A PROJECT REPORT

Submitted by

KRUPAL H. SHAH [110770116004]

Under the supervision of

Mr. BHARGAV MODI

At

INFORMATION TECHNOLOGY DEPARTMENT

(SEMESTER-6)

SILVER OAK COLLEGE OF ENGINEERING AND TECHNOLOGY

OPP. BHAGWAT VIDYAPITH, NEAR GOTA CROSS ROAD,

AHMEDABAD- 382481.

This is to certify that project work entitled “EMPLOYEE RECRUITMENT SYSTEM”

is a bonafide work carried out in the sixth semester by “KRUPAL H. SHAH (11IT04)”

in partial fulfillment for the award of Bachelor of Engineering in Information Technology

Engineering from Silver Oak College Of Engineering And Technology during the

academic year 2014. She has carried out the project work under the guidance and no part

of this work has been submitted earlier for the award of any degree.

Date:

Place:

Name of Guide Head of Department.

Mr. Bhargav Modi Mr. Satvik Khara

I.T. Department I.T. Department

SILVER OAK COLLEGE OF ENGINEERING AND TECHNOLOGY

OPP. BHAGWAT VIDYAPITH, NEAR GOTA CROSS ROAD,

AHMEDABAD- 382481.

CERTIFICATE

INDEX

TABLE OF CONTENTS Page No.

a. Acknowledgement i

b. Abstract ii

c. List of Figures iii

d. List of Tables iv

1. INTRODUCRTION 1

1.1 Project Summary 2

1.2 Purpose 2

1.3 Scope 2

1.4 Objective 3

1.5 Technology and Literature Review 3

2. SOFTWARE PROJECT MANAGEMNT 8

2.1 Project Management 9

2.1.1 Project Development Approach 9

2.1.2 Project Plan 11

2.1.3 Milestones And Deliverables 12

2.1.4 Roles And Responsibilities 13

2.2 Risk Management 14

2.2.1 Risk Identification 14

2.2.2 Risk Analysis 14

2.2.3 Risk Planning 16

2.3 Estimation 17

2.3.1 Effort Estimation 18

2.3.2 Cost Estimation 18

3. SYSTEM REQUIREMENT STUDY 20

3.1 User Characteristics 20

3.2 Hardware and Software Requirements 21

3.3 Constraints 21

3.3.1 Hardware Limitations 21

3.3.2 Reliability Requirements 21

3.3.3 Safety & Security Considerations 21

3.4 Assumptions and Dependencies 22

3.5 Requirements of New System 22

3.5.1 Functional Requirements 23

3.5.2 Non Functional Requirements 23

4. SYSTEM ANALYSIS 24

4.1 Structural Diagram 25

4.2 OOP Diagrams 26

4.2.1 Use case Diagram 27

4.2.2 Sequence Diagram 28

4.2.3 Activity Diagram 29

4.4 Data Dictionary 30

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ACKNOWLEDGEMENT

I would like to thank my supervisor, Mr. Bhargav Modi for his guidance and

comments on various aspects of this project and for thoughtful contribution in my effort.

I would also like to express my gratitude to the staff of Information Technology

Department, Silver Oak College of Engineering & Technology for their co-operation.

I am also thankful to Silver Oak College of Engineering & Technology for

providing me an opportunity to work in excellent working environment together with

required resources.

Other known and unknown persons who helped me in my work also deserve

thanks for their co-operation. Last but not the least; I am very thankful to my friends for

providing me a valuable assistance during my work.

With Pleasure

Krupal Shah

(110770116004)

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ABSTRACT

This project Employee Recruitment System (ERS) is a system in which jobseekers can

register themselves online, view organization requirements and apply for the suitable job.

