopping cart, they can be viewed in the individual view with the usual

contents. the process is completely intuitive, no additional training is

required.

procurement Benchmark.today, many large multinational companies are under severe pressure to

cut costs and optimize processes. the e-procurement study identified

important key performance indicators that companies use to measure

the success of their catalog solutions in purchasing.

The study reveals: Heiler customers achieve better results than the market as a whole.

request the study now:

procurement-benchmark.com

powered by

Heiler Business Catalog is the central search engine in purchasing. It ensures the integra-tion of various e-procurement and ERP systems – even in international enterprises.

12.5%fewer free text

orders

20%higher coverage

rate

22%less maverick

buying

16%lower error

rate

Warenkorb

Genehmigung

Kontierungs-daten

Bestellung

Warenkorb

Genehmigung

Bestellung

IDO

C

Warenkorb

Genehmigung

Kontierungs-daten

Bestellung

Search

Select items Select itemsSelect items

Shopping Basket

Shopping Basket

Shopping Basket

OC

I

RFC

IDO

C

Assignmentdata

Assignmentdata

Assignmentdata

Approval

Approval

Approval

Order Order Order


Heiler Catalog intelligence.

total transparency for sound decision-making and optimized purchase prices.

Heiler Catalog intelligence creates transparent evaluations and analyses

relating to the procurement of indirect material. the solution delivers

flawless data quality for all procurement processes. it provides a sound

basis for making decisions, while also reducing both costs and risks.

Costs can be reduced on the basis of rock-solid analyses, and this has an

immediate positive impact on the business area and on operating results.

Heiler Catalog intelligence meets the needs of strategic and operational

purchasing and is an easy-to-use tool. it provides clear added value for

purchasing managers, for buyers responsible for catalogs and product

groups, and for Content Quality managers.

Qlikview technology for fast analyses.

Heiler Catalog intelligence is based on Heiler software’s many years of

experience in e-procurement and on the Qlikview technology developed

by Qliktech gmbH.

Qlikview is a memory-based system, which stores all of its analysis data

in the main memory. as a result, it offers very high performance. this

means that different analyses can be run in rapid succession without

changing the actual database itself.

The benefiTs. › all global procurement

processes for indirect material at a glance.

› save time creating analyses when preparing for nego-tiations.

› the simulation view enables rock-solid budget planning.

› assortment evaluations help minimize unit costs.

› one interface: reports from sap materials man-agement.

› a designer and wizard for individual, user-specific evaluations.

› neW: search statistics allow you to draw conclu-sions about the quality of assortments.

module overview

a dashboard provides a centralized overview of all procurement pro-

cesses across the company – a feature that is particularly useful for

purchasing managers.

the global spend map provides an overview of the system-wide pur-

chasing behavior of all parties involved, and can, for example, pinpoint

the areas in the company that procure the most products.

negotiation functions serve primarily to support the buyer and to ensure

effective time-saving when preparing for negotiations with suppliers.

to ensure sound detailed budget planning and to minimize risks to the

company, real procurement data can be compared with newly negoti-

ated prices and simulated in a simulation area.

a Content scorecard provides information about all catalog data and

item data in the system and ensures the highest level of transparency

possible.

supplier and assortment comparisons help to reduce procurement costs

effectively.

New: the latest options for evaluating search statistics provide an accu-

rate overview of search behavior throughout the company. necessary

changes to product groups or catalogs can be highlighted in this way.

Dashboard

Global Spend Map

Spend Analysis

Volumes

Purchase order history

Negotiations

Simulations

Search behavior

Supplier-

-preperation

-postprocessing

Assortments

Content Score Card

Assortments overlapping

Assortments verification

Data quality

CPOPurchasing Manager

PurchaserMarterial Groups & Catalogs Content Quality Manager


the dashboard – all key analyses at a glance.

the dashboard provides the purchasing manager with a centralized

overview of procurement processes across the company from the Heiler

Business Catalog database.

it provides an insight into the number of orders and order items, as

well as order volumes, for example. users can immediately detect the

suppliers from which items are procured most frequently, and which

product groups have the highest and lowest order volumes across the

company as a whole.

this enables the creation of well-founded budget plans and allows sup-

plier negotiations to focus on the critical product groups. the dashboard

reveals the ordering patterns of employees, and allows Hr resources to

be managed more effectively and purchase prices and process costs to

be reduced.

search mechanisms.

the search statistics provide purchasing managers with information

about employee search behaviors. this means that purchasing managers

can, for example, focus on products that are frequently sought and not

available when preparing to negotiate with suppliers and can then draw

conclusions about possible enhancements of assortments.

search statistics also allow companies to improve their own data quality.

products that cannot be found may exist under a different name and

simply require more precise identification or the use of synonyms in order

to be made visible to users.

sap Connector

thanks to the Heiler Catalog intelligence sap Connector, you can now,

for the first time, evaluate sap data in addition to the existing analyses

and comparisons of data from Heiler Business Catalog and Heiler Catalog

manager. For example, order data and supplier data can be displayed

out-of-the-box directly from sap materials management.

