Free on the Net: Accessing Digital Free on the Net: Accessing Digital Research Output with no BarriersResearch Output with no Barriers

Elisabetta Poltronieri - Rosalia Ferrara Elisabetta Poltronieri - Rosalia Ferrara

Istituto Superiore di Sanità, Rome (Italy)Istituto Superiore di Sanità, Rome (Italy)www.iss.itwww.iss.it

INFORUM 2007INFORUM 2007Prague, May 22-24 2007 Prague, May 22-24 2007

Freeing up Research OutputFreeing up Research Output Free information resourcesFree information resources available on the Net available on the Net a real opportunity for the scientific a real opportunity for the scientific

community community a challenge for both authors and a challenge for both authors and

publishers publishers

Internet: a democratic revolutionInternet: a democratic revolution against disparity between rich and poor against disparity between rich and poor

countries in the quest for information countries in the quest for information

Free-based InitiativesFree-based InitiativesHINARI ProgramHINARI Program

Health InterNetwork Access Research InitiativeHealth InterNetwork Access Research Initiative

Launched in 2002 by the Launched in 2002 by the World Health OrganizationWorld Health Organization to provide free or very low cost online access to provide free or very low cost online access

to the major journals in biomedical and related social sciences to the major journals in biomedical and related social sciences to locally based non-profit institutions in developing countriesto locally based non-profit institutions in developing countries

Open Access movementOpen Access movement

““Provision of free, immediate and permanent access toProvision of free, immediate and permanent access to research results for anyone to use, download, copy research results for anyone to use, download, copy

and distribute”and distribute”

(Swan A. Overview of scholarly communication. In: Jacobs N, editor. (Swan A. Overview of scholarly communication. In: Jacobs N, editor. Open Open access: key strategic, technical and economic aspects.access: key strategic, technical and economic aspects. Oxford: Chandos Oxford: Chandos Publishing, 2006)Publishing, 2006)

In this presentation…In this presentation…

DSpace ISS,DSpace ISS, an institutional OAI-compliant an institutional OAI-compliant repository that indexes the literature produced by repository that indexes the literature produced by

ISS research staffISS research staff

DBIT-DataBase of Italian TranslationsDBIT-DataBase of Italian Translations of publications issued by the World Health of publications issued by the World Health

Organization (WHO) and collected by the ISS as a Organization (WHO) and collected by the ISS as a WHO Documentation CentreWHO Documentation Centre

Two digital archives

established by the Istituto Superiore di Sanità (ISS)

to improve the visibility of full-text scientific literature produced in Italy in the field of public health

and related areas

““Aggregating Biomedical Literature”Aggregating Biomedical Literature” the core of the core of DSpace ISSDSpace ISS

In 2005 the Istituto Superiore di Sanità launched a In 2005 the Istituto Superiore di Sanità launched a Project Project

aimed at creating an aimed at creating an

OA archive of biomedical publicationsOA archive of biomedical publications produced by produced by Italian research institutionsItalian research institutions

DSpace ISSDSpace ISS: : open-source platformopen-source platform

consisting of a database and a web interfaceconsisting of a database and a web interface for browsing, searching and submitting itemsfor browsing, searching and submitting items

conceived to store digital information conceived to store digital information and index it by assigning descriptive and index it by assigning descriptive metadatametadata

to keep research material accessibleto keep research material accessible to preserve content in a safe archiveto preserve content in a safe archive

DSpace ISS (DSpace ISS (www.dspace.iss.it)www.dspace.iss.it) Search PageSearch Page

DSpace ISS collectionsDSpace ISS collections over 16,000 itemsover 16,000 items

full-textfull-text of scientific works publishedof scientific works published in the series issued by ISS from 2001 on in the series issued by ISS from 2001 on

metadatametadata referring to papers by ISSreferring to papers by ISS

authors appearing in journals authors appearing in journals

of commercial publishersof commercial publishers

metadatametadata referring to papers produced referring to papers produced by partner institutions acting in the by partner institutions acting in the

public health field public health field

DSpace ISS Full-Text CollectionsDSpace ISS Full-Text Collections

only published worksonly published works

scientific papers appeared in print or e-journalsscientific papers appeared in print or e-journals and in volumesand in volumes

pre-prints and post-prints are at present pre-prints and post-prints are at present excludedexcluded

Because archiving pre-publication material still Because archiving pre-publication material still raises problems for both publishersraises problems for both publishers

and authorsand authors

Approaching Approaching Publishers Publishers on the subject of on the subject of CopyrightCopyright

WHY ?WHY ? ISS produces scientific literatureISS produces scientific literature for publication in STM for publication in STM

JournalsJournals• about 1600 publications each year by 700 scientistsabout 1600 publications each year by 700 scientists