Employee Recruitment System provides online help to the users all over the world. This

kind of system plays an important role in simplifying the recruitment process. The system

has facilities where prospective candidates can upload their CV’s and apply for jobs

suited to them. It also makes it possible for organization to post their staffing

requirements and view profiles of interested candidates. Earlier recruitment was done

manually and it was all at a time consuming work. Now it is all possible in a fraction of

second. The system has been designed to do a whole lot more than just reduce

paperwork. It can make a significant contribution to a company’s marketing and sales

activities. Employee recruitment system make possible for managers to access

information that is crucial to managing their staff, which they can use for human

resources management, staffing and planning activities. The primary purpose to develop

this system is to optimize the recruitment process for an organization. Besides, the

qualified applicants could be sort by this system based on their qualifications and

company requirements.

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LIST OF FIGURES

Figure

No. Title

Page

No.

2.1 Incremental Model 5

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LIST OF TABLES

Table No. Title Page No.

2.1 Project Plan 6

2.2 Milestones And Deliverables 7

2.3 Roles And Responsibilities 8

CHAPTER 1

INTRODUCTION

1.1 Project Summary

1.2 Purpose

1.3 Project Scope

1.4 Objective

1.5 Technology And Literature Review

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1.1 Project Summary :

Employee Recruitment System by overall is aims to facilitate the applicant to apply

for the job online. Indirectly, it is also to facilitate the managerial department of an

organization for an optimized and systematic employee recruitment process.

A quick look at the overall trends in Online recruiting shows the rise in the importance of

recruiting on the web site, online training, dawn of video interviews and emergence of

professional Internet Recruiters. Online recruiting systems, with its emphasis on a more

strategic decision making process is fast gaining ground as a popular outsourced function.

The system also provides the global platform for both - jobseekers and the

organization, where the jobseekers can find their dream jobs and organization can find

the right candidate to fulfill staff requirements.

This system has web-forms like registration form, login form and account pages like user

applicant page, admin account page etc. It includes following main modules:-

Admin module Candidate module An administrator can be a manager who has full authority over the whole system. The

administrator is able to update and retrieve data from the account of candidate. The

candidate is a center of this system. He has to register himself to use the services of the

system.

1.2 Purpose:

The primary purpose to develop this system is to optimize the recruitment process for an

organization. Besides, the qualified applicants could be sort by this system based on their

qualifications and company requirements.

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The system has been designed to do a whole lot more than just reduce paperwork. It can

make a significant contribution to a company’s marketing and sales activities.

1.3 Project Scope:

Online Recruitment System enables the users to have the typical recruitment facilities

and features at their disposal. It resolves typical issues of manual staffing processes

and activities into a controlled and closely monitored work flow in the architecture of

the application. This multi platform solution brings in by default, the basic

intelligence and immense possibilities for further extension of the application as

required by the user. The system makes it simpler to share and manage the

organization’s human resource requirements with higher efficiency and easiness. The

objective of these websites is to serve as a common meeting ground for jobseekers

and organization, both locally and globally. This kind of systems is specifically

designed for organization to help in solving staffing problems and managing human

resource department activities at high degree of optimization.

1.4 Objectives:

This software helps applicants to find suitable job within the organization and

apply for that job easily.

The software helps in managing and viewing details of interested applicants for

the administrator.

The system is capable of sorting and filtering best suitable candidates based on

some criteria.

Company will not have to waste his time for finding right employee at right post

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1.4 TECHNOLOGY AND LITERATURE REVIEW

Introduction of PHP

PHP is a server side scripting language. PHP is just a platform on which you

can create dynamic web application. It is initiative is broad-based and very grand. It is

open source, which encompasses the languages and execution platform, plus extensive

class libraries, providing rich built-in functionality.

An Overview of PHP

PHP is a server-side scripting language designed for web development but also used as

a general-purpose programming language. PHP is now installed on more than 244

million websites and 2.1 million web servers. Originally created by Rasmus Lerdorf in

1995, the reference implementation of PHP is now produced by The PHP Group. While

PHP originally stood for Personal Home Page, it now stands for PHP: Hypertext

Preprocessor.

