EL RIAD SHRINE EST. 1888

1

EL RIAD SHRINE

EST. 1888

“THE LUXURIANT GARDEN”

#43

UNIT & CLUB

OFFICER’S

HANDBOOK

REVISED 2018

2

SECTION 1 TEMPLE HISTORY ------------------------------------------------5

SECTION 2 DIRECTORY Divan & Committee Appointments ------------------------11

Divan Liaison Assignment ----------------------------------17

Unit & Club Officers -----------------------------------------18

SECTION 3 TEMPLE ADMINISTRATION

Duties of Temple Officers -----------------------------------39

Board of Trustees ---------------------------------------------41

The Shrine Office ---------------------------------------------42

Unit & Club Reports ------------------------------------------43

Guidance for IRS Form 990 ---------------------------------44

The Cactus ----------------------------------------------------- 47

Social Media ---------------------------------------------------48

SECTION 4 GUIDANCE FOR UNITS & CLUBS

Equipment Purchase Fund -----------------------------------50

Unit & Club Loan Fund --------------------------------------52

Unit & Club Investment Fund -------------------------------53

Fundraising Guidelines ---------------------------------------54

Parades & Pilgrimages ----------------------------------------56

Membership -----------------------------------------------------60

Public Relations ------------------------------------------------63

Shriner of the Year ---------------------------------------------65

SECTION 5 SHRINE PHILANTHROPY

Hospital Locations ---------------------------------------------68

Patient Referral Process ---------------------------------------69

Endowments, Wills & Gifts ----------------------------------71

Membership Options ------------------------------------------73

SECTION 6 TEMPLE OPERATIONS

Building & Entertainment Committee ----------------------76

Operating Procedures ------------------------------------------77

Guidance & Responsibility for Hosted Events -------------81

Rental of Building for Community Events ------------------84

Table Top Display Stands -------------------------------------86

Unit & Club Advertising Displays ---------------------------87

Prohibition on Loaded Firearms ------------------------------88

3

SECTION 7 SHRINE PROTOCOL

General Protocol --------------------------------------------90

Flag Protocol & Salutes ------------------------------------91

Protocol for Receiving the Grand Master ----------------92

Christmas Party Protocol for Unit Leaders --------------93

4

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 1

5

TEMPLE HISTORY

In 1870 a group of Masons gathered frequently for lunch at the Knickerbocker Cottage in

New York City. At a special table on the second floor, a particularly fun-loving group of men

met regularly. Among these regulars were Walter M. Fleming, MD and William J. Florence, an

actor. The group frequently talked about starting a new fraternity for Masons – one centered on

fun and fellowship, more than ritual. Fleming and Florence took this idea seriously enough to do

something about it.

Billy Florence had been on tour in France, and had been invited to a party given by an

Arabian diplomat. The exotic style, flavors and music of the Arabian-themed party inspired him

to suggest this as a theme for the new fraternity. Walter Fleming, a devoted fraternity brother,

built on Florence’s ideas and used his knowledge of fraternal ritual to transform the Arabian

theme into the Ancient and Arabic Order of the Nobles of the Mystic Shrine (AAONMS).

With the help of the Knickerbocker Cottage regulars, Fleming drafted the ritual, designed

the emblem and costumes, formulated the salutation and declared that members would wear a

red fez.

The first meeting of the Mecca Shriners, the first temple established in the United States,

was held on September 26, 1872.

Fifteen years later, on December 26, 1887, a group of thirteen men traveled from Sioux

Falls to Cedar Rapids, Iowa where they were initiated into the Shrine by El Kahir Temple. On

April 3, 1888, dispensation was granted which created a temple of the AAONMS in Sioux Falls.

On May 25, 1888, the first Ceremonial of the Nobles of the Mystic Shrine held in Dakota

Territory was called to order by Illustrious Sir W. O. Stites, the first Potentate of El Riad Shrine.

Thirty three men were initiated at this first ceremonial. El Riad was the 43rd temple chartered in

the AAONMS.

All Shrine temples are given Arabic names having various pleasant descriptions. In the

Arabic language, “El Riad” means “the Luxuriant Garden.”

The Arkota Ballroom opened on November 11, 1925 at the corner of 14th Street and

Phillips Avenue in Sioux Falls. The Arkota had a 1500 square foot dance floor, and its opening

act, Vernon McDonald and his Harmony Kings, was presented on a platform before a

background of mulberry plush velour. Throughout the years, the Arkota served as host to

amazing acts from the big band, swing and rock ‘n’ roll eras, including Count Basie, Gene

Krupa, Artie Shaw, Duke Ellington, Tommy and Jimmy Dorsey, Frank Sinatra, Lawrence Welk,

Guy Lombardo, Dion and the Belmonts, and Myron Lee and the Caddies.

The popularity of the Arkota facilitated two expansions of the building throughout the

years, increasing the size of the dance floor to 6600 square feet. The dance floor was replaced in

the 1950s, and its replacement stands to this day.

6

The final performance at the Arkota Ballroom with Sammy Jensen and the Mearl Lake

Orchestra were on September 27-28, 1980. Shortly thereafter, the Arkota was acquired by the El

Riad Shrine Temple, which still maintains the building and has continued its legend as one of the

region’s finest dance floors.

The memories of the Arkota run deep in Sioux Falls. Many couples met and formed the

foundations of their relationships on its dance floor through the years. The building continues to

be the foundation for the formation of relationships between Nobles of the Mystic Shrine.

7

EL RIAD TEMPLE PAST POTENTATES

* = Deceased * William D. Stites 1888-9 *Thomas Harkinson 1949

* Curtis H. Winsor 1890-1-2-3 *Erwin H. Bauch 1950

* Wm. T. Doolittle 1894-5. 1907-8 *Clarence I. Salls 1951

* Alfred B. Kitteridge 1896-7 *Ernest J. Kahler 1952

* Daniel S. Glidden 1898 *Max Nichol 1953

* W. Rolla Burkholder 1899 *Verne H. Jennings 1954

* Albert F. Pilcher 1900 *W.E. McKean 1955

* George W. Burnside 1901 *Leo K. Mossing 1956

* Wm. R. Marshall 1902 *Wm. D. Howalt 1957

* George W. Abbott 1903 *W.P. Graham 1958

* Frank F. Kennicott 1904 *Daniel Stuelpnagel 1959

* George W. Perry 1905 *C. Gifford Benson 1960

* Jacob T. Gilbert 1906 *W.E. Cummings 1961

* George A. Pettigrew 1909-10 *Paul A. Batcheller 1962

* Charles. A. Christopherson, Sr. 1911 *Lowell C. Hansen 1963

* Archibald A. McDonald 1912 *Albert E. Egger 1964

* Beecher S. McMahon 1913 *Forest W. Conger 1965

* Albert J. Keith 1914 *Wendell C. Fritzel 1966

* Charles D. Syms 1915 *W.E. Klawiter 1967

* Neil D. Graham 1916 *Orville L. Bonacker 1968

* Carl Mueller 1917 *Newton Wessman 1969

* Charles P. Bates 1918 *Richard A. Devereaux 1970

* Amos E. Ayres 1919 *Donald R. Blumer 1971

* Otis L. Ross 1920 *Ralph E. Heidbrink 1972

* Roy G. Stevens 1921 *Emil A. Koehn 1973

* Harry F. Brownell 1922 *Arnold N. Petterson 1974

* Lewis C. Nichols 1923 Robert B. Pfeifer 1975

* John C. Cumbow 1924 *Harley E. Roddel 1976

* Edgar S. Knowles 1925 *Arthur E. Kriens 1977

* Thoedore M. Bailey 1926 *Jackson W. White 1978

* George W. Talbot 1927 *Curtis W. Kuehn 1979

* George R. Lanning 1928 Loren R. Eggebraaten 1980

* Rhea Rees 1928 Charles K. Dawdy 1981

* Arthur B. Fairbank 1929 *Kent E. Morstad 1982

* Lee R. Girton 1930 *Leo L. Heligas 1983

* Charles L. Look 1931 *Robert Z. Hazard 1984

* Merrill E. Guinter 1932 *Charles D. Nass 1985

* Jay B. Allen 1933 Houston Haugo 1986

* H. Herbert Roberts 1934 George M. Henningsen 1987

* Denny P. Lemen 1935 *Ray Ordinachev 1988

* Anton H. Lee 1936 David L. Lewis 1989

* Harry A. Hurd 1937 *Jerry R. Moen 1990

* Roy E. Willy 1938 *James C. Milstead 1991

* Glenn E. Engeland 1939 Kirk B. Anderson 1992

* Glen A. Minor 1940 *Jack A. Anfinson 1993

* Claude A. Hamilton 1941 Edward R. Anstine 1994

* Ralph M. Watson 1942 *Richard D. Hurd 1995

* George R. Hahn 1943 *Kent E. Morstad 1995

* Harry Frank 1944 Lyle V. Sturdevant 1996

* James M. Pryde1945 Douglas A. Pederson 1997

* Lloyd F. West 1946 Arlen H. Knutson 1998

* W. Lee Bright 1947 John Archer 1999

* William H. Olson 1948 Richard ‘Rico’ Johnson 1999

8

*Bob Fredrickson, Jr. 2000

Louis F. Kramer 2001

Delmar E. Kroon 2002)

Richard “Rick” G. Daniels 2003

David W. Neiman 2004

*Roxy L. Laur 2005

Charles A. Brown 2006

Bruce A. Wallin 2007

*Keith D. Rose 2008

Jack Weibel (2009)

Dennis Kaarup 2010

*Patrick Colbert 2011

Donald Jensen 2012

Rich Burns 2013

Robert Joyce 2014

Kenneth Steele 2015

Thomas Anderson 2016

James Burma 2017

9

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 2

10

EL RIAD SHRINE DIVAN & APPOINTMENTS – 2018

POTENTATE

Maury Richard (Marla)

26968 Cody Rd

Sioux Falls, SD 57108

W: 605743-5124

C: 360-5508

E: [email protected]

CHIEF RABBAN

John Whitelock (Ralynn)

217 Pasque Flower Trail

Brandon, SD 57005

H: 605-582-7122

C: 605-351-6368


ASSISTANT RABBAN

Al Zahn (Du)

2704 S. River Bluff Rd.


H: 605-371-2743

B: 605-338-8200

C: 605-254-2695


HIGH PRIEST & PROPHET

Les Kruse (Gloria)

301 E. 14th St.


H: 605-361-1321

B: 605-336-3444

C: 605-310-6323


ORIENTAL GUIDE

Jim Slater (Cindy Christensen)

46760-260th St


C: 605-212-4014

E. [email protected]

RECORDER

David Neiman, PP

2216 S. Crown Hill Dr.


C: 605-376-6745


mailto:[email protected]






11

TREASURER

Bruce Wallin, PP (Kristi)

1805 S. Main Ave.


C: 605-212-3299


1ST CEREMONIAL MASTER

Leo Baumgart (Debbie)

5713 W. 32nd St.


C: 605-595-3936


2ND CEREMONIAL MASTER

Doug Kristensen (Julie)

401 E. Grant St.

Wausa, NE 68786

C: 402-360-3492

H: 402-586-2534


MARSHAL

Don McCoy (Trudy)

100 S. Sunshine Ave.

Brandon, SD 57005

C: 605-366-5062


CAPTAIN OF THE GUARD

Mark Richard (Denise)

1024 N. Shenandoah Cir.


C: 605-360-7870

B: 605-743-5124


OUTER GUARD

Scott Denney (Rhonda)

312 W. 34th St.


C: 605-323-9678


CHIEF OF STAFF

Alan Machmiller (Tammy)

47540 – 256th St.

Renner, SD 57055

C: 605-201-7010







12


ASSISTANT CHIEF OF STAFF

Larry Miller (Merry)

1901 W. Tyler Cir.

Brandon, SD 57005

C: 605-212-7529


CHAPLAIN

Terry Knutson (Julia)

4612 E. 33rd St.


C: 605-941-4771


TEMPLE DIRECTOR

Paul Berndt

1007 Magnolia St.

Brandon, SD 57005

C: 605-595-2525


POTENTATE’S AIDES

Steve Haase, Chief Aide (Sharon)

825 S. Lowell Ave.


C: 605-941-4771


Paul Berndt

1007 Magnolia St.

Brandon, SD 57005

C: 605-595-2525


John Schuety (Bobbi)

1925 S. Cardinal Dr.


C: 605-212-9914


Darold Ball (Emeritus) (Sharon)

825 S. Lowell Ave.


C: 605-261-6700










13

Alex Mehlhoff (Jessica Bushar)

3519 Grace Circle


C: 605-212-0066


MEMBERSHIP COMMITTEE

John Archer (Chairman) (Sherry)

PO Box 964


C: 605-310-0152


Charles Brown (Co-Chair) (Paula)

3808 Benjamin Dr.


C: 605-360-3008


Brad Streich (Tami)

2605 E. Kensington St.


C: 605-321-0027


Jon Tveidt

1404 Lakota Ave.

Brandon, SD 57005

C: 605-321-7456


Bruce Norton (Leslie)

605 E. St. Andrews Dr.


C: 605-261-3338


Dave Bangasser (Karen)

4709 S. Kyle Ave.


C: 605-351-1355


Bill Thompson (Kim)

2009 S. Firefly Dr.


C: 712-204-2827










14

CIRCUS CHAIRMAN

Larry Miller (Merry)

1901 W. Tyler Cir.

Brandon, SD 57005

C: 605-212-7529


ASSISTANT CIRCUS CHAIRMAN

Aaron Neiman (Rachael)

217 S. Sunshine Ave.

Brandon, SD 57005

C: 605-521-9186


CACTUS EDITOR/PUBLIC RELATIONS

Rocky Hayes

2116 S. Monticello Ave.


C: 605-214-0334


DONOR & SPONSOR RELATIONS

Roger Risty (Julie)

PO Box 90335


C: 605-351-9515


POTENTATE’S PARTY CHAIRMAN

John Whitelock (Ralynn)

217 Pasque Flower Trail

Brandon, SD 57005

H: 605-582-7122

C: 605-351-6368


FOOTBALL CHAIRMAN

Ken Ward (Robin)

708 E. Alder Ln.


C: 605-321-0442


SHRINE CUP CHAIRMAN

Ryan Simmons (Amy)

3908 E. Brookline Dr.


C: 605-360-2522









15

SPORTSMAN’S CLASSIC

Leo Baumgart (Debbie)

5713 W. 32nd St.


C: 605-595-3936


SHOBLOM TRUST CHAIRMAN

Ed Anstine (Jean)