Designer for individual applications.

Heiler Catalog intelligence Designer enables quick and easy online

creation of Quick Charts. a wizard helps users to create their own, com-

pletely unique evaluations in addition to the existing standard analyses

provided.


Heiler Catalog manager.

Heiler smartform Builder.

reduce costs for Content management and supplier integration.

Heiler Catalog manager enables a holistic view of purchasing processes.

it supports the entire process, from the supplier providing the catalog

data, to the purchasing department releasing a “live” version of the data

for productive use. Heiler Catalog manager makes the import, validation

and release of catalogs easier and faster for the integration of supplier

data. it also offers a self-service concept for suppliers, whereby suppliers

can upload their catalogs independently.

With a wide range of functions, Heiler Catalog manager reduces

content management costs significantly. it does this, for example, by

performing checks against master agreements and automated workflows

for communication between the supplier and buyer. assortment and

price validations also help ensure the highest possible catalog quality.

the integrated workflow solution detects the individual processing steps

and monitors their progress. it informs users about upcoming tasks and

safeguards the monitoring of results throughout the entire catalog

lifecycle. Heiler Catalog manager thus ensures that the process is both

efficient and – by logging each step in an audit log – fully traceable.

perfect product data is the key to successful e-procurement. only a

company that obtains high data quality from its suppliers and makes

this available to its users can efficiently use an electronic ordering system.

easy configuration of complex goods and services.

say you need to create order forms for reserving rooms with it equip-

ment and catering facilities or for vehicle leasing. or perhaps forms

for ordering notebooks, where additional information like drive type or

memory size, must be specified when placing the order. Heiler smart-

form Builder can help you handle any of these scenarios with ease.

You can use this module to configure complex products and services

independently and intuitively. Find what you’re looking for quickly with

the graphical wizard. Create smartforms with drag & drop. this reduces

the effort involved in creating intelligent configurations, for example for

company cell phones with appropriate charges and services.

the graphical interface enables a real-time preview of how the configura-

tion will appear to users later in the catalog. You can also integrate

sil services when creating smartforms. these services can be used, for

example, to subsequently access live data in an erp system and display

it in Heiler Business Catalog.

The benefiTs. › a radical reduction in Con-

tent management costs.

› automation of communi-cation with your suppliers.

› optimized monitoring and control of the supplier integration process.

› enhanced data quality for optimized search results and cost-efficient processes in purchasing.

funCTions. › graphical creation of

complex products and services.

› intuitive drag & drop interface.

› preview function for the current configuration.

› seamless integration into Heiler Catalog manager.

› Display of the configura-tion as a smartform in Heiler Business Catalog.

› live data can be queried from an erp system.

Staging Area

In the

Heiler Business Catalog

integrated catalog verify-

& import-tool

Staging Area Editor

Maintenance of supplier

catalog data

Simple configuration of complex goods and services

Self Service Supplier Portal

Additional party (Supplier)

in the workflow

Data export

You can use Heiler Catalog services as an additional service. We manage

all your supplier communication and all your catalog data for you.

a comprehensive audit-trail function enables the system-wide logging

of all processes, which can then be evaluated at any time to guarantee

full traceability.

Stuttgart, GermanyHeiler software agmittlerer pfad 5D-70499 stuttgartgermanytel.: +49-711-13 98 4-0Fax: +49-711-86 66 301

Detroit, USAHeiler software Corporation755 W. Big Beaver road suite 1875troy, michigan 48084tel.: +1-248-519-5600

Toronto, CanadaHeiler software Corporation1 Dundas st. West, suite 2510toronto, onm5g 1Z3, Canadatel.: +1-416-260-4705

Sydney, AustraliaHeiler software australialevel 222 market stsydney nsW 2000tel.: +61-2-9008-9773

e-mail: [email protected]

For more informa-tion, simply scan this QR code:

enterprise catalog procurement - Informatica · Heiler enterprise Catalog procurement 7.1 success...

Documents

Transcript of enterprise catalog procurement - Informatica · Heiler enterprise Catalog procurement 7.1 success...