Emergency Management in Tonga. National Emergency Management Plan Prepared under the provisions of...
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Emergency Managementin Tonga
National Emergency Management PlanPrepared under the provisions of the
Emergency Management Act 2007
Structure of the plan:– The Committees:
• 3 Thematic Committees at National Level• 5 District Committees (‘Eua, Ha’apai, Vava’u,
Niuatoputapu, Niuafo’ou)• Village Committees (all villages throughout Tonga)
– Roles and Responsibilities of the Committees– Plans:
• National Emergency Management Plan• District Emergency Management Plan
– A: Disaster Risk Reduction• National Risk Reduction Strategy and Programme
– B: Emergency Management• Disaster Management Roles and Timeline
Storm surge – $1.4 million
Sleeping giant- last eruption was 1946
Tornadoes-The latest event was happened in September
2004
Most recent event(15 Mar 09) – Hunga Tonga about 60 km to the NNW of Nuku’alofa (Tongatapu) erupted.
NTT Tsunami 30 th Sept 2009. Three waves were reported with the last one
reaching six meters
Average of 1cyclone/yrCyclone Waka 2001($104m)
4 May, 2006 (7.8 magnitude)
Coastal flooding9th Jan2009
Names and Relationships
Roles and Responsibilities
NATIONAL COMMITTEES
Structure National Disaster Council
(NDC) (CABINET)
National Emergency Operations Committee
(NEOC)
Members:PMO, MOI, Foreign Affairs, Police, Military (TDS)
National EmergencyRecovery Committee
(NERC)
Members:PMO, MOI, Finance and Planning, Foreign Affairs, Military (TDS), NGO representative
Chair: Hon. Minister of Infrastructure
Policy and Preparedness
Delivery ofEmergency Response
Coordination of Relief and Recovery
District Emergency Management CommitteeChair: Governor/ Gov’t Rep
Village Emergency Management CommitteeChair: Town Officer
National Emergency Management Committee
(NEMC)
Members:PMO, MOI, Finance and Planning, Agriculture, Health, Police, Military (TDS), Lands, Education
Secretary: NEMO NEMO Secretary: NEMO
Composition All Ministers Prime Minister (chair)
NEOC communicates directly with NDC, to fast track clearance and operation
National Disaster Council (CABINET)
National DisasterCouncil (NDC)
Responsibilities The Council decides the scale of
assistance required in a major emergency
Decisions are based on advice from the Minister of Infrastructure, the National Emergency Management Committee
Endorse the work of the Committee – preparedness activities, any legislation
All reports are submitted to Cabinet
National EmergencyManagement Committee (NEMC)
Responsibilities• Makes policy decisions of national significance• Ensures arrangements with other nations and relevant
bodies are in place• Supports District Emergency Management Committees; • Ensure effective emergency management and response in
communities during all phases
Composition Hon. Minister of Infrastructure Chief Secretary & Secr. to Cabinet CEO for Infrastructure CEO for Finance and Planning CEO for Agriculture, Forestry,
Fisheries and Food CEO for Health
Commissioner for Police Commander of Tonga Def. Services CEO for Lands, Environment,Climate
Change & Natural Resources CEO for Education & Training Secretary: NEMO manager
National Emergency Management Committee
Members:PMO, Min. of Infrastructure, Finance and Planning, Agriculture, Health, Police, Military (TDS), Lands, Education Secretary: NEMO
National EmergencyOperations Committee (NEOC)
Responsibilities• Activate ministries and
organisations in response to an event
• Liaise with ministries, non government organisations and community groups in the execution of their emergency management roles
National Emergency Operations Committee
Members:PMO, Min. of Infrastructure, Foreign Affairs, Police, Military (TDS)
NEMO
Composition Minister for Infrastructure (Chair) CEO for Infrastructure Commissioner for Police Commander, Tonga Defence Services
Secretary for Foreign Affairs the NECC Manager
Others can be invited such as Tonga Red Cross, INGOs
Carry out initial assessment;
Collate and prioritise immediate disaster relief requirements
Manage distribution of immediate relief supplies
Responsibilities • Coordinates:
– Provision of Emergency Relief– All recovery and rehabilitation works
• Detailed assessment (in partnership with DEMC)• A decision-making body on operational decisions in the
recovery phase
National EmergencyRecovery Committee (NERC)
Composition Hon. Minister for Infrastructure
(Chair) Chief Secretary and Secr. to Cabinet CEO for Finance CEO for Infrastructure Secretary for Foreign Affairs
Commander of Tonga Def. Services Representative of non-government
organisations Secretary: NEMO manager
National EmergencyRecovery Committee
Members:PMO, Min. of Infrastructure, Finance and Planning, Foreign Affairs, Military (TDS), NGO representative
Secretary: NEMO
Responsibilities
• Maintains the National Emergency Management System operations
• Develops and maintains the National Emergency Management Plan
• Focuses on a comprehensive approach to emergency management
• Runs and trains staff of the National Emergency Co-ordination Centre
National EmergencyManagement Office (NEMO)
NEMO
Provides a 24/7 duty officer for alerts Co-ordinates support to response agencies Co-ordination of reconnaissance and post-impact assessment Organises public information before, during and after emergencies Designs and maintains a locally-based public education/awareness Provides secretariat support to the National Emergency Management
Committee
Responsibilities• Provide support to communities to ensure
effective emergency management before, during and after the impact of an event
• Ensure community awareness of emergency management
• Identify and coordinate the use of resources for emergency operations
• Manage emergency operations• Establish and review emergency
communications systems • Ensure information about an event or an
emergency is promptly provided to the NEMC.