112 W. Carmel Ln.


C: 605-360-8121


TEMPLE PHOTOGRAPHERS

Shutterbugs / Pixels

HOSPITAL REPRESENTATIVES

Paul Buriak, Chairman (Shellie)

5800 W. 52nd St.


C: 605-941-8467


Troy Magnuson

309 S. Edmunds

Mitchell, SD 57301

C: 605-770-5731


Mark Jones (Sharon Vortherms)

1716 S. West Ave.


C: 605-759-5896


Art Wienke (Karen)

6700 S. Bellwood Ave.


C: 605-360-2550


George Hamilton (Rebecca Clinton)

1600 S. Riverdale Rd.


C: 605-212-0634









16

Jeff Wilkes (Cathy)

217 W. 19th St.


C: 605-201-4480


James Collingwood

1635 S. Cleveland Ave. #303


C: 605-906-0748


Bill Anderson (Emeritus) (Ona)

2009 W. 16th St.


C: 605-351-0699


MASONIC RELATIONS COMMITTEE

Jim Slater (Cindy)

46760-260th St


C: 605-212-4014

E. [email protected]

Kyle Orth (Ashley)

2909 N. Lyme Grass Ave.


C: 605-728-7238


STOP BURNS

David Strum (Shelly)

2004 Tricia Ln.


C: 605-334-1600








17

2018 DIVAN LIASION ASSIGNMENTS

Name Duties

Maury Richard, Potentate Executive Committee, Chairman, 2017 Cactus

John Whitelock, Chief Rabban Executive Divan, Circus, Membership, Futures Committee,

Building & Entertainment Chair, Pote’s Party Chair, Football, Shrine Cup,

El Riad bylaws, 2017 Cactus, 2018 Cash

Calendar

Al Zahn , Assistant Rabban Executive Divan, Circus, Membership, Futures Committee,

Pote’s Party Committee, Mitchell Shrine Club, Oriental

Band, Fife & Drum, Ritualistic Unit, El Riad bylaws, 2017

Cactus, 2018 Cash Calendar

Les Kruse, High Priest & Prophet Executive Divan, Hospital Committee, Futures Committee,

Clowns, Roadrunners, Dance Club, Motor Corps, Golf

Unit, Sprint Car Unit, Gopher Shrine Club, 2017 Cactus.

Jim Slater, Oriental Guide Executive Divan, Unit & Club Seminar, Futures

Committee, Yankton Shrine Club, Chanters, Horse Corps,

Provosts, Ski Club, Steel Drum Band.

Leo Baumgart, 1st Ceremonial Master Executive Divan (NV), Futures Committee, Spring

Ceremonial, Classie Autos, Legion of Honor, Directors

Staff, Culinary Unit.

Doug Kristensen, 2nd Ceremonial Executive Divan (NV), Futures Committee, Fall Ceremonial,

Master Big Band, Rickshaws, Parker Flivvers, Worthington / Oaze

Shrine Club, Shutterbugs

Don McCoy, Marshal Futures Committee, Big Bend Shrine Club, Twin Lakes Shrine

Club, Highlanders, Blast & Cast.

Mark Richard, Captain of the Futures Committee, Brookings Shrine Club, Outhouse #1.

Guard

Scott Denney, Outer Guard Futures Committee, Rosebud Shrine Club, Dive-in Unit, Mystic

Brewers.

Alan Machmiller, Chief of Staff MSA, Pote’s Aides, Parades, Asst. Chief of Staff, Ceremonials,

and Imperial pilgrimages.

Larry Miller, Asst. Chief Assist Chief of Staff, attend monthly COS meetings.

of Staff

Paul Berndt, Temple Director Ceremonials – 2nd Section

Terry Knutson, Chaplain Fall Ceremonial - Necrology

18

2018 UNITS & CLUBS/PARADE UNITS

BIG BAND / SHRINE / SWING BAND –

PARADE UNIT

President Craig Holmen (Carol)

7617 W. Legacy St.


C: 605-496-4683

E:

[email protected]

Vice Pres. Lloyd Schipper (Jeannette)

3004 W. Bitterroot St.


C: 605-222-9062


Secretary Mark Pederson

5509 W. 46th St.


R: 605-582-3329

C: 605-630-0928


Treasurer John “Randy” Smith (Pam)

2413 S. Villanova Ave.


R: 605-336-8515

C: 605-359-1131


BIG BEND SHRINE CLUB – PARADE

UNIT

President: George Martin (Ginny)

134 S. Main St.

Chamberlain, SD 57325

B: 605-234-6009

C: 605-730-0099


Vice Pres. Robert Rauenhorst

P O Box 236

Kimball, SD 57355

C: 605-940-4846


Sec./Treas. Louis Bergner

25761 – 344th Ave.

Chamberlain, SD 57325-6704

R: 605-734-611

B: 605-734-6118

C: 605-730-6118

BLAST & CAST

President Rodney Larson (Lori)

6610 N. 10th Ave.


C: 605-359-8484


Vice Pres. Brian Schultz (Jill)

4108 S. Cathedral Ave.


C: 605-351-7950


Sec./Treas. Ron Brandt (Doris)

47553 Neener Cr.


C: 605-212-2415


BROOKINGS SHRINE CLUB – PARADE

UNIT

President Troy Anderson

1726 Windermere Way

Brookings, SD 57006

C: 605-695-3203


Vice Pres. Dave Miller

46996 – 204th St.

Brookings, SD 57006

C: 605-690-0143


Secretary Michael E. McCann (Judy)












19

1912 State St.

Brookings SD 57006

R: 692-4127

B: 692-6163

C: 690-4253


Treasurer Mark Kratochvil (Patty)

704 5th St.

Brookings, SD 57006

C: 605-695-7223


CHANTERS – PARADE UNIT

President Nathan Headley

4905 E. 4th St.


C: 605-201-5481


Vice Pres. Rocky Hayes



C: 605-214-0334


Secretary Bob Uecker

1709 S. Summit Ave.


C: 605-336-3206


Treasurer Doug Schneider (Evy)

4902 S. Glenview Rd.


R: 605-338-3233

C: 605-366-3969


CLASSIE AUTOS – PARADE UNIT

President David Wilson (Charyl)

2409 Sheffield Circle


C: 605-413-5597


Vice Pres. TBD

Secretary Aaron Zahn (Lisa)

47163 Majestic Dr.


C: 605-351-5756


Treasurer Richard Lofswold (Joan)

2117 E. 1st St.


C: 605-351-8566


CLOWNS – PARADE UNIT

Big Clown David Stverak

1701 S. Comet Rd.


C: 605-521-0071


Little John Schuety (Bobbi)

Clown 1925 S. Cardinal Dr.


C: 605-212-9914


Secretary Paul Buriak (Shellie)

5800 W. 52nd St.


C: 605-941-8467


Treasurer Dustin Johnson (Rebbecca)

3613 E. 24th St.


C: 605-521-1436


CORN PALACE SHRINE CLUB –













20

PARADE UNIT

President Rodney Clarambeau

23941 – 407th

Letcher, SD 57359

C: 605-770-5492

Vice Pres. TBD

Secretary Jim Taylor (Margo)

723 West 4th Ave.

Mitchell SD 57301

B: 996-3882

C: 770-4918


Treasurer Matt Buenzow (Angela)

218 Charles St.

Mitchell SD 57301

C: 933-0237

B: 996-7717


Co-Rabans Nowell “Shorty” Hofer (Deb)

of the Clan 305 S. Minnesota

Mitchell, SD 57301

C: 605-770-9036

E:

[email protected]

Stu Barns (Cindy)

25116 – 407th Ave.

Mitchell, SD 57301

H: 605-996-3177

Keeper of Nowell “Shorty” Hofer (Deb)

the Still

CULINARY UNIT

President Steve Hauff (Sue)

904 Ridge Rd.

Sioux Falls SD 57105

B: 332-2131

C: 376-2452


Vice Pres. Jerry Hauff (Amy)

5905 S. Lois Ave.


C: 605-261-4736

B: 605-335-8787


Treasurer Tim Dunn (Teresa)

23820 – 458th Ave.

Madison, SD 57042

C: 605-310-7891


Secretary Truman Phelan (Nancy)

1409 W. Dow Rummel St.

Apt. 208VW


R: 605-338-8972


Director Dave Sieler (Janet)

of Events 3420 Fernwood Ave.


C: 605-929-4010


Director of Bruce Boegler (Barbara)

Operations 720 S. Williams Ave.


R: 605-339-2496

C: 605-214-4232


DANCE CLUB

President Chris Karr

7421 W. Luke


C: 605-695-0391


Vice Pres. Walt Leyse

3409 W. Norie Pl.


C: 605-310-3291


Secretary Todd Smith (Nancy Henrichsen)

904 E. Pam Rd.










21


C: 605-941-3344


Treasurer Dave Roetman

208 E. 23rd St.


H: 605-521-2331


DIRECTOR’S STAFF

President: Duke Requist

2216 S. Jefferson Ave.


C: 605-212-0016


Vice Pres.: Chris Caudill (Bonnie Duffy)

2008 E. Tricia Lane


C: 605-212-7872

E:

[email protected]

Secretary: Don Laurila (Lorie)

905 S. Kennedy Ave.


C: 605-929-2679


Treasurer: Dave Dierks (Sharron)

5209 S. Briarwood Ave.


R: 605-271-0359

C: 605-261-9596


FIFE AND DRUM CORPS – PARADE

UNIT

Brigadier Devon Johnson (Stephanie)

(Pres) 820 N. Williams Ave.


C: 605-941-6365


Leftenant Randy Schilling (Mary)

(VP) 1804 E. Otonka Ridge


C: 605-203-3081


Sgt. Major James Dewey (Lisa)

(Secy/Treas) 7512 W. 58th St.


C: 605-731-9330


GOLF UNIT

President: Dave Skancke

2305 Pepper Ridge


C: 605-553-3351E:

[email protected]

Secretary Dave Bangasser (Karen)

4709 S. Kyle Ave.


H: 605-371-2762

B: 605-367-6435

C: 605-351-1355


Treasurer Michael Bankowski ( Karen)

1308 Meadowbrook Trail

Brandon, SD 57005

C: 605-376-7615

E:

[email protected]

GOPHER SHRINE CLUB

President: Andy Harries (Mari)

1224 – 3rd Ave.

Windom, MN 56101

H/C: 507-227-5160


Vice Pres. William “Billy” Gunther

645 Embassy Rd.

Fairmont, MN 57031














22

C: 507-236-6522

[email protected]

Sec./Treas. Allen Peterson (Lynn)

1870 River Rd.

Windom, MN 56101

C: 507-822-0822


HIGHLANDER PIPE & DRUM

– PARADE UNIT

President Bob Sorensen (Sherry)

3109 S. Holly Ave.


H: 605-338-9387

C: 605-413-5964


Vice Pres. Brendon Lutz

47812 – 274th St.

Harrisburg, SD 57032

C: 706-631-8787


Sec. / Treas. Ed Hoffman (Kay)

27290 470th Ave.

Tea, SD 57064

B: 605-338-0017

C: 605-351-1572


HORSE CORPS – PARADE UNIT

Trail Boss Greg Bailey (Heidi)

(Pres) 26136 – 408th Ave.

Mitchell, SD 57301

B: 605-996-4306

C: 605-999-4306


Straw Boss Ken Steele, PP (Lynne)

(VP) PO Box 88806


C: 605-321-7080


Sec./Treas. Rich Holter

2908 W. Donahue Dr.


R: 425-2499

B: 425-2216 X109

C: 940-5934


LEGION OF HONOR

Cmdr. Nylis “Gene” Renschler II

(Marita)

Pres. 205 S. Oak Ridge Road

Brandon, SD 57005

C: 360-584-8019


1st Lt. Ron Knott, Jr. (Diane)

Cmdr. 1602 S. 1st Ave.

(VP) Sioux Falls, SD 57105

C: 605-413-7053


2nd Lt. Jeff Wilkes (Cathy)

Cmdr. 217 W. 19th St.


C: 605-201-4480


Adjutant Kevin Tomshack (Robin)

(Secretary) 4016 E. 21st St.


C: 605-521-9280


Treasurer: Ethan Jones

325 N. LaSalle Ave.


C: 605-370-8588


Captain Ethan Jones

(Foot Patrol) 325 N. LaSalle Ave.


C: 605-370-8588
















23

Chaplain Steve Butterfield ( Jill)

26327 McHardy Rd.

Brandon, SD 57005

C: 605-941-8280


LEWIS & CLARK SHRINE CLUB –

PARADE UNIT

President Jon Milander (Carol)

87354 568th Ave.

Coleridge, NE 68727

H: 402-283-4916

C: 402-640-0742


1st VP Ben Brandt (Cristy)

40714 – 300th St.

Avon, SD 57315

C: 605-999-2958


Secretary Tim Albrecht (Denise)

607 S. Hampton

Wausa, NE 68786

C: 402-586-2458

Treasurer Mark Buechler (Terri)

625 Center St.

Centerville, SD 57014

R: 605-552-2661


MOTOR CORPS – PARADE UNIT

Cmdr. Jerry Hauff (Amy)

(Pres.) 5905 S. Lois Lane


B: 605-335-8787

C: 605-261-4736


Vice Ken Ward (Robin)

Cmdr. 708 E. Alder Lane

(V.P.) Sioux Falls, SD 57105

H: 605-988-0004

C: 605-321-0442


Adjutant Steve Haase (Sandra)

(Sec/Treas) 3501 S. Harmony


H: 605-321-1503

C: 605-366-0880


Road Jeff Landborg (Kristi)

Captain 2811 S. Lyndale Ave.


C: 605-941-3831


MYSTIC BREWERS – PARADE UNIT

Brew Master Nathan Faini

3111 S. Mayfair Dr.


C: 605-212-8444


Assistant Russ Olson

Brew Master 606 N. Nesmith


C: 605-376-1773

E:

[email protected]

Revenuer Terry Hanten

1407 N. Sycamore Ave.


R: 605-334-8055

C: 605-359-5740


OAZE CYCLE PATROL – PARADE UNIT

President Robert Demuth (Sandra)

1404 Indian Hill Rd

Worthington, MN 56187

R: 507-376-6470

B: 507-372-2919












24

C: 507-360-2411

Captain Paul Schilling (Becky)

(Vice Pres.) 1904 Willow Ave.


R: 507-372-4667

B: 507-372-2128

C: 507-360-2666


Sec./Treas. Bob Lindquist (Gloria)

1732 Skyline Dr.


R: 507-372-7247

B: 507-372-7397


ORIENTAL BAND – PARADE UNIT

President Bob Vanderlinde (Diane)

46408 – 246th St.