PHP code is interpreted by a web server with a PHP processor module, which generates

the resulting web page: PHP commands can be embedded directly into an HTML source

document rather than calling an external file to process data. It has also evolved to

include a command-line interface capability and can be used in standalone graphical

applications.

PHP is free software released under the PHP License. PHP can be deployed on most web

servers and also as a standalone shell on almost every operating system and platform, free

of charge.

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MySQL

MySQL is the world's second most widely used open-source relational database

management system (RDBMS). The SQL phrase stands for Structured Query Language.

The MySQL development project has made its source code available under the terms of

the GNU General Public License, as well as under a variety of proprietary agreements.

MySQL is a popular choice of database for use in web applications, and is a central

component of the widely used LAMP open source web application software stack (and

other 'AMP' stacks).

LAMP framework: LAMP is an acronym for "Linux, Apache, MySQL, PHP”.

The exact combination of the software included in a LAMP stack is prone to variation,

for example Apache web server can be replaced by some other web server software.

Though the original authors of these programs did not design them to work as a

component of the LAMP stack, the development philosophy and tool sets are shared and

were developed in close conjunction, so they work and scale very well together. The

software combination has become popular because it is entirely free and open-source

software, which means that each component can be adapted to the underlying hardware

and customized to meet the specification as exactly as possible, without the

slightest vendor lock-in. The complete software stack is also free of cost, maximizing the

available budget for tailoring the hardware and software.

Due to the nature of free and open-source software and the ubiquity of its components,

each component of the LAMP stack is very well tested regarding performance and

security. At the same time, there is an abundance of experienced contractors to do the

tailoring required for various customizations, or for complex setups. There is also

constant development going on.

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Introduction to XAMPP :

XAMPP requires only one zip, tar, 7z, or exe file to be downloaded and run, and little or

no configuration of the various components that make up the web server is required.

XAMPP is regularly updated to incorporate the latest releases

of Apache, MySQL, PHP and Perl. It also comes with a number of other modules

including OpenSSL and phpMyAdmin.

Self-contained, multiple instances of XAMPP can exist on a single computer, and any

given instance can be copied from one computer to another.

It is offered in both a full, standard version and a smaller version.

APACHE HTTP Server:

The Apache HTTP Server, commonly referred to as Apache is a web server application

notable for playing a key role in the initial growth of the World Wide Web. Originally

based on the NCSA HTTPd server, development of Apache began in early 1995 after

work on the NCSA code stalled. Apache quickly overtook NCSA HTTPd as the

dominant HTTP server, and has remained the most popular HTTP server in use since

April 1996. In 2009, it became the first web server software to serve more than 100

million websites.

Apache is developed and maintained by an open community of developers under the

auspices of the Apache Software Foundation. Most commonly used on a Unix-

like system, the software is available for a wide variety of operating systems,

including Unix,FreeBSD, Linux, Solaris, Novell NetWare, OS X, Microsoft

Windows, OS/2, TPF, OpenVMS and eComStation. Released under theApache License,

Apache is open-source software.

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Key Features:

Apache supports a variety of features, many implemented as compiled modules which

extend the core functionality. These can range from server-side programming language

support to authentication schemes. Some common language interfaces

support Perl, Python, Tcl, and PHP. Popular authentication modules include mod_access,

mod_auth, mod_digest, and mod_auth_digest, the successor to mod_digest. A sample of

other features include Secure Sockets Layer and Transport Layer Security support

(mod_ssl), aproxy module (mod_proxy), a URL rewriter (mod_rewrite), custom log files

(mod_log_config), and filtering support (mod_include and mod_ext_filter).

Popular compression methods on Apache include the external extension module,

mod_gzip, implemented to help with reduction of the size (weight) of web pages served

overHTTP. ModSecurity is an open source intrusion detection and prevention engine for

web applications. Apache logs can be analyzed through a web browser using free scripts

such as AWStats/W3Perl or Visitors.

