Electronic Communications Coordinator
description
Transcript of Electronic Communications Coordinator
Report
E-Mail Aliases Mailing Lists (majordomo lists) SPAM
Newsgroups (r3-collab.eng.uab.edu) Electronic Conferencing Entity Web Hosting (EWH)
E-Mail Aliases
IEEE service (http://www.ieee.org/eleccomm) Requires a web account (as more and more
things do) Member benefit Volunteer leaders should have one Are a 'redirect', you point it at your real mailbox Attachments are scanned for viruses
Mailing Lists
Presently implemented by the programs called majordomo and majorcool
Another service (http://www.ieee.org/eleccomm)
Takes a bit of effort to maintain Can request on-line and can be maintained
by web access or by e-mail commands Strategic and risky
Web-based tool for managing majordomo lists Installed at IEEE Accessible through (
http://www.ieee.org/eleccomm)
Mailing List Issues
How people are added to list and how they come off? (Opt-in, Opt-Out, temporary)
Who can send to the list? What happens when a person hits 'reply'?
Reply to individual Reply to group
Is the list moderated (a human reads the post before the group sees it)?
SPAM
AKA UCE - Unsolicited Commercial E-Mail Cost to send: Low
Thus senders are encouraged to send to many folks even though 'hit ' rate is low
Programs exist to 'mine' e-mail addresses from the web and newsgroups
Costly to track down spam sender and have them cease and desist. They mainly just change a bit and keep on spamming.
What can you do about SPAM?
User Ignore it, hit the delete key quickly Use your e-mail program's filtering to remove it Complain to the ISP of the SPAMer Use services like spamcop.net which add
additional filtering rules Only read mail from people you know
What can you do about SPAM?
List Owner Use moderated lists Only allow list members to post to the group
Must build list with the addresses they use Only allow certain people to post to the list
More at end of report regarding the IEEE volunteer structure lists
Newsgroups
Asynchronous communciations like mail but... Provides threading Provides ability to 'catch up' on topic you join late Provides ability to compartmentalize Provides archival
Region 3 has r3-collab.eng.uab.edu server Presently about 15 newsgroups IEEE HQ is bringing up a similar capability
Newsgroups
Contact: [email protected] Newsreader interface
Outlook Express, Netscape, Gravity, gnus Web interface E-Conference Training will speak about the
methodologies to make these work for you. http://ewh.ieee.org/e-conf includes a link to a
status page to let you know of outages
E-Conferencing
Text -based chatting using IRC (Internet Relay Chat)
irc.ieee.org - IEEE server MS Chat, Mirc32, X-Chat, ... are clients http://ewh.ieee.org/reg/3/e-conf has
guidelines (discussed in training) and client configurations
Maintained by IEEE HQ (started in R3) Just Do It (no scheduling necessary)
Entity Web Hosting
An IEEE service for entities (like sections) to have a base level web service
Low IEEE staff/volunteer effort available to help
Community of experienced users (like ChipD)
http://ewh.ieee.org - about 250 entities on it Tool sets are chosen based on wide
applicability and the ability to use without support or risk to other users
EWH Issues
Can't have own IP nor own domain Adverstising URLs http://www.ieee.org/phrase
IS available. Can't do credit cards
IEEE Conference Services has such a service, there may discounts offered to sections in future.
Automation limited Limited resource to ensure security, integrity and
robustness. Some approaches under investigation.
Actions
Obtain personal IEEE alias and use it Review mailing list use for proper balance
between SPAM and usability Consider starting a newsgroup for group
discussions, an educational activity, or ??? Consider participating in IRC chats on topics
of interest at the section/area/council/region level.
Consider use of EWH system.
Possible IEEE Responses to SPAM
Smart 'posters' logic @ieee.org required poster's file with 1st time extra effort for non-list
members Filtering on sender, message headers, or
message content Actively complaining about SPAM. Laws? Usability may suffer! We must act because we need e-mail