Colton, SD 57018

R: 605-446-3535

C: 605-359-9125


Vice Pres. Dale Long (Anna)

At Large 27115 – 475th Ave.


C: 605-366-7336


Member Chris Morrison

At Large 3609 W. Ralph Rogers Rd. #103


C: 605-321-0355


Sec/Treas. Brian Lansdowne (Penny)

804 N. 3rd St.

Beresford, SD 57004

C: 605-660-5800


OUTHOUSE #1

President Bill Schepeler (Renita)

Rabban of 5900 W. 27th St.

the Clan Sioux Falls, SD 57106

C: 605-937-3495


Vice Pres. Paul Berndt

Keeper of 1007 Magnolia St.

the Cob Brandon, SD 57005

C: 605-595-2525


Secretary Dick Schlechter (Gloria)

Keeper of 4405 S. Magnolia Ave.

the Quill Sioux Falls, SD 57103

C: 605-359-6499


Treas. Ken Steele, PP (Lynne)

Keeper of PO Box 88806

The Sioux Falls, SD 57109

Strongbox C: 605-321-7080


PARKER SHRINE CLUB/FLIVVERS –

PARADE UNIT

President Don Budde (Roberta)

P O Box 725

Parker SD 57053

R: 605-297-6742

C: 605-941-8616

Secretary Dana Schmid (Sallie)

2904 S. Elmwood Ave.


R: 605-275-2697

C: 605-321-0727


Treasurer Jim White (Constance)

Box 129

Parker, SD 57053-0129

C: 605-297-3487

PROVOSTS – PARADE UNIT

Chief Bill Rise (Tami)

1000 N. 6 Mile Rd.


C: 605-360-7611


Asst. Chief Johnny Stevens, Jr. (Christine)











25

2000 E. Russell St.


C: 605-553-7276


Adjutant Larry Bouma (Sally)

(Secretary) 7900 W. Eli Ct.


C: 605-360-0002


Treasurer Melvin Dykstra (Judy)

1212 N. Kiwanis Ave.


C: 605-366-0227


RICKSHAWS – PARADE UNIT

Emperor Mason Goldsmith

(Pres) 5009 W. Equestrian Pl. Apt. 1218


C: 605-777-1960

E:

[email protected]

Dragon Alan Machmiller (Tammy)

Keeper 47540 – 256th St.

(VP) Renner, SD 57055

C: 605-201-7012


Ch. Coolie Randy Eide (Becky_

(Treas.) 112 N. Lasalle Circle


C: 605-480-1086


Asst. Coolie Brian Shabino (Char)

Scribe 196 E. 6th St.


C: 605-321-9517


RITUALISTIC UNIT

President Lee Lewis (Kari)

309 W. 43rd St. #105


C: 605-310-9083


Secretary/ Tim Schendel

Treasurer 5405 W. 23rd St.


H: 605-361-1928

B: 605-330-7532

C: 605-201-0610


Director Kevin Tomshack (Robin)

4016 E. 31st St.


C: 605-521-9280


ROADRUNNERS

President George Hamilton (Rebecca

Clinton)

1600 Riverdale Rd.


C: 605-212-0634


Vice Pres. Jim Dewey (Lisa)

7512 W. 58th St.


C: 605-731-9330


Coord. Gail Gustafson (Ed)

P O Box 1203


B: 605-336-1117


ROSEBUD SHRINE CLUB – PARADE

UNIT

President Richard Ringstmeyer (Janet)

27968 - 318th Ave.

Winner, SD 57580

R: 605-842-2092

B: 605-842-3732

C: 605-842-5537

Secretary Doug Nelson (Linda)













26

PO Box 369

Winner, SD 57580-0369

R: 605-842-2408

B: 605-842-1611

Treasurer Jim Jares

1445 Golden Prairie Dr. Apt. 304

Winner, SD 57580

H: 605-842-2600

C: 605-842-5626

SHUTTERBUG – PHOTO CLUB

President Rocky Hayes

2116 S.Monticello Ave.


C: 605-214-0334


Vice Pres. Steve Haase (Sandra)

3501 S. Harmony


C: 605-366-0880


Sec./Treas. Peter J. Hauff

1509 N. Conifer Ave.


C: 605-271-0708


PIXELS – PHOTO CLUB

President Shelby DeVries (Chad)

3913 N. Pennsylvania Ave.


E:

[email protected]

Sec/Treas Jane Anderson (Tom)

47948 Copperwood Cir.


C: 605-310-5461


SKI CLUB

President Tony Bachman (Stacey)

1005 N. Sycamore Ave.


C: 605-201-5998


Vice Pres. Larry Luetke

5900 S. Western Ave. # 200


C: 310-8886


Sec./Treas. James Hoy (Paula)

210 Aspen Dr.


H: 605-338-6931

C: 605- 351-2784


SPRINT CARS – PARADE UNIT

President Chad DeVries (Shelby)

3913 N. Pennsylvania Ave.


C: 605-521-3496


Vice Pres. Darin McDonnel (Jodi)

2208 E. Madison St.


C: 605-521-6341


Secretary Jason Schlechter (Teri)

5411 W. Oakcrest Pl.


C: 605-369-2636


Treasurer Mike Olawsky (Sheri)

4312 E. 23rd St.

Sioux Falls, SD 57103-3623

B: 334-2791 X13

C: 605-323-5784


STEEL DRUM BAND – PARADE UNIT












27

President Steve Cain

4208 S. Bond Ave.


C: 605-906-0084


Vice Pres. Rob Angerhofer (Zoe)

917 Tracy Dr.

Brandon, SD 57005

C: 605-359-6966


Sec./Treas. Richard “Rico” Johnson

19 S. Elkjer Circle


C: 605-351-9212


Music Dir: Rob C. Joyce

1413 West 38th St.

Sioux Falls SD 57105-5511

C: 605-359-5411

B: 605-335-6101


TWIN LAKES SHRINE CLUB

President Jason Martin (Jena)

816 N. Prairie Ave.

Madison, SD 57042

C: 605-270-2917


Vice Pres. Gale Pifer

113 S. Union Ave.

Madison, SD 57042

605-256-4801


Treasurer: Floyd Rummel (Megan)

313 N Blanche Ave.

Madison, SD 57042

C: 605-645-5069

E:

[email protected]

Secretary: Jason Martin (Jena)

816 N. Prairie Ave.

Madison, SD 57042

C: 605-270-2917


WORTHINGTON AREA SHRINE CLUB

President Bob Demuth, Jr. (Sandra)

1404 Indian Hill Rd.


H: 507-376-6470


Vice Pres. Jason Behrens (Paula)

27485 – 328th St.

Bigelow, MN 56117

C: 507-360-8180

H: 507-683-2314


Sec/Treas. Mike Peil (Gwen)

422 Lake St.


B: 507-376-6139

C: 507-360-1502


End of 2018 Unit/Club Officers List












28

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 3

29

DUTIES OF TEMPLE OFFICERS

Pursuant to Imperial bylaws, duties are assigned to the elective officers of the Temple.

These are explicit, basic and fundamental for the proper operation and control of the Temple.

Seven members of the Divan are elected and an additional eight members are appointed. The

appointive members serve a term of one year. No Potentate can bind a future Potentate with

appointment Divan or committee membership unless the succeeding Potentate wishes to retain

those appointed members during his year as Potentate.

Potentate: The Potentate is responsible to the Imperial Council for the governance of the

Temple. It is his duty to require that the Temple, its officers and members at all times observe

Shrine law and the bylaws of the Temple. The Potentate shall appoint the Temple officers (not

those elected) and members of committees. He shall require that accurate records be kept and

just accounts rendered. He shall require that regular returns are made to the Imperial Council

and that candidate fees, annual per capita taxes, hospital levies and assessments are promptly

paid. He shall also require that no fewer than four stated meetings are held annually, of which

one shall be held in January as provided in Imperial code 324.1. This meeting shall be held for

the election of new officers.

Chief Rabban: The primary duty of the Chief Rabban is to govern the Temple should

the Potentate become unable to carry out the duties of his office. In addition, he must prepare

and submit for approval the Temple budget for the ensuing year at the annual meeting in

January. He may perform other duties as assigned by the Potentate.

Assistant Rabban: The Assistant Rabban shall preside over stated meetings and Divan

meetings in the absence of both the Potentate and Chief Rabban. He may perform other duties as

assigned by the Potentate.

Treasurer: Unless the Temple bylaws specifically assign the following duties to another

officer, the Treasurer shall act as custodian of all Temple funds, sign all checks for the

withdrawal of funds, and examine as necessary the financial records of the Temple. He shall be

prepared at all times to give a financial report of the Temple accounts, and prepare and submit at

the annual meeting a statement of the financial condition of the Temple, to include the annual

operating statement and any other reports necessary to disclose the true status of Temple

accounts.

Recorder: The duties of the Recorder are many and varied. He is responsible for filing

monthly membership reports to the Imperial office, as well as yearly membership recapitulation

reports. He is also responsible for taking minutes at the monthly Board of Directors meetings

and monthly stated meetings. His primary concerns are assisting the Potentate and as a source of

information and assistance to the Divan. He will ensure the observation of Shrine law and

temple bylaws.

30

Other Divan officers: Other elected and appointed Divan members perform such duties

as assigned by the Potentate. This may include serving as Divan liaisons to the various units and

clubs, serving on Temple committees, and other service as may be required by the Potentate.

Executive Divan: The Executive Divan consists of the seven elected officers of the

Temple, those being the Potentate, Chief Rabban, Recorder, Treasurer, Assistant Rabban, High

Priest & Prophet and the Oriental Guide. They are empowered to make policy for the Temple on

all matters except those requiring a vote of the general nobility. Their duties usually involve the

day-to-day decisions necessary for Temple operations during the year. Only the elected officers

may vote on these issues; however, acting as a Board of Directors, all elected and appointed

Divan members are encouraged to be involved in the discussion of all matters.

Chief of Staff: This is an appointed position, and the Chief of Staff serves at the

pleasure of the Potentate. He is in charge of all Temple units during parades and other Temple

group gatherings. The Chief of Staff is also responsible for coordinating Divan and unit/club

appearances for the Midwest Shrine Association meeting and Imperial Session.

31

EL RIAD BOARD OF TRUSTEES

The El Riad Trustees, Inc. is a non-profit organization that was organized under the direction of

the Potentate Roy E. Willy in 1938.

The purpose of the organization is to serve as a custodian for the permanent Life Membership

funds of El Riad Temple. Any member of El Riad Temple may purchase a Life Membership for

a prescribed sum set forth by the Imperial Council. This will excuse that member from any

further dues in his Temple for life. It is not, however, transferable to another temple should he

affiliate elsewhere. The cost should be verified with the Trustees.

These funds have been handled and invested by the Trustees and the income therefrom is now

sufficient so that the Trustees each year reimburse the Temple in full for Life Member dues. In

addition, the Trustees have also in recent years been able to advance to the Temple membership

of 35 years or more and likewise to reimburse the Temple for hardship cases in which, by action

of the Temple, dues of certain members have been remitted so that the Temple suffers no loss of

dues from that source.

Members of the El Riad Board of Trustees are selected by the Temple at its annual meetings

since its organization. It consists of five members elected to one-, two- and three year terms on a

staggered basis so that in any given year, only one or two vacancies would be open for election.

Through wise counsel and careful investments, the Trustees have established a sound and healthy

Life Membership fund for which the Nobility can justly be proud.

Permanent Contributing Membership - verify cost with the Trustees.

EL RIAD BOARD OF TRUSTEES:

Term Expires at

Annual Meeting

David Neiman, PP (Pres) (2020) 2216 S. Crown Hill Dr.


Edward Anstine, PP (2019) 2600 W. Costello Rd.


Loren Eggebraaten, PP (2019) 1509 E. Ponderosa Dr.


Charles Brown, PP (2020) 3808 Benjamin Dr.


Thomas Benz (2018) 301 S. Oak Ridge Rd.

Brandon, SD 57005

32

THE SHRINE OFFICE

The El Riad Shrine office is located in the Shrine building at 510 S. Phillips Ave. Office

hours are from 8 am to 5 pm Monday through Friday.

The function of the office is to aid and assist the clubs, units, and Divan as well as the

general nobility. They have many duties and responsibilities to help run a successful business

operation, keeping the members adequately informed on all matters which should come to their

attention. This is done through correspondence, e-mails, Website, Cactus, etc.

The Shrine office is yours to use as a member. But we all need to remember that our staff

have important jobs to do and we need to give them time to do these jobs. Please keep the

visiting to a minimum so they can complete their work. Also, remain outside the gate and out of

their work space as well unless invited inside.

Office supplies should be used for Shrine business. The copying machine is also to be

used with this in mind. No personal copies are permitted and only the office staff should use this

equipment. There could be a charge to the units and clubs for large numbers of copies if they are

needed.

El Riad Shrine

PO Box 1203

Sioux Falls, SD 57101-1203

Office (605) 336-1117

Fax (605) 336-3059

El Riad Shrine Circus (605) 336-9269

Toll Free (800) 477-3574

Front Office Assistant & Roadrunner Support – Gail Gustafson – [email protected]

Unit & Club Support – Gary Smith – [email protected]

Building Manager – Joel Baker – [email protected]

Treasurer – Bruce Wallin – [email protected]





33

UNIT AND CLUB REPORTS

For any successful business operation, certain reports are required. This not only keeps

the Temple office fully informed of unit and club activities, but it also provides a proper and

adequate source of information for unit and club records. The number of reports is kept to a

minimum as much as possible, but when a unit or club is asked to supply information,

cooperation is expected and appreciated. This is identical to the requirements the Imperial

Council demands of the Temple for information, and often this information must come directly

from the units and clubs.

FINANCIAL REPORT:

The Imperial Council, under a blanket ruling from the Internal Revenue Service, has

obtained a tax-exempt status for the Imperial Council, its subordinate Temples and all their

affiliated Clubs and Uniformed Units. But to maintain this tax-exempt status, it is absolutely

necessary and vital that we keep accurate records as to income and expenses... To lose this tax-

exempt status would deal a crushing blow to all temples and their efforts in raising funds for our

temples and, more importantly, our hospitals.

Please remember that when we give you a deadline, it is because we have a deadline also.

Every club and unit should have a ledger to record income and expenses. As responsible officers,

you should see that this is done by FEBRUARY 15th.