Apache features configurable error messages, DBMS-based authentication databases,

and content negotiation. It is also supported by several graphical user interfaces (GUIs).

It supports password authentication and digital certificate authentication. Because the

source code is freely available, anyone can adapt the server for specific needs, and there

is a large public library of Apache add-ons.

CHAPTER 2

PROJECT MANAGEMENT

2.1 Project Planning

2.2 Risk Management

2.3 Cost Estimation

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2.1 PROJECT PLANNING

Project planning includes description of the project task, activity and function,

dependencies, resource requirements and detail schedules. Project planning involves

estimating how much time, efforts, money and resources will be required build a

specific software system.

2.1.1 Project Development Approach and Justification

A Software Process model is simplified abstract representation of a software process,

which is presented from a particular perspective. Planning prepares a framework that

makes a reasonable estimate of the project. To accomplish it, software development

models are used. Incremental model is used to satisfy this purpose.

Incremental Model:

FIGURE 2.1 : Incremental Model

The system uses this method of software development where the model is analyzed,

designed, tested and implemented. In incremental model, system is developed in various

units. These units entail the requirement planning, development and test phases. This

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module is useful for big and small products. It is divided into units. It satisfies the

customer’s needs.

The Incremental Model combines elements of the linear sequential model with the

iterative philosophy of prototyping. The incremental model applies linear sequences in a

staged fashion as calendar time progresses. Each linear sequence produces a deliverable

“increment” of the software. In incremental model first increment is called core product.

In core product basic requirements are added but some unknown supplementary features

remains undelivered. This core product is used by customer to evolutes the system and

next increment is planned to develop.

During first increment analysis phase, customer and developers specifies as many

requirements as possible and prepare documentation. Now a first version of product with

minimal and essential feature is launched to market. Based on the feedback and

experience with this version, list of additional features are added. This process is repeated

following the delivery of each increment, until the complete product is produced.

With this approach first model may be available within few weeks or months. In this

model, less cost and time is required to develop first increment called core product. Less

risk is occurred to develop the smaller systems represented by the increments.

Incremental funding is allowed, means only one or two increments might be funded when

the program starts. It can results in better testing, because testing each increment is likely

to be easier than testing entire system. The feedback providing at each increment is useful

for determining the final requirement of system.

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2.1.2 PROJECT PLAN

Before proceeding with the development of the Project, it is inevitable to plan its

development right from the start till the end.

Project Plan

Requirement Analysis

GUI design

Coding

Tesing

Task From Date To Date

Requirement Analysis 01/01/2014 22/01/2014

GUI design 23/01/2014 05/03./2014

Coding 06/03/2014 11/04/2014

Testing and debugging 12/04/2014 02/05/2014

Table 2.1 : Project Plan

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2.1.3 MILESTONE AND DELIVERABLES

Milestones and Deliverables are the part of the Project Scheduling. In what time your

Project is going to be ready, is known by Milestones. Milestone is an endpoint of the

software process activity.

Software Project Activity Milestone

Project Plan Project schedule

Requirement Collection User requirements

Data flow analysis System Flow

Design

1. Database Design

2. GUI

System Design Document

Implementation

1. Code for giving security

2. Code for reports

Access rights

Reports

Testing Setting validations and error messages

Table2.2 : MILESTONE AND DELIVERABLES

CHAPTER 3

SYSTEM REQUIREMENTS

STUDY

3.1 User Characteristics

3.2 Hardware and Software Requirement Specification

3.3 Constraints

3.4 Assumptions and Dependency

3.5 Requirements of New System

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3.1 USER CHARACTERISTICS:

Three types of user interact with the system:

1. COMPANY (HR Department):

The following are the acts performed by the HR department of company throughout the system:

Project Management

Contact Management

Team Member and Team Management

Partner Management

Data Management

Activity Management

Feedback Management

2. ADMINISTRATOR:

Admin can update, delete, modify the detail of the candidates which are filled by them only of

their respective department..He also can schedule examination activities and sort candidates

basis on exam results.

