Engineering Career Guide
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Transcript of Engineering Career Guide
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ECAC Staff
Michael Powell
Denise R. Briceo
Associate [email protected]
Denise Mendoza
Assistant DirectorRecruiting Coordinator
Christina Peppas
Co-op [email protected]
Monica Choi
Career [email protected]
Amanda Golden
Career [email protected]
Joanne Meziere
Recruiting Associate and Ofce Manager
Engineering Career
Assistance Center
Contact Information
Mailing Address:
The University of Texas at Austin
Engineering Career Assistance Center301 E. Dean Keeton St., Stop C 2102
Austin, Texas 78712-0285
Campus Address:
Ernest Cockrell, Jr. Hall (ECJ)Room 2.400
Phone:
(512) 471-1915
Fax:
(512) 471-9083
ECAC Web Site:
http://www.engr.utexas.edu/ecac/
Counselors Available:
Monday - Friday9am - 12pm
1pm - 4:30pm
Ofce Hours:
Monday - Friday
8am - 5pm
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I. IntroductionECAC Staff 2
II. ECAC Services and Career
Planning
Welcome to ECAC 4
Engineering Co-op Program 5
Internships and Externship 6
Undergraduate Career Planning 7
Considering Graduate School? 8
The ECAC System 9
On-campus Interviews and Job Postings 10
Interview Calendar 2012-2013 11
Job Postings and Web Sites 13
Online Social Networking 14
ECAC Library 15
E-books for Career and Job Search 18
III. Resumes and Correspondence
Resume Writing Guidelines 19
Sample Resume - First Year 21
Sample Resume - Undergraduate 22
Sample Resume - Graduate Student 23
Writing a Curriculum Vitae 25
Curriculum Vitae Framework 26
Action Verbs for Your Resume 27
Cover Letters: The Domino Effect 28
Sample Cover Letters 29
The Last Hurdle: References 31
Sample Reference Page 32
E-mail Correspondence 33
Sample E-mails 34
Table of Contents
IV. Networking and Career FairsNetworking and You 36
Making the Most of a Career Fair 37
Fall Engineering Expo 2012 38
Spring Engineering Expo 2013 andBioscience and Biotechnology Career Fair 39
V. Interviewing
Employer Research Guide 40
Interviewing 41
Before the Interview 42
During the Interview 43
After the Interview 44
Sample Interview Questions 45
Interviewing: Dress for Success 46
Professional Etiquette 47
Dining Etiquette 48
Employer Expectations 50
The Behavioral Interview 51
The Art of the Technical Interview 52
For Our International Students 53
VI. After the Interview
The Site Visit 55
Evaluating a Job Offer 56
VII. Employer Reference
List of Typical Recruiters 57
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Your Job Search
Career Counseling
ECAC offers individual career counseling services on a walk-inor appointment basis to engineering students and graduates.
Topics and issues addressed include:
Job search help
Resume and cover letter writing, thank you notes, etc.
Interviewing tips and practice
Dressing for success
Site visit and salary negotiation
Offer evaluation
WorkshopsDuring the academic year, ECAC provides a number of
workshops to help you with various aspects of your jobsearch. A list of workshops can be found on the ECAC Website: http://www.engr.utexas.edu/ecac/events.
Computer and Library Services
There are six computers in the Centers library to access theInternet and ECAC online services.
ECAC has a comprehensive library which is housed in ECJ
2.400. Many of these books are available to UT engineeringstudents for overnight checkout. For more information on the
collection, see p. 15.
Online Subscriptions
ECAC subscribes to several online databases.These databases, such as Plunketts Research
(industry trends, data, and statistics) andWetFeet (industry proles, employer
proles, and career advice), are excellentjob search resources, and may be
accessed through the ECAC System.
Salary Information
A summary of full-time, intern, andco-op salary offers by degree and major is
available to students on our Web site. Jobseekers and employers benet from theUT salary surveys; therefore, we strongly
encourage students to report all salaryoffers received. ECAC keeps individual
and employer reports condential.
Welcome to ECACConnecting with Employers
On-Campus Interviews
Last year more than 300 recruiters came to interview oncampus. Through the ECAC System, students view weekly
interview lists of employers scheduled to interview and submittheir resumes to employers of interest. ECAC has 23 interview
rooms on the third oor of ECJ for the students convenience.
Employer Information Sessions
Many employers interviewing on campus schedule meetingsthe evening before the interview to present information about
the organization and the positions available. For students whoare scheduled for on-campus interviews, attendance is
strongly encouraged unless there is an academic conict.Students who have missed the opportunity to submit a resumeor who were not selected to interview can also attend these
meetings and speak with recruiters. Dress is business casual.
Career Fairs
Each fall semester, the Student Engineering Council (SEC)
hosts the Fall Engineering Expo. Every spring semester, ECACcoordinates the Spring Engineering Expo. Both of these careerfairs provide engineering students with a prime opportunity to
network with employers. Average attendance for the Fall Expois 240 employers, and average attendance for the Spring Expo
is 160 employers.Experiential Education
The Cooperative Engineering Education (Co-op)Program is an academic program in which undergraduate
students obtain full-time work experience directly relatedto their eld of study. Students work either two or three
semesters with one employer and then receive credit towardtheir degree. For more information on Co-op, see p. 5.
Students can choose to seek a summer internship in whichthey work for one summer with an employer. See p. 6 for more
information on internships.
ExternshipAn Externship is an opportunity for engineering students to
spend a day at an employer site related to their major. ECACarranges externships with approximately 20 employers duringthe winter break. Students benet from the opportunity to
visit an engineering employer and speak with professionals inindustry. To learn more about externships, see p. 6.
4
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Engineering Co-op Program
5
Program Application and Requirements
Students should apply to the Co-op Program one or two
semesters before planning to begin work. Applications areaccepted at the beginning of each fall and spring semester.
Applicants must meet the following academic prerequisites:
1. Completion of at least 28 semester hours of basiccoursework, including eight hours each of physics and
calculus
2. Must have an overall UT GPA of 2.5 and a major GPAof 2.0
3. Have at least 12 hours of coursework to complete afterthe nal co-op work term
Students may choose to complete either two or three co-opwork semesters, depending on employer requirements and
academic needs. Co-op work terms may be completed inalternating semesters or two back-to-back semesters (e.g.,
spring/summer or summer/fall). Upon successful completionof the program, the student is eligible to receive letter-gradecredit that may be applied toward the engineering degree as a
technical elective.
Co-op staff administers the program and assists studentsthroughout the co-op experience. Consult the Co-op ofce
for program details and application deadlines.
Whether applying for a full-time job or graduate
school, undergraduate engineering students withpractical work experience in addition to their
classroom knowledge maximize opportunities for post-
graduation success. The Engineering Cooperative Education(Co-op) Program allows students to obtain technical work
experience directly related to their eld of study by alternatingsemesters of on-campus coursework with at least two
semesters of full-time work with the same employer.
Benets of the Co-op Program
Enhance academic experience by applying classroomknowledge to real world engineering problems
Work on more challenging and in-depth projects withincreased responsibilities
Network with and learn from professional engineers inthe industry
Earn a competitive salary, which can be used towardseducational costs or other nancial needs
May fulll a technical elective credit or other degree
requirement
A more marketable resume upon graduation
http://www.engr.utexas.edu/ecac/coop
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Internships
With Internships, Students... With Co-ops, Students... Work during the summer Participate in a program with both academic and work components
Commit to work with an employer one summer only Work on extended projects
Can attempt to work in a different company each summer Receive support from Co-op staff to monitor work experience
Earn academic credit
With Internships AND Co-ops, Students... Enhance engineering education with work experience Become familiar with the corporate environment
Participate in on-campus recruiting Learn about employers and organizational culture before graduation
Rene job search skills Assess interest in specic engineering elds and majors
Network with corporate employees and fellow students Earn a competitive salary
Each year over the winter break, engineering students have
the opportunity to participate in Externship - a one-day visit
to an employer site or organization in their area of studyto learn rst-hand what it is like to work in the engineering
industry. The employers set the agendas, which may includepresentations about the organization and what career tracks
are available toengineers; tours of
the site facilities;panel discussionswith recent hires,
current co-opsor interns, and
other professionalengineers; plus, a
free lunch! Last year,nearly 200 studentsparticipated in the
program. Interested students should watch for e-mails andadvertisements regarding Externship from the Engineering
Career Assistance Center, beginning in the fall.
What do students have to say about Externship?
The Externship was so much fun and I would recommendit to any student who is unsure about how their engineeringdegree applies to the real world.
The program was very helpful! I only had a vague idea of
what engineering really was, and through this Externship Inow have a better understanding of what engineers do for a
living.
This has been the most valuable experience to date that will
help me better choose a professional position.
Do you want to give yourself a competitive advantage and
gain professional engineering experience to complement your
academic studies? As early as the summer after their freshmanyear, students can begin an internship with an employer.