MEMBERSHIP AND OFFICERS:

Along with the year-end financial report, we also request a ROSTER OR LIST OF

THE MEMBERSHIP of your group is needed. We also ask for NAMES, ADDRESSES,

EMAIL ADDRESSES AND TELEPHONE NUMBERS OF ALL THE OFFICERS. Some

furnish this, others either overlook this request or ignore it. Again, we ask for it because we

NEED it.

Every communication that goes out to the unit/club presidents also goes to the unit/club

secretary. There is a very good reason for doing this. If one copy gets lost in the mail, one gets

through. When a communication is received, you should check with each other to see if both

were received. If the Secretary got his and the President didn’t, he should know about it and be

appraised of the contents so that action can be taken immediately if necessary. One final word on

these communications to you: they are not just for the President and Secretary, they are for your

entire membership. Read the entire letter at your meetings. Most are short, but if they are

lengthy, it was necessary in order to give you all the information. Every member is entitled to

this.

We won’t bother you with correspondence or requests any more than we have to, but

please be fair and respond to them. Don’t go past deadlines and make us have to call you several

times. Help make our job easier and we can do the same for you.

34

UNIT/CLUB FINANCIAL REPORTS (IRS FORM 990 INSTRUCTIONS)

2018 Update prepared by Treasurer Bruce Wallin, PP

TO: Unit/Club Presidents, Secretaries, and Treasurers

IRS Form 990 can be accessed via the El Riad Website at elriad.org. Click on About Us,

click on Members Literature, click on Shrine Club and Unit Financial Reports.

So, you earned some money and spent some money. One little thought and words of

wisdom…..don’t make it any harder than it is.

Start with what you ended with in the previous year.

Revenues

You made some money, or at least collected some money.

D) Contributions, gifts and donations. Include all FRATERNAL contributions, gifts and

donations. Donations payable to Shriners Hospitals or the $100 million club are to be

forwarded directly to the temple office. Only a memo record of listing need to be

kept by the officer. This area also includes monies given to the unit/club by the

temple.

E) Social activities and meals. Include cash received and deposits from social events,

trips and dinners NOT HELD FOR FUNDRAISING PURPOSES. (Note: this gets a

little confusing as C) below is somewhat similar). A rule of thumb may well be the

inclusion of wives and children in the social activity. Examples may be things like a

social bus trip, picnics at a member’s house, Christmas parties, dinner theatre trips,

etc. These are not fund raising events nor are they fraternal meetings. A good

indicators would be the inclusion of family members.

F) Fraternal meetings and visitations. Includes income at a fraternal meeting for

entertainment, refreshments, association fees, or other sources. This should include

monies collected at unit/club meetings for meals, adult beverages, etc. and also

include uniforms and parade unit purchases, travel to conventions, parade income,

etc.

G) Dues, initiations, fees and assessments.

H) Investment income. Includes interest on savings accounts, certificates of deposit,

Shrine unit/club investment account.

I) Fund raising (GROSS) – FRATERNAL. Fund raising revenues for the benefit of the

unit/club must have terms and conditions approved by the Potentate. Attach a list of

35

event receipts such as dances, sporting events, raffles, sale of Shrine merchandise,

etc. Expenditures that are related go on line (8) below.

J) Fund raising revenues for the benefit of Shriners Hospitals for Children must have the

approval of the Imperial Potentate and Chairman of the Board of Trustees. Attach a

list of receipts and expenditures (line 9) as reported on the Shrine Charity Activity

forms. Examples are the Shrine Football game and Shrine Cup golf.

K) Sales tax collected.

L) Other. Includes revenues not specifically listed above. A detailed list of revenues

must be attached.

Expenditures

You spent some money.

1) Administrative 1a) telephone and utilities. Include paid bills related to telephone and

office utilities; 1b) office supplies and expenses. Include postage, printing, paper,

wages, travel allowances, etc.; 1c) taxes and licenses’ 1d0 interest expense on

indebtedness.

2) Building operations and maintenance, excluding depreciation. Include repairs and

maintenance to unit/club buildings, and rental expenses. This would apply to

units/clubs paying rent to the temple at the Cherokee storage building.

3) Social activities and meals. Include all expenses for social activities and dinners not

included under fundraising expenses (E above).

4) Fraternal meetings and visitations. Include cost of entertainment and refreshments at

fraternal meetings, uniforms and parade unit purchases, travel to conventions, parade

expenses, etc.

5) Dues paid by the unit/club. Include temple or association fees paid.

6) Promotion and publicity. Include advertising, awards, and public relations expenses.

7) Charitable contributions. Include donations from excess unit/club funds to Shriners

Hospitals for Children or the El Riad Hospital Transportation Fund.

8) Fund raising expenditures related to events and the cost of Shrine merchandise sold

that benefit the unit/club operating fund. Revenues are included on line I) above.

9) Fund raising expenditures related to events held for the benefit of Shriners Hospitals

for Children.

36

10) Member relations expenditures including gifts to nobles as authorized by the

unit/club membership, i.e. flowers during sickness or bereavement.

11) Funds transferred to the temple’s operating fund and/or other designated funds, i.e.

ceremonial giving.

12) Other. Include expenditures not specifically listed above, i.e. purchase of music.

Helpful Hints Summary

Start with the CORRECT “Members Equity” number. You shave have this

“BALANCE, beginning of the year” number from last year’s report. If not, check with

the temple Treasurer who will have a copy for you to begin with the process.

Track revenues and expenditures as they occur. Compiling the data will be much

easier that way until waiting until the last minute to gather data.

Many units/clubs use QuickBooks or Excel spreadsheets to track revenues and

expenditures on a regular basis. Some smaller units use the “checkbook” method to track

data as they have fewer transactions. It is highly encouraged that you set up your method

early in the year using the 990 form as a template and plug in your numbers as you go on

at least a monthly basis. This makes the process much easier and keeps the 990 report in

the forefront throughout the year. If there are questions that arise, get the answers in a

timely manner.

Be sure to separate CHARITABLE from FRATERNAL.

Be clear at ceremonials where you would like your donations to go. We

occasionally have issues whether donations are made to the El Riad Hospital

Transportation Fund OR to Shriners Hospitals for Children…..as well as whether

donations are made to the temple operating budget for temple building projects OR to the

Keith Rose Building Fund. Be sure that your donations to whatever fund you designate

match what your 990 says. We consistently have our auditors reference disparities during

our annual review on what the temple reports versus what the units report.

IRS form 990 and instructions can be found on the Temple’s website elriad.org,

About Us tab, Members Literature tab, Shrine Club & Unit Financial reports. Relevant

documents are the instructions, Report (pdf) and Report (XLS).

ATTACH YOUR DECEMBER 31ST BANK STATEMENT TO THE 990 FORM.

YOUR COMPLETED 990 FORM WITH REQUIRED ATTACHMENTS IS DUE IN THE

TREASURER’S OFFICE NO LATER THAN FEBRUARY 15TH EACH YEAR.

37

THE CACTUS

The Cactus is published for the benefit of the nobility in print and digital form ten times

per year (December – January and June – July issues combined). In our organization,

communications are vital if we wish to maintain an active membership. The Cactus gives the

Potentate, Divan, and units/clubs an opportunity to communicate regularly with the nobility.

This publication serves a purpose if nobles provide the valuable information and news

that is important to the nobility. There are many news items and ideas that can be used to fill the

pages of the publication, but if those items are not provided by those nobles and units/clubs

making news, then the general nobility will not anticipate and enjoy receiving the Cactus, and

thereby its publication will fail to be a useful communications tool.

Units/clubs are encouraged to submit news concerning their activities, fund raising

events, honors and awards received, photos, etc. If the unit/club is actively seeking new

members, the publication will advertise this if requested. Each unit is advised to appoint a

member to coordinate authoring articles or sending news to the Cactus editor.

The deadline for receipt of news for the next month’s issue is the 5th day of the preceding

month of publication (i.e. February 5th for the March issue). The Cactus will be posted digitally

on our website elriad.org and on Facebook, and mailed to the nobility as near to the first day of

the month as possible.

Information can be sent to the Shrine office at P.O Box 1203, Sioux Falls, SD 57101-

1203. Items can also be emailed to the Cactus editor at the email address below. The editor

reserves the right to edit articles and photos to meet space requirements and content suitability.

Units desiring a photographer at their events for the purpose of publishing photos of their

event may contact the Shutterbug/Pixel unit through the Shrine office at 605-336-1117. Any

costs associated with this service are the responsibility of the requesting unit/club.

Cactus Editor

Rocky Hayes



C: 605-214-0334



38

SOCIAL MEDIA

Units and clubs are encouraged to advertise their fundraising events on the El Riad

Temple’s website, elriad.org and on the Temple’s Facebook page. This information can be

provided to the El Riad Webmaster by email at the address below. The webmaster reserves the

right to edit submissions for space and for content.

Units and clubs are permitted to develop their own web page and Facebook page based

upon certain conditions. First, a written request must be sent to the Potentate for his approval.

Information contained in the request must include the purpose of the web or Facebook page, who

will create the page and who will maintain the page. It must also contain a statement that the

Potentate will be given administrator authority and administrator access to the page in order to

monitor the page, and delete content that is inappropriate for Shrine social media.

Units and clubs are reminded that web pages, Facebook pages, Twitter and other social

media platforms are publicly viewed, and that they must represent to the public the face of

Shriners International and Shriners Hospitals for Children. They are not portals for displaying

content that would detract from the dignity of our fraternity and charity. Therefore, the control

of and responsibility for the content posted is placed upon the shoulders of unit and club

leadership.

Webmaster

Rocky Hayes



C: 605-214-0334



39

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 4

40

EQUIPMENT PURCHASE FUND

I. Equipment Purchase Fund

A. Is established by the Potentate to assist the Uniformed Units in maintaining and

purchasing the equipment they need to carry on the work of their unit in Temple

activities.

1. Money from the Fund may be requested by any active Uniformed Unit.

2. Money from the equipment Purchase Fund should be used to supplement fundraising

activities--not replace them.

3. These funds may be used for the purpose of purchasing new equipment, replacement

of old or worn equipment, and repairs of present equipment.

4. These funds may not be used for normal operating costs of equipment or for storage

of equipment.

5. The funds may be used for only the purpose for which they are allocated.

6. The fund is exactly what the name implies: "EQUIPMENT PURCHASE FUND."

B. In the spring, the Uniformed Units will be receiving a letter from the Temple notifying

them that requests for Equipment Purchase funds will be considered by the Potentate

(Sample letter attached).

C. The Unit head, with the help of the Officers and Membership, should submit a request for

Equipment Purchase funds to the Temple by the date indicated. This request should

contain the following information, and it should be REALISTIC.

II. Allocation Method

A. Description of equipment and use.

B. Quantity needed.

C. Total cost of each equipment item.

D. Advise whether this is a new item of equipment, replacement of worn equipment, or

repair of existing equipment.

III. Equipment Purchases.

A. The Potentate and the Equipment Purchase Officer will meet to consider the requests.

When making their decisions some of the items considered will be:

41

1. Level of unit participation in Temple activities.

2. Equipment Purchase funds granted in past years.

3. The needs of a particular unit as opposed to the needs of other units.

4. Unit financial status.

5. Total funds available.

B. After reviewing the requests, a decision will be made and the Unit shall be advised of the

approval and the maximum dollar amount and the procedure to be followed to be

reimbursed (Sample letter attached).

C. After the unit receives Temple notification of approval they can proceed with their

equipment purchases. The money approved is intended to be used for the purpose

requested. The amounts approved cannot be used to pay for purchases made in preceding

years, nor can it be accumulated to be spent in a future year. To receive approved funds

you must do one of the following:

IV. Payment Method

A. Submit paid vouchers to the Temple no later than December 1st.. In this case the unit

will be reimbursed.

B. Submit unpaid vouchers to the Temple no later than December 1st.. Do not submit

vouchers exceeding the total dollar amount approved.

Note that no reimbursements or vouchers can be paid after December 31st.

It is hope this information outlined above answers any questions that you may have had

concerning the Equipment Purchase Fund. The main points to remember are:

1) The fund is for EQUIPMENT PURCHASES. Be REALISTIC in your requests.

2) Equipment purchases must be MADE and PAID during the allocated year.

3) Be TIMELY in submitting your requests and vouchers.

The form for making an equipment purchase request can be obtained from the unit and

club support administrator in the Shrine office.

42

UNIT AND CLUB LOAN FUND

The El Riad Board of Trustees maintains discretionary funds for which units and

clubs may make application for the financing of major purchases which are beyond the ability of

the unit or club to fund at the time of purchase, and that would require multi-year financing.

Examples of major purchases may include trailers, parade equipment and novelty vehicles, motor

vehicles, culinary equipment, or other large purchases that are beneficial to the Temple and the

unit or club. The availability of such Temple funds is contingent upon the number of

outstanding loans that have been made to other units and clubs, and the amount remaining in the

Temple account for such loans in the future.

If funds are available for loan, El Riad provides a loan to a unit or club at 0% interest

for a term of 5 years.

A unit or club seeking a loan must make application to the Potentate and Board of

Directors by providing a written business plan. This plan must include the following

information:

• The type of property to be purchased.

• The cost of the purchase.

• How the property will be used.

• The benefit derived by the unit or club and the Temple by the purchase.

• A statement of the unit’s financial condition and copies of current bank statements.

• How the unit or club will raise funds to repay the loan.

• Evidence of majority support of the unit or club nobility for making the purchase

and the loan application.

Once the business plan is received, it will be placed on the agenda of the Board of

Directors monthly meeting. It may be acted upon at that point or tabled pending further

information. If and when the application is approved by the Board of Directors, it must be

placed on the agenda at the monthly stated meeting. If the loan application is approved by the

nobility at the stated meeting, the application will be forwarded by the Potentate to the Board of

Trustees for final approval. The Board of Trustees meet quarterly in January, April, July and

October.

43

Unit and Club Investment Fund

El Riad Shrine has established the Unit & Club investment fund which will enable the Units

or Clubs to invest any excess funds they may have above budgeted yearly income and expenses.

These funds will be invested in a portfolio of investments identical to El Riad’s endowment

funds. El Riad’s funds have been invested in such a way to maximize growth potential exceeding

interest gained in savings accounts or CD’s but also to reduce volatility of stock investing. The

fund is managed by the First National Bank of Sioux Falls with the guidance of the El Riad

Board of Trustees.

• The minimum amount a Unit or Club can initially invest is $2,500.

• All requests regarding depositing or withdrawing money should be directed to Treasurer

Bruce Wallin at the El Riad Shrine office.

• The fund allows for withdrawals at the end of each calendar quarter.

• If money is needed for an unexpected or unplanned event El Riad has set aside funds

which may be borrowed with no interest being charged.

