ENTERING A FILM FOR BRITISH SHORT FILM OR BRITISH SHORT ANIMATION IN THE EE BRITISH

ACADEMY FILM AWARDS

You must read the Rule Book to ensure that your film is eligible prior to creating a new entry. The

Rule Book can be found here: awards.bafta.org/entry

1. Go to the BAFTA Awards Entry website: entry.bafta.org and register to create a new

account. Note the live site is currently password protected – Username: bafta Password:

istscsi

2. Fill in the form, making sure to complete all required fields, which are denoted by a bright

blue rectangle. Click Register.

Nb: This login can be used to create entries for all BAFTA Awards.

3. Once logged in, create a new entry.

4. Select Create new Entry under British Short Film and British Short Animation. Note that the

Award’s entry status and deadline appears below the black title box.

5. The entry form is divided into sections and designed such that the following section

appears only after certain mandatory fields have been completed. If you need to gather

more information before progressing to the next section, then click Save at the top or

bottom of the form at any point to allow you to leave and return without losing any data.

You’ll be able to return to the entry and update the information as many times as

necessary.

6. Begin by completing the Basic Details.

7. If you enter information which renders your entry ineligible, a message will appear to

explain why.

8. Please ensure you read all text on the entry form to ensure you understand what

information we require and why. Errors or incomplete details can result in your entry being

temporarily withdrawn by BAFTA, which will slow down your submission.

9. At the bottom of Basic Details you will be prompted to select whether you would like to

enter your film into British Short Film or British Short Animation.

10. British Short Film only: In order to qualify for the Award, your short film must have been

screened or accepted onto at least one of BAFTA’s recognised festivals, a list of which

can be found here;

Please select all festivals that your film has either screened or been accepted at. You will

be required to upload proof of this, either in the form of an email from the festival’s

organisers, or a copy of the festival programme page listing your film.

11. In The Writers, Directors and Producers section, you will first be asked to provide

information about your film’s key credits. In this section and with all credits, please be as

detailed with your information as possible.

When prompted, only select the number of individuals with full writer, director and/or

producer credits on your film. Co-writers, co-directors, executive producers,

cinematographers and so on are not to be included in this first section.

12. For each full credit, you will be asked whether that individual is a candidate for

nomination. These are the individuals who will be named nominees, should the film

receive a nomination.

Nb. The order in which individuals are entered on this form are the order in which they

would appear on all BAFTA literature pertaining to the Award, should the film receive a

nomination.

13. In the Other Crew and Cast sections, please include each individual’s nationality where

possible. As British Short Film and British Animation are available to British productions only,

it is important we receive as much information as possible to determine your film’s

nationality.

If a particular credit was not present on the film, then leave the fields blank.

14. In the Production section, you will be required to provide information to help BAFTA

determine whether the film’s production qualifies as British according to BAFTA’s rules,

which can be found here.

After reviewing your entry, BAFTA will contact you if there are any further questions about

the nationality of your film.

15. In the Additional Submission Materials section, you will be required to upload the

following;

Short biographies of the writer(s), director and producer(s)

Front credit cards/rollers

End credit cards/rollers

These are mandatory, and you will not be able to complete your submission until they

have been uploaded.

To upload, click choose file and navigate to the relevant document on your computer.

16. All entrants to British Short Film and British Short Animation are required to send a DVD

copy of their film to BAFTA. This is to ensure Jurors can view your film, should any problems

arise with BAFTA’s online viewing site.

All entrants are also required to send either a DCP or Beta of their film to BAFTA, which are

used to project longlisted films for jurors at BAFTA’s headquarters. The deadline for receipt

of this is Tuesday 26 November. Should you want your DCP/Beta to be returned, you will

be required to cover all costs.

17. Before accepting the declaration at the bottom of the form, please double check that

the credits you have entered are exactly as they appear on the released prints of the film.

Any discrepancies will result in your entry being temporarily withdrawn by BAFTA, which will

slow down your submission.

18. Once you are happy that the information you have entered is as detailed and accurate

as possible, click Check Entry at the bottom corner of the form.

