EIA NEW OPPORTUNITY SERIES

ALAN CARTER

21ST CENTURY COMMUNITY LEARNING CENTERS

About Us…

A division of University Instructors

Partnership Development with NPO’s

Focus on Grant and RFP Opportunities

UI Afterschool Academy - 21st CCLC

School Improvement Grants (SIG)

Received over $6.5 million in awards

Experience in 21st CCLC

Have Provided Services for 9 years

First For-Profit Fiscal Agent in VA

Co-Apply with Districts – Turnkey Delivery

File multiple applications in each cycle

Achieved MPSO – Heart of UI Mission

What is a 21st CCLC?

Authorized under Title IV Part B of ESEA

21st Century Community Learning Centers

Academic support for core subjects Enrichment activities Literacy and educational outreach to families

Restricted to Eligible Schools and Students

Title I Schools with >40% FRL Students at Low Performing Schools At-Risk Underserved Populations Parents

NCLB Made Radical Changes to Title IV

Require Research Based Activities Principles of effectiveness Continuous evaluation

Focus on Academic Improvement Improve student performance in core subjects Permits adult services to student families

Additional Changes…

Transfer Program Oversight to States States file annual application USED makes awards States issue competitive RFP’s Multi-year funding (3-5 years) Highly competitive (VA-100 apps – 30

awards)

No Longer Exclusive to Schools and Districts

Private Not-for-profit organizations (NPO)

Faith based organizations (FBO) For profit organizations (FPO) Community based organizations (CBO)

New Requirements

Restricted to Afterschool

Target Poor and Low Performing Schools

Priority Points for Serving Title I Schools Identified as Needs Improvement

Priority Points for Joint Applications

Permit Matching Requirements

Program ParametersAfterschool

for 2-1/2 to 4 hours Minimum of 12 hours per week 4 – 5 Days per Week (No Saturdays)

Serve Entire School Year (28 – 36 weeks) Optional 2-4 Week Summer Program

Mix of Academic Remediation and Enrichment Highly Qualified Staff

Process For State Award

Step 1: State issues RFP in

Spring

Step 2: Applications

Received

Step 3: Evaluation by

Multiple Readers

Step 4:

Priority Points Awarded

Step 5: Scoring Reviewed by

State – Cut Score

Step 6: Awards in July

Step 7: Services in

September

Prerequisites

1. Ability to Partner with Districts2. Ability to Conduct Needs Assessment3. Commitment to Students – Not

Revenues4. Commitment to Data Driven Decisions 5. Possess a Robust I/S Infrastructure

Requires Strong Partnership Skills

Far Different From Adversarial SES Relationship

Partnering With School to Obtain Grant Allows Provider to be a Hero if Awarded

Close Trusting Relationships

Provider Must Take the Lead

Set Expectations…

Provide partners with information upfront!

Choose partners wisely

Define Partner RolesMemorandum of Understanding

Signed early in process Not wise to invest time and money without an

MOU

Staffing and Management Agreement Detail responsibilities of Fiscal Agent and Co-

Applicant Partner Establish costs and payment terms Multiple year agreement

Characteristics of aStrong Application

1. Solid Program Design with Proven Results2. Measurable Objectives Tied to Needs3. Activities Tied to Measurable Objectives4. Thorough Management Plan5. Reasonable Budget6. Unique Attributes7. Strong Writing Skills

Characteristics of a Strong Program

1. True Partnership Based on Trust2. Strong Leadership3. High Quality Staff4. Effective Curriculum and Materials5. Student Focused6. Fun and Engaging7. Not Simply Extension of School Day

Types of Activities

Tutoring and Homework Help Computer Based Activities Partner Provided Content Workshops Clubs Field Trips Parent Nights

Staffing

Site Coordinator Parent Involvement Specialist Lead Instructor Teachers School Liaison Instructors

Needs Assessments Community Parent/Guardian School Staff & Teachers Students

Forms, Forms & More Forms

From surveys to permission slips & beyond!

Evaluate Effectiveness

Indicators of Effectiveness

Status Performance Level

Academic Focus N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Compliance with 21st CCLC Regulations and/ or

Program Expectations N/A

Not started

In progress

On going

& Met Positive Growth

Needs Improvement

Youth Development Needs

N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Coordinating with School N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Staff and Professional Development

N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Partnerships N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Sustainability N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Management & Governance

N/A Not

started In

progress On

going & Met

Positive Growth

Needs Improvement

Data Tracking and Reporting

Attendance Student Assessment and Progress Instructional Activities Programming Variety Integrity to Plan Participant Satisfaction Reporting Student Outcomes

Pros and Cons of 21st CCLC

Pros Cons

Ability to use existing staff Requires special skills

Similar afterschool environment Expanded responsibility

Multi-year contract Limited windows to apply

Predictable Revenues High risk of not being funded

Opportunity to add services Heavy startup costs to launch

Relationship building Requires constant attention

Capacity building in organization High stress on organization

Transparent test of effectiveness

Transparent test of effectiveness

Questions?

Thank you for joining us today!

I will be happy to answer questions you have submitted during the webinar.