electronic Declaration of Interests System (eDIS) … eDIS User Guide...Page 1 of 10 electronic...

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electronic Declaration of Interests System (eDIS) User Guide

Registering, logging on, and basic use

Contents

1 Registering with the system ................................................................................. 2

2 Logging in and out ............................................................................................... 4

2.1 Logging in ......................................................................................................................................................... 4

2.2 Logging out ...................................................................................................................................................... 5

2.3 Returning to your home page ............................................................................................................. 5

2.4 Problems logging on ................................................................................................................................. 6

2.4.1 If you have forgotten your password ..................................................................................... 6

2.4.2 If you have forgotten your user name ................................................................................... 8

2.4.3 When your account is locked ..................................................................................................... 8

3 Changing your Password ..................................................................................... 9

4 Changing your user information ......................................................................... 10

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1 Registering with the system

New users need to register with the system, and have their accounts approved by the CMU. This can be done from the front page (https://www.cmu.nhs.uk/secure/EDIS/Login.aspx) by clicking Register.

This will display a new page where you need to enter several mandatory fields.

• First Name, Last Name and Email Address Note: The email address you enter will be used to notify you when your account has been approved, and to supply your temporary password

• Employer name and Job Title are also mandatory

The system can generate a user name for you automatically, or you can try to use your own preferred name: this will be possible if no other users have already registered this user name.

Click the Generate button for the system to find a user name for you, or if you prefer, you can enter your “preferred user name” and click ‘Check availability’ to see if this name is already being used by another user in the system.

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Finally, please enter a contact Phone number, and click ‘Register’

If you have entered all the details correctly you will see a confirmation message as follows:

Click ‘OK’

An email will automatically be issued to the system administrator advising them that you have registered. Once you have been approved a second email will be issued advising you accordingly.

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2 Logging in and out

2.1 Logging in

Enter your user name and password and then click the login button to access the system.

After a successful login you will be presented with your Declaration of Interests - Home Page, as below. All parts of the system are accessible from here.

Note: Clicking on the Department of Health logo in the top left hand corner of each page will bring you back to this home page.

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2.2 Logging out

Please click the “Log Out” button located at the top right hand side of the page:

2.3 Returning to your home page

Please click on the Department of Health logo at the top left hand side of the page:

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2.4 Problems logging on

If you get your user name or password wrong, you will receive a ‘Logon failed’ message. Click ok and try again.

2.4.1 If you have forgotten your password

If you have forgotten your password, click on ‘forgotten password’ button.

The following page will then be displayed:

Click ‘OK’.

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Enter the email address you used to register (it should be an nhs.uk email address) and click the ‘Remind me’ button.

The system will show the confirmation screen below, and automatically send you a temporary password.

Click ‘OK’.

You will receive an email like the following:

Note: Please check your ‘spam’ folder if you do not receive it within a few minutes.

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2.4.2 If you have forgotten your user name

Please contact CMU by emailing [email protected]

2.4.3 If your account is locked

If you try to access the system with an incorrect password more than 5 times, eDIS will lock your account and show you the following error message:

Please contact CMU by emailing [email protected]

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3 Changing your Password

Your password can be changed at any time by clicking on ‘My Password’ from your home page.

You will need to enter your old password, for security reasons, and then your new password twice.

Note: your password must be at least 6 characters long, and have a least one letter, at least one number, and at least one symbol (*%,.!” etc)

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4 Changing your user information

If you wish to change your details in the system, such as your job title, please click on ‘My Profile’ on the home page.

You may change your first and last name, email address, phone number, employer and job title. You may not change your user name.

electronic Declaration of Interests System (eDIS) … eDIS User Guide...Page 1 of 10 electronic...

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