3. JOBSEEKER:

Jobseeker can register himself, upload CVs, find the appropriate job within organization’s

vacancy constraints, attend the exam and give feedback about the system.

3.2 HARDWARE AND SOFTWARE REQUIREMENT SPECIFICATION

Server Side:

Hardware

Processor : Intel core processor 2 GHz

RAM : 2 GB RAM

Hard Disk : 80 GB HDD

Monitor : Compatible Printing Device

Keyboard : Any Keyboard

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Software

Operating System : Microsoft Windows 7/8/8.1/XP/VISTA

Package : Adobe Dreamweaver

Database : MY SQL

Diagram : Microsoft Office Visio 2003

Design : Adobe Photoshop CS6.0 , Micromedia Flash Player

Browser : IE (Version 6 or higher) , Mozila Firefox or Google Chrome

Client side:

Hardware

Processor : Intel core i3 or higher processor 2 GHz

RAM : 520 MB RAM

Hard Disk : 40 GB HDD

Monitor : Compatible Printing Device

Keyboard : Any Keyboard

Software

APACHE Server

MYSQL Server

IE (Version 6 or higher)

3.3 CONSTRAINTS:

3.3.1 Hardware Limitations

The limitation of dream viewer is that it requires RAM that cannot be less than 520 MB and the

processor cannot be less than 2 GHz speed as recommended in the hardware requirements.

3.3.2 Reliability Requirements

The main reliability requirement is the validation used. Without proper validation the system

does not allow to enter that value into database. All the required validation controls are kept

controls are kept to keep the system secure.

The following are the some of the reliability requirements:

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In the email ID the user cannot enter any dummy value, the validation checks that

whether there is a '@' or '_' symbol in that.

Any null value is not allowed in place of compulsory fields.

In numeric field user cannot enter any character value.

In date of birth, user cannot enter date and time other than given format

Entered password and confirm password must match to each other.

User can not re –register an account on his primary email.

3.3.3 Safety and Security Considerations

Safety:

The source of this software will be kept at more than one place with user ID, password and also

in CD ROM in case of server failure.

Security:

Security in this software provide to different user in different ways by giving different user id. If

user is admin, he has all the privileges and constraints. He can access the entire database. He can

change or delete database from other user’s accounts. HR department have limited access

according to their role. Because of limited privileges one of them cannot update other details of

the candidate.

3.4 Assumption and Dependencies:

End user is the person having enough knowledge for the project operation.

Only admin have all the privileges.

Candidate can only fill the registration form.

Candidate cannot apply for job after deadlines.

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3.5 REQUIREMENTS of A NEW SYSTEM:

3.5.1 Functional requirements:

The system should record all the details of an applicant.

The system should provide applicant to edit his profile details.

The system should allow user to give feedback about the system.

The system should have the facility of administrative help for user to solve his important

problems.

The system should allow admin to have full authority over user accounts.

The system should allow admin to display vacancy within thw organization.

The system should allow admin to sort and filter applicants based on some criteria.

The system should allow admin to send notifications about upcoming events and

deadlines to applicants.

Username & password are sent to the users via mobile sms and email after registration.

Password recovery system is also provided in case of forgetting the password.

3.5.2 Non functional requirements:

This application is secure for every kind of its users, because here is facility of session

management. If any user logout from any session then nobody will be able to access his

profile without knowing his confidential password.

The database used here is robust, reliable & fast. So users will have to wait for the output

very short time.

This application can be accessed from any type of platform.

There is no case of redundancy in the database so it will not take extra memory space.

.

