Enlighten research staff_conference_2010

download Enlighten research staff_conference_2010

of 41

  • date post

  • Category


  • view

  • download


Embed Size (px)



Transcript of Enlighten research staff_conference_2010

  • 1. Enlighten and Open Access William J Nixon Enlighten Service Development Manager Researcher Staff Conference, Glasgow, 20 April 2010 With thanks to Morag Greig and the Enlighten Team

2. Introducing Open Access

  • Open Access is access to free, online copies of peer-reviewed journal articles and conference papers as well as technical reports, theses and working papers.
  • Open access isnotself-publishing, nor a way to bypass peer-review and publication, nor is it a kind of second-class, cut-price publishing route. It is simply a means to make research results freely available online to the whole research community.
  • Maximum impact to the maximum audience

JISC Briefing Paper on Open Access 3. Two Options: OA Journals and OA Repositories

  • OA Journals Peer-reviewed journals such as PLoS Biology
  • OA Repositories are digital collections of research articles that have been placed there by their authors (or on behalf of the author). In the case of journal articles this may be done either before (preprints) or after publication (postprints). This is known as self-archiving

4. SHERPA RoMEO Service 5. Funding bodies and Open Access

  • Funding bodies have recognised the importance of ensuring that the outcomes of the research they are funding is made as widely available as possible
  • An increasing number of funding bodies now require deposit in an open access repository, e.g. ESRC and Wellcome
  • ESRC requires deposit of, a copy of any resultant articles published in journals or conference proceedings, in the ESRC awards and outputs repository
  • Other funding bodies require deposit in any appropriate repository (Enlighten meets this criterion)

6. SHERPA JULIET Service 7. The Research Lifecycle Pre-Award Award Post-Award Stage 1: Pre-Project Stage 2: Create Project / Application Stage 3: Award Receipt Stage 4: Finance Project Initiation Stage 5: Project Management Stage 6: Project Completion 8. Repository: Linking Outputs to Awards JISC Funded Enrich Project at Glasgow 9. Introducing Enlighten 10. What is Enlighten?

  • The Universitys onlineinstitutional repository a database of information about publications along with the full text of publications (where this can be made available)
  • Is being used to make publications by members of the University freely and publicly available and also to act as the central store of publications data for exercises such as REF
  • Runs using a piece of software called ePrints (repository was originally called the Glasgow ePrints Service)
  • Has been in existence since 2002 when it was developed by the DAEDALUS Project
  • Has been supported by the University since 2005 when project funding ended
  • Is run by staff based in the Library in partnership with IT Services

11. State of Enlighten

  • 12,500 User records
  • 22,000 Publication records
  • 1435 Records from 2009 onwards (227 FT)
  • 2,400+ Full text papers

12. Browse by Faculty/Department 13. Growth in Deposits Source: ROAR 14. Google Analytics Dashboard Q1 2009 and 2010 15. Top 101 search terms in Google 16. Google Analytics Wikipedia as a Referrring Site 17. EnlightenPapers on Twitter 18. Example of an Enlighten record 19. Example of an Enlighten coversheet 20. Introducing the Universitys Publication Policy 21. The University Publications Policy

  • Policy approved by Senate at the June 2008 meeting
  • Various elements within the policy
    • Bibliographic details of all research outputs must be made available within Enlighten applies from January 2008 onwards
    • From September 2008 onwards staff should deposit a copy of peer-reviewed, published journal articles and conference proceedings into Enlighten, where copyright allows, as soon as possible after publication
    • Staff should use a set form of address when submitting work for publication

22. Why do we need a policy?

  • Work carried out for the RAE and REF pilots made it clear that the University needs a central way of managing publications data
  • Data about research publications needs to be gathered on a regular ongoing basis
  • Strong steer from funding bodies and government on the need for easily obtainable information about the complete research output of universities.

23. Why do we need full text ?

  • A demonstration of the Universitys belief that:
  • It is important that the research outputs of the institution are made as widely available as possible in order to have maximum visibility and impact.
  • It is important to present its research outputs as a coherent body of work to the outside world
  • Enlighten offers a platform to collect, preserve and display the University's research outputs in one place.
  • Making the outputs of scholarly research as freely available as possible to all is important

24. Usage of full text already held in Enlighten

  • Over 1.4 million downloads of full text from Enlighten since February 2004
  • High levels of usage of individual items, e.g. Language in Pictland : the case against 'non-Indo-European Pictish by Katherine Forsyth (Department of Celtic) has been downloaded more than 48,000 times
  • Top 10 papers have been downloaded >7,000 times

25. How will the policy work in practice?

  • Three possible options
    • Mediated deposit :departments continue to maintain a local publications database and send regular imports. Full text will be sent directly by academic staff to a dedicated e-mail address ( [email_address] )
    • Proxy deposit : a member of administrative staff will carry out deposit of bibliographic details and full text directly into Enlighten on behalf of academic staff (academics will need to send full text to the nominated member of admin staff)
    • Self-deposit : individual members of academic staff will deposit data and full text directly into Enlighten

26. Faculty interaction with Enlighten

  • Meetings have taken place and are ongoing within the Faculties (and across the University)
  • Whatever deposit option is chosen its important that deposit is carried out on a regular basis
  • Training courses run for admin staff on how to use Enlighten

27. Practicalities: Copyright and Versions

  • Copyright/publisher issues - many publishers allow deposit in repositories, usually with some conditions attached. Repository staff will check this on behalf of authors.
  • Versions of papers - staff should deposit the closest copy they have to the published article most publishers do not permit deposit of the published PDF version. Changes made during editing and peer review can be incorporated.

28. Concerns about versions

  • Recognised that the author final version will not be exactly the same as the version on the publisher site. However:
    • Link to version on publishers site provided in Enlighten
    • Official citation provided in Enlighten and on front cover of full text
    • Users of material in repositories are aware of publisher restrictions on versions
    • Major funding bodies are happy with author finalversions being made available
    • Benefits of open availability of papers outweigh disadvantage of small differences in versions

29. Related benefits

  • The Enlighten team have been working on adding publications data back to 2001 using RAE and REF Pilot databases and other sources
  • Enlighten staff are working with the Web Team to set up procedures for creating an automated feed of publications from Enlighten to staff personal web pages

30. Staff A to Z with Publications 31. Material types

  • Policy requires details of all research publications, but only full text for journal articles and conference proceedings
  • However,staff are encouraged to deposit the full text of other types of publication, e.g. book chapters
  • Material such as book chapters already held in Enlighten (particularly useful when books are being used for teaching)
  • In most cases permission needs to be sought on an individual basis from publishers Enlighten staff will do this on your behalf

32. Using Enlighten 33. Logging in to Enlighten

  • 11,000 user records added in Dec 2009 from the Data Vault
  • Includes Honorary and Associate members
  • Users can no longer use Create Account
  • Login using your GUID
  • Login problems
    • password self-service

34. Browsing by Glasgow Author

  • New Glasgow Author view
  • Uses staff names in the Staff A to Z
  • Independent of name cited in the publication
  • Publications linked to author with GUID
  • Glasgow author autocomplete field now available which includes e-mail and GUID