• The money is invested in a portfolio identical to the El Riad endowment fund and is made

up of a well-diversified portfolio of equity and fixed income securities.

• Units can find out the balance in their account at the end of each calendar quarter by

contacting Bruce Wallin soon after the end of each quarter.

• Only officers of the Units or Clubs may access their invested funds by submitting a

request signed by two officers of the Unit and proof that the withdrawal has been

authorized by a vote of the Unit or Club. No one else will have access to Unit invested

funds including the Board of Trustees or The El Riad Board of Directors.

• The First National Bank has agreed to waive any fees until January 2019. Afterwards the

bank will charge an annual fee of 30 basis points (.30%) to the entire account.

44

FUNDRAISING GUIDELINES

The criteria for the raising of funds is set forth explicitly in Article 35 of the Shriners

International Imperial Bylaws, which reads in part:

335.1 Unlawful Activities. It is unlawful for any Temple, Unit or Club under its control

or any group of its members, or any member acting for or on behalf of the Temple, to promote or

take part in any engagement or enterprise prohibited by the law of the land.

335.3 Use of the name “Shriners Hospitals for Children.” The use of the name “Shriners

Hospitals for Children: or reference to the hospitals in connections with any fundraising activity

by a Temple or Noble without the written consent of the Imperial Potentate and the Chairman of

the Board of Trustees of the Hospitals is prohibited.

The prohibitions set forth by Article 35 indicate that the utmost care be taken in any

fundraising activity sponsored by El Riad Temple or by a unit or club.

Initially, any fund raising activity which incorporates the use of the name “Shriners

Hospitals for Children” must abide by the rule set forth in subsection 335.3 above. The only

activities of this nature within El Riad Temple which is conducted on a recurring basis are the

Shrine Football Game at Augustana University, and the Shrine Cup Golf Benefit. The net

proceeds of these events are for the benefit of Shriners Hospitals for Children, and accordingly,

the total net proceeds are paid to the hospital system.

El Riad’s annual circus is not intended as a fundraiser for Shriners Hospitals for Children,

and thus no advertising or other information about the circus contains references to the hospital

system.

No unit or club shall reference Shriners Hospitals for Children while fundraising for its

events, unless the event is specifically a benefit for the hospital system and the unit/club intends

to forward the total net proceeds to the hospital system. In the event that a unit or club wants to

raise funds for the hospital system, permission for such must be requested from the Potentate. If

the Potentate agrees with the proposal, he will in turn request permission for the activity from the

Imperial Potentate.

All other fundraising activities at the Temple level are at the discretion of the Potentate

and Board of Directors. The net proceeds of a Temple fundraiser may be distributed to the

general fund, or to special funds such as the building fund, unit/club equipment purchase fund, or

for whatever purpose the Potentate and Divan may determine.

Units and clubs that wish to sponsor fundraising events (i.e. dances, raffles, parties, sales

of products, etc.) must request permission from the Potentate, and must submit the Fund Raising

Activity Form at least 60 days in advance of the event. This form is located on our website at

elriad.org, About Us tab, Members Literature tab, Forms tab, Fundraising Request Form.. Note

45

that the unit must distinguish between a fraternal and a charitable fundraiser. After the unit or

club submits the completed request form, it will be reviewed by the Executive Divan and

approved if appropriate to our mission and in order.

All fund raising activities, for whatever purpose, sponsored by the Temple or a unit or

club must be within “the law of the land.” If the fundraising activity involves public

participation, the Shrine is “on parade” and as such it is essential that full and true value is given

so that the image of the Shrine will not be impaired.

It is important to note that, according to the bylaws of El Riad Shrine, all units and clubs

and their financial holdings are under the absolute control of the Potentate. However, it has been

precedent in El Riad to allow the units and clubs to handle their own finances with the

understanding that a full accounting of the unit or clubs financial activities be forwarded to the El

Riad Treasurer by February 15th of the following year so that the Temple can comply with IRS

regulations.

46

PARADES AND PILGRIMAGES

Due to the fact that most El Riad units participate in parades and public exhibitions, it is

important that unit and club leaders familiarize themselves with both Imperial and El Riad

policies regarding this subject.

PARADES AND PUBLIC EXHIBITIONS

1) Shriners Only.

In parades of temples at annual sessions of Shriners International, or in local

Shriners parades or exhibitions under the auspices of a Shrine temple or Shrine

association, only nobles shall participate.

This provision includes Imperial parades, Midwest Shrine Association parades,

and the annual El Riad Potentate’s parade. Only nobles in good standing may

participate in a parade or exhibition. “In good standing” means that the noble is

current in his Temple dues.

2) Civic Parades.

In civic parades and public appearances that are not sponsored by the Temple,

Association or Imperial Council, nobles, their ladies and children, and Masonic-

related or sponsored organizations may participate, with the approval of the Potentate.

Only nobles may perform or compete in any vehicle, ride vehicles with fewer than

four wheels, or operate any vehicle while parading, including participation with any

of the clubs or units participating. In those situations where a specific license is

required by a state, due to the size, weight or passenger carrying capacity of a vehicle

to be used in a parade, and should there be no noble properly licensed to operate said

vehicle, the Temple may hire a properly licensed driver with proof of the proper

license required, and verifying that the driver has an acceptable driving record

according to any applicable insurance carrier(s). This driver must be added to the

Temple’s insurance policy prior to his/her operating any vehicle on behalf of the

Temple.

Note that the participation of a non-Shriner (ladies and children) with a unit or

club in a parade must be approved in advance by the Potentate, and this request must

be identified on the Parade Permission Form. Failure to gain permission of the

Potentate is a violation of Shrine Law. Also note that only nobles in good standing

are covered by El Riad’s insurance carrier while a unit or club is representing El Riad.

3) Potentate Approval.

No temple unit or club is permitted to participate in a parade or public exhibition

without the express permission of the Potentate. A Parade Permission Form must be

presented to the Potentate and approval granted prior to the function.

47

4) Functions Outside of El Riad Jurisdiction.

Public appearances by units or clubs under the auspices of El Riad are not

permitted outside of El Riad’s jurisdiction without the approval of the El Riad

Potentate and the Potentate of the jurisdiction where the event is being held. A

Parade Permission Form must be presented to El Riad’s Potentate, who will contact

the other jurisdiction’s Potentate for approval. Note that El Riad has an agreement

with other Potentates which permits participation as long as the El Riad Potentate has

granted approval.

5) Musical Groups.

In civic parades and functions, Shrine musical groups may, with the approval of

the Potentate, allow guest musicians to participate with the group. The guest(s) must

be significantly and substantially distinguished from the nobles in Shrine dress. Such

participation of outsiders must be specifically noted on the Parade Permission Form.

6) Impersonations.

No impersonation of ethnic groups, females or political figures are not permitted

during parades or exhibitions.

7) Vehicle Equipment.

No motorized vehicles shall engage their emergency sirens and lights.

8) Safety Laws.

Motorcycles, scooters and all other motorized vehicles shall obey local laws

regarding speed, prudent operation, and the use of hard helmets. In states where

helmets are not required, the Potentate may direct helmet use for safety reasons.

reckless behavior in the operation of a motorized vehicle is prohibited, and any

unit or noble observed operating a vehicle recklessly may be removed from the

the parade or exhibition, and may further be subject to Shrine discipline.

9) Throwing Objects.

No candy or other objects shall be handed or thrown from any vehicle in the

parade. A noble may walk along the edge of the parade route and hand out

Shrine information or other appropriate objects.

10) Discharge of Firearms.

No explosives or discharge of firearms of any type are permitted.

11) Demeaning Displays.

No demeaning displays or other items that may be considered in poor taste

are permitted.

12) Alcoholic Beverage.

Members of participating units shall not consume any alcoholic beverages

before or during any parade, and they shall be circumspect in the use of soft

drinks in public places so as not to give the impression they are drinking

48

alcoholic beverages.

13) Country Flags.

No country flag shall be lowered or dipped when passing a reviewing stand

or elsewhere.

PARADE STAGING

Prior to Shrine parades (MSA and the Potentate’s Parade), the Shrine Office will send an

email to each unit or club to determine their attendance at the parade. For the Chief of Staff to

plan parade staging, respond to the email as soon as possible. If the unit or club appears at the

parade without first informing the office of their attendance, the unit or club will be placed at the

end of the parade.

Every effort is made to consider a unit’s activity when establishing the parade order (i.e.

keeping musical units apart, motorized units away from animals, etc.) However, if the unit or

club believes that a better performance would result from a different staging position, inform the

Chief of Staff or Assistant Chief of Staff prior to the day of the parade.

PARADE PERMISSION FORM

The Parade Permission Form can be found at elriad.org, About Us tab, Members

Literature tab, Forms.

This form must be completed and submitted to the Potentate for approval of all parades

and exhibitions the unit or club has plans to attend, to include both Shrine parades and civic

parades. This must be done prior to attending the event. If the unit or club plans on attending

multiple parades during the year, attach a listing of parades to be covered by the Potentate’s

approval. The unit or club may list potential parades to be attended. Even if plans are not firm,

listing potential parades will cover the unit or club if a decision is made to attend potential

events. If additional parades arise that are not covered by the annual approval, the unit or club

must submit an additional Parade Permission Form.

Ensure that in any parade or exhibition where non-Shriners will participate with the unit

or club, it is noted specifically on the Parade Permission Form (see sections 2 and 5 above).

If the unit or club fails to submit a Parade Permission Form and attendance is not

approved by the Potentate, the unit or club is in violation of Shrine Law. In addition, the nobles

participating are NOT covered by El Riad’s insurance.

PILGRIMAGES

Transportation MAY be furnished by the Temple for approved trips. No personal

mileage shall be authorized for unit or club members except with the written approval of the

Potentate in advance.

49

Units and clubs shall give priorities to pilgrimages to the Midwest Shrine Association

sessions, Temple ceremonials, El Riad exhibitions and parades within El Riad jurisdiction over

another function.

It is the responsibility of the Chief of Staff to consult with and coordinate unit and club

activities in regard to appearances. This includes parade staging and timing as well as other

details pertaining to such events.

It is the duty of the Chief of Staff in consultation with the Potentate to coordinate

ceremonial activities, assist in the planning of the program, and communicate with the Potentate

and Divan members.

Any unit or club activity outside of El Riad’s geographic jurisdiction must be approved

by both the El Riad Potentate and the Potentate of the jurisdiction hosting the activity. Allow

time so that each Potentate can grant approval prior to the date of the activity.

All nobles are advised of the importance of the Temple’s efforts to portray a positive

public image through our ceremonials and public appearances. Nobles are admonished to adhere

to the directive to refrain from the consumption of alcoholic beverages prior to such appearances,

or possessing an alcoholic beverage during the appearance. The presence of an intoxicated noble

or a noble possessing an alcoholic beverage during a ceremonial or public appearance may result

in suspension of the noble from the unit or club, and further, suspension of the unit or club from

further exhibitions.

It is the responsibility of unit and club leaders to become knowledgeable about programs,

and time, place and location of events so members of the units and clubs are informed of what,

when and where they will be involved. Lost nobles wandering around looking for their Temple,

unit or club is indicative of poor intra-unit communications.

50

MEMBERSHIP

JURISDICTIONAL LINES

Pursuant to Shriners International bylaws, El Riad Temple has:

a) Exclusive jurisdiction in Minnehaha County

b) Concurrent jurisdiction in all other counties of South Dakota except Brown County,

in which Yelduz Temple, Aberdeen, is located; and Lawrence, Harding, Butte,

Meade, Pennington, Custer, Fall River, Oglala Lakota, and Bennett counties,

over which Naja Temple, Deadwood, has exclusive jurisdiction.

c) Concurrent jurisdiction with Abu Bekr Temple, Sioux City, in Lyon County, Iowa,

and in Union and Clay counties of South Dakota.

d) Concurrent jurisdiction in Rock and Nobles counties in the State of Minnesota with

Osman Temple in St. Paul and Zuhrah Temple of Minneapolis.

We may not act upon a petition of anyone residing within the exclusive jurisdiction of

another Temple, without first obtaining a waiver from that Temple.

PETITION FOR EL RIAD TEMPLE

Let us now proceed with information on the important aspects of membership in Shrinedom.

We should all have petitions readily available; never be without one. The initiation fee for El

Riad Temple is $230 at the present time.

The dues for El Riad Temple are only $45.00 per year plus the annual Hospital Assessment

that every Shriner pays toward the maintenance of our Hospitals for Children ($5.00), plus

$30.00 per capita. The total amount is $80.00. The Shrine petition for initiation and

membership must be accompanied by a partial payment of the fees ($25.00). This may also be

turned in the day of the Ceremonial but preferably turned in to the Shrine office once the

candidate is in good standing in his Blue Lodge.

AFFILIATION

There may be nobles who live in El Riad’s jurisdiction but are members of another temple

and may wish to transfer their membership to El Riad in order to become more active and enjoy

the benefits of being a Shriner that are more readily available to him.

A noble of another temple but who resides within El Riad jurisdiction may petition for

affiliation, thus transferring his membership to El Riad. He must have lived within El Riad’s

jurisdiction for at least six months prior to seeking affiliation. The noble must first seek a demit

from his present temple and must be a member of that temple in good standing (current in his

dues) in order to receive a demit.

51

Upon receipt of the certificate of demit, the noble should submit his request for affiliation

and his certificate of demit to the Recorder of El Riad.

ASSOCIATE MEMBERSHIP

Any noble can apply for membership by association in a second temple, and if accepted by

the second temple, thereafter holds an associate membership subject to the same requirements as

those relating to affiliation by demit, including jurisdiction, except that the noble need not obtain

a demit to make application for an associate membership. An application for associate

membership must be accompanied by written evidence that the noble is in good standing and

eligible for demit in his home temple. Upon election of a noble for associate membership, the

second temple shall notify the noble’s home temple that he has associate membership; and

thereafter, he shall be considered an active member of both temples. Associate members of El

Riad pay a reduced annual dues fee.

Should an associate member be suspended from the second temple for non-payment of

associate member dues, that shall not affect his standing in his home temple. However, his

suspension for non-payment of dues in his home temple shall, by that very fact, affect his

suspension in the second temple. A noble’s suspension for any other cause, or his expulsion

from either temple shall, by that very fact, affect his suspension or expulsion from the other.

When an associate member has been suspended from the Shrine for non-payment or other

cause, he may be restored to good standing by filing a petition for restoration. In the case of

suspension for non-payment of dues, he must pay the two years of arrearages plus the current

year’s dues. A noble seeking restoration must also be in good standing in his home temple and

in his Blue Lodge.

