EMIS and Special Education
description
Transcript of EMIS and Special Education
EMIS and Special Education
Reporting and Compliance
Topics in the Presentation• Interaction between policy and data• Reporting the special education event
record• Special education data that affects
funding• Special Education Accountability and its
consequences
Interaction Between Policy and Data• Identify strengths, weaknesses of
current policies• Funding • Determine and confirm corrective
actions• Compliance with law
Determining Compliance• Provision of FAPE (Free and
Appropriate Public Education)• Procedural Safeguards• Individual student activities• Fiscal
– Maintenance of Effort (MOE)– Excess Cost
Data Reporting in EMIS• Special Education Event• Student Standing• Student Attributes• Student Program• Discipline• Attendance• Assessment
What to Report
• ONLY events for which your LEA is responsible• ALL events for which your LEA is responsible• Consent from another district is not applicable in
new district
Data Collection Tool• Optional tool• Used to share data from special
education staff to EMIS staff• Often completed at same time as
“event”• You have a copy; also updated
frequently and posted online
Name: _________________________ Data ID#: ______________________ DOB: ________________________ Date: ________________________Resident District: ________________ District of Attendance: ___________ Building of Attendance: __________ Autism Scholarship? ____________Grade Level: ____________________ Race: ________________________ Disability Category: _____________
**** Refer to Master Code Sheet on page 3 for codes and explanations!!!
A. Date Type Codes: Activity (GE100) Event Date from PR-XX form (GE 110) Outcome (GE 120) Begin Date (GE
140)End Date (GE
150) Compliance
1. PSTC (Preschool Transition Conference - ONLY for students coming from Help Me Grow) No code currently reported, but note if parents deferred ETR due to child’s age
(Deferred? Yes_______ No_________) N/A
1. RFRL (Referral for Evaluation - after the child is suspected of having a disability) N/A N/A
1. CNST (Parent Consent for Evaluation - on or after referral date) CNGI CNGR CNGO CNRF CNNR CNDP
1. IETR (Initial Evaluation Team Report - Completion due 60 days from consent)
ETNE ETDP Disability Category (circle):
ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
1. IIEP (Initial IEP - 30 days from ETR Completion; by third birthday if PSTC)
IENS IEPR IEDP LRE codes (circle) :
IE13 IE14 IE15 IE16 IE17 IE18 IE19 IE20 IE21 IE38 IE51 IE53 IE55 IE56 IE60 IE62 IE64 IE70 IE72
1. AIEP (Amended IEP)
Change LRE to:_______________________________Change Test Type To: _________________________Change OGT consequences to: __________________Other_______________________________________
Must match another IEP N/A
1. IISP (Individual Services Plan ) IE39 N/A
1. RISP (Individual Services Plan ) IE39
1. RETR (Reevaluation Team Report - 3 years from prior ETR)
ETDP ETEX Disability Category (circle):
ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
1. RIEP (Periodic Review of IEP - 1 year from previous IEP)
IENS IEPR IEDP LRE codes (circle):
IE13 IE14 IE15 IE16 IE17 IE18 IE19 IE20 IE21 IE38 IE51 IE53 IE55 IE56 IE60 IE62 IE64 IE70 IE72
1. TETR (Transfer Student ETR Adoption) ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
1. TIEP (Transfer Student IEP Adoption) LRE codes (circle) IE13 IE14 IE15 IE16 IE17 IE18 IE19 IE20 IE21 IE38 IECF IE51 IE53 IE55 IE56 IE60 IE62 IE64 IE70 IE72
N/A
Pre-School Transition Conference
A. Date Type Codes: Activity (GE100)
Event Date from PR-XX form (GE 110)
Outcome (GE 120)Begin Date (GE 140)
End Date (GE 150)
Compliance
1. PSTC (Preschool Transition -transition from Help Me Grow)
N/A N/A
PSTC • For students coming from Part C ONLY• Reported by district of residence• For first-time preschool enrollees, EMIS
will accept all special education events that occurred prior to enrollment
• Starts the compliance clock ticking, just as a referral does
• Cross-checked with Dept of Health counts
Referral
A. Date Type Codes: Activity (GE100)
Event Date from PR-XX form (GE 110)
Outcome (GE 120)
Begin
Date (GE 140)
End Date (GE 150)
Compliance
2. RFRL (Referral for Evaluation - after the child is suspected of having a disability)
N/A N/A
Referral Date from PR-04
• Only REQUIRED for initial consent
Consent
A. Date Type Codes: Activity (GE100)
Event Date from
PR-XX form
(GE 110)
Outcome (GE 120)BeginDate (GE 140)
End Date (GE 150)
Complianc
e
3. CNST (Parent Consent for Evaluation -on or after referral date)
CNGI
CNGR
CN GO
CNRF
CN NR
CN DP
Consent Date from PR-05 CNGI Consent Granted, Initial
• Date Signed may be different from date entered on form: the date reported is the date the district RECEIVED the consent! The receipt date must be documented.
