Electronic Timesheet For Student and Exempt C1 Employees

Friday, November 18, 20112pm – 3pm

School of Social Work Auditorium

AgendaAgendaCampus Go-Live

Key Dates

Student Employees (Class 14, 16)

Work Study Student Employees (Class 14W, 16W)

Exempt C1 (Class 34, Pay Group SPC, EFY)

Campus Go Live- Electronic Timesheet for Campus Go Live- Electronic Timesheet for Student and C1 Exempt EmployeesStudent and C1 Exempt Employees

•Supervisor setup Page available- Wednesday, 12/14/11•Campus Go Live PP12-15 (1/1/12 - 1/14/12) and thereafter•ETS due Tuesday, 1/17/12•Must use paper timesheet prior to PP12-15•WET page entries prior to PP12-15

•WET page entries for TS less than or equal to 12/31/11 open for 60 day after go-live

•No WET page entries from PP12-15•Training (1st and 2nd week in Jan, 2012)

•Instructor-led sessions •On-line UPK

Campus Go Live- Electronic Timesheet for Student Campus Go Live- Electronic Timesheet for Student and C1 Exempt Employeesand C1 Exempt Employees

•Student and C1 Exempt employees will receive this Error Message if they try to create an ETS prior to PP12-15

Date Action

Friday, Nov 18th, 2011 Run query to set up Employee/Supervisor relationships

Name of the Query: UMB_TL_EE_APVRS_STUDENTS_34S

Monday, Dec 5th, 2011 Suggested text with training information for you to send to your affected employees

Wednesday, Dec 14th, 2011

Until

Tuesday, Jan 3rd, 2012

Supervisor Set up Page is available for use. Enter completed worksheet information (your Student and C1 Exempt Employee/Supervisor relationships) in eUM.

If the Supervisor Set Up is not completed by Tuesday, January 3rd, 2012, your employees will not be able to see ETS and you will start receiving email notification on Wednesday, January 4th, 2012

* Terminate employees who are no longer working

Monday, January 3rd, 2012 Student Employee (Work Study Students excluded) In/Out Profile Page is available for use

Monday, January 3rd, 2012 On-line UPK training is available

Key Dates for Campus Go-LiveKey Dates for Campus Go-Live

Electronic Timesheet for Student EmployeesElectronic Timesheet for Student Employees

•TL Initiator will see the WET page warning for student employees beginning 1/3/2012.

Student Employees (Class 14, 16)Student Employees (Class 14, 16)

1 job - 1 ETSOption to create a schedule profileRequire to enter IN/OUT time, hours will be

calculated by eUM – similar to regular hourly employees

Paid/Unpaid Leave section is not availableETS for this group is excluded on ‘Not

Entered’ tab on the Approval Page

Student Employees (Class 14, 16)Student Employees (Class 14, 16)

Student Employees- Work Study Student Employees- Work Study (Class 14W, 16W)(Class 14W, 16W)

Work study students can only have 1 job, 1 supervisor and 1 rate

Will not be able to create an ETS profileOnly enter number of hours worked/dayThe following sections are not available:

◦ In/Out Time section◦ Paid/Unpaid Leave section◦ Shift/Overtime section

Student Employees- Work Study Student Employees- Work Study (Class 14W, 16W)(Class 14W, 16W)

Work Study students enter more than 20 hours/week will receive a warning message

Supervisor or TL Initiator can enter the ETS for students

Supervisor or TL Initiator can enter in a HRMS account code if a student worked more than 20 hours/week

ETS for this group is excluded on ‘Not Entered’ tab on the Approval Page

Student Employees- Work Study (Class 14W, Student Employees- Work Study (Class 14W, 16W)16W)

Exempt C1 (Class 34, Pay Group SPC & Exempt C1 (Class 34, Pay Group SPC & EFY)EFY)

Pay Group SPC – ETS not requiredPay Group EFY – ETS requiredETS only available for Pay Group EFY

EmployeesEnter hours, not Duty day on ETS Paid Leave/Unpaid Leave sections will not be

available for use Time will not get loaded on the WET pageETS for this group is excluded on ‘Not

Entered’ tab on the Approval Page

Exempt C1 (Class 34, Pay Group Exempt C1 (Class 34, Pay Group EFY)EFY)

Questions?Questions?

• Contact CITS Help Desk (6-Help) or FS-Payroll (6-1243) for ETS questions