KEEP YOUR PROJECTS ON TRACK

Flexible Document Control for Agile Teams

EMC DOCUMENTUM Capital Projects Express

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THE CHALLENGES OF CAPITAL PROJECTSManaging capital projects, no matter their size or complexity,

requires addressing many challenges at the same time.

Project owners face key issues such as

Poor cost control1

Inability to keep project on schedule1

Lack of transparency

Incomplete documentation

1Sources: Accenture Outlook, How to boost capital project performance, October 2013

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Common to the key issues is the creation, collection, and distribution – as well as updating and tracking of all of the documents that keep your

projects on track.

Doing so can be time consuming and inefficient, leading to higher

costs, frustrated partners and increased risk.

Different document creators in different global organizations

Difficult to find the right document among hundreds of emails and shared files

Varying file formats and types

ACCESS DENIED

Firewalls keep documents secure, but inaccessible

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There are trade-offs,

sacrifices and risks that

you assume no matter

which path you take.

Fortunately, there’s an easier way.

Free or “off the shelf” solutions

Enterprise “industrial strength” solutionsDifficult to access shared folders

on-the-go while at the project site

Files are over-written with no way to know who changed what

Unable to easily administer a process

Requires specialized IT expertise

Too costly or complex

Difficult and time-consuming to customize to the way your organization works

When searching for an answer, deciding which way to go causes an IT dilemma.

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EMC DOCUMENTUM Capital Projects Express

To reduce the chaos, IT burden and keep projects running smoothly, EMC created Documentum Capital Projects Express, part of the EMC Documentum for Plant, Engineering and Facilities Management solution suite.

The knowledge gained from thousands of hours collaborating with EPCs, energy and utility companies overseeing capital projects has been embedded in all aspects of the solutions functionality.

A fast-to-deploy and inexpensive to own solution for project document and process management

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The result is a robust, secure, yet flexible cloud-based solution

that accelerates deployment schedules

and eliminates costly customizations often

required by on-premise alternatives. If your project demands a tight integration to internal business systems

or requires highly customized workflows to support your business processes, Documentum Capital Projects delivers a fully configurable solution to fit these needs.

It includes the key advantages of

Documentum Capital Projects and allows

you to accelerate project setup with a secure,

always available, software-as-a-service.

• Guarantee fast time-to-value and reduce the risk of project delays with accelerated setup and configuration

• Make project teams more agile and efficient with tools and templates built according to industry best practices

• Reduce system management costs with software-as-a-service solution, managed by EMC experts

• Lower capital investment by using operating expenses for both licensing and maintaining the system

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With Documentum Capital Projects Express, you get:

Extended team collaboration

Let team members tap into the latest information at any time, from any location while maintaining security by sharing documents only with approved participants. Suppliers, business partners and subcontractors are virtually connected via a secure, cloud-based system.

Secure and streamlined document management

Securely control documents of all types without the delays caused by firewalls and easily determine if a document has been reviewed and approved by all the necessary parties.

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Visibility into document and project status

See the relationship between each phase of the project and the pertinent documents with reports to allow you to quickly monitor status.

Simplified transmittal processes

Reduce the effort needed to generate transmittals so that contractual and compliance commitments are met in a timely fashion and the work keeps moving forward.

Reliable regulatory compliance

Show regulators that project work is in compliance with all relevant requirements, thanks to automated records management and auditing trails.

Fast deployment

This cloud-based software-as-a-service solution is up and running quickly to avoid project delays with built-in workflows and other templates common in capital projects. Enjoy the benefits of a consistent approach from one project to another.

Low start-up cost and effort

With flexible licensing, there is no need for a steep capital outlay to get going.

SECURE AND STREAMLINED DOCUMENT MANAGEMENT

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Without a better alternative for sharing files with others,

project managers have been forced to relay key documents by shipping them

overnight. While email systems or FTP methods can help, there’s still the matter of

security. Then add the time and resources wasted hunting through hundreds of

emails, file shares, and other silos of information.

Effective management of project documents is fundamental to capital project success.

The challenge, of course, is managing them.

SECURE AND STREAMLINED DOCUMENT MANAGEMENT

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The best way to address these issues is a well-considered, well-run system for creating, tracking, sharing, storing and securing

all of that project documentation.

SECURE AND STREAMLINED DOCUMENT MANAGEMENT

With Documentum Capital Projects Express, you’re able to manage all

document file types, access them anytime, anywhere and easily control them.

Its virtual private cloud architecture and dedicated server connections ensure

additional security that’s not found in traditional SaaS products that share

applications and data repositories among other users.

