Emergency Action Emergency Action PlansPlans

Miriam Gradie AndersonMiriam Gradie AndersonPlanning SpecialistPlanning Specialist

Miriam.anderson@wisconsin.govMiriam.anderson@wisconsin.gov608/266-5228608/266-5228

Wisconsin Department of Natural ResourcesWisconsin Department of Natural ResourcesDam Safety/Floodplain ManagementDam Safety/Floodplain Management

Presentation will cover:Presentation will cover:

– What is an Emergency Action Plan?What is an Emergency Action Plan?

– Why are Emergency Action Plans Why are Emergency Action Plans required?required?

– How can Emergency Managers assist in How can Emergency Managers assist in writing Emergency Action Plans?writing Emergency Action Plans?

– What is the role of Emergency Managers What is the role of Emergency Managers in implementing an Emergency Action in implementing an Emergency Action Plan?Plan?

What is an Emergency What is an Emergency Action Plan (EAP)?Action Plan (EAP)?

This This is is

notnot

a a planplan

!!

This This isis a plan, but not a very effective one. a plan, but not a very effective one.

An Emergency Action Plan is a pre-An Emergency Action Plan is a pre-determined plan of action to be taken determined plan of action to be taken to reduce the potential for property to reduce the potential for property damage and loss of lives in the event damage and loss of lives in the event of an emergency.of an emergency.

EAPs are companions to Inspection, EAPs are companions to Inspection, Operation and Maintenance Plans Operation and Maintenance Plans which are written to reduce the which are written to reduce the likelihood of emergencies.likelihood of emergencies.

Why is it necessary to Why is it necessary to have an EAP for a dam?have an EAP for a dam?

Under Chapter NR 333, Wisconsin Under Chapter NR 333, Wisconsin Administrative Code, Administrative Code, Dam Design and Dam Design and ConstructionConstruction, , owners of large damsowners of large dams are are required to develop an Emergency Action required to develop an Emergency Action Plan (EAP) for each dam they own. Plan (EAP) for each dam they own.

Specifically:Specifically:NR 333.02 Applicability. (1) NR 333.02 Applicability. (1) The provisions of this The provisions of this

chapter are applicable to dams not owned by the chapter are applicable to dams not owned by the United States government that:United States government that:

a)a) Have a structural height of more than 6 feet and a Have a structural height of more than 6 feet and a maximum storage capacity of 50 acre−feet or more of maximum storage capacity of 50 acre−feet or more of water.water.

b)b) Have a structural height of 25 feet or more and a Have a structural height of 25 feet or more and a maximum storage capacity of more than 15 maximum storage capacity of more than 15 acre−feet of water.acre−feet of water.

c)c) Have a structural height of 6 feet or less or a Have a structural height of 6 feet or less or a maximum storage capacity of less than 50 acre−feet maximum storage capacity of less than 50 acre−feet of water if the department determines that the dam is of water if the department determines that the dam is likely to endanger life, health or property if it is not likely to endanger life, health or property if it is not designed, constructed or reconstructed in accordance designed, constructed or reconstructed in accordance with this chapter.with this chapter.

What is in an EAP?What is in an EAP?

Ch. NR 333.07(3)(c), Wisconsin Administrative Code lists the required Ch. NR 333.07(3)(c), Wisconsin Administrative Code lists the required components of an EAP. The section states: components of an EAP. The section states:

(c) An adequate emergency action plan shall be prepared for the(c) An adequate emergency action plan shall be prepared for the

area downstream from the dam in consultation with the local area downstream from the dam in consultation with the local unit of government and concurred in by the division of unit of government and concurred in by the division of emergency government. An adequate emergency action emergency government. An adequate emergency action plan shall include, but is not limited to, the following plan shall include, but is not limited to, the following information:information:

1. A notification flow chart identifying involved agencies, other 1. A notification flow chart identifying involved agencies, other dam owners both upstream and downstream and their dam owners both upstream and downstream and their phone numbers.phone numbers.

2. Emergency operation procedures.2. Emergency operation procedures.

3. An inundation map of the hydraulic shadow on a scale of 1" 3. An inundation map of the hydraulic shadow on a scale of 1" = 2000' or less that extends downstream to an elevation = 2000' or less that extends downstream to an elevation within one foot of the dam nonexistent profile.within one foot of the dam nonexistent profile.