Sophomores and juniors are especially encouraged to build agood resume by gaining internship experience. In addition to
exposure to technical training, interns gain knowledge of anemployers work environment, business etiquette, and typical
day-to-day ofce issues and procedures.
These experiences offer short-term and long-term gains.
Students earn a salary and explore career interests within theirmajors. When they graduate and seek permanent employment,
their resumes reect industry experience. Often, studentswill receive permanent job offers from employers where they
have interned one or more summers. Students should registerearly each academic year with ECAC. Many employers recruitinterns through on-campus interviewing and participate in
career fairs. Some of these employers can also be targeteddirectly to apply for summer internships.
Undergraduate
ResearchAnother way to complement your academics with hands-on
experience is through undergraduate research. Undergraduateresearch may help you determine if graduate school is rightfor you, and can also enhance your resume from an employers
perspective. For more information, visit the Cockrell SchoolsWeb page on undergraduate research opportunities at:
http://web54.cc.utexas.edu/research/undergraduate
Externship
6
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Undergraduate Career Planning
7
Junior:
1. Register early with ECAC2. Update your resume
3. Attend ECAC workshops to rene job search skills4. Participate in career fairs and Externships
5. Consider the Co-op Program for experience (p. 5)6. Apply to the Co-op Program (beginning of the semester)7. Interview on campus
8. Check ECAC online job postings weekly9. Network and maintain professional contacts
10. Seek experience to explore interests and enhance skills11. Consider leadership roles in professional organizations
Senior:
1. Register in August with ECAC2. Update your resume
3. Attend ECAC workshops and career fairs4. Submit your resume for employment
5. Attend employer information sessions6. Use additional job search strategies (job postings, direct
targeting of employers, etc.)7. Prepare for site visits with employers8. Take leadership roles in professional organizations
9. You can use ECAC services after you graduate
Freshman:
1. Consider registering with ECAC2. Create a resume and learn how to use the ECAC System
3. Familiarize yourself with ECAC resources4. Consider your interests, skills, and work values
5. Attend appropriate ECAC workshops6. Go to career fairs for practice and meet employers
7. Participate in Externships8. Attend other workshops at UT, including academic review
sessions and career or interest workshops
9. Consider joining professional organizations in your majoras student member (e.g., AIAA, AIChE, ASCE, ASME,
IEEE, SPE)10. Utilize other student program ofces and their events
(WEP, EOE, Scholarships, Student Life)
Sophomore:
1. Register early with ECAC2. Update your resume3. Attend relevant workshops
4. Network with employers at Expo, other career fairs,workshops, and campus events
5. Consider the Co-op Program (p. 5)6. Attend a Co-op Information Session
7. Apply to the Co-op Program (beginning of the semester)8. Participate in Externships and campus interviews for
intern or co-op positions
9. Use ECAC online job postings and other job sites
10. Seek work experience to explore interests
Your job search starts today. To begin, take a look at the career planning timetable below. Although
everyones path is unique, it will give you ideas about what will benet you at each level. Completing therecommended activities will help you develop valuable experience and skills and make the best career decisions.
ECAC is here to help you every step of the way. Plan your future and engineer your career!
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T
he decision to attend a graduate or professional school can be motivated by many factors. Higherknowledge, expertise, greater employability, better salary, prestige- these are common outcomes that
many seek by obtaining an advanced degree. However, not all advanced degrees necessarily deliver on all thoseoutcomes. Your rst step is to clarify what is motivating you to consider graduate or professional school.*
Your Path to Graduate SchoolECAC offers graduate school planning assistance to studentson a walk-in basis in ECJ 2.400. Counselors are available from
9am to noon and 1pm to 4:30pm, M-F.
ECAC Books on Graduate School
ECAC has a collection of books related to graduate school.These are available to you in the ECAC Library in ECJ 2.400.
Careers in Science and Engineering: A Student Planning Guideto Grad School and Beyond
Get Into Graduate School: A Strategic Approach for Mastersand Doctoral Candidates
Getting Into Medical School
Getting Into Medical School: A Strategic Approach
Graduate Admissions Essays
Graduate Programs in Engineering & Applied Sciences
Great Applications for Business School
Guide to American Graduate Schools
The Ivey Guide to Law School Admissions
The Law School Admission Game
Medical School Admission Requirements (MSAR)
Medical School Essays that Made a Difference
Petersons Graduate Schools in the U.S.
U.S. News & World Report Ultimate Guide to Law Schools
U.S. News & World Report Ultimate Guide to Medical Schools
Additional On-campus Resources
The Sanger Learning & Career Center (located in Jester A115)provides all UT Austin students with graduate school planningassistance, offering the following services:
Counseling can address whether or not to go to gradschool, exploring your options, and how to apply
Personal statement critiques by professional staff
Resume or Curriculum Vitae critiques Library resources on graduate school planning
Mock interviews to prepare for an admissions interview Graduate and Professional School Fair (every October)
http://www.lifelearning.utexas.edu/c_graduateschoolplanning.html
Considering Graduate School?
8
Important Questions to Ask Yourself*
1. What are my career goals and is a graduate degree
essential for me to accomplish these goals?
2. Do I need a graduate degree to pursue the career eld ofmy interest?
3. What kind of graduate degree will I need (Masters, PhD,dual-degree program)?
4. Am I willing to invest the time, energy, and money needed
to complete a graduate program?
5. Is entering graduate school immediately after myundergraduate experience right for me?
6. What kind of academic and experiential backgrounddo I need for the program that I am interested in (e.g.,
undergraduate research, internships, volunteering, etc.)?
7. Am I sure about the academic program and/or schoolthat I have chosen?
8. What kinds of criteria do I have for the graduate programand/or school that I wish to attend (e.g., geographic
location, faculty research, funding opportunities, size ofprogram, etc.)?
9. What career prospects do individuals with advanceddegrees in this eld have?
*This information provided by the Sanger Learning & Career Center
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How to Access the ECAC System
1. Register with ECAC (each academic year)- Visit our ofcein ECJ 2.400 to ll out your registration card (must be
done in person).
2. Go to http://www.engr.utexas.edu/ecac/yourcareer and
log in with your UTEID and password.
3. Complete the online orientation.
4. Complete or update your prole.
ECAC System- Resumes
Upload a resume by going to My Account > MyDocuments.
Under the Resumes section, click on Add. You can thenbrowse for the resume you would like to add and name it
under the Document Name heading. Click Save andyour le will upload.
You should have your resume reviewed by an ECAC
counselor. We counsel students on resumes and other jobsearch topics on a walk-in basis. Please note that you will
experience longer waits during busy times, including thebeginning of semesters and during the afternoon.
The ECAC System
9
Essential Sites through the ECAC System
Check out the helpful resource sites below. Plunketts Research
and WetFeet give you access to valuable employer and industryproles as well as information that will help your job search
and career exploration.
Plunketts ResearchA comprehensive site with access to industry trends, data, andstatistics. Note: this site is limited to 5 people being logged in
at the same time. Please be sure to log off the site as soon asyou have the information you need. If you are unable to log
in, it is due to the limit being reached. Please try again a littlelater.
WetFeet
A complete career resource site featuring industry proles,
company proles, career advice, and WetFeet Insider Guidesthat you can download. No limit to the number of people
logged in at one time.
Business Journals
Access the most comprehensive coverage of local businessnews and information from major metropolitan cities across
the country with American City Business Journals.
The ECAC System is the interactive recruiting system where you can: upload a resume, see which
employers are holding on-campus interviews and submit your resume, access the online job board, and getinformation about workshops, information sessions, and more.
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On-campus Interviews in the ECAC System:
How to Apply
Each week, an interview lisit opens for application. Each
Wednesday at 10 a.m. to Sunday at 11:59 p.m. submityour resume for any positions on that weeks list. The
corresponding interviews will be held three weeks later.
By using the Interview Calendar, you can see when interviewlists come out, when to submit your resume, and when to
select an interview time. See the Interview Calendars onpages 11 and 12. To view the interview list for a given week,go to the Campus Interview Schedules tab and click Sign-
up for Interviews I qualify for from the drop-down menu. Sort by Interview Date in the drop-down menu.
Click on the job title to view more about the position. Read the job description under Linked to Jobs. Submit your resume at the top of the page where it says
Request Interview.
On-campus Interviews in the ECAC System:
How to Select an Interview Time
In the week before the interview takes place, on Tuesday (thisis approximately two weeks after you submit your resume),check your status in the View My Activity section to
see the change from Requested to one of the following:Accepted, Alternate, or Not Accepted. For example, if
you submitted a resume for an interview taking place the weekof October 8-12, then you will check on Tuesday, October 2,to see your status change. This is the Tuesday before the week
of interviews.