CHAPTER 4

SYSTEM ANALYSIS

4.1 Structural Diagram

4.2 OOPS Diagrams

4.3 Data Dictionary

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4.1 Structural Diagram

Employee Recruitment

System

Admin

Module

Candidate

Module

Update

candidate’s

detail

Filter

candidates

on criteria

Update

requirement

statistics

View

feedback

and help

Apply for the

job

Update

profile

details

View

vacancy

details

Give

feedback

Ask for help

from admin

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4.2 OOPS DIAGRAMS

4.2.1 Use Case Diagram.

Use case diagrams are behavior diagrams used to describe a set of actions (use cases) that some

system or systems (subject) should or can perform in collaboration with one or more external

users of the system (actors). Each use case should provide some observable and valuable result to

the actors or other stakeholders of the system.

4.2.2 Sequence Diagram

A sequence diagram is a kind of interaction diagram that shows how processes operate with

one another and in what order. It is a construct of a Message Sequence Chart. A sequence

diagram shows object interactions arranged in time sequence. It depicts the objects and

classes involved in the scenario and the sequence of messages exchanged between the objects

needed to carry out the functionality of the scenario. Sequence diagrams are typically

associated with use case realizations in the Logical View of the system under development.

Sequence diagrams are sometimes called event diagrams, event scenarios

4.2.3 Activity Diagram

Activity diagrams are the object-oriented equivalent of flow charts and data-flow diagrams

from structured development. It describes the workflow behavior of a system. The process

flows in the system are captured in the activity diagram. Activity diagram illustrates the

dynamic nature of a system by modeling the flow of control from Activity to activity.

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4.1.1 Use Case Diagram

Update profile

View requirement

statistics

Filter

applicants

Update

Requirements

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4.1.2 Sequence Diagram

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4.1.3 Activity Diagram

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4.3 Data Dictionary

Data Dictionary is catalog – a repository of the elements in the systems.

This element centre data and way they are structure to meet user requirements

and organization needs.

Data Dictionary contains list of all elements composing the following through a

system.

The major element of data flow, data stores and processes.

The Data Dictionary stores details and description of this element.

Need of Data Dictionary:

To manage details in a large system.

To communicate a common meaning for all system elements.

To document the futures of the system.

To facilitate analysis of the details in order to evaluate characteristics and to

determine where system should be made.

To locate errors and omission in the system.

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Table: Personal Details

Field Data Type Size Constraints Description User id int 100 Primary Key

Auto Increment

It is the unique

id of user.

First name varchar 255 First name of

user

Middle name varchar 255 Middle name of

user

Last name varchar 255 last name of

user

Gender varchar 255 Male/female

Birth date date Date of birth of

user

state varchar 255 Current state of

user

city varchar 255 Current city of

user

Table: Academic Details

Field Data Type Size Constraints Description

User id int 100 Primary Key

Auto Increment

Foreign key

It is the unique

id of user.

university varchar 255 University of

user

institute varchar 255 Institute of user

branch varchar 255 Branch in which

studying/studied

degree varchar 255 BE/B.TECH/

ME/M.TECH/

BBA/MBA

status varchar Pursuing /

Completed

CPI float 255 CPI or grade

achieved

semester int 255 (If pursuing) –

current semester

experience int 255 (If completed) -

experience

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Table: Account Details

Field Data Type Size Constraints Description

User id int 100 Primary Key

Auto Increment

Foreign key

It is the unique

id of user.

Post varchar 255 Post for which

user is applying

Primary email varchar 255 Unique key Primary email –

will be used for

login

Secondary

email

varchar 255 Unique key Secondary

email – can be

used for account

recovery

Password varchar 255 Password

defined by user

Table: Admin Details

Field Data Type Size Constraint Description Admin id int 100 Primary Key It is the unique

id of admin.

email varchar 255 Unique key email – will be

used for login

password int 255 Password

defined by

admin

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Table: Requirement Statistics

Field Data Type Size Constraints Description

Post name varchar 255 Post available in

organization

vacancies int 255 Vacancy for

particular post

within the

company

Required

experience

int 255 Required

minimum

experience to

apply for the job

Min salary int 255 Minimum salary

for particular

post

Max salary int 255 Maximum

salary for

particular post