Encoding Data Into the IIMS

Ways of Encoding

Assigning Record Numbers

Approaches1. Populate first the IIMS Regions subcategories because they are linked to the succeeding tables

2. Within the subcategory, populate the tables from left to right

Approaches3. Make sure you have the standard drop down menus and inventory list. To change or add items to the drop down list, go to File menu > Preference > Dropdown. Otherwise, type the new inventory item to the inventory table.

4. Do not use COMMAS (,) , because you will be exporting to CSV (comma delimited values). CSV uses comma to define values into columns. The result is shown below:

Castillejos, Zambales Castillejos Zambales

3 Ways of Encoding1. IIMS Form

-Click Insert Record button (+ sign) to add new record

-Populate the required fields

-Encode other available data

-Click Check button (√) to post edit or save the changes.

3 Ways of Encoding1. IIMS Form

3 Ways of Encoding2. Populating the IIMS Table

-Click the View Table button and select name of the table that you want to populate

-Click Edit button to start editing

-Click on the cell to edit existing record OR

-Click Insert Record button (+ sign) to add new record

-Encode the data then click √ Check button to save.

When using this option, make sure to put the appropriate record number. Unlike when using encoding form, the record number is not automatically generated.

3 Ways of Encoding2. Populating the IIMS Table

3 Ways of Encoding3. Encoding in CSV Table in Excel

-Open table via View Table button

-Click Export button and save CSV

-Encode in the CSV file

-Make sure Record Number is unique (1st column) SITE_NO is 2 (2nd column), & Linking # is correct

-Do not use COMMA

3 Ways of Encoding3. Importing CSV Table

Assigning Record NumbersUsing Phil. Standard Geographic Code (PSGC) as Unique ID of each Record

A geographic code has nine digits. It consists of the following:

• First 2 digits (including zero) – region

• Next 2 digits- province

• Next 2 digits – municipality/city

• Next 3-digits -barangay

Examples:

Region 7 : 070000000

Siquijor: 076100000

LGU Alcoy: 072202000

Daan-Lungsod: 072202002

SOURCE: http://www.nscb.gov.ph/activestats/psgc/default.asp

Assigning Record NumbersDuplicate Record Number = Error

IIMS Regions Category-Regions/SitesSitesSITE_NO is always 2

ProvinceFor PROVINCE_NO, use the 9 digit PSGC

Table Name: PROVINCE

Cebu 072200000 => 72200000NOTE: IIMS automatically drops the zero from the left as shown above.

IIMS Regions Category-Regions/SitesMunicipalityFor CITY_MUN_NO, use 9 digit PSGC

Table Name: MUNCITY

Alcoy 072202000 => 72202000

BarangayFor BARANGAY_NO, use the 9 digit PSGC

Table Name: COMMUNITY

Daan Lungsod 072202002 => 72202002

NOTE: IIMS automatically drops the zero from the left as shown above.

IIMS Regions Category-WatershedWatershedUse Watershed Name as WATERSHED_ID (i.e. Bicol watershed)

Table Name: WTRSHED

Sub-watershed1) Use the NWRB CodeGiven: 2001 Cagayan ----->watershed

2014 Ilagan (001)

SUBWATERSHED_NO 2014

IIMS Regions Category-WatershedSub-watershed2) If subwatershed is not listed & is within the:

Region, use 2 digit Region Code & Record #

7&1 = 71 1st record

7&2 = 72 2nd record

7&10 = 710 10th record

Province, use the 4 digit Prov Code & Record#

Cebu 0722 & 1 = 7221 1st record

0722 & 2 = 7222 2nd record

0722 & 10 = 72210 10th record

Table Name: WTRSHEDS

IIMS Regions Category-WatershedSub-watershed2) If subwatershed is not listed & is within the:

LGU, use the 6 digit LGU Code & Record #

Alcoy 072202 & 1 = 722021 1st record

072202 & 2 = 722022 2nd record

072202 & 10 = 7220210 10th record

3) Encode 3rd level tier sub-watershed into the Sub-watershed table

Given:

