End of Session for Undergraduate

Students 2011/12

Katie Hoare and Vicki Phillips May 2011

Session Outline

Check module marks and recommendations Useful marks BOXI reports ARTs: progress decisions /degree classifications Dealing with End of Session errors Useful end of session BOXI reports

Check module marks and recommendations Before processing students for end of session, check

that all modules have marks and recommendations

ME05 Calculate Marks and Recommendations pagemarks and recommendations for individual modules

ES04 Module Registrations page (via M button)marks and recommendations for all modules for individual students

Useful marks BOXI reports Reports located in BIRMS Students/Modules and

Component Marks

Missing Marks reportsto identify where students have marks missing

Module marks grid reportsto check the marks that are in BIRMS and identify students with marks missing

Results Grid (No ARTs)

Assessment PeriodsPeriod of the Academic year in which

modules are assessed marks are recorded an Exam Board recommendation is made

Two assessment periods applicable for UG:

Main Supplementary

Assessment PeriodsMain Standard UG – main examination period

May/June

First assessment opportunity

Second sit opportunity for Resit, Repeat and First Sit modules carried from the previous year

Assessment PeriodsSupplementary Reassessment period, usually

August/September

Second (usually final) assessment opportunity

First sit opportunity for students with mitigation

ARTs: progress decisions and degree classificationsART: Academic Review Type = exam board

recommendation/decision Progress decisions

calculated in BIRMS for most students dependent on module recommendations

Degree classifications calculated in BIRMS for most students who have

successfully completed dependent on marks

Progress decisions (non-final years)

Demonstration of progress decision ARTs:

ART A – Proceed ART D – Proceed with Outstanding Requirements ART C – Review ART K – Repeat Year (or part of year) internally ART J – External Resit/Sit ART E – Proceed and Transfer Programme

Specify data in ES01 (1)Specify the data to be processed in ES01 Progression

and Award Processing page Select:

Academic Year (academic session) Assessment Period, one of

Main Supplementary

Specify data in ES01 (2) Then specify one of:

Programme and Programme Year Cohort Speciality

To process students individually (optional): specify a Student ID number, or search for a student by last name

Specify data in ES01 (3) Other options:

Excluding students who already have an ART Processing anonymously Student statuses can be excluded from

processing if selected from the Status to exclude drop-down list (optional).

Finally, press [Enter Decisions].

Progress decisionsART A - Proceed All modules:

must have marks and recommendations must have module recommendations of P

ART A will calculate in BIRMS

Upon release it will release marks and progress the student into the next academic year and onto the next programme year

Progress decisionsART D – Proceed with Outstanding Requirements (1) All modules:

must have marks and recommendations 100 or 110 credits worth of modules = P 10 or 20 credits worth of failed modules = SE,

SU, ME, M, RP or RS

ART D will calculate in BIRMS

Progress decisionsART D – Proceed with Outstanding Requirements (2) Upon release it will release marks and progress

the student into the next academic year and onto the next programme year

Supplementary registrations will be created for the failed modules if the module recommendation was SE, SU, ME or M

Progress decisionsART D – Proceed with Outstanding Requirements (3) If the module recommendation was RP or RS the

student will be automatically registered for the module in the next academic year with the correct module status

If the module recommendation was M and the student is sitting it in the following academic session you will need to manually register the student for the module as a Sit and ignore their End of Session entry in the Supplementary period

Progress decisionsART D – Proceed with Outstanding Requirements (4) If Year Abroad mark is unavailable

Enter a mark of 0 M Select ART D

Progress decisionsART C - Review All modules:

must have marks and recommendations Less than 100 credits = (P) Pass Failed modules = SE, SU, ME or M

ART C will calculate in BIRMS Upon release it will release marks but will not

progress the student into the next academic year or onto the next programme year

Supplementary registrations will be created for the failed modules

Progress decisions

ART K – Repeat Year (or part of year) internally If the Exam Board decision is for the student to

repeat the year internally rather than re-take the assessments in the supplementary period Manually select an ART K

(module recommendations = RP or M)

Upon release module registrations will be generated for the following year

Progress decisions

ART J – External Resit/Sit

If the decision is for the student to repeat the year externally rather than re-take the assessments in the supplementary period Manually select an ART J

(module recommendations RS or M)

Upon release module registrations will be generated for the following year

Progress decisions

ART E – Proceed and Transfer Programme ART E will calculate for Year 2 students on BEng/MEng

or BSc/MSci programmes: Who have enough credits to proceed (100 credits) Students may have resits to take, either in the

Supplementary Examination period or during the next academic year

Check transfer programme auto-selected, and manually reselect if necessary

Will auto-select M.Eng or M.Sci if student has a stage 2 weighted mean mark of at least 55%

ARTs for final year students

Demonstration of final year ARTs:

ART B – Award Qualification (Successful Completion

ART G – Award Alternative Qualification

Degree classificationsART B – Award Qualification (1) (Successful Completion)

ART B will calculate for all students who have satisfied the requirements of their programme

ART B auto-calculation in BIRMS will take into account Borderline Adjusted Regulations

Degree classificationsART B – Award Qualification (2) (Successful Completion) Detailed information about Distribution of Module Classes

(profiling) is available in the Code of Practice on Taught Programme and Module Assessment

Detailed information about Adjusted Regulations is available in Code of Practice on Adjusted Regulations for Bachelors

Degrees Code of Practice on Adjusted Regulations for

Undergraduate Masters Degrees

Degree classificationsART B – Award Qualification (3) (Successful Completion) Additional Undergraduate programmes for which

ART B can now be auto-calculated from this year Intercalated BMedSc LLB for Graduates MBChB And Direct Entry students

Degree classificationsART B – Award Qualification (4) (Successfully Completion) For UG Affiliated students:

Enter marks for all modules If it has been agreed that the student will not be

taking the assessment for a module, entero mark of No module recommendation of N (No Mark

Required) ART B should be selected, even if students have not

passed all their modules

Degree classificationsART B – Award Qualification (5) (Successfully Completion) If the Exam Board makes a recommendation

notwithstanding regulations where mitigation is not involved, this will need to go to the Progress and Awards Board for approval.

The result is provisional until ratified by PAB. Leave the ART field and Degree Classification blank until

approval is confirmed. Otherwise, the result will be released with the other ARTs and viewable by the student on the portal.

Do not use an ART Z.

Degree classificationsART B – Award Qualification (6) (Successfully Completion) ART B will not calculate for students who have not

achieved sufficient credits to satisfy the requirements of their programme

BIRMS will display a message to say ‘Student has not achieved sufficient credits’.

Degree ClassificationsART G – Award Alternative Qualification For students who have not satisfied the

requirements of their programme manually apply ART G (Award Alternative

(Lower) Qualification) select Alternative Qualification programme

from drop-down list

Dealing with errorsExamples of common errors:

Missing mark Missing recommendation Student has a Hold Student has too many credits

Using End of Session BOXI reports Demonstration

Locating reports Instructions Running reports Scheduling reports Downloading reports Manipulating downloaded report data