ELEMENTARY TEST CHAIRPERSON TRAININGCGA 1

Date: September 24, 2013

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Agenda

Purpose of Training Lessons Learned Communication CGA1 Overview Resources Questions/Concerns Break-Out Sessions Wrap-Up and Raffle

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Purpose of Training Address concerns from the Baseline testing and communication and ease the process.

Familiarize test chairs with the process for administering Curriculum Guide Assessments.

Provide background on development of assessments and review the various assessments being administered to students.

Provide resources for structuring to test chairs in facilitating the training and administration of assessments at school sites.

Provide pre and post-test procedures for test chairs, including preparing scan sheets, preparation of test materials, computer based assessments vs. paper based assessments, etc.

Provide a reference tool for you to refer to throughout the process.

Our priority is to work with you to make this process go as smooth as possible Will be there from the assigning and printing to scanning and pulling

data

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Parking Lot

We will try to address major concerns through this training Lots of notes and reflection Want to address all of your concerns

Purpose of the Parking Lot Remember-Our priority is to work with

you to make this process go as smooth as possible We will be there from the assigning

and printing to scanning and pulling data

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Lessons Learned

Testing Errors All assessments were reviewed thoroughly by

content, data and assessment, etc. Assessments will be delivered to you in advance to

allow for TEST CHAIRPERSON REVIEW ONLY! Teachers should not see assessments until

after the administration of assessments If you notice any concerns, please notify

Testing/DAT See who to contact form

“Grade Specific Manuals” only for K (reading and math) and 1st Grade (reading)

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Process for Review of Assessments

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Lessons Learned

Delivery of Materials All materials will be in your school by October 1st. Manuals need to be shared with teachers 24 hours prior

to the assessment to: Ensure directions for administration are clear Gather necessary materials needed to administer test

Printing Issues (graphics, etc.) Length and Sessions

2nd Grade Math=30 questions (2 sessions optional) Stop signs have been included

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Lessons Learned

Constructed Response Kindergarten will be the only grade with constructed

response items (CCSS require performance based tasks).

Second Grade Bubbling See “Practice for Completing Scan Sheets K-2”

Tutorials New Feature: On the DAT website, all tutorials are

available in a Zip Drive so you can download them directly.

“Resources for Elementary Test Chairpersons” Will include Insight tutorials, Testing Documents, and

General Resources for Elementary Test Administrators.

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Insight and Inform

Will be addressed in Break-Out Session Tests will be published a week in advance

(September 30) to allow for printing of scan sheets prior to testing window opening.

Couple questions you may have… Why are there still scans that have been sitting

in the queue? On the grade screen, provide the ID number so

that the developer can resubmit. Why are students appearing then reappearing?

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Questions for Test Chairpersons? Have you designated a co-test chair to

assist you? Note: Counselors should not be pulled from

their responsibilities as co-test chairs. Scanning

Did you scan…. As you administered tests? Scan at off times (i.e. after school, before

school, weekends if possible?)

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Communication

MORNING UPDATES!! Provides a streamlined method of communicating anything

regarding testing Needs to be reviewed on a daily basis Test Chairpersons, Directors, and Region Chiefs

Testing, DAT office, and TOMAS (see “TOMAS System”) Line of Communication

Have you spoken to your test chair? Your AP? Your Principal? Transferring Information To Staff

It is the responsibility of Test Chairperson to relay information to staff

This eliminates repetition of questions and maximizes the use time

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Who to Contact?12

Development of Assessments The Curriculum Guide Assessments were developed by DCPS

educators in collaboration with Accountability and Assessment and Academic Services, to develop valid and reliable assessments that can be used to drive instruction and monitor student progress, in order to prepare students to master content and improve performance on statewide assessments.

The Curriculum Guide Assessments (CGAs) will assist schools in: • Monitoring student progress of the Next Generation

Sunshine State Standards (or) Florida Common Core Standards.

• Assisting teachers in making meaningful data driven curricular instructions that will improve the performance of our students on statewide summative assessments.

The purpose of CGA 1 is to determine student mastery of content within the 9 weeks and align directly with the Curriculum Guides (CGs).

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CGA1 vs. Baseline

CGA1 will assess all content covered during the 1st 9 weeks Allows for more questions on each benchmark

varying complexities and difficulty variance in types of questions within the benchmark.

Recommended Test Times Provided on the Next Page Tests are non-secure-

teachers can view items after testing and use them to determine instructional plans.