2015 Abuan (2014)

Abuan SUBWATERSHED_NO 2015

Table Name: WTRSHEDS

IIMS Regions Category-WatershedSub-watershed4) If no sub-watershed for a given watershed, copy the watershed entry, derive the SUBWATERSHED_NO2001 Cagayan

SUBWATERSHED_NO

1st record 2001 & 1 = 20011 --- Cagayan Sub-watershed

2nd record 2001 & 2 = 20012

9th record 2001 & 9 = 20019

10th record 2001 & 10=200110

Table Name: WTRSHEDS

IIMS Regions Category-WatershedLand/Water Use/CoverDerive CTUSE_NO from SUBWATERSHED_NO

Given: Ilagan Sub-watershed & SUBWATERSHED_NO 2014

CTUSE_NO

1st record 20141

2nd record 20142

10th record 201410

Table Name: CTUSE

IIMS Regions-Bodies of WaterBodies of WaterDerive WATERBODIES_NO from SUBWATERSHED_NO

where body of water originates

If you can’t determine which sub-watershed, use the:

SITE_NO 2 if body of water covers 2 or more Regions;

2 digit Region Code & affix Record #, if body of water covers 2 or more Provinces within a Region;

4 digit Prov. Code & Record # , if body of water covers 2 or more LGUs within the Province (ex. Masbate Pass—5411 & 1);

6 digit LGU Code & Record #, if within an LGU

Table Name : BODWATER

IIMS Regions Category-GeospatialLines and Polygons (Table Name: GEOSEGS)Derive LOC_SEG_NO from WATERBODIES_NO OR use 6 digit code of LGU surveyed & affix Record #

Masbate Pass PCRA Site

WATERBODIES_NO 54101

LOC_SEG_NO 541011 1st record

5410110 10th record

Alcoy PCRA Site

CITY_MUN_NO 072202000

LOC_SEG_NO 722021 1st record

7220210 10th record

IIMS Regions Category-GeospatialPointsDerive POINT_NO from LOC_SEG_NO & affix Record #

Alcoy PCRA Sites

LOC_SEG_NO 722021

POINT_NO 7220211 1st record

POINT_NO 7220212 2nd record

POINT_NO 7220213 3rd record

POINT_NO 72202110 10th record

Table Name: GEOPNTS

IIMS Regions Category-MapsDepending on the coverage, use Region (2), Province (4), OR LGU (6) codes and append Record #

LGU Alcantara 072201000 722011

Siquijor 076100000 7611

Dalaguete 072222000 722221

Brgy. Casay 072222008 722220081

Brgy. Daan-Lungsod 072202002 722020021

Use LGU Code for local MPA maps/survey maps

Use Region/Province code for NIPAS MPA mapsNOTE: IIMS automatically drops the zero from the left as shown above.

Biological Resources CategorySpecies ListSpecies list per ecosystem are to be provided to standardize the list. Record # starts at 200001

200002

200012

If species is not yet listed, verify if it has been added by other teams through IIMS Forum/email (cmmocentral@yahoo.com) . Add it to the list (View Table) and continue the Record #.

Add the local name in the Description

Table: BFISH, BCORAL, BAQUA, BSWEED, BSGRASS, BWFLOR, BWFAUN, BFORST, BFFLOR, BFFAUN

Biological Resources CategorySurvey InventorySurvey No. is derived from WATERBODIES_NO if offshore or 6 digit LGU Code if inland & append Record #

Tables: BREEF, BCFISH, BSWEEDLO, BSGRASLO, BBENTH, BWETLSurvey DataSurvey Data No. is derived from Survey No.