Manages all document file types CAD drawings, engineering plans, project schedules and everything else that is part of the capital project

Enables ease of access All participants get access to the information

they need, when and where they need it

Ensures security measures are retained

Control who gets to see and change each document

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INFORMATION AVAILABILITY

The cloud changes the way information is made available between owners, contractors, and subcontractors during various project phases and the way it is handed over to operations. This can significantly increase the integrity of the information and can enable safer and more-timely delivery of the project.

Source: Gartner, Oil and Gas Firms Should Look to Cloud to Transform Delivery of Major Capital Projects, Morgan Eldred, Leif Eriksen, Rich McAvey, 11 September 2014

consider EMC’s capability to secure

mobile access important to addressing their business challenges.

Source: TechValidate survey of 27 users of EMC Enterprise Content Management Solutions within Energy & Engineering. TVID: C21-6C5-938

93% of surveyed

clients

SECURE AND STREAMLINED DOCUMENT MANAGEMENT

EXTENDED TEAM

COLLABORATION

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With team members participating in a project from dispersed locations,

you need to provide easy access to the latest information.

It takes the collaboration of experts – sometimes hundreds of them – to successfully execute a

capital project.

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Documentum Capital Projects Express makes it possible for critical participants to perform important tasks

– wherever and whenever they wish:

EXTENDED TEAM COLLABORATION

Quickly find and access relevant

content

Easily engage in workflows

Securely share information

Immediately view pending tasks

Your IT department will not have to assist with the setup – it’s that simple. Your efficiency improves because project documents are organized in a

familiar structure, consistent from project to project, whether by contractor or project phase, and easy to navigate.

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IT TAKES A VILLAGE:

EXTENDED COLLABORATION

MAKES IT HAPPEN

To successfully build a new plant or asset, extended collaboration with partners and suppliers is essential.

Learn more about Extended Collaboration

Source: TechValidate survey of 29 users of EMC Enterprise Content Management Solutions within Energy & Engineering. TVID: 90B-CFB-E8D

The solution also tracks revisions and provides an efficient way to mark-up changes and consolidate comments. Suppliers are able to receive documents, know that they are working with the correct document, and feel confident that their changes are automatically tracked. In short, you can improve design quality while reducing the time it takes to get the work done.

It’s quick, it’s convenient, and it’s essential for today’s capital projects.

EXTENDED TEAM COLLABORATION

consider EMC’s capability to secure collaboration important to addressing

their business challenges

90% of surveyed

clients

SIMPLIFIED TRANSMITTALPROCESSES

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SHARESIMPLIFIED TRANSMITTAL PROCESSES

Tracking transmittals in capital projects is tough, particularly when you have a small document control staff.

To slash the amount of time your team spends on managing

transmittals and contract deliverables—with minimal IT investment

– EMC offers an entirely new approach.

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By using EMC Supplier Exchange with Documentum Capital Projects Express, you minimize the time needed to manage and track supplier deliverables.

By automating time-consuming document validation and import processes, you distribute the workload from document controllers to external suppliers to define, administer and process deliverables.

SIMPLIFIED TRANSMITTAL PROCESSES

EXTENDED COLLABORATION

WITH SUPPLIERS

Suppliers, vendors and

partners can access content

more efficiently in a cloud-based

collaborative team space.

Learn more about EMC Supplier Exchange

EMC solutions simplify the transmittal process

Automatically assemble and

upload transmittal packages

Track your transmittals at a glance

Eliminate the uncertainty of monitoring transmittals

Avoid time-consuming

manual effort

VISIBILITY INTO DOCUMENT AND PROJECT STATUS

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SHAREVISIBILITY INTO DOCUMENT AND PROJECT STATUS

You’ll know, for example, that the site crew received the updated engineering

documents and signed off on them, so they’re ready to begin the work defined in

your project management application. You can monitor real time progress using

detailed reports and share them with others.

Unlike a project management application, Documentum Capital Projects Express is designed to

give you visibility into the pertinent documents that affect what is happening on the project.

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SHAREVISIBILITY INTO DOCUMENT AND PROJECT STATUS

By having insight into activities and the accompanying documentation, project managers can more readily accomplish exactly what they’re hired to do:

Bring a project to completion on time, on budget and in compliance with all relevant regulatory regulations.

BEYOND THE BUZZ: CUSTOMERS

TALK ABOUT THE 3RD PLATFORM

For energy companies, there is a growing recognition that the 3rd platform and cloud-based solutions can play an important role in meeting critical information management needs.

Read more about the Third Platform

RELIABLE

REGULATORY COMPLIANCE

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SHARERELIABLE REGULATORY COMPLIANCE

When information is incomplete, missing or inaccurate, the project can be forced

to stop until regulators are satisfied. Those delays can be costly. More importantly,

failing to adhere to measures designed to minimize risks can eventually pose safety

issues once the plant is built and operating.

One of the biggest concerns for those overseeing capital projects is staying in compliance with health, safety, security

and environmental regulations.