District Emergency Management CommitteeChair: Governor
Composition Governor or Government
Representative (Chair)
Any other members appointed by the chairman with the approval of the Minister
District EmergencyManagement Committee (DEMC)
Responsibilities• Identify and coordinate the use of resources
for emergency operations• Manage emergency operations
in the village
• Establish and review emergency communication systems in the village
• Ensure information about an event or an emergency in the village is promptly provided to the District Emergency Management Committee
Village EmergencyManagement Committee (VEMC)
Village Emergency Management CommitteeChair: Town Officer
Composition Town officer (Chair) Community Representatives
Representatives appointed by the town officer with the approval of the Minister
Activation of Disaster Management System
Event
Local Agencies
Need Help
?
Managed with Agency Procedures
Request Assistance from DEMC
Need Help
?
Request Assistance from NEMC
Managed with District Resources
No
Yes
NoYes
Need Help
? ?
Operational Lead AgenciesFor certain types of emergency, a lead coordination agency is identified:
Animal or Plant disease
Min
istr
y o
f A
gri
cult
ure
, Fo
rest
ry a
nd F
ood
Fire
Tonga F
ire S
erv
ice
Cyclone, Storm,
EQ, Volcano, Tsunami
NEM
O (
on b
ehalf o
f N
EM
C)Human Epidemi
c
Min
istr
y o
f H
ealt
h
Major Infra-
structure Failure
Pow
er:
To
nga
Ele
ctri
cal
Pow
er
Board
Com
mu
ni-
cati
on
s:
Com
m D
ept,
PM
O,
TCC
Major Trans-
portation Event
Tonga P
olic
e F
orc
e
Terrorist Activity
Tonga P
olic
e
Forc
e
Tonga
Defe
nse
Serv
ices
Water Conta-
mination
Min
istr
y o
f H
ealt
h
Oil Spill
Mari
ne a
nd
Port
Auth
ori
tyM
inis
try o
f In
frast
ruct
ure
Plane Crash
Tonga P
olic
e
Forc
eTo
nga F
ire
Serv
ice
Part C of the NEMP requires Individual Business Continuity and
Emergency Response Plan • Responsibility of individual agencies to develop and maintain their
Business Continuity and Emergency Response Plan• Ensure they remain functional during emergencies or recover as soon as
possible to provide core services
Foreign Affairs Link with diplomatic corp, foreign governments
Tonga Power Restoration of power
Tonga Defence Services Relief distribution, SAR
Lands Geotechnical info, GIS mapping
Tonga Met. Service Weather forecasting, met. and environmental services
Roles and responsibilities of relevant agencies in accordance with core
business (examples)
Tonga Communications Corporation (TCC)
Maintenance of a national telecommunication capacity,
including land-line, mobile telephone, satellite telephone and internet services
Tonga Broadcasting Corporation
Provision of emergency related public information as
advised by NEMO Broadcast of Special Weather Bulletins and other
information in conjunction with the Tonga Meteorological Service.
Tonga Water Board
Provide and maintain reticulated water supply as installed
Provide advice and assistance in relation to water provision in emergency affected areas
Tonga Communications Corporation (TCC)
Maintenance of a national telecommunication capacity,
including land-line, mobile telephone, satellite telephone and internet services
Advice Government on capacity status during emergencies
Tonga Broadcasting Corporation
Provision of emergency related public information as
advised by NEMO Broadcast of Special Weather Bulletins and other
information in conjunction with the Tonga Meteorological Service.