Tables: BREEFSV, BCORALSV, BCFISHSV, BAQUASV, BSWEEDSV, BSGRASSV, BBENTHSV, BWFLORSV, BWFAUNSV, BFORSTSV, BFFLORSV, BFFAUNSV

Social and Economic CategoryAll subcategory except Foreshore DevelopmentUse the 6 digit LGU code & append the Record #

Alcoy 072202 & 1 => 72202FisheriesFisheries Inventory

FISHERS_NO - to be derived from 6 digit LGU Code

Commercial Fish Value by Species

FISH_VALUE_NO – to be derived from FISHERS_NO

Tables: SEFISHER, SEFISHCV

Social and Economic CategoryFisheriesGear Inventory- starts from 200001 (table to be provided)

Effort/Value by Gear Type

GEAR_SURVEY_NO – to be derived from FISHERS_NO

Tables: SEGEAR, SEGEARSV

Boat Inventory- starts from 200001 (to be given)

Effort/Value by Vessel Type

BOAT_SURVEY_NO – to be derived from FISHERS_NO

Tables: SEVES, SEVESSV

Social and Economic CategoryFisheriesSeaweed Value by Species

SEAWEED_VAL_NO – to be derived from FISHERS_NO

Tables: SESEAWD

Fishing Port Inventory

FISH_PORT_NO- to be derived from 6 digit LGU Code

Commercial Value by Ports

FISH_PORT_PRF_NO – to be derived from FISH_PORT_NO

Tables: SEFPRT, SEFPRTCV

Social and Economic CategoryAquacultureAquaculture Site Inventory

FARMSITENO- to be derived from 6 digit LGU Code then append Record #

Commercial Value by Type of Farm and Species

AQUAVALUENO – from 6 digit LGU Code then append Record #

Tables: SEAQUA, SEAQUAV

Social and Economic CategoryAgricultureAgriculture Crop Farm Inventory

AGRIFARMSITENO- to be derived from 6 digit LGU Code then append Record #

Agriculture Crop Production

AGRIFARMPRODNO – to be derived from 6 digit LGU Code then append Record #

Tables: SEAGRI, SEAGRIPR

Social and Economic CategoryAgricultureAnimal Farm Inventory

PLTRYLSTOCKFARMNO- to be derived from 6 digit LGU Code then append Record #

Agriculture Crop Production

AGRIFARMPRODNO – to be derived from 6 digit LGU Code then append Record #

Tables: SEAPOLS, SEAPOLSPR

Social and Economic CategoryWetlands

PACBRAMA, Mangrove Areas Wetlands Name

Use as unique record identifier

Survey No. and Survey Data Same rule applies mentioned at the start of slide for Biological ResourcesSurvey No. is derived from WATERBODIES_NO if offshore/coastal (mangrove species along Manila Bay) & append Record # OR use the 6 digit LGU Code if inland (LGU part of a forest where survey is done) & append Record #

Survey Data No. is derived from Survey No.

Social and Economic CategoryForestryForestry Sector Inventory

FORESTRYSITENO- to be derived from 6 digit LGU Code then append Record #

Forestry Products

FORESTRYPRODUCTNO – to be derived from 6 digit LGU Code then append Record #

Tables: SEFST, SEFSTPR

Social and Economic CategoryMiningMining and Quarrying Sector Inventory

MININGSITENO- to be derived from 6 digit LGU Code then append Record #

Mining and Quarrying Sector Production

MININGPRODUCTIONNO – to be derived from 6 digit LGU Code then append Record #

Tables: SEMINE, SEFSTPR

Social and Economic CategoryPortPort Inventory

PORT_NO- to be derived from 6 digit LGU Code then append Record #

Cargo and Passenger Statistics

PORTSTATISTICSNO – to be derived from 6 digit LGU Code then append Record #

Tables: SEPORT, SEIMPEX

Social and Economic CategoryPortShipping Statistics

SHIP_ACTIVITY_NO- to be derived from PORT_NO

SHP_ACTIVITY_VESSEL_NO-to be derived from SHIP_ACTIVITY_NO

Tables: SESHIPAC, SESHIPAV

Port Reception Facility Profile

RECEPTIONFACILITYNO – to be derived from PORT_NO

Tables: SEPRFP

Social and Economic CategoryPortTerminal Inventory

TERMINAL_NO- to be derived from LGU Code

SHP_ACTIVITY_VESSEL_NO - to be derived from SHIP_ACTIVITY_NO

Terminal Import/Export Volumes

TERMINALSTATISTICSNO – to be derived from TERMINAL_NO

Tables: SETERM, SETERMIE

Social and Economic CategoryInventory of IndustriesManufacturing Sector Inventory

