ELECTRONIC SYSTEMS ENGINEERING TECHNOLOGY TEXAS A&M UNIVERSITY Innovating tomorrow’s products and...

ELECTRONIC SYSTEMS ENGINEERING TECHNOLOGYT E X A S A & M U N I V E R S I T Y

Innovating tomorrow’s products and systems today

Dr. Joseph A. Morgan, D.E., P.E.

[email protected]

979-575-0128

ENTC 419Engineering Technology

Capstone I



I just wanted to thank you for stressing the importance of project management in Capstone. Because of my experience and knowledge in project management, Lockard & White was able to contract me out to Energy Transfer (#54 on the Fortune 500 List) to be a PM for 19 IT-related projects. This experience will surely open new doors for me, and help me build my career. Please stress this to your students and make sure they understand that project management is a valuable skill and should be taken seriously. In my 6 months at L&W, I have dealt with project managers on every single project.

Thanks again for the knowledge

James Hutzley Matrix Innovations

Value of Capstone Project Manangement



Vision: to be a nationally recognized educational leader in Innovative electronic product/systems development and applied research solutions.

Mission: to prepare graduates for immediate impact and long-term career success by providing a real-world experiential education coupled with personalized undergraduate experiences in electronics product development, test, system integration, and engineering research.

Electronic Systems Engineering Technology



Prerequisites (ENTC 333, 369) Intent – Capstone Design Project is completed

in last two semester of EET/TET undergraduate curriculum

Must be able to complete all required technical coursework by the end of ENTC 420 semester

Student validates prereqs via Prerequisite Certification Form (PCF)

Incomplete/inaccurate PCF will result in student being dropped from ENTC 419 Must have satisfactorily completed ENTC 369



Prerequisite Certification FormI, ____________________________________ understand that I must have successfully completed all

prerequisites in the Electronics Systems Engineering Technology Program to be fully enrolled in the Capstone Design Project Sequence (ENTC 419 and ENTC 420). Specifically, I must be able to complete all technical coursework necessary for my degree by the end of the _________ semester, 20___. Furthermore, I confirm that I have satisfactorily completed ENTC333 and 369, and with the completion of the following two semesters of work, I will require no other technical in-major or support course for my degree.

First Semester ___________ Second Semester ___________

_______________________ __________________________

_______________________ __________________________

_______________________ __________________________

_______________________ __________________________

_______________________ __________________________

List any other courses that will be taken after the Second Semester to complete your degree requirements:

__________________________________________________________________________

I further understand that if I do not successfully complete the coursework shown in the first semester, I will not be able to continue the Capstone Design (ENTC 420) experience and will need to repeat ENTC 419. I also understand that I will receive an I grade in ENTC 419 until all final grades are received for the coursework in the first semester .

SIGNATURE: ________________________________________ DATE: ______________________



Learning Outcomes Form teams and conduct product development activities as a startup company. Construct and maintain team web page. Using project management concepts and toolsets, create a comprehensive plan

with associated documentation for the Capstone project. Create the preliminary design for an embedded intelligence prototype to be

delivered to the sponsor/customer at the conclusion of Capstone II (ENTC 420). Develop and deliver Preliminary Design Review. Manage all stakeholder expectations and interactions. Produce comprehensive System Design Process documentation. Construct detailed timeline of design, development, and test activities. Prepare and justify complete costing budget.



VisionCapstone Design Sequence (419 and 420)Teams taking on “persona” of start-up

companiesEstablish basis for long-term partnership with

private sectorTeams become entrepreneurs



Focus (Keys to Success!)• Communication – team, stakeholders• Requirements, Specifications, Deliverables• Details – content, format• On Time – not “some time”• Complete – not “almost”• As defined – not as “you like it”• Teamwork• Communication – team, stakeholders



Generally provided by customer/sponsorManaged by faculty – advisorMust be used to support reasonable costs

associated with project identified in the grant letter

All funds do not have to expendedOnly reasonable costs will be coveredResidual is for use by ESET Program to

continue expansion of the experiential learning for its students and increasing visibility of the program in the private and public sectors

Capstone Project Funding



Technical MeritIterative evaluation processAssess the “technical design/development”

content of the projectStandardize grading consistent with level of

project complexity and contentTeam must justify self evaluationUse to select project



Technical MeritTechnical Merit Factors Weight

(maximum)

