Tony MelvynProduct ManagerOCLC Delivery Services

Enhancement Overview forALI, Academic Libraries of Indiana

March 11, 2011

Today’s agenda

• The new WorldCat knowledge base• Enhancements to sharing of electronic resources

• For ILLiad users• For WorldCat Resource Sharing users

• Getting your data into the WorldCat Knowledge Base

• Reciprocity Calculator• A naming contest

1-2-3 The OCLC Knowledge base and WorldCat Resource

Sharing

Three things to remember:1. One way to Get your Data2. Two ways they affect OCLC ILL3. Three OCLC Services

3-2-1 Working backwards this is what we are doing with the OCLC Knowledge base and WorldCat Resource Sharing

3 OCLC Services 1. OCLC WorldCat Resource Sharing2. OCLC WorldCat Knowledge base3. License Management facility

Two things to remember

2 Ways they affect OCLC ILL1. As a lender you will get links2. Revamped Direct Request for

Articles

We make it easy to get you started

Getting your DataOCLC uses Pubget to retrieve

your holdings data to load into the OCLC KB

It is all about the links….

If a picture is worth a thousand words…

Take a look at this WorldCat lending request.

Just remember 2 things

Enhancements added to the WorldCat Resource Sharing service to improve the lending of articles—especially e-articles—in two distinct ways:

1. Provide e-links to a lending library’s incoming copy requests

2. Revamp and improve Direct Request for articles

1. As a lender you will get links

• Add your library’s knowledge base to the WorldCat knowledge

base to benefit from efficiencies as a lender of articles

• Lending requests with OCLC numbers are processed against the

WorldCat knowledge base

• When your library holds the requested item electronically and can

supply that item the service provides a link to the document in the ILLiad collection tab

2. Direct Request for articles

Articles processing is complex:• Need to know: which library owns the article,

year, date, volume, etc.• The WorldCat knowledge base provides Direct

Request with the detailed article-level information

• Direct Request for articles uses new license management tools to determine which lenders have the OK from publishers to lend the material

WorldCat knowledge base

• Combines data about your library’s electronic content with links to the content

• Included in your OCLC Cataloging subscription at no additional charge

• Maintained in a single place for use with manyOCLC and non-OCLC applications

License Management facility

• Tell OCLC KB which collections and titles are licensed for ILL

• Provide any instructions/restrictions when lending your licensed content

• Print and Send• Print and Scan

1-2-3 Enhanced sharing of articles

WorldCat knowledge base

• Benefits to WorldCat Resource Sharing and ILLiad subscribers now:

• More efficient request for articles• Filters requests for items available from your

library• Helps staff more efficiently process incoming

requests for e-articles you own

• Included in WorldCat Resource Sharing and ILLiad subscriptions at no additional charge

Loading local data into the WorldCat knowledge base

• Complete knowledge base request form and enable in Service Configuration

• Previous method• Provide holdings exports from local link resolver

systems on a monthly basis• Partnership with Pubget

• Faster, easier way to add and maintain holdings to WorldCat knowledge base

• Saves time and effort for your staff

Pubget Pilot status

• Successful pilot with 50 libraries from October 2010 to December 2010

• Feedback gathered through January 2011• Positive reaction to the method of gathering

holdings automatically using admin logins• Worked out the kinks in the process to populate

the WorldCat knowledge base• Now available to all WorldCat knowledge base

libraries

What is Next?

• March 13th Direct Requests supports e-book selection through the KB.

• All open access material will be flagged as held by your library

• You can also select subscription based e-book collections held by your library.

• In May the KB will support both E and P via LHR

Getting started

• Complete an initiation request (https://www3.oclc.org/app/worldcat/wckb/ )

• Work with an OCLC Implementation Manager to add your library’s holdings and license data into the WorldCat knowledge base via FTP data load or manually through OCLC Service Configuration (www.worldcat.org/config )

• Turn on access to the WorldCat knowledge base in WorldCat Services administrative module

• For maximum benefits: set up the Direct Request feature

Reciprocity report

• Used to:• Determine the validity of library’s

current set of reciprocal partners• Identify new potential lending partners• Adjust custom holdings• Make informed reciprocal arrangement

decisions

Reciprocity report

• Run your report for the last year• Rank the report based on net lending • Compare report with your custom

holdings• Adjust custom holdings• Grow your lending partners

Finally one More Item..New Lender FieldNew Borrowing Category

In May OCLC will introduce a new Lender field to alert the borrower that The filled request needs their attention.

Any data in this new field will create a new borrowing category for the Borrowing library to take immediate action.

EXAMPLE:

New e-book document supplier indicates they can supply they copy a time sensitive URL into this “new” fieldthey update to SHIPPED

Borrowing library would see new category and know that it is timeand they need to act on the request immediately.

Naming Contest!!!

Name that field:E-link:Special:Expidite:Name that category:Look at Me!!E-Link SuppliedTime Sensitive

Questions?

Additional information

• WorldCat Resource Sharing Web site: www.oclc.org/us/en/resourcesharing/features/articles/

• Implementation resources: www.oclc.org/us/en/support/documentation/resourcesharing/ersa/

Thank you