Ellucian / Colleague Student Planning

Instructions for StudentsOctober 2014

Log into the portal and go to the Web Advisor menu at the bottom right.

Click on Web Advisor for Students, then Academic Planning, then Student Planning.

The first screen you will see gives you links to two important steps you need to take to get started using Student Planning. On this first page, you will also see your current Program (Major), GPA, and progress toward your degree. At the bottom of this page, you will see your schedule.

If you click on View Your Progress or the My Progress tab, it will take you to a screen like the Program Evaluation in the old Web Advisor. You can see what courses you still need to take to meet degree requirements.

Step 1. View Your Progress

Scrolling down the My Progress page, you will see that course options that will meet requirements are listed. You can click on the course name or use the search button to search for classes. Requirements that have not been planned or completed will be marked Not Started. Those you have taken will have a status of In Progress or Completed.

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Since some of the requirements on this page have a long list of courses that could fulfill them, you may find the Hide button helpful.

When you click on the course name or the Search button it will take you to the Course Catalog; just click on My Progress to return to the program evaluation.

You can play “What if …” (look at your progress toward different potential programs) by clicking on the the View a New Program tab and choosing a program from the list in the pop-up box.

You can also view 8-Semester Plans by clicking on the Load Sample Course Plans button at the top right of the screen. You can load a sample plan onto your Timeline so that you can use it as the basis for your own plan.

In the dialogue box, either skip selecting a term or choose the current term. Use the radio button to choose the plan for the program you are currently in, or search for a different one. You only need to type in a few letters of a program name to search.

The sample plan will come up in another pop-up box. You can scroll through it to review all planned courses. Clicking the Load button will place these courses onto your plan.

You can view your plan by going to Plan & Schedule (see next slide), then Timeline.

Step 2. Plan Your Degree and Register for Classes

Click on the Plan & Schedule tab. Your current schedule will show in Calendar View. If necessary, use the right arrow button next to the semester to scroll to Spring 2015.

Under Timeline, you can view and change the sample 8-Semester Plan you loaded in Step 1.

Courses or entire semesters can be deleted by clicking on the .

Courses can be moved to another semester by clicking on the course name to bring up another dialogue box. Choose the new term from the drop-down menu.

Note that in this view, a yellow warning appears if you have not yet taken or planned a pre-requisite. These warnings are also shown on your Timeline.

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Back on the Progress screen, note that required courses now show up with yellow icons, since they’ve been planned; the progress bar at the top will be yellow, too. Courses that you have completed or registered for will be indicated in green.When you’ve met a requirement, courses under it will be marked as fulfilled.

When you have finished revising your academic plan, return to Schedule (Calendar View) to plan your course days and times for the upcoming semester. Your planned courses will be listed on the left side of the screen.

Click on View Other Sections to see sections of your planned courses for the upcoming semester.The pre-requisite warning will also show here.

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You can view multiple sections for several classes at once. When you click on View Other Sections, all sections of that course will show in light yellow with a dotted outline. This will make it easy to spot conflicts. Click on a section to add it to your proposed schedule.Closed (full) sections will be in red and marked by this icon .!

When you have finished choosing sections, your planned courses will appear in yellow.Remember, before you can register your advisor must approve your schedule. Click on Advising to submit a request for review to your advisor.

On the Advising screen, click the Request Review button. You will see a notification at the top of the screen that your plan is ready for review. You can leave notes for your advisor here, but you should always e-mail your faculty advisor when you have requested a schedule review.

Once your advisor has approved your schedule, you will use the Register Now button to complete the registration process. You will find it at the top right of the Schedule screen, but it will not be available until the day/time that registration opens for your class.

There are some important features at the top left of your schedule/ Calendar View screen. You can use the arrow buttons to move between semesters. Clicking Print will bring up a your schedule in a printer-friendly format. You can use Save to iCal to download your schedule to the electronic calendar on your phone, tablet and/or computer.

Course Catalog

Course descriptions and available sections, searchable by subject, can be found under Course Catalog.

When you choose a subject, the descriptions for each course in the catalog will come up. The Add Course to Plan button can be used to place a course on your plan from here. If you want to view all courses in all subjects, you can delete the applied filter by clicking on the .

For courses that are being offered in the current term, there will be an option to View Available Sections. Clicking on it will bring up scheduled course sections. The Add Section to Schedule button will add this course section to your proposed schedule.

On the left side of the screen, courses can be filtered by days and times, instructors, and course types including on-line, writing intensive, and E-Term.

By clicking on the Unofficial Transcript tab, you can download a .pdf version of your unofficial transcript. Students will still need to contact the Registrar’s Office for official transcripts.

Unofficial Transcripts

Questions? Contact your advisor. You can also stop by the PACE Office, Room 109, Lower Level, Stanley Library, to ask questions or pick up Change of Program or Change of Advisor forms.