Employee Photo Upload

7/31/2019 Employee Photo Upload

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Employee Photo Upload

Anil.C

http://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.html

How to Configure Employee Photo's

Create Number Range

A number range must be created for SAP Archive Link.Transaction code: OANR

For this process, additional authorisation is required for S_NUMBER = 03ARCHIVELNK.In 'Intervals', create number range 01 from 0000000001 to 9999999999 without theexternal number flag.This is likely to already exist.

Assign Documents Class

Document type HRICOLFOTO must exist with document class JPG.Transaction code: OAC2Table TOAVE

Document type settings

Document type HRICOLFOTO must be linked to object type PREL and Infotype 0002.Transaction code: SM31Table V_T585O (View)

Set all three columns here to minuses and don't put a flag in the check box.

Content Repository

Create a content repository with storage type FILE archive.

Transaction code OAC0IMG: Basis Components --> Basis Services --> SAP Archive Link --> Basic Settings -->Maintain content repositoriesSwap from display to amend. Select a current entry and 'copy' or just hit 'create'. Thenselect .

Then fill in the details as below:Choose a two character name - can use Zx (where x is a number) if you wish to use thecustomer namespace

Choose the relevant description

Set DocArea to be 'Archive Link'

Storage type - set to R/3 Database
http://wiki.sdn.sap.com/wiki/display/ERPHCM/Employee+Photo+Uploadhttp://wiki.sdn.sap.com/wiki/display/ERPHCM/Employee+Photo+Uploadhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://www.sd-solutions.com/documents/SDS_Employee_Photos_v4.7.htmlhttp://wiki.sdn.sap.com/wiki/display/ERPHCM/Employee+Photo+Upload


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Protocol - leave blank

Choose Version no. 0046 (or the latest one that is available)

Contents table - set this to SDOKCONT1

Basic Path - c:\ (this should be set to where the photos are all held)

Archive Path - c:\ (this is the area from where the photos are retrieved)

Output Device - can leave blank

Enter the path name where the photos are to be loaded from. Note this is for loadingonly. When the photos are linked into the sap system (see later), actually, SAP takes a'copy' and stores it elsewhere. The path may only need to be entered to 'Arch.path', butentering to all three doesn't seem to hurt.

Maintain the required Basis Service

Transaction code: SICF

Here you activate the Content Server Interface.

First you need to create a user profile - with sufficient authorisations to carry out theprocesses which are done by the system in the background. Ideally this should be abackground user for a notional/dummy user. You can use your own user ID after whichSAP will warn you that this is a dialogue user account. If you do use your own user ID,change it as soon as you have tested the config. Once you have finished the project,the chances are that your user account will be deleted from the system which willsubsequently stop this service from working.

Double-click on "content server" in the left hand tree structure. You can find it underdefault_host -> sap --> bc -> content server

Once you have done this click on the refresh icon and make sure that the service isactivated. If it is activated, the writing should be in bold (as opposed to greyed out)

Check which content repository (Archive) is linked to document type HRICOLFOTO inobject type PREL

Transaction code: OAC3Table TOAOM_C

Set the 'Content Repository' field to the one you set up in the step above.Note the Ret.per. field is the retention period for the photo in MONTHS. (so the defaultis 833 years and 3 months!)

Link photo to personnel number

Transaction code OAADClick on the Create - Store and Assign button. Enter Business Object PREL andDocument Type HRICOLFOTO. Click on create(F8).Enter the Personnel Number of the employee you want to link the photo to. Choose alsothe infotype that you wish the photo to be displayed on (not sure how relevant this is. Itworks if you use 0002 but should also work if left blank. Suspect is only relevant if you


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wanted to store different photos for different infotypes)Click on Continue.Enter the path and filename of the photo. The dropdown will allow you to navigate to theappropriate directory.SAP will notify that the Stored document is created successfully and you end up with

something like:If you get an error 401 to do with missing authorisations, then try and redo the abovestep. It often only happens the first time you try and load the photo.

Displaying Photos

You can display your linked photo's straight away if you want, from any Infotype, byselecting the employee in Display or Maintain Data and selecting Menu item 'Extras',display all facsimilies:However, this will open a new application (eg 'Paint') and load the picture into it. This isa bit cumbersome. It's much more likely that you really want the picture to appear'nicely' in the header of the appropriate infotype.

Amend Infotype Headers to display photo 'correctly'

Transaction code: SM31Table T588JIMG: Personnel Mangmnt -> Personnel Administration --> Customising User Interfaces -> Change Screen HeaderIf you're following the IMG path, you must now choose activity 'Infotype HeaderDefinition'

Note, Header structure per infotype and Header modifier activities describe whichheader is to be shown at the top of each infotype. The enticing 'Passport photo' option

determines whether HRICOLFOTO or HRIEMPFOTO is used. Choosing either option isfine as long as all your other settings relate to that entry as well.In the example below, the picture has been placed in header modifier '91', whichcorresponds to screen header '91', which is linked to Infotype 0002. You can choose todisp

All you need to do is add an entry for PERNR with Filed Type 'PIC'. Column 75 puts thepicture on the right hand side. The IT column is used to decide where to take the 'FieldName' value from. For PERNR, all infotypes have this field.

Don't forget to GENERATE the screen header again.

When you see the resultant Infotype display you can double click on the picture willbring up a 'large' version of it.

Other 'Useful' Hints

? You can add more than one photo to the same employee !If you do this, both photo's are stored (with 'stored dates'). The latest one will bedisplayed on the infotype header.Selecting menu bar 'Extra' --> 'Display all facsimilies' will give you a list of all the photos


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for the employee. To look at one, select it and choose something like 'Display fromcontent server'. (some of the 'normal' display buttons don't actually display the photo,

just details about it!).

? You can find details of, and delete photos.This can be done from transaction OAAD by choosing 'Find' rather than 'Create'.

Make sure you choose the right 'Find'. Photos are 'Documents'.Select Business Object as 'PREL' and document type as "HRICOLFOTO" or"HRIEMPFOTO" - depending on which one you have used.

You may be further asked for a Personnel number. If you blank this out, you'll get all theentries in yourArchive.

To delete a photo, select the entry and hit the 'dustbin' (or Delete). After a number of'are you sure' messages, and a display of the doomed photo (probably in a separatewindow which will need closing again), the photo will be deleted.

Note, the deleted entry will NOT vanish from the currently displayed list. You will needto 'back arrow' out of the list and re-execute the archive display to see the changes.

? Displaying a photo can slow down the server during the transaction, since the photohas to be loaded from the archive (this is especially the case if you choose to displaythe photo on the master data / applicant data entry screen.)

Employee Photo Upload

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