The temple in which a noble holds an associate membership shall collect and remit the

hospital levy for an associate member unless the noble has been issued a permanent contributing

membership.

Election of an associate member to life membership in one temple does not constitute his

election to life membership in the other temple.

An associate member shall have all the rights and privileges of membership in both temples,

except that he may not hold elective office in the second temple. Associate membership is

terminated by voluntary resignation while in good standing, or expulsion, or death.

DEMIT

A noble in good standing may decide he no longer wishes to remain as a member. In such

case, he should request a demit. A demit denotes that at the time of its issue, the nobles was in

good standing, and free of indebtedness to the temple. A temple cannot withhold a demit from a

nobles who applies for it and qualifies for it. A demit also permits a noble to join another

temple within the jurisdiction or concurrent jurisdiction of his residence.

52

SUSPENSION

A noble may be suspended for disciplinary reasons or for non-payment of dues for two

years. A temple may not retain a noble on its membership rolls who is two years delinquent in

his financial obligation to the temple. The temple must suspend him for non-payment, or in the

alternative, remit dues on his behalf. Action to remit dues must be approved by the nobility at a

stated meeting, and is in order only if the noble has dire circumstances and cannot pay his dues

for reasons such as very limited income, illness or age.

Any order of suspension is effective on December 31 of the second year of delinquency.

RESTORATION

A noble who has received a demit or has been suspended for non-payment of dues or for

other cause may request restoration. The noble must make written application for restoration,

accompanied by written evidence that he is in good standing with his Blue Lodge. A noble who

has been suspended for non-payment of dues must liquidate all indebtedness to the temple by

paying his delinquent dues in full, plus the current year’s dues.

DROP

A noble may request that he be dropped from membership. When a noble is dropped rather

than resigning via demit, he is not eligible for restoration if he decides to once again become a

Shriner. Rather, with a drop, he must file a new petition, be voted upon by the nobility, be

initiated during a ceremonial, and if found worthy and well qualified, may again become a

Shriner.

53

PUBLIC RELATIONS

INTERNAL – OUR ATTITUDE

In order for a public relations program to succeed, it must commence within the

organization from the top down.

• It’s the way our unit/club officers act and think.

• It’s our working relationships with unit/club members.

• It’s our attitude, actions and performance.

• It’s the way we improve our product – our meetings and socials.

• It’s the fellowship we offer and the friendship we exemplify at functions.

• It’s the enthusiasm and pride we exhibit in being a part of the Shrine.

• It’s the way we rally for the Shrine and talk about the Shrine and the unit/club.

• It’s the way unit/club leaders greet other nobles.

• It’s the force of sincere enthusiasm at work.

• It’s the way we strive to sell the Shrine or sell the unit/club.

• It’s the way we strive to create greater acceptance and public confidence.

EXTERNAL – COMMUNITY RELATIONS

For a public relations program to be effective, paramount consideration must be given to the

art of improving our interactions with others so they will have a greater knowledge of our

purposes and objectives. Being respected and admired must be earned. It is best earned via a

genuine and friendly interest in others through the active support of worthy causes, and of being

of service to those with whom we live and associate with.

• It’s our unit/club relationship with other groups in our temple.

• It’s our unit/club relationship with temple and committee leadership.

• It’s the way our unit/club supports temple functions.

• It’s the way our unit/club supports Shriners Hospitals for Children.

• It’s our relationship with civic organizations, services clubs and the Blue Lodge.

• It’s the way we portray ourselves as Shriners during public appearances.

How can the unit/club do an effective job of informing people of our purpose and objective,

thereby winning their support of our mission? The answer is through an organized and well

planned public relations program.

OUR OBJECTIVE

Our objective must be to convince ourselves and others of the advantages or our

unit/club/temple in order to create a greater appreciation of our fraternity by the nobility and the

public. In order to achieve this objective:

• We must take an active role in civic and community affairs both as a unit/club and

54

as the El Riad Temple.

• We must make it known that the unit/club is dedicated and loyal to the principles

of Shriners International and Shriners Hospitals for Children.

• We must carry forth the notion that there are benefits to being a noble of the

Mystic Shrine, and of how men profit through the opportunity of the big, the

small, the humble and the famous meeting on the level.

• Through the unit/club and as individual nobles, educate our Blue Lodge brethren

of the advantages of seeking further light in Masonry.

• We must proudly herald our fraternalism and fellowship and fun, and how being a

noble brings one a fuller, richer life.

Public relations is the art of developing and maintaining understanding and gaining

acceptance of ideals, beliefs and objectives. Public relations is not publicity. Public relations is

a state of mind. It is a sincere desire to gain additional supporters and retain current supporters.

It is the art of attaining the confidence and respect of others.

55

SHRINER OF THE YEAR

The Shriner of the Year award was established by the late Noble Donald E. Brown in 1986

to honor a dedicated, active noble of the El Riad Temple, whose efforts promoted the programs

and philanthropy of El Riad and Shriners International. A second award was established in 1991

to honor an out-of-town noble.

Nomination procedures:

1. A nominee must be a noble of El Riad Shrine and in good standing.

2. A unit, club or individual noble may make a nomination of one noble.

3. The good standing of the nominee will be verified by the Shrine Office.

4. Nominations shall be submitted on the form published in the Cactus or online.

5. Nominations must be submitted no later than December 15th to the Shrine Office.

A committee consisting of the five most recent winners will review the nominations and

select the recipients. Announcement of the winners will be made by the Potentate at the annual

meeting and installation of El Riad Shrine in January.

The recipients will receive an award certificate, a wall plaque, and a traveling trophy to be

retained until the next annual meeting. Their names will also be engraving on a plaque in the

temple.

Notice of the beginning of the nomination process will be made to the nobility on or about

October 1st of each year.

Shriner of the Year Committee Structure

• Shall consist of the 5 most recent nobles named Shriner of the Year for each

category.

• The chairman for each category shall be the longest serving. He shall see that an

email is sent by the office to other committee members by October 1.

• The second longest serving shall collect nominations from the office by

December 15.

• The third longest serving shall see that an advertisement is place in the Cactus in

the September, October and November issues.

• The fourth longest serving is responsible for taking the trophies to the engraver

following selection of the winners.

• The most recent member shall deliver the trophies from the most recent winners

to the fourth longest serving member.

• The chairman shall call a meeting for selection on or after December 16, enabling

the office to add the winners’ names to the installation script.

• The chairman will direct the creation of biographies of each winner to be read at

installation.

56

PAST SHRINER OF THE YEAR HONOREES

1987 Robert Bielski 2004 Larry Swenson

1988 Robert Adams, Sr. 2004 John Pudwill

1989 D.E. Shanks 2005 Ralph Scoular

1990 Donald E. Brown 2005 Gary Stewart

1991 William Heiam 2006 Dick Reid

1991 Duane Cambell 2006 Tom Anderson

1992 Alfred Main 2007 Lonnie Glanzer

1992 Gordon Heinrich 2007 Rich Osvog

1993 Ron Lockwood 2008 Clayton Sloat

1993 Dr. Alvin Wahlert 2008 Jim Slater

1994 Roger Kehm 2009 Richard Ringstmeyer

1994 Donald Rasmussen 2009 Maury Richard

1995 Johnny Anderson 2010 Nowell Hofer

1995 Richard Ferguson 2010 Roger Risty

1996 Halvor Teslow 2011 Fred Benson

1996 Virgil Viet 2011 Leo Baumgart

1997 Murray Widdis 2012 Jay Pifer

1997 Donald Loudner 2012 Todd Schmidt

1998 Leo Heligas 2013 John Boos

1998 C. Dennis Robinson 2013 Richard Ericcson

1999 Clint Hanson 2014 Jeff Landborg

1999 George Billam 2014 Doug Kristensen

2000 Harold Benson 2015 Troy Magnuson

2000 Richard Klingaman 2015 Don McCoy

2001 Bill Anderson 2016 Marv Lovro

2001 Dale Miskimins 2016 Elmer Karl

2002 Gale Pifer 2017 Steve Haase

2002 Terry Roisum 2017 Dick Buechler

2003 Stan Cadwell

2003 Dan Veidt

57

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 5

58

SHRINERS HOSPITALS FOR CHILDREN LOCATIONS

Boston, MA Spokane, WA Galveston, TX

51 Blossom St. 911 W. 5th Ave. 815 Market St,

Boston, MA 02114 Spokane, WA 99204 Galveston, TX 77550

617-722-3000 509-455-7844 409-770-6600

Houston, TX Cincinnati, OH Philadelphia, PA

6977 Main St. 3229 Burnet Ave. 3551 N. Broad St.

Houston, TX 77030 Cincinnati, OH 45229 Philadelphia, PA 19140

713-797-1616 800-875-8580 215-430-4000

Salt Lake City, UT Springfield, MA Tampa, FL

Fairfax Rd @ Virginia St. 516 Carew St. 12502 USF Pine Dr.

Salt Lake City, UT 84103 Springfield, MA 01104 Tampa, FL 33612

801-536-3500 413-787-2000 813-972-2250

Greenville, SC Lexington, KY Erie, PA

950 W. Faris Rd. 1900 Richmond Rd. 1645 W. 8th St.

Greenville, SC 29605 Lexington, KY 40502 Erie, PA 16505

864-271-3444 859-266-2101 814-875-8400

Portland, OR Shreveport, LA Northern California

3101 SW Sam Jackson Park Rd. 3100 Samford Ave. 2425 Stockton Blvd.

Portland, OR 97239 Shreveport, LA 71103 Sacramento, CA 95817

503-241-5090 318-222-5704 916-453-2000

Twin Cities Chicago, IL St. Louis, MO

2025 E. River Pkwy. 221 N. Oak Park Ave. 2001 S. Lindbergh Blvd.

Minneapolis, MN 55414 Chicago, IL 60707 St. Louis, MO 63131

612-596-6100 773-622-5400 314-432-3600

Honolulu, HI Los Angeles, CA Canada

1310 Punahou St. 3160 Geneva St. 1529 Cedar Ave.

Honolulu, HI 96826 Los Angeles, CA 90020 Montreal, Quebec H3G 1A6

808-941-4466 213-388-3151 514-842-4464

Mexico

Mexico City

Av. Del Iman No. 257, Col.

Pedregal de Santa Ursula, Deleg.

Coyoacan, 04600, Mexico D.F.

011-52-555-424-7850

59

SHRINE PATIENT REFERRAL PROCESS

It is now easier than ever to refer a patient to Shriners Hospitals for Children. At the

138th Imperial Session in July 2012, the delegates approved amendments to the Colorado Bylaws

509.2 and 509.3 which simplified the way for patients to access Shriners Hospitals.

Patients/families no longer need to complete a two-page application form that must be processed

before being considered for treatment. This new process makes it easier for our patients and will

still allow for engagement with the nobility. Travel and transportation support won’t change.

This new intake process continues to support nobility referrals without the added step of

completing a patient application. Instead, a noble only needs to provide patients/families with a

Shriners Hospitals for Children patient referral card, which may be obtained from the Shrine

Office. With the referral card, the patient/family can call the hospital’s referral intake line

directly. This is the quickest and most convenient way for a patient to get the care they need.

This new referral method simplified the process for our new patients; allowing immediate

scheduling for an appointment if their clinical needs meet the hospital’s scope of service.

QUESTIONS & ANSWERS – INSURANCE AND REFERRALS FOR CARE

How can we best help people with questions or concerns?

• Contact the hospital directly. Call Judy Carns (Twin Cities SHC) at 612-596-

6112 or email [email protected] with questions, comments or concerns.

Are patients responsible for any copayments or deductibles associated with Shriners

Hospitals services?

• Families may receive a statement from Shriners Hospitals identifying any service

balances after insurance payments.

• Shriners Hospitals have ways to assist patients with concerns about financial

balances.

• No service will be reduced, denied or altered in any way because of a financial

issue.

• The best way to help any patient family with financial questions is to direct them

to contact the hospital insurance coordinator at 612-596-6114 or email

[email protected].

What happens if there is no insurance or the service is not covered by insurance?

• Shriners Hospitals will provide its service at no cost to patients who do not have

medical insurance and/or where services are not covered by insurance.

What if a needed orthopedic service cannot be provided at Shriners Hospitals?

• Shriners Hospitals will try to offer options for families need outside services.

However, families will need to work directly with those providers on any

financial obligations after insurance (effective January 1, 2013).

• Outside services may include MRI, CT scans, motion/gait studies, other

consultations and hospitalizations that are provided by non-Shrine providers.



60

• Shriners Hospitals will continue to purchase outside services related to their

orthopedic care for uninsured or non-covered services of SHC patients.

Why are we no longer completing a patient application for care?

• The need for a patient application for service was eliminated as voted at the 2012

Imperial Session.

• This change speeds up and simplifies the process for gaining access to hospital

services.

• Patients are encouraged to contact the hospital directly – phone or email – and

after a few short questions, we will be able to directly schedule services.

• New patients will no longer be “approved” by the Chief of Staff or hospital Board

of Governors.

How does the application change affect the relationships to the Shriners?

• The hospital will continue to identify the Shrine Center closest to each family.

• The hospital will continue to track referrals from nobles if identified by patient

families.

61

ENDOWMENTS, WILLS AND GIFTS

There are several avenues for nobles and the public to create a lasting legacy for Shriners

Hospitals for Children.

Memorials

Memorials that denote the passing of a noble, a relative or a friend can be made to

Shriners Hospitals for Children, the El Riad Transportation Fund, or the El Riad Transportation

Endowment Fund, and can be mailed to or left at the Shrine Office. An acknowledgment of the

donation will be made to the surviving family by the Shrine Office, and the donation will be

forwarded to the proper recipient. Any person, whether or not a Shriner, may make a gift to

Shriners Hospitals for Children or the El Riad transportation or transportation endowment funds.

This donation is tax deductible.

100 Million Dollar Club

The 100 Million Dollar Club is a way for Shriners and non-Shriners alike to provide a

gift of hope for a child in need. A donation of $100 helps provide the necessary funds to

continue “the world’s greatest philanthropy.” And, amounts donated are tax deductible.

Purchasing a membership in the club is also a great way for a unit or club to honor someone who

has provided valuable time and energy to the unit, club or to El Riad. The 100 Million Dollar

Club application can be found in the Cactus or online at elriad.org.

Wills

Similarly, any person may make a provision in their will for gifts to Shriners Hospitals

for Children. Following are suggested forms of bequests to Shriners Hospitals for Children.