• Only REQUIRED for initial consent
Consent Date from PR-05 CNRF Consent Refused
• Date Signed may be different from date entered on form: the date reported is the date the district RECEIVED the consent! The receipt date must be documented.
Consent Date• CNNR – Consent Not Returned
– Date district has made sufficient documented attempts to get consent
– Attempts go beyond backpack letters– Use date district decides to cease the
attempts
Consent Outcome– CNDP - Consent Moved to Due Process– CNGI - Consent Granted for Initial Evaluation– CNGR - Consent Granted for a Reviewed Evaluation– CNGO - Consent Granted for Other Special
Education Activity– CNNR - Consent Not Returned– CNRF - Consent Refused
EvaluationsA. Date Type Codes: Activity (GE100)
Event Date from
PR-XX form (GE 110)
Outcome (GE 120)
Begin
Date (GE 140)
End
Date
(GE 150
)
Compliance
4. IETR (Initial Evaluation Team Report -Completion due 60 days from consent)
ETNE ETDP
Disability Category (circle):ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
6. RETR (Reevaluation Team Report - 3 years from prior ETR)
ETDP ETEX Disability Category (circle):ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
8. TETR (Transfer Student ETR Adoption)
ET01 ET02 ET03 ET04 ET05 ET06 ET08 ET09 ET10 ET12 ET13 ET14 ET15 ET16
From the PR-06
ETR Event Codes• IETR – Initial ETR• RETR – Review of ETR, or decision
that current documentation is sufficient
• TETR – IEP team reviews ETR of a transfer student and accepts it in its entirety
20
ETR Outcomes• Disability category• Currently, districts also report a
disability category as a student attribute
• Eventually, the ETR outcome will be used as the disability category for every table in EMIS
ETR Outcomes• ETDP – ETR Resulted in Due Process• ETEX – Exiting Special Education; THE
IEP TEAM determines a child no longer requires specialized instruction or related services; NOT used if a student graduates or withdraws or a parent revokes consent for services
• ETNE – Not Eligible for Services
Non-Compliance Reason• Describes reasons why an activity
was not completed according to the federally mandated timelines
• Some reasons remove student records from calculation of federal reporting
Non-Compliance Reason** Not Applicable – Timelines were all met01 No Identified Reason. Includes weather related delays02 Staff Not Available – Summer Months03 Staff Not Available – School Year04 Scheduling Conflicts with Family05 Parental Choice Documented – usually a PR-0106 Parent Refused Consent OR repeatedly didn’t show up at
scheduled meeting and consent was never obtained07 Child’s Health08 Student’s Incarceration09 Compliance with timelines, but incorrect/missing data reported in a
prior reporting period
IEPsA. Date Type Codes: Activity (GE100)
Event Date from
PR-XXOutcome (GE 120)
Begin Date (GE 140)
End
Date
(GE 150
)
Compliance
5. IIEP (Initial IEP - 30 days from ETR Completion; by third birthday if PSTC)
IENS IEPR IEDP IE13 IE14 IE15 IE16 IE17 IE18 IE19 IE20 IE21 IE38 IE39 IE51 IE53 IE55 IE56 IE60 IE62 IE64 IE70 IE72
6. AIEP (Review of IEP)
12. TIEP (Transfer Student IEP Adoption) NA
13. FIEP (Final IEP meeting prior to graduation)
14. CIEP (Consent for services withdrawn by parent) IEPR NA
IEP Event Codes• IIEP – Initial IEP • RIEP – Review IEP (annual or review other than
annual) • TIEP – IEP team reviews and accepts IEP from
another district• CIEP – Parental Consent withdrawn• FIEP – IEP annual review held within two months of
graduation, no changes in goals or services• AIEP – Amended IEP
IEP – From PR-09
IEP Dates and Outcomes• Dates come from PR-07• Effective dates used to determine eligibility
for weighted funding and December Child Count
• Outcomes usually show the environment OR– IEDP - IEP Resulted in Due Process– IENS - IEP Complete – Not Served– IEPR - IEP Complete – Parental Refusal
28
Parent Refuses Services• Revocation of Consent at IEP
meeting – Report RIEP, outcome IEPR
• Consent withdrawn at ETR/MFE meeting – change CNST outcome to CNRF
• Revocation of consent to existing IEP – report CIEP
Secondary Planning
C. Secondary Planning Element (Transition Plan reported for students 14 years or older)**(GE 170)