Accepted Status:
Accepted candidates are the primary, or top choice,
students that employers want to interview. Candidates are required to select an interview time. Time selection period begins Wedesday of that week at
10:50 a.m. (this is the week before the interview takesplace).
We strongly recommend that you make your selection assoon after 10:50 a.m. as possible, since times are available
on a rst-come, rst-served basis. Accepted candidates are guaranteed a time slot until
alternate selection begins. The interview time selection period ofcially closes at
midnight on Thursday.
On-Campus Interviews and Job Postings
10
Alternate Status:
Alternate candidates are the next group that
employers want to interview, but candidates are not
guaranteed a time slot.
Time selection period begins Thursday at 10:50 a.m.
(this is the week before the interview takes place).
The interview time selection period ofcially closes
at midnight on Thursday.
On-campus Interviews in the ECAC System:
Attend the Interview in ECJ 2.400
Many employers host information sessions the evening
before an interview. This gives employers and students theopportunity to interact in a more informal setting and manyemployers wil give additional information about the job,
company, company culture, etc. Please plan to attend thesesessions if you were Accepted to an interview. You can nd
the list of information sessions by logging into the ECACSystem and clicking on the Info Sessions & Workshops tab.
All interviews take place on the 3rd oor of ECJ in the ECACInterview Suites. These are located next to the elevators.
Please wait in the lobby until a recruiter calls your name.
Engineering Job Postings in the ECAC System:
Job board postings are not part of the on-campus interviewprocess. They are separate positions. Please read instructionscarefully. Some employers request that you submit your
resume in the ECAC System. Others request that you e-mailit or upload it to their Web site. To view application status
for job postings, go to View My Activity and select theReferrals tab.
Additional Job Postings Through:
AccessUT, the campus-wide job boardhttps://accessut.utexas.edu/
The ECAC Job Search Web Sites Page
http://www.engr.utexas.edu/ecac/yourcareer/search/
ECAC Online Academic Job Postings
http://www.engr.utexas.edu/ecac/yourcareer/search/6033-academicjobs
Through the ECAC System, you may apply for on-campus interviews and submit your resume for jobpostings. During the academic year, employers come to campus to conduct interviews with engineeringstudents. Look for positions that interest you, and submit your resume for them during the corresponding
application period.
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Weekly Interview
List
List #1
List #2
List #3
List #4
List #5
List #6
List #7
List #8
Fall 2012
Interview Calendar
11
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Weekly Interview
List
Students Submit
Resumes
Wednesday 10am-Sunday 11:59pm
Students Select
Interview TimesWednesday 10:50am
Interviews During
Week of
List #1 Jan. 16-20 Jan. 30-31 Feb. 4-8
List #2 Jan. 23-27 Feb. 6-7 Feb. 11-15
List #3 Jan. 30-Feb. 3 Feb. 13-14 Feb. 18-22
List #4 Feb. 6-10 Feb. 20-21 Feb. 25-Mar. 1
List #5 Feb. 13-17 Feb. 27-28 Mar. 4-8
Spring Break- No Interviews Mar. 11-15
List #6 Feb. 20-24 Mar. 6-7 Mar. 19-22
List #7 Feb. 27-Mar. 3 Mar. 20-21 Mar. 25-28
List #8 Mar. 6-10 Mar. 27-28 Apr. 1-5
List #9 Mar. 20-24 Apr. 3-4 Apr. 8-12
List #10 Mar. 27-31 Apr. 10-11 Apr. 15-19
List #11 Apr. 3-7 Apr. 17-18 Apr. 22-26
List #12 Apr. 10-14 Apr. 24-25 Apr. 29-May 3
Spring 2013
Interview Calendar
12
Resume Submission and Interview Sign-up Times
Resume Submission Wednesday 10am - Sunday 11:59pm
Accepted Candidates Interview Sign-up Wednesday 10:50am - Thursday 10:50am
All Candidates (Accepted and Alternate)Interview Sign-up*
Thursday 10:50am* - Thursday 11:59pm*
*Students are not guaranteed an interview during this period.
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Job Search Web Sites
13
General Job Search Web Sites
Job search Web sites can be another valuable source for jobpostings. For example, you may want to explore the following
general job search engines.
All Star Jobs http://www.allstarjobs.com/American Jobs http://www.americanjobs.com/
Career.com http://www.career.com/
CareerBuilder http://www.careerbuilder.com/
Collegegrad.com http://www.collegegrad.com/
Defense Systems and http://www.intelligencecareers.com/
Intelligence Careers
Dice.com http://www.dice.com
Flip Dog http://www.ipdog.com/
Get the Job http://www.getthejob.com/
IM Diversity http://www.imdiversity.com/
Indeed http://www.indeed.com/
Job Central http://www.jobcentral.com/
Jobpostings.net http://www.jobpostings.net/
Monster http://www.monster.com/
MonsterCollege http://college.monster.com/
Net-temps http://www.net-temps.com/
Newspapers Online http://www.50states.com/news/
Simply Hired http://www.simplyhired.com/
Web Sites for Your Major
For job search sites specic to your major, visit the ECAC
Web site at:
http://www.engr.utexas.edu/ecac/yourcareer/search/websites
T
he more proactive you are in your job search, the more successful you will be. Take the initiative anddiversify your job seeking methods. ECAC encourages students to apply for on-campus interviews and job
postings through the ECAC System as well as taking advantage of AccessUT for job postings. We also suggestseeking out relevant job search Web sites. Below is a list of some job search Web sites to get you started.
Graduate Students
Whether you are looking for a job in academia or industry,ECAC has resources to help you navigate the job search
process. In addition to our online resources, we encouragegraduate students to visit our ofce and speak to a counselor
about ways to improve your job search.
American Council of Engineering Companieshttp://www.acec.org/jobbank/index.cfm/
Research Triangle Institute
http://www.rti.org/
Academic Job Search Web Sites
Academic Job Board (ECAC)
http://www.engr.utexas.edu/ecac/yourcareer/search/6033-
academicjobs
Academic Careers
http://www.academiccareers.com/
Academic Keys for Engineering
http://engineering.academickeys.com/
Chronicle of Higher Education
http://chronicle.com/section/Jobs/61/
Faculty for the Future
http://www.engr.psu.edu/fff/
Higher Ed Jobs
http://www.higheredjobs.com/
Jobs in Higher Education
http://www.academic360.com/
PhDs.org
http://www.phds.org/
University of Tennessee Space Institute Jobs
http://personnel.utsi.edu/jobs.html
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14
Social Networking and Your Job Search
Y
ou have done everything right in your job search. You
registered with ECAC, completed a resume, attendedthe career fair, submitted your resume, prepared for
interviews, and impressed the recruiters. Youre sure youllget an offer because you nailed every part of the job search.
But no offer comes and when you ask why, they allude toyour Facebook page... We tend to think of social media as justthat- social. But when you put yourself out there on the Web,
you never know how it may affect your job search. So to avoidmaking negative impressions via the Internet, you should do
the following:
1. Keep all content clean, including prole, photos, videos,comments, postings, and blogs.
2. Be aware of privacy settings and make use of them.
If you are unsure about whether or not to post something,
heres a simple litmus test. Ask yourself, Would I becomfortable with a potential employer seeing this? Forexample, it is unwise to post negative blogs about your
employer or reveal information that may be proprietary. Whenin doubt, its best to err on the side of caution.
For an in-depth article on this subject, visit
CareerBuilder.com :
http://www.careerbuilder.com/Article/CB-533-Job-Search-Warning-Social-Networking-Can-Be-Hazardous-to-Your-Job-
Search/
LinkedIn
On the ip side, a professional, positive, and informativeInternet presence can reinforce an employers good impressionof you. Another way to make online media work for you is
through business social networking sites like LinkedIn (http://www.linkedin.com). Many students successfully use such sites
to connect with employers and professionals in their elds and
expand their networks. Here again, exercise good judgmentregarding appropriate content. Always be truthful about youreducation, skills, accomplishments, work history, etc.
http://www.facebook.com/utecac/
http://www.facebook.com/utengrcoop/
Alec is a fan!
Check ECAC out on
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Exploring Career Success:
10 Things Employers Want You to Learn in College
The Career Guide Book for Engineers
Career Success in Engineering
Dont Take the Last Donut
Engineer Your Own Success
The Etiquette Edge: The Unspoken Rules for BusinessSuccess
Field Work Savvy
Gestures: The Dos and Taboos of Body Language Aroundthe World
Getting from College to Career: 90 Things to Do Before You
Join the Real World
Is There an Engineer Inside You?
Kiss, Bow, or Shake Hands
The Play of Your Life
Professional Ethics and Etiquette
Soaring on Your Strengths
What Color is Your Parachute?