General Bequest: I give and bequeath to the Shriners Hospitals for Children, a

corporation, the sum of $ _________, for the use and benefit of the hospitals owned, operated

and maintained by said corporation.

Bequest of Residue: I give, bequeath and devise all of the rest, residue and remainder of

my estate, whether real or personal; and wherever situated, of which I may die possessed, to

Shriners Hospitals for Children, a corporation, for the use and benefit of the (hospitals) (or name

individual hospital) owned, operated and maintained by said corporation.

Bequest of Real Estate: I give and devise to Shriners Hospitals for Children, a

corporation, all that certain parcel of real property described as hereinafter set forth (insert legal

description of real property) for the use and benefit of the (hospitals) (or name individual

hospital) owned, operated and maintained by said corporation.

Bequest of Contingent Interest: I give and bequeath to (name of person) the sum of

$__________, in the event he/she shall survive me. Should the said (name of person) predecease

me, this bequest shall pass to Shriners Hospitals for Children, a corporation for the use and

62

benefit of (hospitals) (or name individual hospital) owned, operated and maintained by said

corporation.

Designation of Beneficiary for Life Insurance Policy: (furnish to insurance company).

I hereby designate Shriners Hospitals for Children, a corporation, beneficiary of policy number

___________, for the benefit of the (hospitals) (or name individual hospital) owned, operated

and maintained by said corporation.

Living Gifts

A living gift to further the charitable efforts of Shriners Hospitals for Children can bring

the donor a great deal of personal satisfaction. In addition to cash, such gifts may be in the form

of securities, life insurance or a charitable remainder trust.

Securities: Contributions of securities can be made outright to the hospitals or invested

in the Pooled Income Fund. In each case, present market value – not cost basis – is the

deduction for tax itemizers.

Real Estate: Real estate may be deeded outright to Shriners Hospitals for Children. If

the real estate is the home or farm of the donor, it may be given subject to retained life interests.

Life Income Agreement: this is accomplished via contributions to the Shriners

Hospitals for Children Pooled Income Fund. A $5,000 minimum first-time contribution is

required. Additional contributions may be of lesser amounts. The fund pays all contributors

their pro-rata share of the net income of the fund. No management fees are charged to the fund.

Under this arrangement, donors or their designee(s) will receive interest payments throughout

their lifetime.

Trusts: Irrevocable charitable remainder unitrusts or annuity trusts may be established to

provide for lifetime payments to the named beneficiary or beneficiaries. At the death of the

surviving beneficiary, the remaining assets of the trust would be utilized by Shriners Hospitals

for Children for its charitable purposes.

Insurance: Shriners Hospitals for Children may be designated as the irrevocable

beneficiary of an insurance policy, assuring the hospital system of a definite sum in the future

upon the passing of the donor.

Taxes: The Internal Revenue Code provides for a charitable contribution deduction

depending upon the gift of up to 30%, or %0% of the donor’s adjusted gross income for the year.

Any excess charitable gifts may be carried forward on succeeding tax returns of the donor for not

exceeding five years.

See the El Riad Donor Relations chairman for more information on these and other

methods for donating to Shriners Hospitals for Children.

63

MEMBERSHIP OPTIONS

An El Riad Shrine noble’s annual dues are calculated include temple dues of $45.00;

Imperial per capita tax of $30.00; and hospital assessment of $5.00, for a total of $80.00.

Hospital Permanent Contributing Membership (PCM)

A noble’s annual temple dues include a $5.00 assessment for Shriners Hospitals for

Children. A Permanent Contributing Membership (PCM) may be purchased by a noble to

relieve the assessment for the life of the noble. The cost of the PCM is $150.00, which is a

prepayment of 30 years of hospital assessments. Upon payment, the noble will receive a PCM

certificate and be exempt from paying the hospital assessment in the future. The temple recorder

will accept payments for the PCM and issue the PCM certificate. The cost of a PCM is tax

deductible as a charitable contribution. A PCM is transferable to another Shrine temple if the

noble relocates.

Hospital Voluntary Permanent Subscription

A noble or member of the public may purchase a Voluntary Permanent Subscription to

Shriners Hospitals for Children for not less than $60.00. A noble who obtained a voluntary

permanent subscription certificate prior to joining the fraternity can surrender his certificate in

order to purchase a PCM, paying the difference between the amount of his voluntary permanent

subscription and the cost of the PCM. Thereafter he is exempt from the payment of the hospital

assessment. The temple recorder will accept payments for the voluntary permanent subscription

an issue the appropriate certificate. The cost of the hospital voluntary permanent subscription is

tax deductible as a charitable contribution. The purchase of a hospital voluntary permanent

subscription is transferable to another Shrine temple should the noble relocate.

Permanent Temple Life Membership

A noble may prepay in one lump sum twenty times his annual temple dues ($45.00 x 20

= $900.00) and receive a temple life membership. The noble is relieved of any subsequent

temple dues payment and any increase in temple dues, and the funds are deposited with the

temple trustees.

The noble remains responsible for the annual payment of the Imperial per capita tax and

the annual hospital assessment; however the hospital assessment is relieved by the purchase of a

PCM certificate. Note that the purchase of an El Riad temple life membership is not transferable

to another temple should the noble relocate.

Total Life Membership

A noble may prepay in one lump sum twenty times his annual temple dues ($45.00 x 20

= $900.00); thirty times his Imperial per capita tax ($30.00 x 30 = $900.00); and thirty times the

annual hospital assessment ($5.00 x 30 = $150.00) for a total of $1950.00 and receive a total life

membership. A total life membership relieves the noble of his annual temple dues, Imperial per

64

capita tax, and hospital assessment for the balance of his life. Note that the purchase of an El

Riad temple life membership is not transferable to another temple should the noble relocate.

65

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 6

66

BUILDING AND ENTERTAINMENT COMMITTEE

The original Building Committee was formed in 1975 as El Riad was seeking a new

home for the temple, and the Building Committee was incorporated and approved by the

Imperial Council and the State of South Dakota.

The existing Building and Entertainment Committee at El Riad is incorporated and is the

legal owner of the Shrine building, and has final legal authority over the building and must

approve all major maintenance, repairs and modifications to the building. The Building and

Entertainment Committee oversees the daily operations of the building, and establishes and

enforces policies and procedures related to the operation of the building, including events held

on the property.

The Building and Entertainment Committee meets on a monthly basis, typically the

second Monday of the month. The committee is comprised of eleven members, which includes

the Potentate, the immediate Past Potentate, Chief Rabban, Assistant Rabban, seven at-large

members elected to staggered terms, three consultants, and the Building Manager.

The qualifications for an at-large member are: being a noble in good standing, and he

must attend 75% of the committee meetings during the year. No more than two excused

absences are allowed consecutively without the permission of the current chairman. If the noble

has more than two absences without permission, the at-large member is disqualified from the

committee.

67

OPERATING POLICIES AND PROCEDURES

These policies and procedures apply to unit/club use of the temple for meetings, parties

and other unit/club sponsored activities.

1. Reservations of the meeting rooms or the Shrine for meetings, parties, or other

activities must be made through the Shrine office. Reservations should be made well in

advance, at least 60 days before the meeting or activity is to be held. If the activity is a

fundraising or an all-Temple event, a written request shall be submitted for the approval

of the Building and Entertainment Committee and the Potentate.

A. The request shall set forth the date(s); what type of activity is planned; who will be

invited; if only advance ticket sales will be made and if tickets will be available at

the door; if there will be a raffle, for what, and the cost of donation; the publicity

planned and the tickets and flyers should be cleared with the Building and

Entertainment Committee before any action is taken to print or distribute the same; if

decorations are planned and the type; if food is to be served, etc. Forms for

providing this information can be obtained from the Building Manager.

B. No unit or club may reserve more than three (3) Friday or Saturday fundraising

events more than 90 days in advance, except the El Riad Dance Club which may

reserve 12 Friday or Saturday fundraising events (excluding New Year’s Eve) more

than 90 days in advance.

2. Those using the facility for meetings are expected to clean it up after the meeting such

as cleaning the bar area, tables and chairs, if necessary. Users are responsible for setting

up and taking down tables and chairs and returning them to their proper locations.

Users are also responsible for turning off lights and turning down furnaces and air

conditioners. A $25.00 fee will be assessed those that do not.

A. A $25.00 charge will be made to those units/clubs choosing not to or failing to

clean up afterward. If you clean up, you don’t pay. The Building and

Entertainment Committee will arrange for clean-up personnel when necessary.

3. Charges for utilization of the Shrine will be as follows:

A. Meetings – No charge, except as noted above, if not cleaned up afterward.

68

B. Fundraising events or use of overall facility:

$250.00 charge, includes clean-up for less than 100 persons in attendance.

$400.00 charge, includes clean-up for 250 persons in attendance, with a per capita

charge of $1.00 per head from 251 to 400 people and $1.50 per head for any over

400 persons. Maximum rental charge not to exceed $950.00 per event.

C. Additional negotiated assessment if unusual damage or carelessness is evident.

4. Liquor operation and charges for fund raising activities:

A. A unit/club representative is to notify the Building Manager of the anticipated

attendance at least one week in advance of the function in order that sufficient

supplies of all items necessary will be available. All Units and Clubs must purchase

their liquor supplies for fundraising activities through the El Riad Shrine. Alcoholic

beverages purchased by the unit/club from an outside source to be served at their

event are prohibited. We must do this to conform to our Liquor license permit.

B. A Unit or Club representative is to meet with the Building Manager on the day prior

to the function to obtain the supplies and to inventory those items when applicable,

and to meet with the Building Manager within two working days after the function

to determine the quantities used, for which charges will be assessed in accordance

with the following guidelines:

1) Liquor and wine will be billed to the Unit or Club at Temple cost plus 15% plus a

corkage fee of $10.00 per bottle based on the use of 10-oz. glasses.

2) All domestic beer served will be billed at $1.00. For special occasions when other

than beer in stock is desired, arrangements will be made through the Building

Manager for purchase of same (i.e. keg beer). Wine coolers, premium beers and

the 187ml wine bottles will be billed at $1.25 per bottle.

3) Appropriate Sales Tax will be charged on gross ticket sales and assorted sales.

4) No foreign objects are to be placed in the ice machines!! This includes wine,

beer, etc. This MUST be adhered to per the City Health Department! Also, do

NOT leave the ice scoop in the ice machine as the ice will bury it!

C. Building & Entertainment Committee will furnish mix, cups, napkins, stir sticks, ice

and selected bar supplies.

69

D. No “special” liquor will be stocked. In the event that a request is made for a

“special” brand liquor, the Building Manager will purchase the item and charge the

Unit or Club for the entire case purchase, plus the corkage charge.

E. The Unit or Club will be responsible for the sale of drink tickets. Any expense

incurred will be absorbed by the Unit or Club. The drink ticket system is to be used

without exception. The tickets will be furnished by the Building Manager through

the Event Coordinator. An accurate record of the tickets sold must be kept by the

Event Coordinator, who will complete the ticket sales form and return it to the

Building Manager at the end of the event. A pre-established price for premium

drinks $4.00, all other beverages ($3.00), and pop and bottled water (1/2 ticket)

have been set.

F. The unit/club is responsible for providing the cash to operate the ticket sales. The

Shrine Office will not provide cash for unit/club functions.

G. The unit/club is responsible for obtaining and reimbursing ticket sellers, bartenders

and waitresses, those being either Unit or Club volunteers or paid employees. The

unit/club is responsible for the cost of security officers it hires for the event,

whether at the unit’s behest or at the direction of the Building and Entertainment

Committee.

5. Any food served at an event, it is to be served from the east terrace only. If seating is

required on the dance floor, the protective carpet tiles must be laid over the dance floor

first. NO TAPE is to be applied to the dance floor as it will remove the finish!

6. The obligation and responsibility for care, protection and securing of the facility rests

with the unit/club which makes the arrangements for the use of the building.

7. Security: Each unit/club has been provided with key and/or key card access to the

building. No additional keys will be issued for event purposes. The person who signs

for a key or key card becomes fully responsible for it and will be required to sign a

statement to that effect. Key and keycards may not be loaned to another noble.

A. Whoever is responsible for the key and the opening and closing of the building

before leaving after the function is over should check all doors. Do not leave the

south door unlocked with “bolt” projecting if you are in the North meeting rooms.

Please give your full cooperation in maintaining the security of the building.

B. In some instances for certain functions, the Building & Entertainment Committee

may determine that a security officer should be present. If such is the case, the

requirement will be included in the approval of the request to sponsor an activity at

the Shrine and the expenses will be charged to the sponsoring unit/club.

70

C. An Event Coordinator will be present for all fundraisers and community events. If

the event is a Unit fundraiser, the expense involved will be borne by that sponsoring

unit. He is in charge of the event and any questions or issues raised during the

event will be handled by him.

8. LIGHTS, HEATING AND AIR CONDITIONING. It will be the responsibility of the

head of the Unit or his representative to be sure that lights are turned off following a

meeting. During a fundraising event, it is the responsibility of the Event Coordinator to

insure that lights are off and the thermostats for ALL heaters or air conditioners are re-

set to the designated temperatures when the function concludes..

9. No activity should be planned to last later than 1:00 a.m. No drinks or beer may be

sold after 2:00 a.m. or Midnight on Sundays. These are provisions of our Liquor

License which we must obey.

A. The hours of operation for weddings and other non-unit rental events are as follows:

Drink ticket sales end at 12:00 a.m.; last call at the bar is announced at 12:15 a.m.;

the bar closes at 12:30 a.m.; and the house lights are turned up at 1:00 a.m. The

event coordinator for each event will enforce these rules.

B. Last call at unit fundraising events will be 1:00 a.m. with patrons out of the building

by 1:30 a.m.

C. For unit/club Christmas parties, the bar shall close at 12:00 a.m.

D. After clean-up and other unit duties following an event, the group may stay for an

after-work refreshment. However, all non-essential personnel must be out of the

building by 2:00 a.m. Our liquor license provides that all persons must vacate the

building by 2:20 a.m. If the band is still loading, the Event Coordinator will remain

until that is completed.

10. Attendees: The Shrine is available for use by any Masonic-related Body, Ladies

Organization, DeMolay and Job’s Daughters. First priority will be for El Riad Temple

members, Units and Clubs. For fundraising activities, anyone may be invited to attend.

11. Any Unit or Club that uses the building for a fundraising activity MUST replace all

tables, chairs, stage risers, etc., to their original location within three days after the

function is over.

71

GUIDANCE AND RESPONSIBILITIES FOR HOSTED EVENTS

General Guidance

The Event Coordinator is an employee of the Shrine and is in charge of the building

before, during and after each sponsored event. He is the liaison between the unit/club and the

lessee for the event. He is the final authority for all problems that occur at the event.

