ELL Best Practice for Student Success and Ministry RequirementsBy Jann Schmidt and Erin Gibbs

With enormous recognition to the Vancouver School Board (VSB)

The Legislation Behind the Why

https://www2.gov.bc.ca/assets/gov/education/administration/kindergarten-to-grade-12/data-collection/september/pi1701.pdf

Page 8 and 9

Links to policy and guidelines

In order for SD 8 to Qualify for Supplemental Funding Services there must be:

Documentation of current proficiency

Evidence of Annual Instructional Plan (AIP)

Evidence that a specialized teacher is involved

Evidence of additional services

Schedule or list of services provided by specialist teacher or educational assistant

Documentation of progress

Mock Audit Checklist Criteria

Preparing the Yellow file:

School Label (and on AIP) Full student name

Student PEN/MyEd Number

Date of birth

Criteria 1 - Assessment

Unassisted DATED writing sample

Dated BEFORE Sept. 30

Month/year

Student’s full LEGAL name

Errors noted

Prescriptive Comments

Ministry Standard Category Level 1,2,3 and 4 from ELL

Matrices)

Criteria 1- Matrices

Criteria 2 – Annual Instruction Plan (AIP)

School Label Information Annual Instruction Plan

Current levelGoal/Target for each

language skill area

Criteria 3 – AIP continued

Type of Support Documentation of

professional involvement

Criteria 4 – Timetable, Consultative Log or Teacher Schedule Name of Student

ELL resource teachers name

Frequency and nature of support

Criteria 5 – Start of Service

Date – this is essential – months/year

Criteria 6 – On-going Progress Report

ELL Embedded Comment in Report Card Statement that says:

Receiving on-going ELL support

FrequencyBy whom

Criteria 6 – Continued – levels and progress within the report card Statements contained within the

report card:

Specific, prescriptive statements regarding progress

Must include: Current level/ability

Area of need

Ways to support

Criteria 6 – Continued – English Language Learner Report (ELLR) and English Language Assessment Rubric (ELAR)

ELLR ELAR

Other Information and Frequently Asked Questions

1701, Compliance/Funding

ELL funding - total of 5 years

Audits – Nov/Dec or Jan/Feb

Use an * on report card

Responsibility to Over-see Principal

Support and direction of: ELL Department Heads

RTs

Classroom Teachers

Management and Maintenance

If a student moves out of the district after Sept. 30 – KEEP the ELL file

No new students after Sept. 30

ELL – folder is yellow

Storage Secondary – one central ELL

location

Elementary – With PR file

Cautions and Potential Red Flags

Notification of Parents C+ or better ELL specific courses (Secondary) Designated Students Parent refusal Amount of Support Start date of services need to be

in MyEd If LST is doing ELL reports must

state that service is from ELL Teacher

Resources and Supports

Discontinue form

ELL yearly checklist

Suspension of Service

Use of an asterisk for ELL student marks

Pull out vs in class reporting for report cards

Questions