General Job Search and Internships:The Almanac of American Employers
Plunketts Companion to The Almanac of AmericanEmployers: Mid-Size Firms
Careers in Engineering
Diversity Internship, Co-op and Entry-level Programs
Enhanced Occupational Outlook Handbook
Getting Your Ideal Internship
Great Jobs for Engineering Majors
Hoovers Handbook of American Business
Hoovers Handbook of Emerging Companies
Hoovers Handbook of Private Companies
Hoovers Handbook of World Business
List of Titles
ECAC Library
15
Industries & Careers for Engineers
International Job Finder
Job Hunting in New York City
Job Hunting in San Francisco
Job Search Handbook for People with Disabilities
Landing the Internship or Full-time Job During College
Occupational Outlook Handbook
Ready for Takeoff! A Winning Process for Launching YourEngineering Career
Salary Facts Handbook
Salary Tutor
Vault College Career Bible
Vault Guide to Engineering Diversity
Vault Guide to Top Internships
Academic Job Search:
The Academic Job Search Handbook
The Academics Handbook
The PhD Handbook for the Academic Job Search
Tomorrows Professor: Preparing for Careers in Science andEngineering
What They Didnt Teach You in Graduate School: 199 HelpfulHints for Success in Your Academic Career
Graduate School:
Careers in Science and Engineering: A Student Planning Guide
Get Into Graduate School: A Strategic Approach for Masters
and Doctoral Candidates
Getting Into Medical School
Getting Into Medical School: A Strategic Approach
Graduate Admissions Essays
Graduate Programs in Engineering & Applied Sciences
Graduate School Companion
Great Applications for Business School
ECAC has a large collection of books on career planning and the job search. Whether youre deciding on amajor or want tips on how to prepare for a job interview, we have the resources you need. Many of thesebooks are available to UT engineering students for checkout at the ECAC front desk in ECJ 2.400 (UT EIDrequired). Visit us to explore the ECAC Library. We welcome your suggestions for additional titles!
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Graduate School (Continued):
Guide to American Graduate Schools
The Ivey Guide to Law School Admissions
The Law School Admission Game
The Law School Decision Game
Medical School Admissions Requirements
Medical School Essays that Made a Difference
Petersons Graduate Schools in the U.S.
U.S. News & World Report Ultimate Guide to Law Schools
U.S. News & World Report Ultimate Guide to Med Schools
Industry-Specic Resources:
25 Top Consulting Firms
Advancing Healthy Populations: The Pzer Guide toCareers in Public Health
As the Future Catches You: How Genomics & Other Forces
Are Changing Your Life, Work, Health & Wealth
Career Development in Bioengineering and Biotechnology
Career Opportunities in Biotechnology and Drug
Development
Career Opportunities in Clinical Drug Research
Careers in Biotech & Pharmaceuticals
Careers in Information Technology
Careers in Investment Banking
Careers in Nonprots and Government Agencies
Careers in Renewable Energy: Get a Green Energy Job
Careers in Specialized Consulting: Health Care, HumanResources, & Information Technology
Careers in Supply Chain Management
Careers in the Environment
Eco Guide to Careers That Make a Difference:Environmental Work for a Sustainable World
Getting Government Jobs
The Google Handbook: How to Prepare for a Career andLand a Job at Apple, Microsoft, Google, or Any Top Tech
Company
Government Jobs in America
Green Careers: Choosing Work for a Sustainable Future
Green Jobs for a New Economy: The Career Guide toEmerging Opportunities
List of Titles Continued
Guide to Americas Federal Jobs
Industries & Careers for Undergraduates
Industries & Careers for MBAs
Top 20 Biotechnology & Pharmaceutical Firms
Information Technology Jobs in America Corporate and
Government Guide
Plunketts Biotech and Genetics Industry Almanac*
Plunketts Consulting Industry Almanac*
Plunketts Energy Industry Almanac*
Plunketts Engineering & Research Industry Almanac*
Plunketts InfoTech Industry Almanac*
Plunketts Renewable, Alternative & Hydrogen Energy
Industry Almanac*
Sales and Marketing Careers in the Tech Sector
Vault Career Guide to Investment Banking
Vault Career Guide to Supply Chain Management
Vault Guide to the Top 25 Technology Consulting Firms
Interviewing:
101 Answers to the Toughest Interview Questions
201 Best Questions to Ask on Your Interview
301 Best Questions to Ask on Your Interview
Ace Your Case! Guide to Consulting Interviews
Case in Point: Complete Case Interview Preparation
Competency-Based Interviews
Dress Like the Big Fish: How to Achieve the Image You
Want and the Success You Deserve
Dressing Smart for Men
Dressing Smart for Women
The Essential Phone Interview Handbook
How to Get Into the Top Consulting
How to Say It: Job Interviews
Next Day Salary Negotiation
Vault Guide to the Case Interview
Win Em Over! Get Hired!
*Plunketts most current information is available through theECAC System
ECAC Library
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Resumes, Cover Letters, and CVs:
The CV Handbook: A Curriculum Vitae Owners Manual
Best Resumes for College Students and New Grads
The Federal Resume Guidebook
Gallery of Best Cover Letters
Gallery of Best Resumes
How to Prepare Your Curriculum Vitae
Killer Cover Letters & Resumes
Real Resumes for Engineering Jobs
Resume 101
Resumes for Engineering Careers
Business Journal Books of Lists*:
Austin Business Journal Book of Lists
Dallas Business Journal Book of Lists
Houston Business Journal Book of Lists
San Antonio Business Journal Book of Lists
*Business Journal Books of Lists available for these and manymore cities available online through the ECAC System
List of Titles Continued
ECAC Library
17
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General Career and Job Search:
Best Career and Education Web Sites
Courting Your Career: Match Yourself with the Perfect Job
Job Search Magic: The Ultimate System for Finding a GreatJob Now
Networking for Job Search and Career Success
Over-40 Job Search Guide: 10 Strategies for Making Your Agean Advantage in Your Career
The Ultimate Job Search: Intelligent Strategies to Get the
Right Job Fast
Ultimate Job Search: Invaluable Advice on Networking, CVs,
Cover Letters, Interviews, Psychometric Tests and Follow-upStrategies
The Very Quick Job Search: Get a Better Job in Half the
Time!
Resumes and Cover Letters:
101 Best Tech Resumes
202 Great Resumes
2500 Keywords to Get You Hired
The Everything Resume Book: Create a Winning Resume That
Stands Out from the Crowd
Ready Made Job Search Letters
Real Resumes for Engineering Jobs
Resume Buzz Words: Get Your Resume to the Top of the Pile
Resumes for Dummies
Resumes for Health and Medical Careers
List of Selected Titles
E-books for Career and the Job Search
18
Interviews:
Acing the Interview: How to Ask and Answer the QuestionsThat Will Get You the Job
The Career Cowards Guide to Interviewing: Sensible
Strategies for Overcoming Job Search Fears
The Everything Practice Interview Book: Be Prepared for Any
Question
Instant Interviews: 101 Ways to Get the Best Job of Your Life
Next-day Job Interview: Prepare Tonight and Get the Job
Tomorrow
Ultimate Interview: Make a Great Impression and Get ThatJob
The WetFeet Insider Guide to Negotiating Your Salary andPerks
E-books related to career and the job search are available through the UT Austin Library Catalog. Theyare conveniently accessible 24/7. To access these e-books, go to the online catalog and do a title search:http://catalog.lib.utexas.edu/
You can access
E-books 24/7!
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19
Resume Writing Guidelines
Objective Statement
ECAC cautions students against an objective statement thatis too narrow, as it may limit your options. Do include the
type of work you are seeking, such as full-time, internship, orco-op. Feel free to tailor your objective to the position whenapplying to a specic job.
Education Section
Education identies your professional training by listinginstitution(s) attended with degree(s) conferred, major, and
grade point average. If you have questions as to whether ornot you should include your GPA information, please see
an ECAC counselor for advice. Include your participation in
certicate programs, such as Business Foundations.
Related Courses Section
List those courses that relate to your major and
the position. Juniors and seniors should focus onupper division courses. Also, keep in mind that
employers often run keyword searches on resumes,so words in a course title may pull up your resume.
Experience Section
In addition to paid jobs, internships, and co-ops, this sectionmay include unpaid jobs, volunteer work, research, etc. Itemsmay be listed reverse chronologically, or functionally (in order
of importance to the particular job search), whichever servesbest. When writing job descriptions, we make the following
suggestions.
Begin each phrase with a strong action verb (e.g.,developed, created, monitored)
Avoid lengthy, paragraph-style descriptions
Provide examples of both technical and soft skills (e.g.,
interpersonal and communication skills, leadership,teamwork, teaching ability)
Quantify your achievements whenever possible
Academic Experience Section
Use this section to feature academic projects, research,teaching assistant positions, etc. Begin descriptions with strong
action verbs to describe your accomplishments.