You’ll want to disseminate those to teachers AFTER accounting for all booklets Idea-coaches can assist with this

Allows for: Deeper disaggregation, analysis and review of data In-depth item analysis while viewing items Benchmark Comparison to measure progress from

baseline

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What’s New?

Kindergarten no longer has CGA 1-3 Only baseline and post

1st Grade will no longer take CGA 1 Will take CGA2, which will essentially be a

midyear assessment combining Curriculum Guide 1 and Curriculum Guide 2

2nd Grade will continue to assess as scheduled Music, Art, and Science are now optional for K-2 What does this mean?

Emphasis on data from the baseline and diagnostics being utilized to drive instruction.

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Less Assessment=More emphasis on available data

ELEMENTARY CGA ADMINISTRATION

Grade SubjectCGA

BL 1 2 3 Post

K

ARTOPTIONAL NT NT NT NT

MATHREQUIRED NT NT NT

REQUIRED

MUSICOPTIONAL NT NT NT NT

READINGREQUIRED NT NT NT

REQUIRED

SCIENCEOPTIONAL NT NT NT NT

1

ARTOPTIONAL NT

OPTIONAL NT

OPTIONAL

MATHREQUIRED NT

REQUIRED NT

REQUIRED

MUSICOPTIONAL NT

OPTIONAL NT

OPTIONAL

READINGREQUIRED NT

REQUIRED NT

REQUIRED

SCIENCEOPTIONAL

OPTIONAL

OPTIONAL

OPTIONAL

OPTIONAL

2

ARTOPTIONAL NT

OPTIONAL NT

OPTIONAL

MATHREQUIRED

REQUIRED

REQUIRED

REQUIRED

REQUIRED

MUSICOPTIONAL NT

OPTIONAL NT

OPTIONAL

READINGREQUIRED

REQUIRED

REQUIRED

REQUIRED

REQUIRED

SCIENCEOPTIONAL

OPTIONAL

OPTIONAL

OPTIONAL

OPTIONAL

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ARTREQUIRED NT

REQUIRED NT

REQUIRED

MATHREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

MUSICREQUIRED NT

REQUIRED NT

REQUIRED

READINGREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

SCIENCEREQUIRED

REQUIRED

REQUIRED

REQUIRED

REQUIRED

4

ARTREQUIRED NT

REQUIRED NT

REQUIRED

MATHREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

MUSICREQUIRED NT

REQUIRED NT

REQUIRED

READINGREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

SCIENCEREQUIRED

REQUIRED

REQUIRED

REQUIRED

REQUIRED

5

ARTREQUIRED NT

REQUIRED NT

REQUIRED

MATHREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

MUSICREQUIRED NT

REQUIRED NT

REQUIRED

READINGREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

SCIENCEREQUIRED

REQUIRED

REQUIRED

REQUIRED NT*

NT- NO TEST; * FCAT  

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What’s New?

“Shut Down Mode” is required for reading suggested for the math assessment due to CBT

Purpose To begin preparing students and teachers for FCAT settings and

Computer Based Testing (CBT) Establish a testing routine Identify issues and concerns prior to FCAT

What this means: Shut down for testing at beginning of day Window of Time and “All Call Code” Students test in their homerooms Proctors, seating charts, sign-in/sign-out procedures No movement in the building Accommodations are provided (as with all assessments)

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What Tests Will Be Administered? All students in grades K-5 will take the

following assessments:

Music and Art is now optional and will not be assessed until CGA2. Kindergarten will not be assessed until CGA-Post, and 1st Grade will be mid-year.

Grade/Course Assessment

Kindergarten N/A

1st Grade N/A

2nd Grade Reading, Mathematics, Science (optional)

3rd Grade Reading, Mathematics, Science

4th Grade Reading, Mathematics, Science

5th Grade Reading, Mathematics, Science

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Assessment Administration Times

Assessment Grade Levels Tested Recommended Testing Time

All Sheets Scanned and Data Input By:

Math 3-5 70 minutes Allow approximately 10 minutes to collect materials and prepare them to sign back in.

2 2 sessions~45 minutes each

KINDERGARTEN N/A

Reading 2-5 70 Minutes

Kindergarten N/A

Science 2-5 70 minutes

Kindergarten N/A

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Recommendation: Assess math last because •1) Shut Down Mode for Computer Based Testing and •2) Grade 2 have the option of 2 sessions (or as needed)

Paper Based vs. Computer Based Assessments

Green Schools-• Schools that have been determined to have

the technological capabilities to administer assessments online.

Schools that have been labeled “green” have the option of administering assessments online.

Schools that have been identified as “red” will administer the test paper and pencil.