1 Contains a clearly described and completely understood technical challenge

0.1

2 Contains a requirement for system integration 0.2 3 Contains a requirement for system testing 0.2 4 Contains a requirement for theoretical analysis and simulation 0.2 5 Contains hardware design, development and test 0.3 6 Contains software design, development and test 0.3 7 Contains an enclosure design/fabrication requirement 0.2 8 Contains a requirement for documentation other than the project related 0.2 9 Contains a requirement for intellectual property protection 0.1 10 Contains requirement beyond Capstone 0.1



Product Development Assessment Low (1) Med (3) High (5)

Tech Merit <1.0 1.0 – 1.4 1.5 – 1.8

IP Dev None Possible Highly Probable

Commercialization One of Some interestDemonstrated

Interest

Funding Possible Some Interest Currently Available

Customer Interaction and

Commercialization Interest

Low Medium High

Total ≥ 17 --- Indicates high probability of commercialization.



Potential Projects

• Student ideas• Faculty presentations• Industry-sponsored projects• Others

• Customer – entity with technical problem/idea/need and funding to support its solution



Teams/Project Status Survey

How many students currently on a team?How many teams are formed?How many teams have selected project?How many teams have a sponsor?How many teams have an advisor?



Syllabus Review

Overview – Four areasProject management fundamentalsPlanning/Initial design of capstone

projectELE Seminar participation?Satisfy “C” Course requirement

Download, review and be ready to clarify during next class meeting



Syllabus Review

Project preparationTeam selectionProject definitionFaculty advisorProject sponsor ($10K)



Syllabus Review

• Grading– To receive C or Better grade in ENTC 419

• Satisfactorily complete all writing assignments• 70 or better on final exam• 70 or better on SDP• Acceptable contribution to team (peer/advisor

evals)– Compute course grade based on

• Individual performance• Team performance• Course grade < Final Exam Grade



Grading

Element Type Team Grade WeightPotential Project Quad Chart

I .10

SDP Presentation T .20Preliminary SDP Document T .10Planning Memo I .10Final SDP T .30Schematic Review T .10Web Page T .10Final Exam I Determines highest grade

possible



GradingAttendance

MANDATORYUniversity excused absence – OKUnexcused absence – 5 point deduction of final

course gradeUnderstand – must make decisions based on

prioritiesUse Bonus Points



Grading• Bonus Assignment– 3 to 4 points / Bonus Assignment added to

Final Grade– Project/added value must be approved before

Week 7– Project can be 1 to n students– Project must require “real” effort– Project must add value/increase recognition of

Electronic Systems Engineering Technology– Highly recommend – best investment you can

make……….



Grading

I gradeInitially assigned to ENTC 419Verification of all prereqs for ENTC 420 are

metIf not, student must retake ENTC 419Grade for ENTC 419 will be based on work

completed on project that goes forward to ENTC 420

Peer reviewConfidential assessment by team members“A” project can result in “F” grade for a team

member based on peer review



Syllabus Review• Web pages– capstone.tamu.edu– On-line project file – all info is there– Includes

• Company identification– Name, logo, principals

• All Deliverables• Video(s)• Continual updates

– Grading• Main page, project description, documents, team

members, sponsor/advisor• Graphics, animation, video, audio, links



On-Line Engineering Notebook Stakeholders access and useAll capstone elements are stored thereRecommend Google Docs

Allows easy accessDoesn’t require signing up for/using storage spaceConsider others if satisfy needs

Send me credentials to access all of the foldersUse folders to organize informationWill continue its use in Capstone II

Syllabus Review



Syllabus Review• Deliverables– What is required?– Who is responsible?– What format is required?– When is it due?– Where is it to be submitted?– You must know the answer to all five

of these questions for every deliverable to be successful

• Resources– http://capstone.tamu.edu (examples)– http://etetwiki.tamu.edu

(requirements) (

http://capstone.tamu.edu/



MAJOR DELIVERABLES TITLE Ind/Grp Form Due date Prerequisite Certification Form I H/C 3 PM, R of Week 1 Team Formation Memorandum G H/C 3 PM, W of Week 2 Email Potential Project Quad Charts (2) I H/C 3 PM, W of Week 3 Email Team Web Page and Video G Web 3 PM, W of Week 4 Weekly Status Reports G 3 PM, W of Week 5 Email System Design Process PPT file G H/C 3 PM, W of Week 6 Email System Design Process Presentation G H/C 4-6 PM, W of Week 6 Presentation System Design Process Document G H/C 3 PM, W of Week 7 Email SDP Sign-off Package G H/C 3 PM, W of Week 7 Email SDP Presentation Critique I H/C 3 PM, M of Week 8 Email Problem Statement Memo Member H/C 3 PM, W of Week 8 A Email Work Breakdown Structure G H/C 3 PM, W of Week 9 Email Responsibility Assignment Matrix G H/C 3 PM, W of Week 9 Email Conceptual Design Memo Member H/C 3 PM, W of Week 10 B Email Network Logic Diagram G H/C 3 PM, W of Week 10 Email