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SHARERELIABLE REGULATORY COMPLIANCE

Documentum Capital Projects Express

includes automated review workflows that

ensure reviews are enforced and approvals

can be executed.

Managers get a full audit trail of day-to-day

document interactions without any extra work

on their part. Project leaders can avoid spending

hours tracking documents and are free to focus

on other issues that need their guidance.

When regulators want to execute site visits,

conduct audits or perform inspections, the

management team will be ready and confident

that all the processes have been followed at

each step of the project.Source: TechValidate survey of 29 users of EMC Enterprise Content Management Solutions

within Energy & Engineering. TVID: 63B-3D0-723

consider EMC’s capability to automate

processes important to addressing their business challenges.

97% of surveyed

clients

FAST DEPLOYMENT

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Fortunately, Documentum Capital Projects Express

accelerates project setup with a cloud-based solution.

What if it takes months to get a solution up and running? You lose precious time that could be spent getting the project work done while trying to configure the application to meet your needs.

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You will reduce risk of project delays and make your project teams more agile. Prebuilt tools include templates and

metadata that leverage industry best practices:

Project folder structures

Businessrules

Securityprofiles

Distributionlists

As beneficial as these features are the first time you use the solution, they’re even more

valuable in subsequent or simultaneous projects. You can count on a consistent approach

from one endeavor to another, and rest assured that you’re addressing the critical

components essential for an on target, on budget, in compliance project.

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Time required forsame project using

FAST DEPLOYMENT

SPEED

The cloud not only enables faster project startup, it also helps reduce time throughout construction and eases handover to operations.

Cloud enhances the ability to quickly assign and support collaboration among resources that may be widely scattered geographically. It also helps reduce the time to embed processes and systems within the project. In addition to leading to faster set up time for offices and more efficient collaboration, cloud also helps cut down the time required for revision cycles on engineering documents, as well as to coordinate procurement more efficiently with various suppliers.

Source: Gartner, Oil and Gas Firms Should Look to Cloud to Transform Delivery of Major Capital Projects, Morgan Eldred, Leif Eriksen, Rich McAvey, 11 September 2014

Time to deploy a custom project with a enterprise content management system

42 WEEKS

Time required for same project using a purpose-built enterprise solution

14 WEEKS

6 WEEKS

Documentum Capital Projects Express

LOW START-UP COSTAND EFFORT

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SHARELOW START-UP COST AND EFFORT

But you can put it to work for your team without incurring

burdensome financial obligations and staffing time.

The power of the Documentum Capital Projects Express is the result of literally thousands of hours

of development time.

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SHARELOW START-UP COST AND EFFORT

The software-as-a-service solution is offered on a subscription basis; installed, tested and maintained by EMC experts.

That means there is no need for your organization to use your IT team to get the solution up and running, then spend time managing and updating. It is all handled by EMC, including the backup and disaster-recovery.

And your financial department will appreciate being able to treat Documentum Capital Projects Express as a manageable and predictable operating expense.

A flexible subscription model requires minimal capital outlay, shifting expenses from capital to operating budgets—a perfect fit for organizations with limited IT resources or cloud-focused IT strategies.

With such low financial barriers to begin using Documentum Capital Projects Express – along with its effort-saving and risk-reducing features – isn’t it time to put this solution to work for you and your organization?

Documentum Capital Projects Express

is delivered as a virtual private cloud architecture using

EMC Managed Services OnDemand.

Learn more about EMC OnDemand Security

Ensures security, availability and disaster recovery.

24/7

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Putting the knowledge and know-how captured in this virtual private cloud solution provides the best of both worlds

The ability to offload managing

the IT infrastructure

Accessing the data worldwide,

while protecting your company’s

valuable intellectual property

AGILE TEAMS, ENHANCED CONTROL, REDUCED STRESS

Capital projects will always be complex endeavors. But managing them – and the documents that accompany them – can be made easier with the help of

Documentum Capital Projects Express.

&

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Using Documentum Capital Projects Express, you can:

Accelerate deployment schedulesand eliminate costly customization with templates and workflows based on industry best practices

Maintain complianceand inspection readiness for all relevant

regulations, including health, safety, security and environmental requirements

Enable project teams suppliers and contractors to securely create, manage, review and approve documentation

Track progress against project milestones at a

glance with less effort

Streamline and automatetransmittal processes, increasing

efficiency of limited resources

Limit capital expense exposurewith flexible subscription pricing

For more information, please visit EMC.com

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Key Reasons customers choose EMC Documentum as their Content Management Solution provider:

Source: TechValidate survey of 30 users of EMC Enterprise Content Management Solutions within Energy & Engineering. TVID: 551-5D3-E8D

100%

Proven and trusted platform

96%

Certified services & support

89%

Purpose-built solutions

Deep industry expertise&

Visit EMC.com for more information