Tonga Red Cross
Provision of relief supplies, emergency shelter, and first aid service for disaster affected people as appropriate, in co-ordination with Emergency Management Tonga
Operational Support Functional PlanEmergency Support
FunctionPrimary Agency Support Agency
Communications Department of Communications, Prime
Minister’s Office
Tonga Communication Corporation
Digicel
Community Awareness and Training
National Emergency Management Office
US Peace CorpsCivil Society
Ministry of EducationTonga Red Cross
Caritas Tonga
Evacuation Tonga Police Force Tonga Defence Service
Evacuation Centre Management
Ministry of Health (Public Health)
Tonga Red Cross
Impact Assessment Ministry of Infrastructure NEMOMinistry of Health
Ministry of Agriculture, Forestry and Food
Ministry of Land, Survey and Natural Resources
Ministry of Environment
Medical Ministry of Health
Public Health Ministry of Health
Public Information Information Unit, Prime Minister’s Office
National Emergency Management Office
Electronic Media OutletsPrint Media
Public Works Ministry of Infrastructure
Transportation Air, Sea, Land: Ministry of Infrastructure
Shipping CompaniesPrivate Transport
Companies
Utilities Water: Tonga Water BoardPower: Tonga Electric Power
BoardTonga PowerWater Board
Warning Emergency Management Tonga
Tonga Meteorological Service
Ministry of Lands, Survey and Natural Resources
Electronic MediaPrint Media
Welfare National Emergency Relief Committee
ChurchesTNCCNGOs
Information sharing and supportResponse
Agencies
District Emergency Management Committee
National Disaster Management Committee
SU
PPO
RT
INFO
RM
ATIO
N
National Emergency Response Procedures
General Alert proceduresNEMO: Receive information Confirm information Alert District EMC Check Emergency Communications
Notify Minister of Infrastructure, NEMC, NEO Committee, Diplomatic Corps, and Organisations with DM role
Activate Public Information Plan Ensure NEC Centre (NECC) is on standby
NEO Committee: Ensure Business Continuity and
Emergency Response Plans are ready for each agency
Ensure District Emergency Committees are alerted and Plans are ready
National Emergency Response Procedures
Cyclone Alert procedures Liaise with TMS Maintain contact with
DEMCs Brief NEOC (with TMS)
about situation and evacuation req.
NECC on 24/7 with max staff
Maintain Public Information via Radio
Agencies on Standby Assess likelihood of
evacuation order Close schools and Govt
Offices Activate Business
Continuity Plans
Monitor event Monitor Situation Ensure public is informed
24 hrs before 12 hrs before Impact
NEM
ON
EO
Com
mit
tee
National Emergency Response Procedures
Post Impact Liaise with TMS Collect initial sit reps and
assessments from districts Brief NEOC and NEMC on
overall assessment Initial National Sit Report Distribute report to NEMC,
OCHA,SOPAC,Media,Dipl.
Consolidate Agency Sit Report
Daily National Sit Report sent to same recipients
Brief NEMC Maintain 24/7 NECC
Return NECC to standby Check communications Conduct Ops debrief Final National Sit Report Finalize all other reporting
Contact District Reps. Collect Agency Sit Reports Identify initial relief req. Send National Damage
Assessment Teams Input to Initial Nat’l Sit Rep Activate emergency relief Recommend State of Em.
Press release Activate National
Emergency Recovery Committee
Coordinate relief activities
Liaise with Foreign Aff. Provide customs/imm/quar.
Support for incoming aid
Final NEOC Ops debrief
24 hrs after 48 hrs after Stand down72 hrs after
NEM
ON
EO
Com
mit
tee
Disaster Cycle Concept
Before During AfterPrevention Response RehabilitationMitigation ReconstructionPreparedness
REQUEST FOR ASSISTANCE
•Tonga Defence Services•Police.•NEMO•NGOs
National Emergency Operation Committee
National Emergency Management Office
Alert/ActivationNEOC
National Disaster Council
Pre Impact Phase
State of Emergency
National Emergency Operation Committee
Foreign Ministry
Diplomatic Mission
Donor Nations
Immediate Post Impact
Post Disaster
National Recovery Committee
Emergency Phase