Article continues on page 20
T
he primary function of a resume is to secure an
interview by presenting your unique combination ofeducation, experience, skills, and accomplishments in
an informative and positive light. The resume should highlight
both technical and transferable skills. Your goal is to create astrong resume that makes the employer want to speak with
you about your qualications. This article is intended as aresume writing guide. We encourage you to have your resume
reviewed by ECAC.
Resume Format
An employer only spends about 30 seconds reading a resume.
For that reason, present your information logically andconcisely. The document should be well-formatted for visual
clarity. Remember the following general guidelines as youcreate/update your resume.
Undergraduate or recent graduate- one page
Graduate student or alumnus- up to two pages
10-12 point font
Bold print or centering for emphasis
One font style only
Avoid all caps and italics (difcult to read)
Document should be perfectly typed with about a one-
inch margin
Have someone else proofread your resume
Resume Sections
Although every individuals resume is unique, certain sections
are fairly standard. These include: contact information,objective, education, related courses, experience, academic
experience, skills, and accomplishments. Some may alsoinclude a publications section (more common for graduate
student resumes).
Contact Information Section
This heading includes your full name, address information,
and an appropriate e-mail address. Omit personal informationsuch as age, sex, and marital status. Make sure your contact
information is up-to-date.
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ECAC Resume Reviews
One of the many services ECAC provides is resume review.Just bring a hard copy of your resume to ECJ 2.400. A career
counselor will review your resume and make suggestions forimprovement. Counselors are available on a walk-in basis,Monday through Friday, 9am-noon and 1pm-4:30pm.
Books on Resume Writing
Books containing sample resumes and resume writing tips are
available to you in the ECAC Library in ECJ 2.400:
Killer Cover Letters & ResumesReal Resumes for Engineering Jobs
Resume 101Resumes for Engineering Careers
Gallery of Best ResumesBest Resumes for College Students and New GradsThe Federal Resume Guidebook
20
Resume Writing Guidelines Continued
Skills Section
This section can be in a list format. It covers the following skillsets and abilities:
Computer-related skills (e.g., hardware, software,
languages, programming)
Industry-specic skills
Soft skills (e.g., teamwork, leadership)
Foreign language ability
Accomplishments Section
This section is best formatted as a list, with each item on aseparate line. Typical areas include:
Honors and awards
Scholarships
Memberships to student and professional organizations
Volunteer work
Activities and interests
Publications List
Lists of publications are more commonly found on graduate
student resumes. If the number of your publications isextensive, edit the list to include those that are most pertinent.
Should you choose to list publications on your resume, be sureto follow a formal citation style, such as APA.
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Jane E. Chen
Local Address Permanent Address3230 East 32nd Street 2003 Diamond StreetAustin, TX 78751 Akron, OH 44820512-555-9090 [email protected]
Objective Seeking a summer internship in aerospace engineering
Education Bachelor of Science, Aerospace Engineering, May 2016Minor: Mathematics
The University of Texas at AustinOverall GPA: 3.50/4.00
Related CoursesIntroduction to Aerospace Engineering, Introduction to Computer Programming,Engineering Design Graphics, Statics, Differential and Integral Calculus, Sequences,Series, and Multivariable Calculus, Engineering Physics
Experience
06/12 - 08/12 Sales Associate, Bath and Body WorksHelped customers with product selection, providing excellent customer serviceAssisted in creating store displaysSelected by manager for special opening and closing duties
06/11- 08/11 Volunteer Program Assistant, GirlstartMaintained Web services and measurably improved site performance
Redesigned program literature to enhance marketing successLed weekly camp activities
05/10 - 08/10 Crew Member, Taco BellReceived Star Team Member AwardHandled drive-through servicesAssisted manager in special events planning
Skills ProcientinMicrosoftWord,Excel,andPowerPoint
Familiar with Microsoft FrontPage and HTMLStrong interpersonal and communication skillsFluent in Spanish
Accomplishments Member, Society of Women Engineers (SWE), 2012
Recipient, Endowed ScholarshipPresident, Akron High School National Honors SocietySecretary, Akron High School Student CouncilCo-Chair, Akron High School Senior Prom
Sample Resume - First Year
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James Undergrad Engineer
Local Address Permanent Address
1111 Crossing Place Lane 10225 City DriveAustin, TX 78741 Houston, TX 77083(512) 555-5555 (281) [email protected]
Objective To obtain a full-time position as an electrical engineer
Education Bachelor of Science, Electrical Engineering, May 2013Minor:BusinessFoundationsCerticateProgram
The University of Texas at AustinOverall GPA: 2.98/4.00 Major GPA: 3.00/4.00
Related Courses
Data Structures, Linear Systems and Signals, Digital Logic Design, ElectromagneticEngineering, Engineering Communications, Solid-State Electronic Devices, Electronic
Circuits, Engineering Economics, Real-Time Digital Signal Processing Lab, ElectricalEngineering Design Seminar, Digital Signal Processing, Power Systems and EnergyConversion, Legal Environment of Business, Finance, Marketing, Management
Experience
06/2012 - 12/2012 Co-op Engineer (Two Terms), Mitchell CompanyDeveloped databases to monitor department development, increasing productivity by 35%Created presentations, company forms, and documentsMonitored department budgetingSupervised and mentored high school intern, developing leadership skillsCollaborated with co-workers on several projects, strengthening team skills
05/2011 - 08/2011 Intern, Engineering Business SolutionsCompleted four-week training course in PL/SQL, Visual Basic, and Crystal ReportsWorked on team developing new version of key software product
Constructedreportsaccordingtoclientspecications
Interacted with team members, supervisors, and client contacts on regular basis
05/2010 - 12/2010 Crew Member, McDonaldsImproved interpersonal and communication skills through working with publicPerformed kitchen duties and handled cashier fundsDeveloped strong sense of responsibility through regular employment
Academic Experience Digital Signal Processing Project, The University of Texas at AustinEstablished background of knowledge in Digital Signal Processing TheoryDesigned, implemented, and tested voiceband modemExplored design tradeoffs in signal quality versus implementation complexity
Skills ProcientinMicrosoftWord,Excel,PowerPoint,VisualBasic,PL/SQL
Familiar with Assembly language, C, C++, VHDL, PSpice, Labview, MultisimStrong organizational and problem-solving skills
Accomplishments University Honors, Spring 2012Recipient, Academic Merit Scholarship, 2010-2011Active Member, Institute of Electrical and Electronic Engineers (IEEE), 2010- PresentPresident, Citrus Heights High School Computer Club, 2008 - 2009Best Programmer Award, Citrus Heights High School, 2008Volunteer: Habitat for Humanity, Meals on Wheels, Explore UT
Sample Resume - Undergraduate
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Anne Graduate Student
1111 Engineer StreetAustin, TX 78751
Objective A full-time position in chemical engineering with an emphasis on environmental concerns
Education PhD, Chemical Engineering, May 2015The University of Texas at AustinOverall GPA: 4.00/4.00
Master of Science in Engineering, Chemical Engineering, May 2012
The University of Texas at AustinOverall GPA: 3.50/4.00
Bachelor of Science, Chemical Engineering, May 2008Texas A&M UniversityOverall GPA: 4.00/4.00
Related Courses
Elements of Modern Control Theory, Robust Process Control, Optimal Control Theory,Nonlinear Control Systems, Nonlinear Programming, Advanced Numerical Methods,
MultivariateStatisticalAnalysis,StatisticalEstimationTheory,ArticialIntelligence
Programming for Engineers, Advanced Computational Fluid Transport
Dissertation
[Title of Dissertation]
[Brief Description of Dissertation Research]Experience
06/08 - 08/10 Engineering Associate, Fowler Chemical CorporationPerformed evaluation of two competing scatterometers for use in measuring the dimensions
oftransistorgateproles.
Developedandmodiedmodelstoimprovetheirabilitytopredictprolesofpatterned
photoresist and etched polysilicon.
06/07 - 08/07 Engineering Intern, Mitchell Chemical CompanyPerformed statistical analysis of systematic variation present in lithography criticaldimension data provided by potential customers.Wrote computer program that allows user to perform similar analysis, utilizing userinterface.
Academic Experience Graduate Research Assistant, The University of Texas at AustinDeveloped a novel method for generating thermoplastic composite materials.Established a set of relations between ratio of dynamic module and relaxation of timedistributions.
Teaching Assistant, The University of Texas at Austin
Served as teaching assistant and grader for Chemical Engineering Process Control course.Supervised undergraduate and post graduate students.Researched on synthesis and characterization of high performance polymers.