HOW ?HOW ? by encouraging by encouraging agreements between authors agreements between authors and publishersand publishers

• ISS internal researchers need support when dealing ISS internal researchers need support when dealing

with copyright rules with copyright rules

THEREFORE ?THEREFORE ? ISS has prepared an ISS has prepared an application formapplication form

• to be filled in by authors when applying to publishers for to be filled in by authors when applying to publishers for permission to place their papers in the DSpace ISS repositorypermission to place their papers in the DSpace ISS repository

APPLICATION FORM FOR PERMISSION APPLICATION FORM FOR PERMISSION TO FREELY ARCHIVE PUBLISHED CONTENTTO FREELY ARCHIVE PUBLISHED CONTENT

Details of applicantDetails of applicantCopyright-owner______________________ Copyright-owner______________________

author author person acting on behalf of the author person acting on behalf of the author (i.e. member of staff in charge of archiving material in the (i.e. member of staff in charge of archiving material in the institutional repository of the author’s employer institution) institutional repository of the author’s employer institution)

Name________________________________ Name________________________________ Position______________________________ Position______________________________ Author’s employer Institution_____________Author’s employer Institution_____________Institution address_______________________Institution address_______________________ The applicant requests permission to deposit the electronic full-text The applicant requests permission to deposit the electronic full-text

version of the published document described below in the DSpace version of the published document described below in the DSpace ISS institutional repository (www.dspace.iss.it) and undertakes the ISS institutional repository (www.dspace.iss.it) and undertakes the following: following:

- to provide a complete citation of the publication - to provide a complete citation of the publication - to insert a link to the publisher’s web site - to insert a link to the publisher’s web site

APPLICATION FORM … (cont.)APPLICATION FORM … (cont.)

Details of material to be archivedDetails of material to be archivedAuthor(s) or Corporate name (i.e. Study gr./Research gr.)_______Author(s) or Corporate name (i.e. Study gr./Research gr.)_______Title______________________________________________Title______________________________________________Type of publication Type of publication

Journal articleJournal articleJournal title__________________________________Journal title__________________________________Year_______volume _____issue______pages_______Year_______volume _____issue______pages_______URL________________________________________URL________________________________________DOI__________________________________________DOI__________________________________________ Monograph, book chapter, conference paper, technical reportMonograph, book chapter, conference paper, technical reportPlace of publication_____________________________Place of publication_____________________________Publisher______________________________________Publisher______________________________________Date of publication______________________________ Date of publication______________________________ Pages_________________________________________Pages_________________________________________Total number of pages___________________________Total number of pages___________________________URL__________________________________________URL__________________________________________DOI__________________________________________DOI__________________________________________Date_________________Date_________________ Applicant’s signatureApplicant’s signature

REPLY FROM THE PUBLISHERREPLY FROM THE PUBLISHER□ □ Authorisation granted provided that the following conditions are Authorisation granted provided that the following conditions are

fulfilled:fulfilled:____________________________________________________________________________________________________________________________________________________________________

Allowed format of material to be archivedAllowed format of material to be archived□ □ PDFPDF□ □ HTMLHTML□ □ XMLXML□ □ RTFRTF□ □ Publisher layout Publisher layout □ □ OthersOthers

□ □ Authorisation not grantedAuthorisation not granted

Notes____________________________________Notes____________________________________

Date__________________Date__________________Publisher’s signaturePublisher’s signature

Database of Italian Translations (DBIT)Database of Italian Translations (DBIT)

Implemented byImplemented by

Istituto Superiore di Sanità Istituto Superiore di Sanità (Italian National Institute of Health) (Italian National Institute of Health)

ISSISS appointed as appointed as WHO/DC CentreWHO/DC Centre

Documentation CentreDocumentation Centre (DC) (DC) of the of the World Health OrganizationWorld Health Organization (WHO) (WHO)

favours the favours the dissemination in Italydissemination in Italy of information emanating from the WHOof information emanating from the WHO

acts as the acts as the National Reference PointNational Reference Point for Italian translations for Italian translations

- by- by promoting the translation into Italianpromoting the translation into Italian of WHO of WHO documents of special relevance documents of special relevance

WHO/DC CentreWHO/DC Centre

located within the ISS Librarylocated within the ISS Library

launched in June 2005launched in June 2005 and freely available on the ISS/WHO DC websiteand freely available on the ISS/WHO DC website

in-house databasein-house database built up by the technical staff of built up by the technical staff of

ISS contains over ISS contains over 400 references400 references of translationsof translations

designed to designed to search documentssearch documents by title by title in both the original language and Italianin both the original language and Italian

Database of Italian Translations (DBIT)Database of Italian Translations (DBIT)History and FeaturesHistory and Features