MANUFACTURINGNO- to be derived from LGU Code, append record #

Manufacturing Sector Production

MANUFACTURINGPRODUCTNO – to be derived from LGU Code, append record #

Tables: SEIND, SEINDPR

Social and Economic CategoryTourismTourism Inventory

TOURISMNO- to be derived from 6 digit LGU Code , append record #

Tourism Volume and Revenues

TOURISTVOLNREVNO – to be derived from 6 digit LGU Code , append record #

Tourist Profile

TOURISTPROFILENO- to be derived from 6 digit LGU Code , append record #

Tables: SETOUR, SETOURVR, SETOUR

Social and Economic CategoryCommercial/InstitutionalCommercial Establishment

COMMESTABLISHMENTNO- to be derived from 6 digit LGU Code , append record #

Major Institution

MAJORINSTITUTIONNO – to be derived from 6 digit LGU Code , append record #

Tables: SECOMMES, SEMJRINS

Social and Economic CategoryUtilitiesRecord #s are to be derived from 6 digit LGU Code

SUPPLY_REC_NO- to be derived from 6 digit LGU Code , append record #

Reclamation ProjectRECLAIMNO- to be derived from 6 digit LGU Code , append record #

PURPOSENO- to be derived from RECLAIMNO , append record #

MUNNO- to be derived from RECLAIMNO , append record #

Tables: SERCLAM, SERCLAMP, SERCLAMM

Social and Economic CategoryForeshore DevelopmentInventory

SEFD_NO - to be derived from 9 digit Barangay Code , append record #

Values of Services

SEFDV_NO - to be derived from 9 digit Brgy. Code, then append Record # , append record #

Tables: SEFD, SEFDV

Demographic CategoryCensus, Employment, Malnutrition

Record #s to be derived from 9 digit Barangay Code, append record #Income, Education, Waterborne Diseases, Religion, Vital Health Statistics

Record # are to be derived from 6 digit LGU Code , append record #Poverty

Record # are to be derived from 4 digit Provincial Code , append record #

Governance CategoryGovernment Agencies

National agencies record #s starts with 200001 & continuous sequentially (200002, 200003, 200010)

Provincial agency- use 4 digit Province Code, append record #

Municipal agency-use 6 digit LGU Code, append record #

All records linked to GOVAG shall follow the numbering of agency.

200001 => 2000011

=> 2000012

7221 => 72211

=> 72212

722021 => 7220211

Governance CategoryCoordinating Mechanism

Record #s are to be derived from 4 digit Provincial Code, append record #.

Sectors and PlansRecord #s are to be derived from the Provincial Code where

the office of the sector is located OR the province, municipality or barangay being described in the plan.

Linked tables would follow the Sector No. and Plan No.

Pollution Sources CategoryLand-based CategoryIndustry, Hazardous Wastes

Record #s are to be derived from the MANUFACTURING_NO.