Sample Resume - Graduate Student
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Anne Graduate Student Page 2
Skills Experiencewithrst-principlesmodelingofdopantbehaviorinsilicon
Extensive knowledge of ultrashallow junction engineeringOperating Systems: Macintosh, Windows, MS-DOS, UNIX
Software:MicrosoftOfce,NIHImage,Photoshop,SAS,Maple,Matlab,LotusNotes
Strong communication skills- oral, written, and presentationExcellent team skills
Accomplishments Recipient, The University of Texas Continuing Doctoral Fellowship, 2012-2013Recipient, The University of Texas College of Engineering Thrust Fellowship, 2012-2013Recipient, National Science Foundation Graduate Research Fellowship, 2010-2011Member, Phi Beta Kappa, 2007-2008
Member, Tau Beta Pi, 2006-2007Volunteer, Humane Society, 2007-PresentParticipant, Women in Engineering, 2005-2008
Publications:Student, J.G., Kirichenk, T.A., Edgar, T.F., (2012). Origin of Vacancy and Interstitial andStabilization at the Amorphous-Crystalline Silicon Interface. Journal of Applied Physics,96(4), 443-449.Student, J.G., Siddiqui, M.H., (2012). Interaction between Interstitials and Arsenic-VacancyComplexes in Crystalline Silicon. Journal of Applied Physics, 85(21), 502-504.Student, J.G., Siddiqui, M.G., Briceeto, D.M., (2011). Structure, Stability, Diffusion ofArsenic-Silicon Interstitial Pairs. Journal of Applied Physics, 44(18), 23-34.Student, J.G., Siddiqui, M.H., (2011). Issues in Physical Structure and Dynamics of theDiarsenic Complex in Crystalline Silicon. Paper presented at Chemical Conference,
Houston, Texas, August 14, 2011.
Graduate Student Resume Continued
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Writing a Curriculum Vitae (CV)
25
There are fundamental differences between a curriculum vitae and a resume. The main differences are thelength, the content, and its purpose. A curriculum vitae, more commonly referred to as a CV, is longerand more detailed (two pages or more) and is typically used for application to scientic and academic positions.
The curriculum vitae does not usually include an objective statement, although some may include a summary
statement. Publications are typically numbered and mentioning names of professors is more common on a CVthan a resume. Another difference is in format. There is no set format, as the curriculum vitae is a reectionof the individual and his or her own unique background and experience. However, it may benet you to checkwith an advisor or network contact to see what their preferences are.
CV Sections
Typical sections of a CV might include some or all of thefollowing:
Personal/Contact Information
Summary Statement (optional)
Education
Dissertation
Fellowships
Awards
Academic/Teaching Experience
Research Interests
Publications
Employment History
Professional Licenses/Certications
Grants
Professional Memberships
Skills
Languages
Interests
Books on CV Writing
Books containing sample CVs and CV writing tips are availableto you in the ECAC Library in ECJ 2.400:
The Academic Job Search Handbook
The CV Handbook: A Curriculum Vitae Owners Manual
How to Prepare Your Curriculum Vitae
ECAC CV Review
One of the many services ECAC provides is CV review.
Just bring a hard copy of your CV to ECJ 2.400. A careercounselor will review your CV and make suggestions for
improvement. Counselors are available on a walk-in basis,Monday through Friday, 9am-noon and 1pm-4:30pm. For aCV framework, see page 26.
Sanger Learning & Career Center
For more information on preparing a curriculum vitae, visit
the following site from the Sanger Learning & Career Centerat The University of Texas at Austin:
http://www.lifelearning.utexas.edu/handouts/gradschool/ID_SLLC_curriculum_vitae_writing.pdf
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Jane Student
1001 Longhorn AvenueAustin, TX 78705
Education The University of Texas at AustinDoctor of Philosophy, Chemical Engineering, May 2013Overall GPA: 4.00/4.00
The University of Texas at Austin
Master of Science, Chemical Engineering, May 2010Overall GPA: 3.77/4.00
The University of Texas at AustinBachelor of Science, Chemical Engineering, May 2008Overall GPA: 3.88/4.00
Dissertation Supervising professor name and title. May add brief abstract (one short paragraph).
Honors and Awards This section is for honors and awards, including fellowships, grants, and other awards.
Research Interests Listyourareasofinterestbriey.Abulletedlistworksbest.
Research Experience List your research experience/positions, including any Research Assistant positions.
Teaching Areas List the areas in which you have some expertise in teaching. A bulleted list works best.
Teaching Experience List your teaching experience here, including any Teaching Assistant positions.
Professional Describe your experience working in industry, including intern and consulting positions.Experience
Publications ListyourpublicationsfollowingAPAformat(rstauthor,otherauthors,year,title,journal,
volume, inclusive pages). Consider using a numbered list. Some job seekers divide theirpublications into two categories:
Refereed (or Peer-Reviewed) Articles, Conference Proceedings, Book Chapters--Reviewedbyseveralpeersorexpertsintheeldbeforebeingpublished.
Other publications
Presentations List presentations that you have given at conferences and include name of conference,dates, and location. Consider using a numbered list.
Professional This section can include memberships in professional organizations, licenses, andAfliations certications.
Curriculum Vitae Framework
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participatedperfected
performedpinpointed
placedplanned
preparedpresentedprioritized
processedprocured
programmedprojected
promotedproofread
proposedprovedprovided
pursuedqualied
quantiedranrated
reachedrealized
recordedrectied
reducedregulated
reinforcedrenderedreported
researchedresolved
respondedrevamped
reviewedsecuredserved
shared
showedsimpliedsimulated
solvedspearheadedspecialized
streamlinedstrengthened
studiedsummarized
supervised
Action Verbs for Your Resume
27
accomplishedachieved
acquiredactedactivated
adaptedaddressed
adjustedadministered
advisedaimedaligned
allocatedanalyzed
answered
appliedapprovedarrangedascertained
assessedassisted
attendedawarded
balancedbeganbolstered
broadened
builtchartedchecked
clariedclassiedcollaborated
commencedcommunicated
comparedcompiled
completedconducted
conrmed
connectedconsolidated
constructedcontributed
convertedcoordinated
correctedcorroboratedcounseled
craftedcreated
critiqueddecided
decreaseddeneddelegated
demonstrateddesignated
designeddetermined
developeddifferentiateddirected
discovereddistinguished
distributed
documenteddraftededitededucated
eliminatedemphasized
employedenabled
encouragedengagedenhanced
ensured
establishedevaluatedexamined
exceededexecutedexhibited
expandedexpedited
experiencedexperimented
exploredfacilitated
familiarized
focusedforecasted
formedfostered
foundedfurthered
gainedgavegenerated
gradedguaranteed
guidedhandled
headedhelpedhighlighted
honedidentied
illustratedimparted
implementedimprovedincreased
innovatedinstalled
instituted
integratedinterfacedinterviewedintroduced
inventedinvestigated
judgedjustied
learnedlecturedled
liaised
machinedmademaintained
managedmasteredmeasured
mediatedmentored
mergedmerited
modeledmonitored
motivated
navigatednegotiated
networkedobserved
obtainedordered
organizedoriginatedoutlined
overhauledoversaw
supportedsurpassed
sustainedtargeted
taughtteamed
trackedtrainedtranslated
updatedupgraded
usedutilized
validatedveried
volunteeredwonworked
wrote
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28
Cover Letters: The Domino Effect
Cover Letter Content
The cover letter typically has three sections. This is youropportunity to share your unique skills and accomplishmentsas they relate to the job, so make the most of it.
Part I: Introductory Paragraph
Create an interest in yourself with a rst paragraph that
explains why you are writing
Refer to the type of position for which you are applyingand how you heard about the opening or organization
Part II: Middle Paragraphs
Explain your interest in this type of position and in thisparticular employer
Relate specic qualications and experience for the
position
Use action verbs to describe your experience
Be specic and condent as you highlight what you have
to offer
Part III: Closing Paragraph
Request action, such as an interview
Make action easy for the reader to take by repeating your
phone number and e-mail address
Close by restating your interest in the employer
Thank them for their time and consideration
Books on Cover Letters
Books containing sample cover letters and writing tips areavailable to you in the ECAC Library in ECJ 2.400:
Killer Cover Letters & Resumes
Gallery of Best Cover Letters
ECAC Cover Letter Reviews
One of the many services ECAC provides is cover letterreviews. Just bring a hard copy to ECJ 2.400. A career
counselor will review your cover letter. Counselors areavailable on a walk-in basis, Monday through Friday, 9am-noon and 1pm-4:30pm.
See sample cover letters on pages 29 and 30
The goal of the cover letter is a domino effect. With thecover letter, your object is to create strong interest inyou, encouraging the employer to look at your resume.
The function of the resume, in turn, is to gain an interview.The cover letter is a letter of introduction through which you
have the opportunity to make a favorable rst impression. Inaddition to highlighting your qualications, it illustrates your
communication style and conveys professionalism.
Cover Letter Formatting and Style
Format your letter for visual clarity and balance. ECACrecommends one page and block style (see samples on pages
29 and 30) with one-inch side margins. The paper, font typeand size, as well as the heading with your contact information,
should match those of your resume. Select a font that islegible and fairly standard, such as Times New Roman, Arial,
or Calibri. The font size should be 10-12 point. Lastly, makesure your information is evenly distributed on the page.