4. Procedures for notification of all property owners affected by 4. Procedures for notification of all property owners affected by a dam failure and a list of their names, addresses and phone a dam failure and a list of their names, addresses and phone numbers. numbers.

• A plan is essentially: A plan is essentially: - What might happenWhat might happen- What I (you) will do when it happensWhat I (you) will do when it happens- What others are expected to do when it What others are expected to do when it happenshappens

• Difference is an EAP is written down andDifference is an EAP is written down and is a signed documentis a signed document

• Communication is keyCommunication is key

To assist To assist owners in owners in writing an writing an EAP for their EAP for their dam, dam,

DNR Dam DNR Dam Safety has Safety has produced a produced a guidebook guidebook and a and a template EAP.template EAP.

11 Step Process11 Step Process

Step 1.Step 1. Locate and utilize or estimate a hydraulic Locate and utilize or estimate a hydraulic shadow map which clearly depicts the areas flooded shadow map which clearly depicts the areas flooded by a dam failure (hydraulic shadow).by a dam failure (hydraulic shadow).

Step 2.Step 2. Identify those situations or events that Identify those situations or events that could trigger an emergency condition and require could trigger an emergency condition and require action. action.

Step 3.Step 3. Evaluate the condition and level of Evaluate the condition and level of emergency for the various triggering events or emergency for the various triggering events or situations.situations.

Step 4.Step 4. Identify all jurisdictions, agencies, groups Identify all jurisdictions, agencies, groups and individuals who will be involved in an EAP.and individuals who will be involved in an EAP.

Step 5.Step 5. Identify primary and auxiliary Identify primary and auxiliary communications systems, both internal (between communications systems, both internal (between persons at the dam) and external (between dam persons at the dam) and external (between dam personnel and outside entities).personnel and outside entities).

Step 6.Step 6. List and prioritize the order of notification for List and prioritize the order of notification for all persons and entities involved in the notification all persons and entities involved in the notification process, and draft a process, and draft a Notification FlowchartNotification Flowchart..

Step 7.Step 7. Develop a list of resources available to Develop a list of resources available to respond to an emergency including location in relation respond to an emergency including location in relation to dam. to dam.

Step 8.Step 8. Develop a draft Emergency Action Plan. Develop a draft Emergency Action Plan.

Step 9.Step 9. Hold one or more coordination meetings with Hold one or more coordination meetings with all jurisdictions, agencies, groups and individuals who all jurisdictions, agencies, groups and individuals who will be involved in implementing the EAP or who are on will be involved in implementing the EAP or who are on the the Notification ListsNotification Lists to receive their review and to receive their review and comments for the draft EAP. comments for the draft EAP.

Step 10.Step 10. Make any necessary revisions, obtain the Make any necessary revisions, obtain the necessary signatures for plan approval/concurrence, necessary signatures for plan approval/concurrence, and distribute the EAP to those who have and distribute the EAP to those who have responsibilities under the plan.responsibilities under the plan.

Step 11.Step 11. Set up process for post incident review, Set up process for post incident review, annual reviewannual review, testing based on the county hazard , testing based on the county hazard mitigation plan and revision of the EAP as well as mitigation plan and revision of the EAP as well as personnel training.personnel training.

What is an Emergency What is an Emergency Manager’s role in an Manager’s role in an

EAP?EAP?

Step 1.Step 1. Locate and utilize or estimate a Locate and utilize or estimate a hydraulic shadow map which clearly depicts the hydraulic shadow map which clearly depicts the areas flooded by a dam failure (hydraulic areas flooded by a dam failure (hydraulic shadow).shadow).DNR responsible for assisting dam owner.DNR responsible for assisting dam owner.

Step 2.Step 2. Identify those situations or events that Identify those situations or events that could trigger an emergency condition and require could trigger an emergency condition and require action. action. Discuss Discuss Guidance for Determining Emergency Guidance for Determining Emergency Level Level chart with Emergency Manager to chart with Emergency Manager to determine if any site specific situations/events determine if any site specific situations/events exist and if levels are correct.exist and if levels are correct.

Step 3.Step 3. Evaluate the condition and level of Evaluate the condition and level of emergency for the various triggering events or emergency for the various triggering events or situations.situations.Discuss Discuss Level of Emergency Determination ChartLevel of Emergency Determination Chart with Emergency Manager to determine who is with Emergency Manager to determine who is responsible for each step and the process if responsible for each step and the process if hydraulic shadow map crosses community or hydraulic shadow map crosses community or county boundary.county boundary.

