EM Carpool ClubDoes our desire to be flexible make us inflexible ?

Theo Ruigrok, November 10, 2010

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Summary

Purpose

• Inform about the existence of the EM Carpool Club for EM employees & contractors only

Scope

• EM Carpool Club for EM employees & contractors only

Incentive

• Facilitates matching of EM employees interested to carpool with colleagues having similar commutes

• Cost reduction for employees (fuel, maintenance, toll, parking)

• Potential cost reduction for EM (taxi optimization)

• Contributes to Reducing road congestion, improves energy efficiency and lowers the Co2 footprint

• Facilitates social networking within the company potentially across different departments in an informal manner

Timing

• Find volunteers to further support / promote the EM Carpool Club in 2011

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Pros and Cons of Carpooling

Pros Cons

P.A / External Image

Creates a work environment encouraging energy efficiency and social networking

EM leading by example, contributes to EM being an employer of choice

Reinforces positive publicity for the corporation; Aligned with current line of external communication ( quote from Rex Tillerson in the March 2010 analyst meeting “…”)

Many government across to globe implement policies to encourage alternative ways of transportation (Public transport, Carpool)

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Safety

Increases safety for employees:

• Provides a “co-pilote” to also watch out for hazards and takes care of directions

• Provides a back-up in case of driver fatigue; minimizes the stress for the person driving

• Provides company when walking from building to the parking garage at night

In case of an accident more than 1 person is involved

Hard Benefits ($)

• Less parking space needed

• Less expenses on commuting for participants when sharing costs.

• Ability for ExxonMobil to optimize Taxi commutes to the airport, by sharing rides

• Reduction of carbon foot print

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Soft Benefits

Offers social networking opportunities between employees also between different departments

Carpooling requires employees to apply work time management creating higher work efficiency during office hours

Enables employees to use HOV lanes and existing (and usually empty) car pool parking places

Less Flexibility (e.g. flexible working hours, travel to different EM locations during the day)

- Additional commute time

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Risk & Mitigation

Risk Attribute Risk Mitigation

Safety

> 1 person involved in case of an accident

• Include disclaimer that usage and membership is at own risk

• Add in the tool reminders encouraging safe driving behaviors

• Participants to comply with all legal car safety requirements; to follow driving & car maintenance best practices

• Encourage persons to take a defensive driving training

• Suggest to do a safety assessment & perform a drivers feedback session after the first car pool ride

• Implement LPS on car pooling

• Employees to stay behind at the office having missed their ride home

• Implement Car pool procedures where participants exchange contact information prior

Privacy• Sharing of private data (home address / private phone numbers)

• Disclaimer needs to be acknowledged accepting to share to use private information for the car pool purpose

• Contractual clause with software company that private data needs to be protected and can not be shared.

• Select a professional party also servicing other companies

• Advise in application not to share your home address, but instead a certain pick up location and work phone numbers

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EM Carpool Club - Structure

Parent site: https://www.carpoolworld.com/emcarpoolclub

Europe www.carpoolworld.com/emcarpooleurope

North America www.carpoolworld.com/emcarpoolna

America South www.carpoolworld.com/emcarpoolsa

AsiaPac / Australia www.carpoolworld.com/emcarpoolapac_au

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Controls of the carpool matching tool – EM Carpool club

EM only Community Protection - Data / Privacy protection (2x e-mail address validation)

Safety, Privacy, Terms of Use

Search Engines – emcarpoolclub is not indexed, will not show up on Google, Yahoo

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An impression

• The application• Carpool matching logarithm

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1

Passenger - matched

Driver - matched

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Questions ?

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Back up pages

• Process Overview• Matching logic• Commuter Trip Match Model explained

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Process Overview

• User submits on-line Trip Registration form including:

• origin and destination addresses (partial address logic)

• contact information

• EM e-mail address required but private until used to contact other users

• telephone numbers / SMS optional

• schedule

• additional descriptive information

• desired user id (uniqueness check) and password

• e-mail (is validated and verified using confirmation code and link)

• User is shown match list with user-adjustable search controls

• User contacts matched commuters via e-mail, telephone or SMS

• Commuting mode survey permits reporting and analysis

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The Match List

• Basic filters:

• In-group only / public

• Driver/Passenger/Either

• Smoker, Gender

• Trip Ranges and Ordering

• Maximums of

• Distance between Origins

• Distance between Destinations

• Combined Origin and Destination Distance

• Detour Distance for User to Pick Up Matched Commuter

• Detour Distance for Matched Commuter to Pick Up User

• Time Flexibility at Origin and Destination

• Choice of Column for Primary Sequencing

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Commuter Trip Match Model

o B = Distance Between Originso D = Distance Between Destinationso B + D = Combined Origin and Destination Distanceo (B + C + D) – A = User’s Detour *o (B + A + D) – C = Potential Match’s Detour ** Patented Features

Potential Match’s Home

User’s Home

Potential Match’s

Work

User’s Work

D

A

C

Bcarpoolworld uses an data model and simplified spherical trigonometry to provide fast and accurate matches with high precision distance computations.

Straight-line geometry is more appropriate for carpool matching than street-wise navigation because walking distances for B and D are much more relevant indicators of proximity than automobile navigational distance, especially when considering neighborhood parks, one-way streets, or urban pedestrian areas.