Language and Tone
Remember that the cover letter is a formal piece of
correspondence. Address the person in a professional
manner, using the title Mr., Ms., Dr., etc. If you are uncertainof the gender based on the name, then it is appropriate towrite the rst and last name: Dear Terry Martin. Choose a
professional closing, such as Sincerely, and sign the letterusing both your rst and last name.
Strive for a tone that is consistently professional and
respectful, but also engaging. Courtesies such as please andthank you are very important. Never use language that is
potentially offensive or inammatory. Read your letter aloud.How does it sound? Better yet, ask someone who has a knackfor writing to read it over and give you feedback. Visit ECAC
in ECJ 2.400 to have your cover letter reviewed by a counselor.
Grammar, Spelling, and Punctuation
Like the resume and all other correspondence with employers,
the cover letter should be an error-free document. Use correctgrammar and avoid contractions. Spell check and remember
that spell check will not catch all errors (e.g., to instead oftoo). Have someone else proofread your letter, since it isvery difcult to catch your own mistakes.
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1111 Crossing PlaceAustin, TX 78741September 20, 2012 (current date)
(balance letter on page by adjusting space here)
Mr. John SmithHuman Resources DirectorRialto Blue CompanyPO Box 122
Houston, TX 77001
Dear Mr. Smith:
I read your job posting on the ECAC Job Board for engineering positions at Rialto Blue Company. Basedon my research into the business and mission of Rialto Blue, I am very interested in a full-time position withyour organization. I will receive my Bachelor of Science in Electrical and Computer Engineering from TheUniversity of Texas at Austin in May 2013. I believe that my aptitude and experience are an excellent matchfor your needs.
Ihavemorethanayearsexperienceandarmfoundationinperformingstatisticalanalysisofsystematic
variation within certain data. I am also knowledgeable in ultra shallow junction engineering, an area inwhich your company has excelled. My various academic projects, such as the digital signal processing
project, have allowed me to develop excellent teamwork and problem-solving skills, which I understandwould be valuable for this position.
Thank you for taking your time to review my resume. I welcome the opportunity to discuss how myeducation, practical skills, and background would qualify me to be a member of the Rialto Blue Company.I would be very glad to hear from you to interview for this position. Please contact me at 512-555-5555 [email protected]. I look forward to hearing from you.
Sincerely,
(leave 3-4 blank lines for your signature)
James U. Engineer(your name typed here)
Enclosure
(1 inch left and right margins)
Sample Cover Letter
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111 University StreetAustin, TX 78727February 11, 2013
Ms. Jane DoeHuman Resources Department
ABC Company200 Yeehah BoulevardDallas, TX 74230
Dear Ms. Doe:
I am currently a graduate research assistant at The University of Texas at Austin and plan to graduate in May2013 with a Master of Science in Structural Engineering. I am genuinely interested in obtaining a full-time
positionupongraduationinyourDallasofce.Dr.JohnSmithrecommendedthatyourcompanywouldbeagood candidate to facilitate my interests. My goal is to use the knowledge that I have received from my studiesand apply it to the challenges presented by your company. I have enclosed a copy of my resume that details myacademicqualicationsandprofessionalexperience.
Iamintheprocessofwritingmymastersthesisonthepotentialapplicationsandbenetsofbersinconcrete
pavements. My research has progressed from a state-of-the-art report to performing laboratory tests tocompletingeldevaluationsthatdocumenttheeffectsofbersinpavements.Ihavealsotakenadvantageof
the diverse courses that are offered in graduate school. This includes several design projects ranging fromcomposite bridge girders to portable grandstands used in large sports arenas as well as irregular buildingssubjected to earthquake loads.
Inadditiontomyacademichistory,Ihavepursuedseveralpositionsatdifferentengineeringrms.Mymost
recentengineeringpositionwasatCriterium-StantonEngineerswhereIgainedvaluableeldexperiencebyperforming structural inspections. My professional experience also includes Zapata Engineering and RalphWhiteheadAssociates,Inc.,whereIdesignedstructuralsystemsandgenerateddrawingsandspecications
required for construction. I would also like to expand my interests to encompass projects of various scales, suchas innovative building and seismic design that require a higher level of technical background.
IamimpressedbythereputationofABCCompanyandfeelcondentthatmymaturity,qualications,and
enthusiasm would enable me to contribute to its continuing success. I plan to visit Dallas during the week ofMarch 15 and would appreciate an opportunity to meet with you and discuss a position. I am excited aboutthe prospect of working for your company and look forward to hearing from you. If you have any questions, Imay be reached at (512) 555-5555 or [email protected]. Once again, thank you for your time andconsideration.
Sincerely,
Joe Student
Joe Student
Enclosure
Sample Cover Letter
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The Last Hurdle: References
31
H
ere is the scenario. You had a great interview, andmade a very positive impression. The employerthinks you would be an ideal t for the position, and
would like to hire you. But what will they do before extendingan offer? In most cases, an employer will contact a potential
employees references before making the decision to hire.
When Should I Contact People and Ask Them
to Be My References?
You should line up your references well in advance, for two
reasons. Number one, you do not want your references to besurprised when the employer contacts them. Secondly, the
more time a reference has to consider what they will say aboutyou, the better. The individual will be more eloquent and
better prepared to speak to your strengths if given adequatetime to prepare. For these reasons, be sure to give referencesas much advance notice as possible.
Whom Should I Ask to Be a Reference?
Your reference list should have at least three professionalreferences including industry supervisors, colleagues, and
professors (three is standard, but some employers may requestmore). As you compile your list of possible references, tryto think of people who know you well, who believe in you
and support your goals, who can attest to your abilities andaccomplishments, and who are articulate and communicate
effectively.
What Should I Ask a Potential Reference?
You want to make sure that each person you select is willing
and able to give you a positive reference. The best way is byasking questions like the following:
1. Are you willing to be one of my references?
2. Given your knowledge of me and my ability, would you
feel comfortable giving me a positive reference?
3. Based on my previous performance would you, as a
supervisor, hire me again?
4. How would you describe my skills and characteristics?
Provide an updated copy of your resume and an academic
transcript. Tell them about the type(s) of positions to whichyou are applying, and include any specic job descriptions. Youmay want to request that they address particular
qualications and experience highlighted in the jobdescription (e.g., teamwork, leadership, work ethic, teaching
ability). Outline your achievements and shareyour goals. Most employers will contactreferences by phone or via e-mail. Ask your
reference for a preferred phone number and e-mail address.
If, after asking your questions, you have any concerns thatthe individual might give you a negative reference, you should
remove him or her from your list. You do not want to list asa reference someone who would paint a picture of you asmediocre. You are looking for a strong recommendation. Be
selective about your choice of references. As one recruitersaid, If you cannot nd three people who will say you walk
on water, I probably dont want to hire you.
Be prepared for the possibility that someone may decline to beyour reference. It may simply be that their schedule does not
allow for being a reference. Or perhaps the individual does notfeel knowledgeable enough about you and your qualicationsto do you justice. Whatever the reason, the important thing
is not to take it personally. Proceed until you nd willing andenthusiastic references.
When Do I Give an Employer References?
A list of references should be available upon request. Waituntil the employer specically requests your references toprovide them.
What Should My List of References Look Like?And What Should It Include?
The list should be a separate page from your resume, butreects the same format and type style as your resume. If it
is a hard copy, the paper should match that of your resume.Please see page 32 for a sample reference page. Each entry
should include the following:
Name and title/positionOrganization nameMailing address
E-mail addressTelephone number
Remember Your Business Etiquette.
Keep your references in the loop by updating them on yourjob search progress. Always thank them for their continued
support and encouragement. A thank you note or e-mail isappropriate. It is a good practice to keep in touch with formerand potential references once your job search is over.
See sample list of references on page 32
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References forJames Undergrad Engineer
Billy Turpin, ManagerEngineering Business Solutions531 Main Street, Suite 6College Station, Texas [email protected](409) 555-3121
Nhanzi Evans, ManagerMcDonalds5555 South Lamar
Austin, TX [email protected](512) 555-4087
Grace Tipton, PresidentTiptons Advertising, Etc.1234 Fly Fishing Lane
Rivercity, Texas [email protected](512) 448-5210
Sample References Page
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E-mail Correspondence
33
One of the most frequently used means of
communication in the job search is e-mail, and itsadvantages are many. Delivery of an e-mail is prompt
and assured (as long as you have the individuals correct e-mailaddress). Another positive is that e-mail is less intrusive than
a phone call; the recipient can read the message at his or herleisure. Often, e-mail will be an employers preferred methodof communication. Following are some important suggestions
and rules to remember when composing job search relatede-mails.
Maintaining a Professional Tone
We are so used to communicating with friends, relatives, and
casual acquaintances that we can easily lapse into a tone thatis too informal for communicating with potential employers.