Any errors will be highlighted in red and must be corrected before re-checking your entry

19. Once all errors have been corrected and you have clicked Check Entry, you will be taken

to the Entry Summary page. This page will list all categories in which your film will be

entered. If you are happy with your entry, click Submit.

You will then be taken to this page:

You will receive an automated email receipt confirming the details of your entry. When you return

to the Dashboard, please note that your entry will now be listed under Submitted Entries.

If you are having any technical problems, need to amend a submitted entry, or have questions

regarding the online entry process please contact BAFTA:

Email: entrysupport@bafta.org

Technical Support – David Lortal: 020 7292 5818

Entry Questions Bradley Down: 020 7292 5855

HOW TO UPLOAD SUPPORTING VIDEOS FOR YOUR BAFTA ENTRIES

BAFTA Awards Entry aims to provide the best possible viewing experience for your content. In

particular, we aim to support the following:

Online viewing within a modern web browser

Viewing on a local device, such as a tablet

In order to achieve this, we request that you provide a high quality version of your video. Our

preferred video specification, along with alternative specifications we are able to accept, is

shown below:

Preferred specification

File format .mp4 / .mov Supported alternatives - .wmv, .avi, .dv, .vob, .m2ts, .m4v, .mkv

Video codec H.264 (AVC)

Audio codec Stereo, 48Khz audio is preferred, in formats: AAC (256k or higher), Linear PCM,

or Apple Lossless

Bit rate 8 – 10 mbps

File size File sizes up to 40 Gigabytes are supported. See the table below to estimate

upload time for a variety of file sizes and networks

Frame rate Frames per second: 24, 25 or 30

Note Please do not add letter-box or pillar-box to your video. All videos will display

correctly.

Please note that it is your responsibility, as the entrant to ensure video quality. BAFTA

recommend that you check the video quality before the file is uploaded and watch

once again when the upload is complete. If you are not happy with the video

quality please recreate the file and if the file has been uploaded notify BAFTA

entrysupport@bafta.org BAFTA will not be held responsible for any video quality

issues - these solely rely with the entrant.

Video Upload Process:

1. Go to the Video Management page in the BAFTA Awards Entry site.

2. Click on ‘Create video record’ to be taken to the Create video record page.

3. Enter a unique video title in the Title field so that the video record can be identified later

and click ‘Save changes’.

4. You will return to the Video management screen and the video record will appear in the

table. The upload status will be listed as Not started. When you are ready to upload a

video select upload from the Actions menu.

5. The video uploader will pop-up in a new window. Select the video file you wish to upload

by either using the Choose file link or dragging the file to the highlighted area.

6. Click on the Start upload button to commence the upload.

7. You can view the upload progress on the Video Management screen. Please note this

information is not live and you will need to refresh the page to update the information.

8. Once the file has completed uploading it will automatically begin to transcode. Again

you can view the progress on the Video Management screen and you will need to refresh

the page to update the information.

9. Once transcoding has completed the video record will appear as below. You can view

the video by selecting Watch from the Actions menu.

10. To associate the video with an entry click on the Edit associations link.

11. This will take you to the Associate video with entry page. Currently you have created an

entry and uploaded a video. This step links the two together so that the video can be

published to the viewing website.

12. Select the relevant Award and Entry that you to link to this video. Then select the

categories that you wish to associate with this video. Then click Save.

13. The video association step can be repeated as many times as you wish. If you have

created a Television Awards Entry and a Television Craft Awards entry for the same

programme episode then you only need upload the video once and then associate it

with both entries.

14. Once a video had been uploaded BAFTA will accept the video. Once a video has been

accepted you will no longer be able to edit it.

Replacing a Video file:

1. If you are not happy with the video quality then you have the opportunity to replace it at

any time before the video is accepted by BAFTA. To upload a new video file go to the

Video Management page in the BAFTA Awards Entry site and find the relevant Video

Record.

2. Select Delete from the Actions menu.

3. The video will be deleted and the video record will empty. You can then upload a new

video by selecting upload from the Actions menu.

Contact Details

If you have any problems with your video upload that are not covered in this guide please

contact BAFTA:

Email - entrysupport@bafta.org

Phone - 020 7292 5818