Emea, March 2011

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Transcript of Emea, March 2011

  • 1. Looking for more efficient workflows the Amsterdam experience University Library

2.

  • Introduction
    • the University of Amsterdam
    • the University Library
  • More efficient workflows in Amsterdam
    • current situation
    • goals
    • roadmap
    • international standards
    • dos and donts
    • future
  • The Dutch perspective

3. University facts & figures

  • one of the larger comprehensive universities in Europe
  • member of the League of European Research Universities
  • rich history (1632 - Athenaeum Illustre)
  • > 30.000 students
  • >5.000 staff
  • 250 study programs
  • scientific output:
    • 381 PhDs
    • 7.900 scientific publications
  • annual budget 600 million euro

4. University Library - facts & figures

  • largest Dutch (physical) collection
    • books: > 4 million
    • journals: 145.000
    • e-journals: 22.000
    • e-resources: 274.000
    • manuscripts: 70.000
    • letters: 500.000
    • maps: 125.000
    • museum objects: 109.000
    • prints, posters & photos:> 20.000
    • > 1. 000 specialised collections and archives a.o. b ook history, cartography, Jewish culture, religious and zoological collections, cookery books and comics
  • 183 fte (221 staff)
  • annual budget 35,3 million euro

5. Special Collections 6. Archeological Museum & University Museum 7. University Library - mission

  • state-of-the-art library services
  • service oriented
  • innovative
  • reliable caretaker of cultural heritage

8. Front-office efficiency / RFID & self checkout 9. Back-office efficiency / current situation Less money Less staff Large back-logs New tasks / more complex tasks 10. Back-office efficiency / goals

  • do more with less people
  • add more value and enhance services by focussing on:
    • unique materials (special collections etc.)
    • unique tasks (repositories, digital publications etc.)
    • improved user experience
    • timely delivery
  • reduce existing back-log substantially

11. Back-office efficiency / roadmap

  • 1: select and implement a new ILS (2008-2009)
  • 2: adopt and implement international (metadata) standards (2009)
  • 3: convert existing database (2008-2009)
  • 4: outsource tasks
    • approval plans /slip orders (2002-....)
    • import (and export) metadata in local ILS (2010-....)
    • shelf-ready publications (2011-....)
  • 5: focus on external platforms and services (2010-....)
  • 6: upgrade staff knowledge and (language) skills (2007-....)

12. Back-office efficiency / international standards Dutch ISBD based cataloguing rules Since 2007 Amsterdam campaigns for nation wide acceptance of international (metadata) standards In 2009 Amsterdam migrated to a new ILS and started cataloguing locally using MARC21 and AACR2 13. Back-office efficiency / international standards

  • data structure: MARC21, Dublin Core, TEI, EAD
  • content standards:AACR2, DACS, CCO, ISAD(G)
  • authority files:
    • Dutch: GOO, NBC, STCN (printers)
    • International: AAT, LCC, LCSH
  • exchange formats:MARC21, MARCXML, MODS, DIDL

14. Back-office efficiency / dos and donts

  • focus oninternational standards and (innovative) metadata developments
  • adhere to international standardsas is
  • makemaximum use of existing functionality, tools, guidelines, workflows, mappings.

15. Back-office efficiency / dos and donts

  • dont translate
  • reduce conversion activities to a minimum
  • make one department responsible for the acquisition and metadata of both physical and digital collections
  • focus on other (related) metadata standards, linked data

Source: Seeing Standards by Jenn Riley, Indiana University, 2009-2010 16. Back-office efficiency / dos and donts

  • hire metadata librarians instead of cataloguers
  • import, export, re-use and link metadata to the max
  • be willing to sacrifice some quality for the greater good
  • think and act global, instead of local and/or national

17. Back-office efficiency / the future

  • November 2010: workshop
  • WorldCat & Connexion
  • March-April 2011: pilot cataloguing
  • in WorldCat using Connexion
  • 2nd half 2011: cataloguingin WorldCat using Connexion

18. Back-office efficiency / the future GGC / NCC Union Catalogue ALEPH Local Catalogue Z39.50authority & bib recordsdaily upload (new) bib records FTP WorldCat bib records Z39.50 bib records & specific data 2-way SRU 19. Back-office efficiency / the future GGC / NCC Union Catalogue ALEPH Local Catalogue WorldCat Connexion bib records & holdings 2-way SRU 2-way SRUor Z39.50? 20. Back-office efficiency / the future

  • some WorldCat / Connexion issues:
    • Dutch authority files
      • (personal) names
      • researcher (author) identifiers (DAI)
      • keywords (GTT)
      • classification (BC)
    • most efficient workflows
    • synchronization WorldCat - local Aleph system

21. Back-office efficiency / the future

  • additional services / functionality:
    • WorldCat Collection Sets:pre-packaged sets of MARC records for vendor materials with ongoing record delivery and updates
    • WorldCat Collection Analysis:collection evaluation, comparison and planning
    • WorldCat Selection:integrated, automated materials selection
    • and more .

22. Back-office efficiency / the Netherlands

  • a lively debate is going on concerning international (metadata) standards and the Dutch information infrastructure
  • until quite recently most Dutch (university) libraries, including the Royal Library:
    • still focussed mainly on the national union catalogue (GGC), the national infra-structure, national rules and formats and the national authority files
    • saw no need to adopt international cataloguing standards (MARC21), other than as an exchange format
    • had a strong tendency to adjust international systems and standards to local Dutch customs and traditions (MARC21/Ned)

23. Back-office efficiency / the Netherlands

  • recent developments:
  • two weeks ago the Dutch University Librarians decided to
    • Phase 1 implement MARC21 as an exchange format
    • Phase 2 implement MARC21 as a cataloguing format

24. Back-office efficiency / the Netherlands

  • Amsterdams preferred outcome:
  • general implementation of international (metadata) standards
  • collective Dutch migration from GGC to WorldCat
  • WorldCat view or subset for specific Dutch purposes (national bibliography, ILL etc.)
  • incorporation of the Dutch (personal) names authority file(s) & Dutch author identifiers (DAI) in WorldCat / Connexion (data linked through VIAF...)

25.

  • THANK YOU FOR YOUR ATTENTION