**** TPNP TMYG TPCE
ISPs
A. Date Type Codes: Activity (GE100)
Event Date from PR-XX form (GE 110)
Outcome (GE 120)
Begin
Date (GE 140)
End Date (GE 150)
Compliance
7 .IISP (Individual Services Plan) IE 39 N/A
8. IISP (Individual Services Plan) IE 39 N/A
FN 270 Dec 1• Changes in LRE not resulting from
an IEP decision• Preschoolers who are 5
Alternative School Setting
B. Has the student been removed to alternative school setting? EMIS program code 211001 (circle if appropriate)
Use “Alternative School Setting” only when • School personnel removed a child to an interim
alternative educational setting for not more than forty-five school days without regard to whether the behavior is determined to be a manifestation of the child’s disability, if the child:– (i) Possessed a weapon – (ii) Possessed or used illegal drugs– (iii) Has inflicted serious bodily injury upon another
person
ServicesD. Services (2150XX)
Record any and only those services described on IEP. Make sure to include any IEP required “speech and language services” for students whose disability category is “speech.”
Consultative services included in the IEP Section 7 “support for school personnel” need not be reported.
215001 Adaptive Physical Education
215002 Aide 215003 Attendant215004 Audiology215006 Interpreting 215007 Medical.215008 Occupational Therapy 215009 Orientation and
Mobility 215010 Physical Therapy 215011 Reader Services 215012 Psychological 215013 Speech-language
Pathology215015 Rehabilitation
counseling 215017 Parent counseling and
training 215018 Counseling 215020 Recreational 215021 Special Transportation 215022 Social Work 215026 School health services 215027 School nurse services 215023 Other
Services• IEP will include services NOT
reported to EMIS• Your software may collect services
not reported to EMIS – you can adjust tool, if you need to
• For school age, NO connection to funding
Itinerant Services are reported as a program code
E. Preschool Itinerant Services (a teacher)
220100 Provider:
Testing Requirements of IEPF. Testing Requirements
TEST TYPE required by
IEP:ALT STR STA
Accommodations required:** NO Y1 Y2 Y3
IEP testing requirements• Accommodations offered on a
regular basis in the classroom that are also permissible for OAT and OGT
• Alternate assessment is provided on a regular basis in the classroom, not just for OAT and OGT
Graduation RecordG. Special Education Graduation Record:
Assess-ment Area Code
Assessment Type Code
Exemption Flag
IEP Date
IEP Type
R (Reading)
GX Y N
W (Writing)
GX Y N
M (Math) GX Y N
C (Social Studies)
GX Y N
S (Science)
GX Y N
Policy and Data - FAQs
Snow Days• Non-compliance reason “01” – no
identified reason • Calamity (windstorm, flooding, HVAC
failure, or snow day) makes it impossible to meet the timelines
• Federal procedural timelines
Re-testing for OGT• No relationship to exemption of
consequences• 10th-grade score counted in state,
AYP, PI• 11th grade, counted in 11th-grade
cumulative calculation only• If re-tested, highest score used
Data and Funding• Child Count
– School Age– Pre-School
• State Funding– School Age– Pre-School
School Age
• IEP IN EFFECT on Dec 1• IEP Outcome Code• Student Attribute• Data successfully transmitted to
EMIS
For Funding• Not affected by Related Services• Not affected by “non-compliance
reason” • Not affected by “was it late”• Not affected by just being on “IEP
status/do not fund report”
Weights for State Funding• Funding NOT for an individual
student• Weights for STATE funding only
December Child Count• Determines total amount state gets
from federal government• A formula divides that total federal
aid into district shares• District share goes to districts• Districts must provide services to
private schools
Special Education Accountability
• Determinations• Findings of non-compliance• Confirmation of correction of non-
compliance
Determinations1) Performance on compliance
indicators;2) Whether data submitted by the LEA
are valid, reliable, and timely;3) Uncorrected noncompliance from
other sources; and4) Any audit findings
Questions
• As always, start with EMIS manual• If necessary, contact your ITC• Then, email
[email protected]• In any email, INCLUDE YOUR
DIRN!