Engaging Families in the Child Outcome Summary Process ... · 2 Our Purpose Today For you to become...
Transcript of Engaging Families in the Child Outcome Summary Process ... · 2 Our Purpose Today For you to become...
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Engaging Families in the Child Outcome Summary Process
Using the Decision Tree
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Our Purpose Today
For you to become familiar with the new Child Outcome Summary (COS) Decision Tree and learn strategies for engaging families in the selection of a Descriptor Statement for each of the three outcome areas.
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Learning ObjectivesBecome familiar with the new Child Outcome Summary Decision Tree.
Learn strategies to prepare for the selection of the Descriptor Statements.
Understand how to reach consensus when choosing a Descriptor Statement.
Know how to document the use of the Decision Tree with families.
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How Are You Feeling?
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Designing the New Decision Tree
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Child Outcome Summary & Decision Tree Survey
• Use of the Decision Tree
• COS process
• Engaging the family
• Teaming
• Understanding of COS topics
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In how many of your COS discussions with families do you use the Decision Tree?
Every10%
Most17%
Some31%
None42%
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In how many COS rating decisions was the family present?
All26%
Many25%
Some15%
None34%
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In how many COS rating decisions did the team use the Decision Tree to prepare for the conversation with the family?
All14%
Many23%
Some26%
None37%
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With DT Without DT
How long does it take to select a rating?
less than 30
82%
more than 30
18%
less than 30
82%
more than 30
18%
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Quarter 1: Provider survey
Quarter 2: Participate in stakeholder process
Quarter 3: Contractor Staff and EIS Providers must implement the use of the Decision Tree Tool with the family to choose the Descriptor Statement for the Entry and Exit COS and provide feedback to ESIT as requested regarding the implementation
New Requirement
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Why?Decision Tree
with every family
High-quality COS data
Positive outcomes for
children
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Stakeholder Process
May-June: PIE
July-Sept: Provider Survey
Sept: Regional Provider Meetings
Oct: Stakeholder
webinar
Nov-Dec: Testing
Jan: Training
New Descriptor Statements
DT fine- tuning and
community vetting
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We heard…
• Fewer options
• Simplified
• “Take-aways”
• Show progress
• Culturally responsive
So we…
• Decreased the steps
• Simplified the language
• Companion tool
• Community vetting
The New Decision Tree
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Child Outcome SummaryParent & Caregiver
Input
Assessment/Eval Results
Naturalistic Observation
Professional Clinical Opinion
Single rating for each of the three
outcome areas
Summary of Functional
Performance
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Preparing the Family for the COS Meeting
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• Expert
• Team member
• Rating participant
Family’s Role
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Preparing the Family
Check for understanding
What to expect
Explain the “why”
Share materials
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COS Brochure
https://dcyf.wa.gov/sites/default/files/pdf/ChildOutcomes_MeasuresBrochure.pdf
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Global Outcome Areas
Actions to Meet Needs
Social Relationships
Knowledge and Skills
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Explaining the COS
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Help the Family Prepare
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Preparing the Professional Team for the COS Meeting
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Professional Team Preparation
Each member of a team needs to know and understand the COS process including the:
• Three child outcome areas
• Seven-point rating scale
• Age anchoring
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Age Anchoring
https://ectacenter.org/~pdfs/eco/COS_Age_Anchoring_Guidance.pdf
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Age Anchoring
• It is important to focus on functional abilities rather than isolated (or discrete) skills that a child may have demonstrated only during assessment.
• Abilities that are meaningful in the context of everyday living; and
• Integrated series of behaviors or skills that allow the child to achieve everyday goals.
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Thinking Functionally
Not just… But do they…
Shows a skill in a specific situationUse a skill in actions across settings and situations to accomplish something meaningful to the themselves
Makes eye contact, smiles and gives a hugInitiate affectionate interaction toward caregivers and responds to others affection
Points to a picture in a bookEngage in play with books by pointing at and naming pictures
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Skill Development Categories
Foundational Skills (F)
Immediate Foundational Skills (IF)
Age-Expected Skills (AE)
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Preparation Worksheet
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Activity in Breakout Rooms
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The COS Meeting
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Considerations for Choosing a Descriptor StatementAcross
settings and
situations
Level of functional skill (F, IF,
AE)
How often?
Cultural considerations
Assistive tech.
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Considerations for Choosing a Descriptor Statement
Across settings
and situations
Level of functional skill (F,
IF, AE)
How often?
Cultural considerations
Assistive tech.
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Considerations for Choosing a Descriptor Statement
Across settings
and situations
Level of functional skill (F,
IF, AE)
How often?
Cultural considerations
Assistive tech.
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Considerations for Choosing a Descriptor Statement
Across settings
and situations
Level of functional skill (F, IF,
AE)
How often?
Cultural considerations
Assistive tech.
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Considerations for Choosing a Descriptor Statement
Across settings
and situations
Level of functional skill (F,
IF, AE)
How often?
Cultural considerations
Assistive tech.
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Considerations for Choosing a Descriptor Statement
Across settings
and situations
Level of functional skill (F,
IF, AE)
How often?