It is suggested from experience that the unit/club provide a minimum of six personnel for

a small event, and eight or more personnel for a large event. Those personnel will be bartending

(unless bartenders are hired); selling drink tickets, bar backing, bussing tables, moving garbage,

etc. during the evening. Of course, unit/club events and especially fundraisers should be all

hands on deck for events.

If a crowd of over 150 patrons is expected, the unit/club should consider hiring servers

for the event. Servers make it easier for patrons to get service, and if the patrons can easily get a

refreshment, they may well spend more money at the event.

Alcoholic beverages in stock will be inventoried before and after the event by the

Building Manager. Following an event, the Event Coordinator will combine partial bottles of the

same brand to create a full bottle which will be put back into inventory. Only the Event

Coordinator has the authority to combine partial bottles. A single partial bottle of a brand

becomes the property of the unit/club. When cleaning up, return any full bottles to the correct

shelf in the liquor storage area.

After the event concludes, return all unused tickets, the ticket price sheets, and the cash

drawers to the Event Coordinator. The Building Manager will compute the charges for liquor

sales and will provide a final bill for the event to the unit/club.

Responsibilities During and After an Event

1. The Event Coordinator is there to ensure that all equipment is operating correctly and that

the temple operating policies and procedures are enforced. He is also responsible for

adjusting heating and cooling as needed and to ensure that all systems are shut down at

the end of the event.

2. Keep tables and bar area clear of empty cans, plates, cups, etc. during the event.

3. Empty trash cans when needed. Roll cans to the Dumpster to empty.

4. Full bags of aluminum cans must be placed in the can storage bin.

5. All cardboard should be flattend and placed in the green recycle bin in the south lot.

72

6. The Building and Entertainment Committee has a procedure to identify underage drinkers

during weddings and X-mas parties; anyone who looks under 30 years of age will be required

to have a wrist band to drink alcoholic beverages at the Shrine. Please keep in mind that

Grandma does not need a wristband. Also Bridesmaids and Groomsmen are not exempt from

this policy. The wristbands will be provided and should be at the Ticket Sales Counter. A

valid ID must be shown and the wristband has to be placed on the person’s wrist by the

Shriner checking the person’s driver’s license. It is suggested that Units provide 2 individuals

to sell tickets and check IDs. Any beverages purchased at the Oasis bar require the person to

be wearing a wristband. It is the responsibility of the bartenders to enforce this rule. If there

is a keg at the event there must be a Shriner there to make sure that anyone getting a glass of

beer has a wristband. Wristbands are not required at non-wedding/non-Xmas events as all

who enter have to be 21 years old.

7. Someone from your unit should occasionally inspect they entire building and the outside

areas for any activities such as alcohol being consumed that was not sold by the Shrine (items

brought in from outside), garbage that was left outdoors or throughout the building, alcohol

being consumed on the dance floor or outside on our premises, arguments or fights, etc….

8. All tables, chairs, and any other equipment that was moved must be returned to their

original location. See Event Coordinator for the locations.

9. After your event make sure and clean all tables thoroughly and turn over all chairs and

place them on the table tops for vacuuming of the floor.

10. They entire bar area should be cleaned and all items such as glasses, knives, cutting

boards, etc., should be cleaned and returned to their proper place.

11. All garbage should be emptied after your event. Please roll trash containers to the

Dumpster in case bags are leaking.

12. It is a good idea to assist the group you are sponsoring with tear-down because the

sooner they get done the sooner the unit gets to go home. It also presents the shrine in a

positive manner.

13. Only the Event Coordinator is allowed to combine bottles of booze and return them to

the liquor lock-up.

14. Always check with the Event Coordinator before anyone in your unit leaves for the

evening.

15. At the end of your event, make sure that the Event Coordinator has the correct

information to fill out your drink ticket form.

16. All tables and chairs on the dance floor must be returned to their original position. The

protective carpet tiles remain down and will be cleaned by the cleaning personnel.

17. Make sure that any equipment (such as the PA system, AV and TV’s) are properly shut

down

73

18. Public Relations should always be a big part of your event. Good luck and have fun!

74

RENTAL OF BUILDING FOR COMMUNITY EVENTS

1. PURPOSE

1.1 To ensure consistency in the application of rental fees and approvals for clubs and

units sponsoring community events.

1.2 To, when feasible, capitalize on additional areas of revenue and public relations.

2. POLICY

2.1 Outside community events must be sponsored by a Shrine unit or club.

2.2 Rental fees for such sponsorships are set at a minimum of $1,600.00 per day

(without a bar is $1,500.00 per day). This cost includes cleaning after the event.

A down payment of $300.00 is payable upon rental request. The balance of the

rental fee is due one month in advance of the date of the event. The lessee shall

remit a refundable damage and performance deposit of $500.00. The damage and

performance deposit is to be remitted with the balance due for the rental fee. The

deposit will be returned within 10 business days following the lessee’s event if no

damage occurred and all terms of the contract were followed. The lessor will

determine if damages are chargeable. If damages exceed the deposit amount, the

lessee will provide payment to cover the excess damages. If damages do not

exceed the deposit amount, the remainder will be returned to the lessee.

2.3 Rentals for wedding dances and receptions for non-Shriners will be approved on

an individual basis per event, based upon Shrine unit/club sponsorship. Other

persons’ requests will be reviewed on an individual basis.

2.4 Beverage proceeds will be split between the sponsoring unit (75%) and the

Building and Entertainment Committee (25%) in addition to the customary fees

established by the Building and Entertainment Committee.

2.5 Community events will not take precedence over Shrine functions.

2.6 The sponsoring unit/club will be subject to excess utility charges and any damage

done to the Shrine building and charges therefore.

2.7 These requirements are in addition to the customary Building and Entertainment

Committee’s policies and procedures.

2.8 A contract will be issued which must be signed by the community organization.

The Shrine’s operating policies and procedures will be an automatic part of the

contract.

75

2.9 Proof of general liability insurance coverage naming the El Riad Shrine Building

and Entertainment Committee as an additional insured must be furnished with the

contract.

2.10 The following procedures will be followed by the Building and Entertainment

Committee when reviewing requests from units and clubs sponsoring outside

community events.

3. PROCEDURE

3.1 The Building and Entertainment Committee will review requests from units and

Clubs requesting the use of the building for the purpose of sponsoring community

events. The review shall occur no later than 90 days in advance of the date of the

proposed event. Requests for community events must be submitted in writing on

the approved Building and Entertainment Committee for this purpose. The form

may be obtained from the building manager or on the website at elriad.org.

3.2 The written request must contain the following information:

3.2.1 Type of activity planned

3.2.2 Persons or groups to be invited

3.2.3 Tax exempt ID number

3.2.4 Tickets sales procedure and price

3.2.5 Estimated attendance

3.2.6 Publicity planned

3.2.7 Decorations planned

3.2.8 If food is to be served and name of caterer

3.3 The Building and Entertainment Committee will inform the requesting unit or

Club of its decision in writing within 30 days of the receipt of the request.

76

TABLE-TOP DISPLAY STANDS

El Riad Shrine owns table-top display standards that will display an 8 ½ “x 11” placard.

Units and club may use these display standards (50 maximum) during events at the Shrine by

reserving them through the Operations Coordinator at least one week prior to their event. There

is no charge for the use of these stands as long as they are returned without any damage. Any

display stands that are returned broken or cracked will be considered as damaged.

Check-out procedure and damage assessment

1. The unit or club may use up to 50 display stands by requesting them from the

Operations Coordinator at least one week prior to the event.

2. The Operations Coordinator will have the display stands available in his office prior

to the event.

3. Once the event is completed, all display stands are to be cleaned and must be returned

to the Operations Coordinator’s office at the conclusion of the event, regardless of

their condition.

4. The Operations Coordinator will inventory and inspect the display stands to

determine if any are damaged. Damage will include cracked and broken stands.

5. In the event that any display stands are damaged or missing, a charge of $10 for each

damaged or missing unit will be assessed to the unit or club using the stands. The

method of assessment will consist of assessing the cost of damaged or missing

display stands as a billable charge for the event (similar to corkage, event coordinator

costs, etc.) on the unit or club’s event invoice.

6. The Operations Coordinator will purchase additional display stands to replace

damaged or missing stands so that the number of stands remains at 50. These items

can be purchased from Maxwell Restaurant Supply, 1212 S. Cliff Ave, Sioux Falls,

SD.

7. Damaged display stands that are cracked but usable will be stored in the furnace room

for use by any unit or club without having to reserve them from the Operations

Coordinator.

77

UNIT & CLUB ADVERTISING DISPLAYS

Units and clubs are permitted to display print advertising in the Temple for upcoming

events within the following parameters:

1. No advertising posters, banners, display boards or other type of advertising shall be

placed upon the exterior of the Temple building or upon Temple exterior grounds

without the prior approval of the Chairman of the Building and Entertainment

Committee. This section does not apply to the use of the building marquee to display

electronic messages.

2. Advertising posters displayed inside the Temple building must be placed within the

borders of the existing bulletin boards near the main bar and inside the El Riad room.

No unit or club shall place their poster over another unit/club’s poster. Banners may

be hung on the day of a unit or club’s event, and must be hung in a manner so as not

to damage the walls or ceilings.

3. Units and clubs shall remove their posters and banners promptly upon conclusion of

their event.

78

PROHIBITION ON LOADED FIREARMS

Possession of a loaded firearm by any person within the El Riad Shrine building is

prohibited at all times.

This prohibition does not apply to:

1. A sworn federal, state or local law enforcement officer who is on duty and

performing a law enforcement function within the building.

2. A security officer, hired by the Shrine or by a unit/club, who is performing security

services during a Shrine or unit/club event.

79

EL RIAD SHRINE

UNIT & CLUB

HANDBOOK

SECTION 7

80

GENERAL PROTOCOL

SHRINE PLEDGE OF ALLEGANCE

A Noble wearing a fez during the pledge should execute a right- hand salute. A Noble

who is not wearing a fez should place his right hand over his heart. The pledge is as follows:

“I pledge allegiance to my flag and to the country for which it stands, one nation under God,

indivisible, with liberty and justice for all.”

PRAYER

The prayer at Shriners events is nondenominational. During the prayer, a Noble wearing

a fez should remove it and hold it over his heart upright with lettering facing forward. At the end

of the prayer, the Response is, “so mote it be,” which is another way of saying, “The will of God

be done.”

SALUTATIONS

A Potentate or Past Potentate is always addressed as “Illustrious Sir” while an Imperial

officer and all past Imperial officers are addressed as “Imperial Sir.” Members of the elected

Divan are addressed by the title of their office or “Noble.” The appropriate salutation among

members of the fraternity is, “Es selamu aleikum,” (pronounced AH sell-AHM uh-LAKE-um)

which is Arabic for, “Peace be on you.” The proper response is, “Aleikum Es selaumu,”

(pronounced uh-LAKE-um AH sell-AHM-uh) which means, “On you be the peace.”

FEZZES AND PINS

Nobles should wear their fezzes at stated meetings, ceremonials, Shriners parades, special

Shriners events and other Shriners-related activities.

The fez is not a bulletin board or advertising space. The only pin permitted on the fez is

one to hold the tassel in place. The fez shall be worn in its proper shape, without crushing,

creasing or alteration.

A Shriners lapel pin is to be worn on the left of a suit coat or jacket, and is appropriate to

be worn at all times.

81

FLAG PROTOCOL AND SALUTES

General Flag Protocol

National flags honoring all of the nations composing Shriners International must be

displayed at all Shrine functions. The rightmost position is considered the position of honor.

Whether inside or outside of club buildings, the flags must be approximately the same size and

on poles of approximately the same height. The national flag of the country in which the temple

is located must be displayed rightmost (when outside, rightmost from the perspective of a person

exiting the front door of the building).

Auditoriums

The flags must be placed behind, alongside or in front of a speaker, but they must always

be to his right. The national flag of the country in which the event is being held must be the

rightmost of the flags.

Parades

When Shriners are marching in a parade, the national flags should be side-by-side in front

of the other flags being displayed (such as the state flag, the temple flag and the Imperial

Potentate’s flag). As in an auditorium, the flag of the country in which the function is taking

place must be placed to the right. National flags are never dipped.

Half-Staff

When a country’s protocol calls for flags to be flown at half-staff, and the flags are flying

in that country, the flags from the other nations are not displayed at all until the half-staff period

is over.

Salute

When wearing the fez, a noble will execute a right-hand military salute when reciting the

Pledge of Allegiance and during the playing and singing of the National Anthem. During the

passing of The Colors, a fezzed noble will execute a right-hand military salute when The Colors

are within six paces of him. After The Colors have passed, he may drop his right hand. In case

the same Colors pass the same point again, as frequently happens during a Ceremonial, The

Colors need not be saluted again.

A noble not wearing the fez will come to attention during the Pledge of Allegiance and

playing and singing of the National Anthem. He may place his right hand over his heart if

desired.

82

PROTOCOL FOR RECEIVING THE GRAND MASTER

The Grand Master of South Dakota Masons frequently attends El Riad functions such as

the ceremonials. Following is the protocol for receiving and honoring the Grand Master.

Once the Grand Master (or his representative) has reached the point on the floor where

the introduction will be made, the Potentate will say: “Nobles, we will receive the Most

Worshipful Grand Master (or title of official representative) by means of proper form and

ceremony with public grand honors, please stand.”

Public grand honors are presented as follows: Clap 3 times with a slow, steady beat, with

right hand on top. Pause for 1 beat. Clap 3 times with the same beat with left hand on top.

Pause for 1 beat. Clap 3 times with the same beat with right hand on top.

83

Christmas Party Protocol for Unit Leaders

In order to assist Unit and Club Presidents and officers, the following are tips and rules of introducing

the Potentate for a party or gathering.

1. Potentate always speaks last. Invite him to come up to the podium after presentations or other

awards are given. He should be introduced as Illustrious Sir, Potentate (insert Pote’s name here).

2. The Potentate will introduce all Divan members and their ladies who are present.

3. He will present the President of the Unit/Club with a Past Presidents pin.

4. The Potentate will also introduce the Chief Rabban to speak about the upcoming year.

As always, if there are questions or you need to clarify something with the Potentate, just ask him.

By following protocol and asking him to speak last, your party will be more organized and comfortable

for everyone. And nothing would make the Potentate happier than to see you run your party smoothly!

EL RIAD SHRINE EST. 1888

Documents

Transcript of EL RIAD SHRINE EST. 1888