Step 4.Step 4. Identify all jurisdictions, agencies, groups Identify all jurisdictions, agencies, groups and individuals who will be involved in an EAP.and individuals who will be involved in an EAP.Review list with Emergency Manager for Review list with Emergency Manager for completeness.completeness.

Step 5.Step 5. Identify primary and auxiliary Identify primary and auxiliary communications systems, both internal (between communications systems, both internal (between persons at the dam) and external (between dam persons at the dam) and external (between dam personnel and outside entities).personnel and outside entities).Discuss communication equipment used with Discuss communication equipment used with Emergency Manager to ensure coordination with Emergency Manager to ensure coordination with overall emergency communication systems.overall emergency communication systems.

Step 6.Step 6. List and prioritize the order of notification for List and prioritize the order of notification for all persons and entities involved in the notification all persons and entities involved in the notification process, and draft a process, and draft a Notification FlowchartNotification Flowchart..Coordinate with Emergency Manager for accuracy, Coordinate with Emergency Manager for accuracy, completeness and other sources of contact completeness and other sources of contact information.information.

Step 7.Step 7. Develop a list of resources available to Develop a list of resources available to respond to an emergency including location in respond to an emergency including location in relation to dam. relation to dam. Emergency Manager may choose to be included in Emergency Manager may choose to be included in process.process.

Step 8.Step 8. Develop a draft Emergency Action Plan. Develop a draft Emergency Action Plan.Emergency Manager may choose to be included in Emergency Manager may choose to be included in process.process.

Step 9.Step 9. Hold one or more coordination meetings Hold one or more coordination meetings with all jurisdictions, agencies, groups and with all jurisdictions, agencies, groups and individuals who will be involved in implementing the individuals who will be involved in implementing the EAP or who are on the EAP or who are on the Notification ListsNotification Lists to receive to receive their review and comments for the draft EAP. their review and comments for the draft EAP. Review list of reviewers with Emergency Manager Review list of reviewers with Emergency Manager for completeness. Emergency Manager may be for completeness. Emergency Manager may be resource for conducting meeting. Emergency resource for conducting meeting. Emergency Manager should review EAP to ensure EAP does not Manager should review EAP to ensure EAP does not conflict with any All Hazards/ Emergency conflict with any All Hazards/ Emergency Response/Operations Plans.Response/Operations Plans.

Step 10.Step 10. Make any necessary revisions, obtain Make any necessary revisions, obtain the necessary signatures for plan the necessary signatures for plan approval/concurrence, and distribute the EAP to approval/concurrence, and distribute the EAP to those who have responsibilities under the plan.those who have responsibilities under the plan.Emergency Manager is a required signer and Emergency Manager is a required signer and holder of the EAP.holder of the EAP.

Step 11.Step 11. Set up process for post incident review, Set up process for post incident review, annual reviewannual review, testing based on the county hazard , testing based on the county hazard mitigation plan and revision of the EAP as well as mitigation plan and revision of the EAP as well as personnel training.personnel training.Emergency Manager should meet with the dam Emergency Manager should meet with the dam owner on an annual basis to review EAP and owner on an annual basis to review EAP and confirm contact information and to discuss confirm contact information and to discuss opportunities to conduct or participate in dam opportunities to conduct or participate in dam related EAP exercises. related EAP exercises.

Emergency Manager should meet with dam owner Emergency Manager should meet with dam owner every 5 years to discuss changes to any All every 5 years to discuss changes to any All Hazards/ Emergency Response/Operations Plans. Hazards/ Emergency Response/Operations Plans.

EAP UpdatesEAP Updates

• Minor changes such as updated Minor changes such as updated contact information do not require an contact information do not require an updated Concurrence sheetupdated Concurrence sheet

• All changes must be distributed to All changes must be distributed to any holders of the EAPany holders of the EAP

Some Dam Some Dam StatisticsStatistics

Number of Large DamsNumber of Large Dams 893893•High HazardHigh Hazard 195195•Significant HazardSignificant Hazard 101101•Low HazardLow Hazard 597597

EAPs on file with DNREAPs on file with DNR 23323386 are dated 2000 or earlier86 are dated 2000 or earlier