DBIT ACCESS FROM WHO/DC SITEDBIT ACCESS FROM WHO/DC SITEwww.iss.it/whodwww.iss.it/whod

DBIT Query maskDBIT Query mask

Increasing the offer of full texts

Since January 2007 the full texts of Italian documents

are gradually being made freely accessible on the Net

in accordance with copyright laws

DBITDBITFUTURE IMPLEMENTATIONSFUTURE IMPLEMENTATIONS

Integrating DBIT into DSpace ISS repositoryIntegrating DBIT into DSpace ISS repository This will imply the attribution of metadata in order This will imply the attribution of metadata in order

to make it a separate searchable collection, to make it a separate searchable collection,

OAI-compliant, in DSpace ISSOAI-compliant, in DSpace ISS

Ask the Publisher and Get the Ask the Publisher and Get the Full TextFull Text

HOW ?HOW ? By establishing an By establishing an arrangementarrangement with the publisherswith the publishers of translations of translations

WHEREBY…WHEREBY… the ISS/WHO DC is authorised the ISS/WHO DC is authorised to obtain orto obtain or make an make an

electronic copy of the documentelectronic copy of the document for inclusion in DBIT for inclusion in DBIT

ACCORDINGLY…ACCORDINGLY… a a formform has been drafted to normalise this procedure has been drafted to normalise this procedure

and and simplify the processsimplify the process

APPLICATION FORM FOR PERMISSION APPLICATION FORM FOR PERMISSION TO FREELY ARCHIVE PUBLISHED CONTENTTO FREELY ARCHIVE PUBLISHED CONTENT

Details of applicantDetails of applicant

Applicant_________________________________ Applicant_________________________________ Position__________________________________Position__________________________________Institution________________________________Institution________________________________Address__________________________________ Address__________________________________

…….. The applicant requests permission to make freely accessible the The applicant requests permission to make freely accessible the

electronic full-text version of the published document described electronic full-text version of the published document described below in the Database of Italian Translations - DBIT (below in the Database of Italian Translations - DBIT (www.iss.it/whodwww.iss.it/whod). ).

To this end the applicant requests: To this end the applicant requests: - to receive the file or the web address (URL) of the electronic to receive the file or the web address (URL) of the electronic

version of theversion of the translation, if availabletranslation, if available or or - to be authorised to make a digital copy of the printed translation - to be authorised to make a digital copy of the printed translation

held by the ISS Library held by the ISS Library

APPLICATION FORM … (cont.)APPLICATION FORM … (cont.)

Details of material to be archivedDetails of material to be archived

Author(s) _______________________________________Author(s) _______________________________________Title____________________________________________Title____________________________________________Publisher________________________________________Publisher________________________________________Place of publication________________________________Place of publication________________________________Date of publication________________________________Date of publication________________________________Type of material (journal article, book chapter, monograph, Type of material (journal article, book chapter, monograph,

conference paper, report, etc.)conference paper, report, etc.)

Source (only for journal articles)______________________Source (only for journal articles)______________________Year_______Volume_____________Issue_____________pages____Year_______Volume_____________Issue_____________pages____

__________________________________ On posting the document the applicant undertakes that it will be On posting the document the applicant undertakes that it will be

available for consultation within the interested community available for consultation within the interested community and and notnot for commercial purposes. for commercial purposes. Date________________Date________________

Applicant’s signatureApplicant’s signature

REPLY FROM THE PUBLISHERREPLY FROM THE PUBLISHER

□ □ Authorisation granted provided that the following conditions are fulfilled:Authorisation granted provided that the following conditions are fulfilled:____________________________________________________________________________________________________________________________________________________________________

Allowed format of material to be archivedAllowed format of material to be archived□ □ PDFPDF□ □ HTMLHTML□ □ XMLXML□ □ RTFRTF□ □ Publisher layout Publisher layout □ □ OthersOthers

□ □ Authorisation not grantedAuthorisation not granted

Notes_____________________________________Notes_____________________________________

Date__________________Date__________________Publisher’s signaturePublisher’s signature

ConclusionsConclusionsThanks to the creation of new tools:Thanks to the creation of new tools:

• DSpace ISSDSpace ISS institutional repository institutional repository• DBITDBIT Dbase of Italian translations of publ. issued by WHO Dbase of Italian translations of publ. issued by WHO

ISS research staff are ISS research staff are increasingly awareincreasingly aware of the of the benefits of OA the modelbenefits of OA the model in scholarly publishing in scholarly publishing

These initiatives have highlighted the urgent need These initiatives have highlighted the urgent need to examine the to examine the crucial question of agreements crucial question of agreements with publisherswith publishers

Next stepsNext steps::• Comparing the results achieved Comparing the results achieved • Constantly monitoring the publishing habits of researchers Constantly monitoring the publishing habits of researchers