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SOUTH CENTRAL RAILWAY

Headquarters Office

Works Branch

Rail Nilayam

Secunderabad.

No. W.50 I/TM C lPolicy

Dt. 17.11.09

ENGINEERING STANDING ORDER NO 6

Sub : Streamlining the procedure for preparation of indents of Track-Machine

Spares and Accountal of Track Machine expenditure proportionately

against sanctioned detailed estimates 

In order to streamline the processing of indents of track machine spares and

accountal of track machine expenditure proportionately to all the sanctioned works, the

following instructions are issued in super session of any earlier instructions on the

subject.

1. Preparation of indents by various satellite depots for the track machine spares and

vetting by the respective associate finance is dispensed with.

2. The indents of track machine spares will now be prepared centrally by

Dy CE/TMILinesIBZA

and

Dy CE/CPOH IRYP

and sent to headquarters for

procurement duly vetted by Sr.DFMlBZA.

3. The spares based on the purchase orders issued at Headquarters will be received

by the consignees i.e., Dy CE/TM ILinesIBZA ZTMD/RYP   CPOHlRYPc lld

the payment will be arranged through Sr.DFMlBZA duly charging the

expenditure to Demand No. 7E.

4. The spares will be issued to the various track machines working at satellite depots

depending on the necessity by D y CE/TMILines/BZA 

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5  D y C E/TM ILinesIB ZA will initiate Adjustment Memos AMs) based on which

debits will be raised against the respective divisions for the machines working in

the divisions based on the per kilometer cost for the work done regarding ballast

cleaning and track laying etc.

 

6. Similarly, Dy CE/C P O H IRYPS will initiate AMs against other Railways/units for

whom the POH of track machines is done including the cost of spares used .

 

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7. The satellite depots will process the indents for the HSD Oil and other

miscellaneous small stock items required regularly by the satellite depots as per

the existing procedure.

8. Keeping the above in view, budget requirements under Demand No. 7  E) should

be projected by respective Divisions which will be made available by CE/TM.

9. The divisions will accept the debits and book the expenditure against the

provision of such works like deep screening of track and laying and maintenance

of track etc. in the sanctioned detailed estimate chargeable to Demand No. 16

under Planhead Track Renewals and estimates chargeable to Revenue .

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10. All the divisions should accept the AMs raised by the Dy.CE/TMILines/BZA

immediately in the same month. Similarly, it should also be ensured that the AMs

raised on other Railways/units by Dy.CE/CPOHIRYP are to be accepted without

any delay.

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11. In respect of organizations like KRCL

&

RVNL, the realization of adjustments

for the work done should be in the form ofDD.

This issues with the approval of PCE and concurr~ence of FA

 

CAO vide letter

no.AFXlGOOlPolicy dt. 12.11.09.

 

SANJIV AGAR

V CE/TM

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Copy to :

1. Sr.DEN/Co-ordlSC, BZA, GTL, GNT, HYB &NED

2. Dy.CE/TMILines/BZA, Dy.CE/CPOHIRYP, Dy.CE/TMlHQ

3. Sr.DFMlSC, BZA, GTL, GNT, RYB

&

NED

4. AEN/TMlSC, BZA, GTL, GNT, HYB

 

NED

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