What does this mean? The goal is to achieve a tone that isconsistently professional, but also engaging.
The greeting and closing convey your tone. Address theperson in a professional manner, using the title Mr., Ms., Dr.,
etc. If you are uncertain of the gender based on the name,
then it is appropriate to write the rst and last name: DearTerry Martin. Take care not to misspell the recipients name.Choose a professional closing, such as Sincerely, and signthe e-mail using both your rst and last name.
Language, of course, conveys tone. Never use language that is
potentially offensive or inammatory. This is not the place forslang or curse words (not even mild ones).
A professional e-mail is distinctly different from an IMconversation or a text message. Avoid abbreviations such as
u for you, plz for please, etc. Similarly, do not includeemoticons. Sorry :(. Although they are expressive and fun to
send to friends, they are not professional.
Capitalization can indicate tone. For example, if you write inall caps it may appear as though you are shouting. By the sametoken, do not type in all lower case because it may suggest
laziness and a lack of attention to detail.
Lastly, consider your own e-mail address. Does it reect theimage you want to project to an employer? For example,
[email protected] is inappropriate.
Grammar and Formatting
It is all too easy to write an e-mail in haste and send it offwithout much thought to accuracy and appearance. Here are
a few important things to bear in mind before you click thatsend button.
1. Ensure that your message is well-written, and
grammatically correct. Read it over several times aloud.How does it sound? Better yet, ask someone else who hasa knack for writing to read it over and give you feedback.
2. Be vigilant in checking for spelling and punctuationerrors. Run spell check. And remember that spell check
will not necessarily catch all errors (e.g., to instead of
too).
3. Select a font that is legible and fairly standard, such as
Times New Roman, Arial, or Calibri.
4. Check your font size. Is it so small that it is hard to read?Or so large that it looks cartoonish? A 10-12 point font is
recommended.
5. No colored fonts or backgrounds, please.
6. Look at the overall layout of your e-mail. Is it stylistically
consistent? Are your paragraphs evenly spaced?
Length and Content
As with any written business communication, the goal is to be
courteous but concise and to the point. You want to give therecipient the necessary information without being excessively
wordy or including unnecessary information.1. Be sensitive to the persons time, and include only
essential items. Draft and edit your e-mail.
2. At the same time, be sure that the information you do
include is clear and complete.
3. The subject line should be brief and indicate the contentof the e-mail (e.g., John Doe- Cover Letter/Resume).
4. Courtesies are very important. Remember to include
please and thank you. Express interest, appreciation,and enthusiasm.
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Sample E-mail Cover Letter
Subject: Resume Submission for Manufacturing Engineer Position
Dear Mr. Smith:
I read your job posting on the ECAC Job Board for engineering positions at Rialto Blue Company. I will graduate fromThe University of Texas at Austin with a Bachelor of Science in Electrical and Computer Engineering in May 2013.
Based on my research into the business and mission of Rialto Blue, I am very interested in a full-time position withyour organization.
Ihavemorethanayearsexperienceandarmfoundationinperformingstatisticalanalysisofsystematicvariation
within certain data. I am also knowledgeable in ultra shallow junction engineering, an area in which your company hasexcelled. My various academic projects, such as the digital signal processing project, have allowed me to developexcellent teamwork and problem-solving skills, which I understand would be valuable for this position.
Thank you for taking your time to review my resume. I would be very glad to hear from you with an offer to interview forthis position. Please contact me at 512-555-5555 or [email protected]. I look forward to hearing from you.
Sincerely,
James U. Engineer
Sample Follow-up E-mail
Subject: Follow-up Letter
Dear Mr. Smith:
It was a pleasure speaking with you during your recruiting visit to The University of Texas at Austin Fall EngineeringExpo. I enjoyed learning about the current projects at Rialto Blue Company, and the co-op program you outlinedsounds both challenging and rewarding. I also enjoyed meeting Jane Doe and am glad to have her suggestions onhow I can make the most productive use of my junior year in college.
Based on what I learned from our brief meeting and other research I have done, I am very interested in beingconsidered for a design position in the co-op program. As I mentioned to you when we met, I had an opportunity to
work on a design team judged by faculty in which my team received top honors. I gained valuable teamwork, problem-solving and presentation skills. I believe my skills would make me an asset to your organization and I have attached acopy of my resume for your consideration.
Thank you for all of your time and assistance. I very much look forward to hearing from you.
Sincerely,
Juan Monsalve
Sample Postponement E-mail
Subject: Request to Postpone Offer
Dear Ms. Arnett:
This letter is to acknowledge and thank you for your offer of employment dated Sept. 25, 2012, inviting me to join RialtoBlues Production Management Department at a monthly salary of $5,000.00.
Since this is a very important decision and I do not graduate until May of 2013, please allow me to delay my decisionuntilMarch2013.Yourofferismostattractive,andIthankyouforthecondenceyouhaveshowninme.Thankyoufor
your consideration and understanding.
Sincerely,
Tan Nguyen
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Sample Acceptance E-mail
Sample Declination E-mail
Subject: Job Offer Acceptance
Dear Mr. Smith:
Thank you for your letter dated April 1, 20xx, offeringme an engineering position at Rialto Blue Companyat a yearly salary of $_________.
This letter serves as my formal acceptance of youroffer. I understand and accept the conditions ofemployment that you explained in your letter and willbegin work on July 1, 20xx.
I am extremely excited about joining the Rialto Blueteam, and look forward to many new challenges.Thankyouforyourcondenceandsupport.
Sincerely,
Carlos Andres
35
Subject: Re: Job Offer Letter
Dear Lee Jones:
Thank you for your letter of (date) offering me employment with RialtoBlue Company.
After considerable thought I have decided to accept an offer ofemploymentwithanothercompany.Thoughthiswasadifcult
decision, I feel certain that I have made the correct choice for thispoint in my career.
Idoappreciateyourtimeandthecondenceyouhaveshowninme.I
hope you will consider me for future opportunities.
Sincerely,
Lindley Peppas
Sample Thank-You E-mail
Subject: Thank You for Site Visit
Dear Mr. Coleman:
Thank you for the hospitality that you, your staff, and the testengineering department extended to me on my trip to visit yourplant site on May 30. I was impressed with your facilities and ameager to learn more about the work that you are doing with thesuperconducting supercollider in Iowa. I also enjoyed the tour of thecity. River City seems like a perfect place to live and work.
Please extend my thanks to Larry Lyons, who took the time to showme the computer division, and to Judy Cunningham and Roger Stitt,who helped make my visit enjoyable as well as informative.
I look forward to the possibility of becoming part of your team ofprofessionals who will be shaping the future technology of thesuperconducting supercollider. As a result of this visit, I am moreconvinced than ever that my combination of education, experience,and skills would make a positive contribution to your company.
Sincerely,
Your typed name here
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Who Is Your Network?
Family and relatives
Friends
Neighbors (past and present) Social acquaintances (group and club members)
Professors
Classmates (high school and college)
Local alumni and alumni association
Career center
People you consulted or conducted business with duringthe past twelve months
Politicians (local, state, and national)
Chamber of commerce members
Pastors, ministers, church members
Trade association members
Professional organization executives and members
People you meet at conferences or conventions
Speakers at meetings you have attended
Business club members (Rotary, Kiwanis, Jaycees, etc.)
Direct sales representatives (insurance, real estate, etc.)
What Is Involved in Networking?
Networking involves connecting and interacting with other
individuals. Its purpose is to exchange information and acquireadvice and referrals that will assist you in promoting your
ultimate job search goal of getting job interviews and offers.Through networking, you build, expand, and activate your
networks.
Essential Questions to Ask Your Network
1. Do you know of anyone who might have an opening for
a person with my skills? If no, then,
2. Do you know of anyone else who might know of
someone who would? If still no, then,
3. Do you know someone who knows lots of people? (The
Very Quick Job Searchby Michael Farr)
Points to Remember
Build your network
Expand your network
Activate your network
Remember to follow through on promises made
Continue to network after securing employment
Six Rules of Successful Networking
1. Get started. Call your contacts and tell them you are
looking for a job and ask for help.
2. Present yourself well. Be friendly, well-organized, polite,
and interested in what they have to say.
3. Be open to learn from your contacts and get more leads.
4. From each contact, ask for two contacts.
5. Follow up on referrals. Call the people whose names you
get in the referral process.
6. Show your appreciation to the people who help you.
Networking and You
36
Networking identies the hidden job market by incorporating the assistance of contacts. Research indicates
that more than 50 percent of jobs are gained through the contact network. John Noble in The Job SearchHandbook reports that People are the most important link in the job search process. Want ads, job listings,
career fairs, resume mailings -- all can provide some exposure to the job market. But you will nd that mostopportunities arise once you have begun talking to the people who earn their own living in your chosen eld.
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What to Do BEFORE the Career Fair...