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EIUG 14South Bank University
To scope or not to scope; orWhat the users Will
Janet Aucock Bibliographic Data Services Manager
University of St Andrews
I should have used
a catalogue
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St Andrews• III customers since 1999• 2007 webpacpro and rescoping• 2007 cover images, content linking, My
Library record, preferred searches etc.• 2008/9 Federated searching using Webfeat
and open URL resolver using 360 link• Thinking about Encore or similar• SAULCAT content policy
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Specialist user groups• Rare books• Film studies• Institute for Iranian Studies• Electronic resources and electronic
books digitized from St Andrews collections
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System functionality you can usePublic• Scoping• Limiting• Extra indexes• Featured lists• Extra help and information, location linking, canned
searches, feedsHidden• Database structure, data content and coding• Be strict with codes, hierarchical codes• Classmark prefixes, other identifiers
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Scoping: The Many Uses of Scoping in the Catalog to Help Your Patrons Locate Materials. Luis Cosmes IUG 16 Washington
http://csdirect.iii.com/ppt/iug2008-k9-scoping.zip
CSDirect faq at
http://csdirect.iii.com/faq/scoping.shtml
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Rare books• Scoping• Specialist indexes• Place of publication index using 752 field• Rare book name index using 7xx.x9 for owner, donor,
printer, publisher etc• Rare book keyword using 500, 510, 561, 563, 655• Some issues with rare book keyword implementation
during AVS implementation and upgrade to webpacpro
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Rare books• Genre headings in 655• Local classmark search for non LC
classified collections• Full use of 008 codes for
illustrations and content• Language limiting is popular in this
scope
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Rare books• Canned searches eg to link to physical
or virtual collections• Collection level records and links to
related collections eg Manuscripts database and photographic database
• Future plans to link to images of the material
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Film studies
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Film studies• Audiovisual scope. Based on local material type
code y. Covers DVDs, videos and audio cds• Quicker retrieval• More focused browse searches• Useful hyperlinks• Headings for directors, stars, leading actors and
actresses, authors/screenwriters• Internet Movie Database link in each record
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Film studies• Showing the original production date in the title field
using 245 subfield f• Country of production is entered into the 534 note
field• Subject headings qualified by geographic
subdivisions eg Feature films, Documentary films• Topical and personal subject headings as
appropriate
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Film studies• Using genre headings in 655 fields• Sourced from the Library of Congress Moving
Image Genre-Form Guide athttp://www.loc.gov/rr/mopic/miggen.html• Constructed from genre qualified by form
descriptor and source of the heading eg Comedy|vFeature.|2migfg.
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Film studies• RSS feeds for recently acquired DVDs• Want to add cover images and content
enrichment. Adding UPCs.• Extra coding with classmark prefixes• Extra coding with item location codes• Retrospective work on adding special fields
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Institute for Iranian studies
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Institute for Iranian studies• We chose not to scope• Item location codes and prefixes• Our first open access special collection• Enabled Unicode in the webpac• Using 880 tags• Featured list of Iranian material
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Institute for Iranian studies• Persian language limit• Offer location linking by item location code• Special help on viewing non Roman scripts
eg browser information, font information, transliteration table
• Sourcing of bibliographic records• Contacts with Iran
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Electronic resources• Scoping• MEMSO (Medieval and early modern
sources online)• Use of MARCedit software fromhttp://oregonstate.edu/~reeset/marcedit/html/
index.php• Arts server records
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Database maintenance
• Specialist views on data not just needed for public retrieval but also for data maintenance
• Crucial tools: Create Lists, Global update, batch loading and customised load tables
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What next? Was this Much Ado About
Nothing?
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Feedback and positive factors
• User satisfaction
• Funding bids
• Adverts for our progress
• Open Worldcat
• Records in COPAC
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Actions for St Andrews• More subject and format based feeds• More customized subject and format listings for
Recent Accessions lists eg IUG presentation by Bob Duncan at IUG Washington
http://ww2.lafayette.edu/~library/bd/iugdc/• Iranian studies ideally we need a subject specialist for
this material• Film studies. More canned searches and feeds would
be ideal
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Actions for St Andrews• More analysis of what users want and how users are
using the webpac eg Google analytics. See presentation from IUG Washington by Rebekah Kilzer
https://kb.osu.edu/dspace/bitstream/1811/31951/1/GA0804_kilzer.pdf• Look more at stats from the system and web access
logs• Add more web 2.0 features. John Wenzler IUG
presentation athttp://online.sfsu.edu/~jwenzler/research/webPAC2.pdf
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Actions for St Andrews• More retro to get the info. into our webpacs in the
first place. • Film studies streaming. • Content policy for the webpac currently this is our
physical print and av resources and the e resources we purchase. Granularity eg EEBO and ECCO
• Integrate and adapt to federated searching implementation
• Sell our webpac some more• Look at products like ENCORE
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System functionality
• Spellcheck not working with scoped searches
• Scope retained on canned searches from out with the Millennium server
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We should be concerned about costs and resources!!• Care needed to avoid duplication of data and wasting
resources• Could we source the information and the specialist
searching capabilities from external sources.
But the advantages are • Added value.• Meaningful filters• Efficient searching
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Alls well that ends well