Risk Assessment G H/C 3 PM, W of Week 11 Email

Functional Design Memo Member H/C 3 PM, W of Week 11 C Email Costing Data G H/C 3 PM, W of Week 12

Email Deliverables Memo Member H/C 3 PM, W of Week 12 D Email Earned Value Process I H/C 3 PM, W of Week 13 Final SDP G 3 PM, W of Week 14 CD OTHER DELIVERABLES: ELE Seminar Memo G H/C Meeting following ELE Email _______________________________ ______ ______ _________________ ______ _______________________________ ______ ______ _________________ ______ _______________________________ ______ ______ _________________ ______ _______________________________ ______ ______ _________________ ______ _______________________________ ______ ______ _________________ ______ All hardcopy deliverables must be submitted to the ESET Program Assistant on or before time indicated to be “On Time”. Team member must log in deliverable and indicate if it is on time or LATE. All deliverables should be submitted in the following format: Cover Page – containing

Assignment Name, Due Date, Delivery Date, Team Name, Name and Contact Information of Author, Name and Signature of Reviewer/Editor (Not a team member)



Final format of assignment indicating editing performed, Draft of assignment clearly showing editing process All Email submissions must

Be received at [email protected] to be “On Time” – allow time for email to be routed and received.

Include: ENTC 419 Semester Year followed by one topic in Subject Area

Topic, Team Name, and name and contact information of sender in email Attachment with title that includes course number and topic

Only one topic per email Email return address that works!

http://esetwiki.tamu.edu/wiki/ENTC419

http://esetwiki.tamu.edu/wiki/ENTC419



SDP ContentsProblem StatementConcept of

UtilizationFunctional

RequirementsConceptual Block

Diagram Performance

SpecificationsTechnology Survey

Functional Block Diagram

Sensor Characteristics

Interfaces/ProtocolsDeliverablesMilestonesGantt ChartTest MatrixTechnical Merit



Team Formation MemoCapstone Design students SHALL must create a project team of from three to four members, selected a team name, and a team manager. This action SHALL be documented in a formal memorandum delivered to the ESET Program Assistant in hard copy. The memo SHALL include the team name, the team members, the team manager, and contact information (email and cell #) for all members. In addition, a short description of the project scope should be included in this memo. The Web folder password SHALL be hand-written in the bottom right corner of this document. A copy of the team memo (without the password) SHALL be posted to the team web site. The team manager must also email the course instructor a soft copy of this memo from the email account using the address that will be assigned to the project team for all correspondence from the instructor. Both hardcopy and email softcopy of the document must be provided by the due date. Please note that the scope of your project must be consistent with the number of members in your team – choosing four members will necessitate that more work will be accomplished during the ENTC 420 semester. Late or incomplete submissions will reduce the team’s/student’s grade for this assignment.



Syllabus Review• Additional Objectives– Professional ethics– Global awareness– C (Communications) course– Videotaping and self critique

• Correspondence– Email– Memo– Letter– Presentation– Report



How to be successfulAssemble a teamSelect a projectSecure an advisor and sponsorEvaluate technical meritComplete all planning activities

ScopeTimeCosts

Use SDP Outline to manage projectUtilize semester break wisely Execute/control using plan as roadmap



Course Reminders

• Attendance is mandatory• Course grade < Final exam grade• Extra credit is available (Week 7)• Deliverables Document• Preliminary Design Review (PDR) Presentations– Wednesday of week 6– 30-minute presentation– Problem understanding– Initial design – use the System Design Process

(SDP) Document– Seeking approval to continue



Use of Product Innovation CellarResource available to support Capstone projectsTeam must agree to and adhere to guidelines

and requirementsConduct yourself as an adult and professional

engineer at all timesLeave all resources better that you found them

Team accepts maintenance responsibilityLack of professional behavior will remove

access authorizationSee ESET Administrative Coordinator to receive

authorization

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