Cultural considerations
Assistive tech.
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Strength Based
Look what I can do!
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Prompting Questions
How does Alex let you know when he is hungry?Produces a rich response
Does Alex let you know when he is hungry?Produces a yes/no response
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Cultural Considerations
Use the expectations for the child’s culture to decide if child’s functioning is
at the level expected for their age in any given setting.
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Assistive Technology and Special Accommodations
Ratings need to reflect the child’s actual functioning across a range of settings,not their capacity to function under ideal circumstances if they had the technology.
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Use the expectations for the child’s chronological age, not the corrected age.
Prematurity
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Ratings vs. Descriptor Statements
2 out of 7
VS
At 6 months, Ava shows occasional use of some immediate foundational skills that will help her
move toward age-appropriate skills. More of her functioning displays earlier skills in this area.
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Using the Decision Tree
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Using the Decision Tree to Support Conversation
•Use as a guide
•Not meant to be a rigid script
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Across Settings and Situations
• Child care center, home, grandparent’s home, grocery store
• Child care provider, strangers, parents
• How often?
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Across Settings and Situations
For the next question, we have to consider if he demonstrates age-expected functioning in all or almost all settings and situations.
Earlier, we heard that when we think of his play with others, Norton continues to do more onlooker play with familiar peers at child care and he continues to have difficulty separating from you. These are behaviors that typically appear before his age.
So in response to this question, I think we’d say no. Do you agree? Let’s go on to the next question thinking about the mix of age-expected and earlier skills we see from Norton in everyday situations….
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Use Concrete Examples
• Information the caregiver(s) has shared
• Professional observation
• Evaluation and assessment results
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Use Concrete Examples
Children Emanuel’s age are typically saying more words. They also use words functionally to name things that they see. Emanuel is making sounds and starting to say things that sound like they could be words.
These are skills more typical of a much younger child; we’d call these foundational skills. They are important skills, and ones we’ll want to build upon to help him get closer to age-expected development.
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Narrowing the Options
• Present fewer options to the family
• Use the Decision Tree as a guide for the conversation
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Narrowing the OptionsI believe we have a good picture of Norton’s functioning in this first outcome area. Let’s now use this Decision Tree to help us make a decision about Norton’s use of skills in this outcome area.
The first question is about age-expected functioning. We’ve discussed that Norton interacts with Jenna in a way that is expected for his age. He also follows the routine at child care and transitions easily between activities.
These are abilities typical of children his age. So in regards to this first question, would you all agree that he does show some age-expected functioning in this outcome?
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Reaching Consensus
• Check in with each member of the team
• Ensure each member has had a chance to comment
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Reaching Consensus
Okay, we’re here on the Decision Tree, mostly immediate foundational skills (slightly younger child) and some foundational functioning (much younger child).
Based on our discussion, what questions remain?
Do we each agree that Emanuel uses immediate foundational skills most of the time with some skills at a foundational level?
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• Use concrete examples
• Refer back to Summary of Functional Performance
• Empathize
• Determine the source of the disagreement
Reaching Consensus
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0 6 12 18 24 30 36 42 48 54 60 66
Gro
wth
in O
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Age in Months
Developmental Trajectoriese. Functioninglike same agedpeers
d. improvedfunctioning tothat of sameaged peers
c. Moved closerto functioninglike same agedpeers
b. Improvedfunctioning, nochange intrajectory
a. Did notimprovefunctioning
a
b
cd
e
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Recorded Demonstration
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Recorded Demonstration
Quick review of the COS process, check for understanding
Review of the Summary of Functional Performance
Decision Tree and descriptor statements
Move on to functional outcomes
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DocumentationWhich statement best describes your use of the decision tree?
I use the decision tree…• In every COS discussion I have with
families.• In most of the COS discussions I have
with families.• In some of the COS discussions I have
with families.• In none of the COS discussions I have
with families.
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How Are You Feeling?
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Learning ObjectivesBecome familiar with the new Child Outcome Summary Decision Tree.
Learn strategies to prepare for the selection of the Descriptor Statements.
Understand how to reach consensus when choosing a Descriptor Statement.
Know how to document the use of the Decision Tree with families.
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Resources
• ESIT COS brochure:
https://dcyf.wa.gov/sites/default/files/pdf/ChildOutcomes_MeasuresBrochure.pdf
• Professional Team Rating Prep Tool:
http://olms.cte.jhu.edu/data/ck/sites/4055/files/COS%20Rating%20Prep%20Tool.doc
• ENHANCE study: http://ectacenter.org/eco/pages/enhance.asp
• Additional COS Videos: http://olms.cte.jhu.edu/olms2/128983
• Age Anchoring Guidance: https://ectacenter.org/~pdfs/eco/COS_Age_Anchoring_Guidance.pdf
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Thank you!
Contact your Local Lead Agency or your ESIT program consultant with any questions or concerns
Snohomish & Northwest: Maia Thomas
King County & Central: Debbie Kirby
Spokane & Eastern: Michelle Baker
Pierce & Southwest: Lori Holbrook