Sludge Treatment and Disposal System, Solid Waste, Animal Waste, Disposal Sites

Record #s are to be derived from the 6 digit LGU Code (CITY_MUN_NO). Except for:

Industry Pollution Profile-derive from INDUSTRY_NO

Municipal Wastewater Profile-derive from the 6 digit LGU Code

Pollution Sources CategoryWater-based CategoryOil Type record # starts at 2001 and continues sequentially 2002, 2003, …, 2010

Oil Spills, Chemical Spills and Offshore Explorations

Record #s are to be derived from the WATERBODIES_NO then append record #

Water Resources Sources CategoryInfrastructureRecord #s are to be derived from the 6 digit LGU Code, append record #

Water Supply and SanitationWater Distributor

Record #s are to be derived from LGU code, where the municipality address of the distributor is

Water Use Permit

Record #s are to be derived from DISTR_NO, append record #

Environmental Quality CategoryBody of WaterUse Station ID as the number

Record #s for observations are to be derived from WATERBODIES_NO, append record #

Tables: WQOBS, SQOBS, TAOBS

Records linked to the Observation (above tables) will follow the numbering of the OBSERVATION_NO

Criteria/Standard

Record #s starts with 2001 and continues sequentially

Environmental Quality CategoryGroundwaterGroundwater Water Station

Use Station ID as the number

Observation

Record #s are to be derived from 9 digit Barangay Code where the sampling was taken, then append record #

Environmental Quality CategoryGroundwaterWater Quality, Inorganic Pollutants & Organic Compounds

Record #s are to be derived from OBSERVATION_NO, append record #

Criteria/Standard

Record #s starts with 2001 and continues sequentially

Environmental Quality CategoryAir Quality DataAirshed

AIRSHED_NO records are to be derived from SUBWATERSHED_NO

Air Quality Station

Use Station ID as the number.

Environmental Quality CategoryAir Quality DataAir Pollutants

OBSERVATION _NO is to be derived from AIRSHED_NO, append record #

PARAMETER_NO is to be derived from OBSERVATION _NO, append record #

Criteria/Standard

Record #s starts with 2001 and continues sequentially.

Physiographic Data CategoryOceanographic DataTidal Monitoring Station Inventory, Digital Bathymetry, CTD Monitoring Station

Record #s are to be derived from WATERBODIES_NO then append record #

Tidal Summary Data, Astronomic Harmonic Constants, CTD Survey Data

Linked to the Tidal Monitoring Inventory.

Derive the Record #s from STATION_NO then append record #

Physiographic Data CategoryHydrometeorological DataStreamflow Gauging Station Inventory

Record #s are to be derived from WATERBODIES_NO then append record #

Streamflow Summary Data

FLOW_RECORD_NO is to be derived from STATION_NO (Gauging Station) then append record #

Meteorological Station

Record #s are to be derived from SUBWATERSHED_NO (Gauging Station) then append record #

Physiographic Data CategoryHydrometeorological DataRainfall, Evaporation, Humidity, Wind Velocity & Air Temperature

Record #s are to be derived from STATION_NO (Gauging Station), append record #

Evapotranspiration, Sunshine Duration

Record #s are to be derived from SUBWATERSHED_NO, append record #

Physiographic Data CategoryGeological DataSurficial Sediment Survey

SURVEY_NO are to be derived from the river no. (WATERBODIES_NO) then append record #

Surficial Sediment Classification, Sediment Grain Size Survey

Record #s are to be derived from SURVEY_NO, then append record #

Sediment Grain Size Data

Derive Record #s from GRAIN_NO (Sediment Grain Size Survey No.), then append record #

Physiographic Data CategoryPedologyFor all tables, derive Record # from SUBWATERSHED_NO, append record #

Natural and Human-made Hazards CategoryHazardsDerive from the 6 digit LGU Code, append record #

Hazards Prone AreasDerive from the 6 digit LGU Code, append record #

Natural and Cultural Heritage CategoryNatural Heritage (MPAs, Ecotourism sites)Derive Record # (NH_NO ) from 4 digit Province Code, then append record #

For linked tables (PROTNH & PROTCH), base the numbering from NH_NO Record #s of PROTNH then append record #

Cultural Areas (Ancestral Domain)Derive from the 6 digit LGU Code, append record #

Need help?You may create an account at icrmp.denr.gov.ph and post your questions according to category at the IIMS Forum page and GIS Forum page.

You may also contact your respective DENR office for assistance regarding IIMS.

T H A N K Y O U !