Enter Statistical Key Figures 11/12/07 (KB31N)PurposeUse this procedure to enter (i.e. post) quantities for various statistical key figures. Statistical key figure (SKF) is used as a basis for internal allocations, such as settlements and assessments. Similar to cost elements, internal orders and cost centers, you may create statistical key figure groups for use in planning, posting and reporting transactions. SKFs can be planned and posted on a cost center, internal order, or other cost object in the CO module. There are two types of SKFs:1)Fixed Value (Type 1): These SKFs are generally fixed in value, e.g. number of employees for a cost center or cost centers Building square footage. The value posted (actual or plan) remainsconstantorfixedfor the current and future periods, until they are updated/revised at a future date.2)Total Value (Type 2): These SKF values vary from month to month. E.g. print copy volumes. Values are posted separately by period. You can also have multiple records for the same month. All the values will be shown at summarized level.The SKF type is assigned in the SKF master record and can be changed by certain users only, prior to posting any quantities to that SKF.Note:While "Total SKFs" (viz., type-2) are expected to be posted each month and are cumulative, in the case of the "Fixed SKFs" (viz., type-1) the changes to these SKFs are posted by re-entering another quantity posting amount to the same SKF in the month when the information is changed - this entry will then override any previous postings to the prospective months.TriggerPerform this procedure when you wish to enter a billing (for example, the cost of creating black and white copies). The User is advised to create a new SKF only in consultation with business process owner of allocations (Financial Reporting), who controls month-end financial closing and reporting activities.PrerequisitesThe user should be aware if the KB31N quantity posting is being made to a type-1 SKF (for a particular month) or to a type-2 SKF (from the particular month till end of the year).Menu PathUse the following menu path(s) to begin this transaction:SelectSAP menuAccountingControllingCostCenterAccountingActual PostingsStatistical Key FiguresKB31N - EnterTransaction CodeKB31NHelpful HintsNegative SKF quantity postings are allowed for SKF quantity posting.Procedure1. Start the transaction using the menu path or transaction code KB31N.SAP Easy Access

2. Double-click.Enter Statistical Key Figures

The screen shot above displays the Cost Center screen variant and the Individual Entry input type. Based on user preferences, input types can be changed to List Entry.3. As required, complete/review the following fields:Field NameR/O/CDescription

Doc. DateRDescription of the Doc. Date. Enter the date for which this document is created.Example: 04/09/2007

Postg DateRDescription of the Postg Date. Enter the date for which this document will be posted.Example: 04/09/2007

Doc. TextRDescription of the Doc. Text. Enter a description for this documentExample: Charge for Wireless Services

Scrn variantRDescription of the Scrn variant. Select the appropriate screen variant, which will adjustthe entry screen for manual actual postings in Controlling (CO) to your individual requirements. For this example, we will view using the Cost Center screen variant.Example: Cost center

Input TypeRDescription of the Input Type.This is used to distinguish the entry status for actual postings.You can choose between individual entry (shown above) and list entry (shown below). For this example, we will view using the Individual Entry input type.Example: Individual Entry

StatKeyFigRDescription of the StatKeyFig. Statistical key figures represent activities or statistics in a cost center, profit center, or order. They are measured in units of time or quantity.To search for the appropriate SKF, use the drop down iconExample: wire1

QuantityRNumber of items or goods being processed. Enter the total quantity per period.Example: 2

TextOText field for transaction information. Enter supporting text for this transaction.Example: CC owns 2 telephone sets

Cost CtrRAn organizational unit within a controlling area that represents a defined location of cost incurrence. Enter the appropriate Cost Center that would incur the cost.Example: 3400134610

FundRA fiscal and accounting entity having a self-balancing set of accounts, recording cash and other financial resources together with all related liabilities and residual equities or balances, which are segregated for the purpose of carrying out specific activities in accordance with specific regulations, restrictions or limitations. Enter the appropriate Fund that would incur the cost.Example: 1000

Func. AreaRCross-organization FM object used to divide organizational costs according to functional aspects, activities or programs to meet legal or internal reporting requirements. Enter the appropriate Functional Area that would incur the cost.Example: 9102640240000000

GrantRGrants can be defined in SAP as any external reimbursement or funding. Select the appropriate Grant that would incur the cost. In this example, a grant is not used; therefore, it is not relevant.Example: not relevant

Enter Statistical Key Figures

4. Clickto check if all required fields are filled in.Enter Statistical Key Figures

5. Clickunder the Items column located at the lower part of the screen to review the fields before entering the next transaction and posting.6. Clickagain to clear the fields and to enter the next transaction.7. When all of the lines have been entered, clickto post this transaction. The system displays the message, "The document is posted under number...."8.Clickto return to SAP main menu.9. You have completed this transaction.ResultYou have completed the quantity posting of 2 telephone sets for the Eagle Point Elementary cost center 3400134610, based on which that Cost Center could be charged in future for the cost.CommentsThere are many different SKFs already created in the system. While creating new SKFs, care must be taken to ensure that there are no duplications among existing SKFs in the system.As the SKFs are independent entities, you can maintain records, in combination with multiple cost centers. Eg. WIRE1 - Wireless Services will be used by multiple Cost centers.