Schools have been notified if they qualify as “green” or “red”.

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Testing Administration Windows

Assessment Grade Levels Tested Testing Window All Sheets Scanned and Data Input By:

Mathematics 2-5 October 7-16 October 21

Reading 2-5 October 7-16 October 21

Science 2-5

(2nd is optional)

October 7-16 October 21

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Sample School Based Calendar

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This sample is provided in the “Resources for Elementary Test Chairs” Zip File.

Number of Items Per Assessment

Grade Reading Math Science

2nd 15 30(2 sessions optional)

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3rd 29 30 20

4th 30 30 20

5th 30 30 45

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K-2 Assessments

2nd Grade: Math, Reading and Science

Administered whole group or small group.

ABC Bubble sheets will be provided-will need to be transferred by teacher or input.

2nd Grade Assessment should not be read to students.

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K-2 Important Things to Note EXTREMELY IMPORTANT: Emphasize to

Primary students that this is just a test to see what they know. Messaging is very important because we don’t want them to get frustrated!

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Accommodations must be provided for students with Individualized Education Plans (IEPs) and students with 504 plans

Use of accommodations must be dictated by a student’s educational

plan and mirror those consistently being used for curricular instruction.

Reading tests cannot be read to students because the tests are

designed to assess reading comprehension

SPED Accommodations

Note: SPED populations are unique to each school. School trainings and planning should be used to address this. If you need assistance, please contact the appropriate department (Testing, Content, Academic Services, etc.)

See “Accommodations” under Test Chair Supplemental Materials.

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ELL Accommodations 27

Flexible Setting

Flexible Scheduling and Time May take the assessment in

intervals Test In One Day but Must Be

Completed in One DayAssistance In Heritage Language

Approved Dictionaries

Things to Consider When Training Testing Schedule Review Assessment Manual Test Security and Handling Testing Booklets Prohibited Activities Form Lunch Schedule Protocol for Addressing Technical Issues/Concerns During

Testing Arranging for Appropriate Accommodations Preparation of Materials Before and After Testing Monitoring for Absences and Make-Ups Procedure for Check-in/Check-Out Attendance Procedures and Tardies (who monitors them if

they’re late?) Make Ups

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Preparation of Materials ChecklistBefore Testing

Designate a co-test chairperson to assist you in preparation of materials. This person should be someone who will not be administering the assessments.

Inventory all CGA 1 materials upon receipt (including assessments, assessment manuals, reference sheets, etc.) • If Materials are missing, contact Instructional

Research and Testing, (904) 858-1450• If additional materials are needed, use TOMAS

system to order.

Ensure that all testing materials are kept in a secure location.

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Preparation of Materials ChecklistBefore Testing

Once the assessments are published (Sept. 30): Begin printing scan sheets. Ensure that there is at least one bubble sheet per

student per class. Notify Appropriate Department for Concerns (see

“Who to Contact”)•Make sure you are using Firefox!

If computer based testing, check to make sure that all computers are working.

Prepare a calendar for the administration of assessments. Go over testing administration calendar and administration guidelines with teachers prior to testing.

See “Test Chairperson Flowchart Revised”

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Assembling Class Test Materials Determine how you’re going to

check-in/check-out materials.Bins, Baskets, etc.

In each, there should be: One test booklet One answer sheetNo. 2 pencilsScratch Paper (as appropriate)Class roster (optional for

attendance)

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See “Sample Bin”

Monitoring the Assessment Process Scan sheets should be scanned on an ongoing

basis.• Best times to Scan:

o Early morningo After School and Late Hourso Weekends (if building is open)

Continually monitor for new students for make-ups. Trouble Shooting the Scanning Process

• Check to make sure scanners work prior to administration

• Work with feeder pattern and neighbor schools • Contact Testing (904-858-1450) or Data and

Assessment Team (904- 390-2678) for assistance.

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Testing Policies

Test Materials should be collected and stored in a secure area at the end of each day of testing.

No materials should remain in a teacher’s classroom over night.

Teachers may not reproduce any of the testing materials.

Teachers should not review student’s responses for correctness.

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Post Test Administration Procedures All scratch paper must be returned to

test chairperson. All test booklets should be stored

securely at the school. All scratch paper and answer booklets

will be returned to the testing office at the end of test window.

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Resources and Contacts

“Resources for Elementary Test Chairs” Zip File

http://www.duvalschools.org/reseval/DAT/index.asp

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Contact Information: •Testing Office, (904) 858-1450•Data and Assessment Team, 904-390-2678•DAT@duvalschools.org