Ensuring Section 508 Compliance

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Ensuring Section 508 Compliance. How to include Section 508 in acquisitions, grants, and business initiatives Gary M. Morin, NIH Section 508 Program, Analyst. Ensuring Section 508 Compliance. How to include Section 508 in acquisitions, grants, and business initiatives - PowerPoint PPT Presentation

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  • How to include Section 508 in acquisitions, grants, and business initiatives

    Gary M. Morin, NIH Section 508 Program, Analyst

  • How to include Section 508 in acquisitions, grants, and business initiatives

    Gary M. Morin, NIH Section 508 Program, Analyst

  • Todays DiscussionIntegrating Section 508 in the procurement process, specifically the HHSAR language.Why 508 is important to include in RFAs and how to do it.Business Initiatives and Section 508. Q&A - nows your chance!

  • Disability LawsRehabilitation Act:501: ensures Fed agency applicant & employee accessibility and non-discrimination503: ensures Federal Govt Contractor (>$10,000) non-discrimination504: ensures non-discrimination by any program or activity that is funded by the Federal Govt508: requires agencies procure, maintain, and use EIT that is accessible.Americans With Disabilities Act:Title I Requires employee accessibility (including State/tribal Govt)Title II Requires accessibility to all state activities by the public

  • Section 508Covers Electronic and Information Technology (EIT)Requires comparable accessA civil rights law achieved via acquisitions

  • Section 508Standards-basedAccessibility, not accommodationNo cost/value factor 508 is not a value calculation! Most like SecuritySome limited, rare exceptions

  • Integrating Section 508 in Acquisitions CO/COTRContracting OfficerEnsure Requiring Official meets 508 responsibilitiesAct as conduit for vendor questions/responsesEnforce HHS Section 508 policy and HHSAREnsure ClearancesCOTRDetermine Applicable ProvisionsEvaluate Vendor responses (HHS PAT Product Assessment Template)Monitor Change request impact on Section 508Include Section 508 in acceptance testing

  • Integrating Section 508 in Acquisitions Requiring OfficialAcquisitions PlanningDetermining if EITIdentify COTR or 508 SMEEvaluation CriteriaClearanceApplicable Provisions36 CFR 1194 (.21-.41)Language (SOW)From HHSARMust include applicable provisions

  • Integrating Section 508 in Acquisitions Requiring OfficialEPLC508 Critical PartnerconditionsExceptions508 Coordinator ClearanceEvaluation Reading the PATAcceptanceTest against HHS acceptance criteriaEngage Section 508 Coordinator when needed

  • Integrating Section 508 in Acquisitions The bottom lineAcquisitions planningExceptions signoffSolicitations :Use the right language! (HHSAR) warrants 508Include applicable provisions in SOWGet a PATContracts:Language (again!)Acceptance criteria (checklists)Option YearsRequire 508 Annual Report

  • Why 508 is important to Grants and AgreementsOverlapping laws504ADATelecommunications ActLiability & Due DiligenceHHS name is on many of these materialsGuilt by associationCost of litigation/public impact

  • How to include electronic access in Grants/AgreementsTie to Section 504 requirementModify existing 504 language to require accessible IT in program activitiesRequire accessible electronic documentsReference HHS acceptance criteria/checklistsStates may have equivalent standards

  • MOAs with other Fed agenciesGovTrip and MyPay the story so farRequire Section 508 Identify applicable provisionsMandate HHS acceptance criteria unless other formal acceptance criteria usedRequire documentation (PAT) at a minimumGeneral issue resolutionWhat is the mechanism for issue resolution if HHS is unsatisfied?

  • Business Initiatives and 508Communications and Marketing to SDB and DV-owned businessesReferrals to Section 508 coordinator for help with understanding 508 requirementsPossible business opportunitiesTesting 508 complianceSubcontracting re: 508 developmentHelping vendors fill out PATs

  • Gary M. Morin, Program AnalystNIH Office of the Chief Information Officer(301) 402-3924 Voice, (301) 451-9326 TTY/NTS(240) 380-3063 Videophone; (301) 402-4464 FaxSection 508 Guidance, http://www.hhs.gov/web/508/index.html

    [DILBERT cartoon used with Scott Adamss Permission]Questions and Answers

    Birch (All/T-100), Wednesday, April 27, 2011, Session 2, 11:15 AM 12:00 Noon*Birch (All/T-100), Wednesday, April 27, 2011, Session 2, 11:15 AM 12:00 Noon***Provide link for Annual Report*What is the difference between 8(a), Small Disadvantaged Business, Disabled Veteran, Woman Business Enterprise, Minority Business Enterprise certifications? All vendor programs and certifications have to do with the government making an effort to include all types of business owners when they contract for work in the private sector. The U.S. Small Business Administration (SBA) administers the 8(a) designation is actually a business development / mentoring program for a company that has been disadvantaged, and 8(a) certification is part of that program. Small Disadvantaged Business (SDB) certification is for businesses that are disadvantaged but are not participating in the 8(a) development program. Disabled Veteran (DV) certification is for the business owner who is a veteran of the U.S. Armed Forces and who has been disabled in action. Woman Business Enterprise (WBE) certification is gender-based for woman-owned businesses. Minority Business Enterprise (MBE) certification is race-based for minority-owned businesses.*Gary M. Morin, Program AnalystNIH Office of the Chief Information Officer10401 Fernwood Rd, Room 3G-17Bethesda, MD 20892, Mail Stop: 4833(301) 402-3924 Voice, (301) 451-9326 TTY/NTS(240) 380-3063 Videophone; (301) 402-4464 Fax

    Mark D. Urban, CDC Section 508 Coordinatorfka2@cdc.gov

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